2016-08-09T11:40:06-05:00 2015-12-31 GRANT THORNTON LLP 171 N CLARK ST SUITE 200 CHICAGO IL 60601 990 2015-01-01 800926174 UI LABS % CARALYNN COLLENS MD UILA 3122816900 1415 N Cherry Avenue Chicago IL 60642 CARALYNN COLLENS MD CEO 3129273570 2016-08-09 true Bridget T Roche P00666837 3128560200 2015 2016-12-15 16:53:06Z CARALYNN COLLENS MD 1415 N Cherry Avenue Chicago IL 60642 32321900 false X WWW.UILABS.ORG X 2013 IL To solve large-scale technological and societal issues by forming industry-driven consortia to close the gap between innovation and commercialization. 10 9 51 0 0 8896970 29059198 0 3221792 0 -2445 0 40910 8896970 32319455 0 0 0 0 1915569 4746509 0 0 0 3553141 12033522 5468710 16780031 3428260 15539424 9319784 31421833 5796867 12359492 3522917 19062341 X UI LABS principal purposes include the following: (Mission continued in Schedule O). false false 11932230 2271792 The Digital Manufacturing and Design Innovation Institute (DMDII) is UI LABS' first Lab. DMDII is revitalizing American manufacturing by helping U.S. manufacturers harness data to make their products better, faster, and more cost competitive. 1353867 950000 City Digital, UI LABS second Lab, is digitizing the built environment to transform how citizens live, work, and play in cities. Its four initial areas of focus include energy management, physical infrastructure, mobility, and water. 13286097 true true false false false false false false false false true false false false false true true false false false false false false false false false false false false true false false false false false false false false false false false false false false false false false true 34 0 true 51 true false false false false false false false false false false X 10 9 true false false false false false false true true false false true true true true true true true true false IL X X CARALYNN COLLENS MD 3122816900 1415 N CHERRY AVENUE Chicago IL 60642 Warren Holtsberg Director & Chairman 4.0 0.0 X X 0 0 0 Lawrence Schook Director 2.0 0.0 X 0 0 0 Henry S Bienen Director 2.0 0.0 X 0 0 0 Eric Isaacs Director 2.0 0.0 X 0 0 0 Douglas Oberhelman Director 2.0 0.0 X 0 0 0 Roger Plummer Director 2.0 0.0 X 0 0 0 Pamela Strobel Director 2.0 0.0 X 0 0 0 Patricia Woertz Director 2.0 0.0 X 0 0 0 Mike Zafirovski Director 2.0 0.0 X 0 0 0 Caralynn Collens Chief Executive Officer 60.0 0.0 X X 361856 0 10577 Dean Bartles DMDII Executive Director & CMO 60.0 0.0 X 345318 0 16545 George Barnych Dir., DMDII R&D 60.0 0.0 X 194369 0 13711 Imran Rahman Dir., Business & Legal Affairs 60.0 0.0 X 214567 0 6864 Jacob Goodwin Dir., Membership Eng. & Comm 60.0 0.0 X 202568 0 13095 Jenny Fisher V.P., Administration 60.0 0.0 X 205051 0 12459 Eliot Dam Dir., Tech Transition 60.0 0.0 X 175147 0 12125 1698876 0 85376 15 false true false Clune Construction Company 10 S Riverside Plaza CHICAGO IL 60606 LEASEHOLD IMPROVE 3642508 Skidmore Owings Merrill 224 S Michigan Ave 1000 CHICAGO IL 60604 LEASEHOLD IMPROVE 773927 Red Sky Solutions 11925 S 700 E DRAPER UT 84020 INFORMATION TECH 656113 Locke Lord LLP 111 S Wacker Dr CHICAGO IL 60606 LEGAL 559631 Accelerated Growth Advisors 30 E Adams Ste 811 CHICAGO IL 60603 ACCOUNTING 326881 8 28095523 963675 29059198 MEMBERSHIP DUES 900099 3221792 3221792 3221792 0 0 0 0 0 0 2445 -2445 -2445 -2445 0 0 0 MISCELLANEOUS REVENUE 900099 40910 40910 40910 32319455 3221792 38465 0 0 0 0 655338 348170 307168 0 0 3211146 2106440 1104706 0 83749 53276 30473 0 535455 340623 194832 0 260821 165918 94903 0 0 666054 619213 46841 0 393276 33566 359710 0 0 0 0 2105162 1675381 429781 0 64611 40502 24109 0 234590 158153 76437 0 0 1557062 1100592 456470 0 416298 385755 30543 0 0 20489 14826 5663 0 18579 18579 0 0 1585452 1556215 29237 0 154958 7292 147666 0 PASS-THROUGH PROGRAM COSTS 4460564 4460564 COMMUNICATION & OUTREACH 252834 199792 53042 MEMBERSHIP DUES 16443 9437 7006 BOOKS, SUBSCRIPTIONS, REF 11406 9423 1983 75744 959 74785 16780031 13286097 3493934 0 948094 836571 2833511 8327522 0 0 2647083 5869999 0 0 0 0 0 0 0 0 79166 176693 17800177 1589129 2811930 16211048 0 0 0 0 0 0 0 0 0 0 9319784 31421833 3031188 3229247 0 0 2765679 9130245 0 0 0 0 0 0 0 0 0 0 0 0 5796867 12359492 X 2899677 19062341 623240 0 0 0 3522917 19062341 9319784 31421833 15539424 X X false true X true true true X 0 0 179691 8896970 29059198 38135859 0 0 0 0 179691 8896970 29059198 38135859 819798 37316061 0 0 40910 40910 38176769 3221792 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 15335943 1137693 14198250 0 2464234 451436 2012798 16211048 0 0 X 32439165 119710 119710 32319455 32319455 16899741 119710 119710 16780031 16780031 Schedule D, Part X, Line 2 UI LABS follows Accounting Standards Codification (ASC) 740-10, which clarifies the accounting for uncertainty in tax positions taken or expected to be taken in a tax return, including issues relating to financial statement recognition and measurement. This section provides that the tax effects from an uncertain tax position can be recognized in the financial statements only if the position is more likely than not to be sustained if the position were to be challenged by a taxing authority. The assessment of the tax position is based solely on the technical merits of the position, without regard to the likelihood that the tax position may be challenged. UI LABS is exempt from income tax under Internal Revenue Code (IRC) Section 501(c)(3) and is only subject to tax on income unrelated to its exempt purposes, unless that income is otherwise excluded by the IRC. X X X X X false false false false false false false true false Caralynn Collens Chief Executive Officer 330003 0 31687 0 166 0 8433 0 2144 0 372433 0 0 0 Dean Bartles DMDII Executive Director & CMO 314411 0 30907 0 0 0 7931 0 8614 0 361863 0 0 0 George Barnych Dir., DMDII R&D 194369 0 0 0 0 0 6080 0 7631 0 208080 0 0 0 Imran Rahman Dir., Business & Legal Affairs 208837 0 5467 0 263 0 6864 0 0 0 221431 0 0 0 Jacob Goodwin Dir., Membership Eng. & Comm 197668 0 4900 0 0 0 7013 0 6082 0 215663 0 0 0 Jenny Fisher V.P., Administration 196051 0 9000 0 0 0 6635 0 5824 0 217510 0 0 0 Eliot Dam Dir., Tech Transition 174937 0 0 0 210 0 5472 0 6653 0 187272 0 0 0 Schedule J, Part I, Line 7 Non-fixed payments Employees at UI LABS have the opportunity to earn an annual performance bonus. This bonus is capped at 5% or 15% of their annual salary: depending on whether the employee is classified as staff or executive respectively. At the end of each year, UI LABS Leadership Team reviews organizational and employee performance goals and puts forth a recommendation for performance bonuses. Recommendations are reviewed by the Compensation Committee and all bonuses for Key Employees and/or employees whose salary exceeds $100,000 are approved by the Compensation Committee and the Board of Directors. Approval for performance bonuses are granted during the first quarter of the subsequent year and paid out during quarter two. In addition to the performance bonuses paid above, UI LABS will periodically recognize employee performance with spot bonuses throughout the year. Performance-based bonuses exceeding 5% of base salary require approval by the UI LABS CEO. Form 990, Part III, Line 1 ORGANIZATION'S MISSION, CONTINUED. 1. Principally, to actively and continuously engage directly in the Conduct of scientific research and technology research and technology Development in conjunction with one or more academic research institutions within the meaning of 170(b)(1)(a)(iii) of the code; 2. To promote, conduct and enhance interdisciplinary research at the Intersection of computing, informational sciences, engineering, life Sciences, creativity and innovation at and in conjunction with the University of Illinois and other academic research institutions; 3. To provide to the Chicago land and Illinois community facilities, Resources and educational opportunities in areas related to high Performance computing and applications in advanced manufacturing, transportation, energy, health, environmental and food production, And other scientific applications as deemed fit by the board of Directors; 4. To serve the community by fostering work for development, entrepreneurial activities, civic engagement and outreach focused on The applications in (3); 5. To facilitate practical application of discoveries arising out of Research UI LABS through public-private partnerships with for-profit business entities and other non-profit institutions; and 6. To engage in any other lawful activities in furtherance of the above purposes. Form 990, Part VI, Line 1a BOARD COMMITTEES: THE BOARD SHALL ESTABLISH AN EXECUTIVE COMMITTEE AND AN AUDIT COMMITTEE,AND MAY BY RESOLUTION DESIGNATE ONE (1) OR MORE ADDITIONAL BOARD COMMITTEES (COLLECTIVELY, "BOARD COMMITTEES"). ALL BOARD COMMITTEES SHALL CONSIST OF THREE (3) OR MORE COMMITTEE MEMBERS. THE EXECUTIVE COMMITTEE SHALL CONSIST SOLELY OF DIRECTORS. A MAJORITY OF THE MEMBERS OF ANY OTHER BOARD COMMITTEE SHALL BE DIRECTORS. BOARD COMMITTEE MEMBERS SHALL BE APPOINTED BY, AND SHALL SERVE AT THE PLEASURE OF, THE BOARD OF DIRECTORS; HOWEVER, ALL BOARD COMMITTEE APPOINTMENTS SHALL BE RECONFIRMED AT LEAST ANNUALLY. EITHER ON ITS OWN INITIATIVE OR UPON RECOMMENDATION BY A BOARD COMMITTEE, THE BOARD BY RESOLUTION MAY ESTABLISH A STATEMENT OF PURPOSE, DUTIES AND RESPONSIBILITIES FOR ANY BOARD COMMITTEE NOT INCONSISTENT WITH THESE BYLAWS. EXECUTIVE COMMITTEE: THE EXECUTIVE COMMITTEE SHALL CONSIST OF THE CHAIR AND VICE-CHAIR OF THE BOARD, ALONG WITH AT LEAST ONE (1) OTHER DIRECTOR. THE EXECUTIVE COMMITTEE HAS THE AUTHORITY TO ACT ON BEHALF OF THE BOARD IN CONDUCTING THE AFFAIRS OF THE CORPORATION BETWEEN MEETINGS OF THE BOARD OF DIRECTORS. THE EXECUTIVE COMMITTEE PROVIDES DIRECTION, COUNSEL AND OVERSIGHT TO THE CEO IN THE CONDUCT OF THE CORPORATION'S DAY TO DAY ACTIVITIES. THE EXECUTIVE COMMITTEE SHALL ALSO DEVELOP THE CORPORATION'S ANNUAL BUDGET (INCLUDING PLANS FOR THE FUNDING THEREOF), WHICH SHALL BE PRESENTED TO THE FULL BOARD FOR APPROVAL, AND SHALL MONITOR THE CORPORATION'S FINANCIAL PERFORMANCE RELATIVE TO ANY SUCH BUDGETS SO APPROVED. AUDIT COMMITTEE: THE AUDIT COMMITTEE SHALL CONSIST OF NO FEWER THAN THREE (3) AND NO MORE THAN FIVE (5) MEMBERS OF THE BOARD, EACH OF WHOM THE BOARD HAS SELECTED AND DETERMINED TO BE INDEPENDENT IN ACCORDANCE WITH GUIDELINES ESTABLISHED BY THE BOARD. THE CHAIR OF THE COMMITTEE IS DESIGNATED BY THE BOARD AND WILL PRESIDE AT MEETINGS OF THE COMMITTEE. COMMITTEE MEMBERS SHOULD HAVE A BASIC UNDERSTANDING OF FINANCE, ACCOUNTING AND FUNDAMENTAL FINANCIAL STATEMENTS. AT LEAST ONE (1) MEMBER OF THE COMMITTEE WILL HAVE A SOPHISTICATED UNDERSTANDING OF FINANCIAL REPORTING AND ACCOUNTING AS DETERMINED BY THE BOARD. THE AUDIT COMMITTEE PROVIDES OVERSIGHT OF MANAGEMENT REGARDING THE ORGANIZATIONS SYSTEMS OF INTERNAL CONTROLS AND RISK MANAGEMENT; THE INTEGRITY OF THE ORGANIZATIONS FINANCIAL STATEMENTS, THE ORGANIZATIONS COMPLIANCE WITH LEGAL AND REGULATORY REQUIREMENTS AND ETHICAL STANDARDS; AND THE ENGAGEMENT, INDEPENDENCE, AND PERFORMANCE OF THE ORGANIZATIONS INDEPENDENT AUDITORS. COMPENSATION COMMITTEE: THE COMPENSATION COMMITTEE WILL BE COMPOSED OF AT LEAST THREE (3) MEMBERS WHO ARE INDEPENDENT OF AND NOT COMPENSATED BY UI LABS. IF THE CHAIR OF UI LABS' BOARD IS NOT A MEMBER, THE CHAIR MAY ATTEND MEETINGS OF THE COMMITTEE AND VOTE ON COMMITTEE ACTIONS. NO MEMBER OF THE COMPENSATION COMMITTEE WILL BE A STAFF MEMBER, A RELATIVE OF A STAFF MEMBER, OR HAVE ANY RELATIONSHIP WITH STAFF THAT COULD PRESENT A CONFLICT OF INTEREST. ON AN ANNUAL BASIS, THE COMPENSATION COMMITTEE IS CHARGED WITH THE RESPONSIBILITY TO RECOMMEND TO THE BOARD AN APPROPRIATE COMPENSATION FOR UI LABS CEO AND TO REVIEW AND APPROVE THE COMPENSATION OF UI LABS OTHER KEY EMPLOYEES WHO HAVE SUBSTANTIAL INFLUENCE OF THE AFFAIRS OF THE ORGANIZATION AND TO REVIEW AND APPROVE MANAGEMENT INCENTIVE COMPENSATION POLICIES AND PROGRAMS. GOVERNANCE AND NOMINATING COMMITTEE: MEMBERS OF THE GOVERNANCE AND NOMINATING COMMITTEE ARE SELECTED BY THE EXECUTIVE COMMITTEE. THE GOVERNANCE AND NOMINATING COMMITTEE REGULARLY REVIEWS HOW THE BOARD IS FUNCTIONING AND WHETHER THE BOARD IS FULFILLING ITS RESPONSIBILITIES IN GUIDING THE ORGANIZATION. THE COMMITTEE IS CHARGED WITH DEFINING THE COMPOSITION OF THE BOARD, MANAGING THE RE-ELECTION PROCESS FOR CURRENT BOARD MEMBERS, AND THE NOMINATION AND RECRUITMENT OF NEW BOARD MEMBERS. Form 990, Part VI, Line 2 The Vice President of Administration has a family relationship with the Chairman of UI Labs' Board of Directors. Form 990, Part VI, Line 11b The IRS form 990 is prepared by an external public accounting firm. Internal members of finance review the draft prior to dissemination to the audit committee. The audit committee then reviews the draft, and prior to filing a draft is distributed to the full board of directors. Form 990, Part VI, Line 12c UI LABS issues to its board members, officers, management, and staff the corporation's conflict of interest policy on an annual basis. All board members, officers, management, and staff must acknowledge their agreement to comply with the conflict of interest policy through signature. All conflicts of interest disclosed will be reviewed by the chairman. If further action needs to be taken, the issue is brought before the board of directors. If a potential conflict with a specific potential transaction appears, UI LABS will call a special meeting of the board of directors where a determination will be made whether to proceed with the transaction. Any related person will not be present or participate in deliberations, discussions or vote in connection with the transaction. Form 990, Part VI, Line 15a and 15b UI LABS worked in conjunction with the board chairman and outside consultants to set labor rates for key employees. The labor rates were subsequently reported to the department of defense. Annual increases for key employees as well as all salaries above $100,000 were brought to the attention of the chairman of the board and the Board Compensation Committee by the CEO. For other key positions within the organization, salaries are approved as part of the annual budget approval process. Every year, or as need arises, surveys are done so that salary benchmarks can be determined. When major changes are going to be made, this information may be brought to the appropriate board committees for their review/ approval. Form 990, Part VI, Line 19 The organization's governing documents, conflict of interest policy, and financial information may be made available only upon request and with the approval of the organization. FORM 990 PART IX LINE 11G DESCRIPTION:CONSULTING-OPERATING TEAM TOTAL FEES:1562230 FORM 990 PART IX LINE 11G DESCRIPTION:CONSULTING-HR/RECRUITMENT TOTAL FEES:48190 FORM 990 PART IX LINE 11G DESCRIPTION:CONSULTING-TELE DATA CABLING TOTAL FEES:87974 FORM 990 PART IX LINE 11G DESCRIPTION:COMMUNICATIONS & OUTREACH TOTAL FEES:406768