2016-01-21T09:37:25-07:00 2015-06-30 990 2014-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 CENTRAL PARK AVENUE SCARSDALE NY 105831349 Kathleen Halas Executive Director 9147613456 2016-01-26 2014 2016-04-25 22:37:26Z Kathleen Halas 313 Central Avenue Scarsdale NY 10583 4719173 0 X www.ChildCareWestchester.Org X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: * Linking parents to child care via information and referrals and help obtaining financial assistance; * Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; * Support to the workplace through on-site seminars, guidance on dependent care issues; * Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 18 18 39 22 0 0 4214558 4378171 166481 171016 11867 13893 2152 51721 4395058 4614801 1787309 1933520 0 0 1867683 1949448 0 0 91335 611476 709502 4266468 4592470 128590 22331 2070495 2028164 723297 668920 1347198 1359244 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 0 0 2871450 1823668 26135 The Registration Department offers three main services to Child Care Providers: Processing Initial FDC & SACC Applications, Processing FDC & SACC Renewal Applications and performing "50% Inspections" of FDC/SACC Program. During the period of time starting July 1st, 2014 to June 30th, 2015: We served a total of 32 initial FDC applicants (16- FDC Approved and 16- FDC Withdrawn), and 22 SACC applicants (21- SACC approved and 1-SACC Withdrawn). All initial applicants where approved prior to 6 month contract deadline. The challenge with initial applications has been applicant follow through. Many applicants applied and found that they could not met OCFS guidelines in the required time period. The Registration Department also renewed 83 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (43-FDC and 40-SACC). All renewal applications where completed within the 120 day timeframe or submitted to enforcement with waivers granted. The Registration Department performed 147 "50% Inspections" of FDC/SACC Program (89-FDC and 58-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge in closing 50% inspections in a timely manner is provider delay in submitting required documents. Beginning in May 2014, Family Day Care Providers were required to receive renewal inspections. The Registration Department completed 43 FDC renewal inspections. Legally Exempt Department: The Legally Exempt Departments offers two main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct 20% inspections. During the period of time starting July 1, 2014 to June 30, 2015: We served a total of 1,236 legally exempt providers. We accomplished our goals due to the efficiency in work of the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover in providers. The challenge in processing the renewal enrollment applications has been the delay in providers submitting the renewal material on time and changes that are needed to be made to the enrollment. In addition, staff struggles to contact providers because provider's phone numbers frequently change and are not in service. The Legally Exempt Department performed 70 20% inspections. All inspections were conducted and closed within the approved timeframes. The biggest challenge in closing 20% inspections in a timely manner is provider's delay in submitting documents. Another challenge is providers were not consistent with keeping scheduled inspections. 755749 22596 128496 Professional Development - Training and technical assistance to improve child care quality. 3263 early care and education professionals attended 228 Council workshops * 28 students were enrolled in the Council's eCDA program (on-line CDA). 17 early childhood professionals enrolled in the 2014-2015 class completed the Council's original, in-person CDA program. 13 completed the course. 17 center-based classrooms in 9 center-based programs and 12 group family child care providers participated in our Early Literacy Book Bag Program funded by Sexauer Family Foundation and Carvel Foundation. The project was created to promote early literacy for low-income families by establishing lending libraries in the child care programs thereby strengthening the bridge between programs and homes. Participating programs received book bags filled with new books and manipulatives for children to borrow and use at home with their families. In October 2014, 81 early childhood professionals attended the annual lnfant and Toddler Conference held at Burke Rehabilitation Center. In April 2015, 73 early childhood professionals attended an Infant and Toddler Conference held at SUNY-Purchase. In November 2014, 80 school age professionals attended the School Age Conference held at Burke Rehabilitation Center. 100 child care center classrooms and family child care programs received intensive scale based technical assistance; 29 of those programs received a quality improvement grant. 50 child care programs and community programs serving Westchester's children received approximately 2500 gently used, high quality books from our 6th annual Children' Book Drive. 302625 0 1230 Child care referrals for families and resources to guide in finding child care providers and health insurance enrollment for children and families *In 2014-15, over 2,500 families with more than 3,400 children received information and referral services. *Over 980 families and approximately 70 child care providers received information and/or assistance through the Child Care Council of Westchester's subsidy support services. *The Child Care Council of Westchester continued to monitor the impacts of the on-going economic downturn by conducting a survey of child care businesses on enrollment and financial status in May 2015. 151989 0 15155 Health Services - Medication administration training and healthcare consulting services. * MAT - There were 14 MAT courses conducted with a total of 92 participants attending the Council's Medication Administration Training Course * 28 programs signed on to the health care consultant service. 88181 87256 0 Child Care Scholarships - The Council administered two child care scholarship programs during this period. The Future Leader Scholarship Awards (FLA) and the Patricia Lanza LIKE Awards. Both scholarship programs provided tuition assistance to families whose income levels exceeded county subsidy levels. The awards were distributed directly to the regulated programs where the children were enrolled in child care. Between July 2014 and June 2015 the Council awarded 5 families the FLA scholarship and 28 families the LIKE scholarship. 240170 87256 15155 4169994 1 1 0 1 0 0 0 0 0 0 1 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 14 0 39 1 0 0 0 0 0 0 X 18 18 0 0 0 0 1 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Kathleen Halas 9147613456 313 CENTRAL PARK AVENUE SCARSDALE NY 105831349 Dr Mistie Eltrich Board President 1 0 X X 0 0 0 Felice Harris Board Vice President 1 0 X X 0 0 0 Steven Wysmuller Board Vice President 1 0 X X 0 0 0 Susan D'Emic Treasurer 1 0 X X 0 0 0 Michelle Ortiz-Soto Secretary 1 0 X X 0 0 0 Gregory Chartier PhD Director 1 0 X 0 0 0 Amy Echelman Director 1 0 X 0 0 0 Meg Gardinier Director 1 0 X 0 0 0 Andre Early Director 1 0 X 0 0 0 Korey Kross Director 1 0 X 0 0 0 Cecelia McKenney Director 1 0 X 0 0 0 Josephine Moffet Director 1 0 X 0 0 0 Camille F Murphy Director 1 0 X 0 0 0 Craig Ruoff Director 1 0 X 0 0 0 Rori Sagal Director 1 0 X 0 0 0 Jeffrey Samuelson Director 1 0 X 0 0 0 Byron Smalls Director 1 0 X 0 0 0 John E Sterbenz Director 1 0 X 0 0 0 Kathleen Halas Executive Director 35 0 X 100241 0 3274 Michael Goldman Director of Finance and Administration 35 0 X 92815 0 0 193056 0 3274 1 0 0 0 0 13000 26067 19083 0 4090607 229414 8615 4378171 Workshop/Professional Development 900099 154652 154652 0 0 Seminars and Conferences 900099 9264 9264 0 0 Resource and Referrals 900099 1230 1230 0 0 Management and Health Services 900099 5870 5870 0 0 0 0 0 0 171016 13893 0 0 13893 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 80089 0 80089 0 0 0 0 0 0 0 24283 19083 24283 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Miscellaneous 900099 2570 0 0 2570 Cash receipt from bankruptcy of child care program 900099 49151 0 0 49151 0 0 0 0 51721 4614801 171016 0 65614 22779 22779 1910741 1910741 0 0 0 0 216311 179111 26150 11050 0 0 0 0 1407232 1187898 173434 45900 26045 22727 3318 0 174167 144606 21112 8449 125693 106616 15566 3511 0 0 0 0 0 0 0 0 20780 18133 2647 0 3107 2711 396 0 0 0 0 0 0 0 139494 121722 17772 0 27587 24072 3515 0 117355 102404 14951 0 21814 19035 2779 0 0 0 0 0 288432 251686 36746 0 22129 19310 2819 0 0 0 0 0 15446 13478 1968 0 0 0 0 0 0 0 0 0 0 0 0 0 14412 12576 1836 0 Staff Training and Development 12984 7253 5731 0 Fundraising Expense 22425 0 0 22425 Miscellaneous 3537 3136 401 0 4592470 4169994 331141 91335 437178 308902 218802 307214 910745 945829 0 0 0 0 0 0 0 0 7575 6133 262749 262749 0 496195 460086 2070495 2028164 550773 513143 172524 155777 723297 668920 X 808817 857862 538381 501382 0 0 1347198 1359244 2070495 2028164 22331 -10285 0 0 0 0 X 0 1 X 1 1 1 X 3659976 3590136 3942425 4214558 4378171 19785266 0 0 0 0 0 0 0 0 0 0 3659976 3590136 3942425 4214558 4378171 19785266 19785266 5596 13502 13272 11867 13893 58130 0 0 0 0 0 0 405 8702 1318 2152 51721 64298 19907694 980532 0.99385 0.99677 X Schedule A, Part II, Line 10 $2,570 was due to an accounting entry to reverse old outstanding checks that were deemed to not be actually owed to the counterparty. $49,151 was received from a child care center that was dissolved in bankruptcy. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 0 0 0 0 0 1 0 1 2107 1 1000 3107 0 Schedule C, Part II-B, Line 1 $2,107 was for a conference and rally to rise awareness of child care issues and the need for funding to address these issues. $1,000 was spent to subscribe to "Voter Voice" which is a service that facilitates group communication to legislators and media. The service was not used in tax year 2014. 0 0 0 0 0 0 0 0 6008 6008 0 0 256741 256741 0 0 0 0 0 0 Deferred Rent 155777 155777 X 4660799 -10285 32000 0 24283 45998 4614801 0 0 0 4614801 4648753 32000 0 0 24283 56283 4592470 0 0 0 4592470 Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if those positions are more likely than not to be sustained. Management has determined that the Council had no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to fiscal 2012. Schedule D, Part XI, Line 2d Fundraising revenues associated with the Council's annual Awards Breakfast are being shown here net of fundraising expenses. Schedule D, Part XII, Line 2d Fundraising expenses associated with the Council's annual Awards Breakfast are being accounted for here by netting against fundraising revenues. Awards Breakfast 43366 19083 24283 0 0 4204 5351 0 14728 0 0 43366 19083 24283 0 0 4204 5351 0 14728 24283 0 Schedule G, Part II, Line 1 Awards breakfast to recognize leaders in the child care community. 1 Child and Adult Care Food Program 237 1823559 0 Provides nutritious meals for children in child care programs. The Patricia Lanza Like Awards 34 79689 0 Child care fee assistance on behalf of working families paid directly to registered child care providers. Future Leader Scholarship Awards 6 7494 0 Child care fee assistance on behalf of working families paid directly to registered child care providers. Schedule I, Part I, Line 2 The Director of Finance and Administration and the Program Directors meet regularly to review the financial information, to ensure that only those expenses that are for the particular project or activity are included in the budget to actual reports, to determine if all activities are on track to completion or if any budget modifications are needed, and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. Form 990, Part VI, Section A, Line 6 The Council offers membership to child care providers for a nominal fee. This entitles members to receive discounted rates for training, but they receive no managerial or other governance rights with membership. Form 990, Part VI, Section B, Line 11b The Director of Finance and Administration (Director of F & A) prepares a draft of the Form 990 and forwards to the Council's independent auditors, the Board Treasurer and Executive Director for review and approval. Any questions are discussed and resolved and the Director of F & A makes all changes and resubmits to the audit firm, the Board Treasurer and the Executive Director for final approval and signing. All responses and documentation of preparation of the Form 990 are maintained in the Director of F & A's office. The Form 990 is scheduled to be completed and submitted to the IRS by the filing deadline. If for any reason the Form 990 cannot be filed by the filing deadline the independent audit firm submits extension forms to the IRS and provides proof of extension filing to the Director of F & A and/or Executive Director. Board review of the IRS Form 990 is performed by the Board Treasurer prior to filing the form with the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, Director of F & A or any Board member an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council, over and above the interest of the Interested Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exist when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they related to such director or officer which may pose a potential conflict of interest. Such disclosure must be updated annually. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statement is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest, those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact-gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict; The director/officer to whom the potential conflict relates shall not attempt to influence other Directors regarding the matter; The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion; The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. Form 990, Part VI, Section B, Line 15 Working under the direction of the Council's Personnel Committee, the Council's Senior Staff updated the agency job classification framework and salary range guidelines over the course of almost a year overlapping 2007 and 2008. The approach involved (1) factoring in cost of living adjustments for the eight year period since the previous salary review; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge, problem-solving, supervision, latitude of decision-making impact, external contacts/relationships, policy involvement and scope of activity. Once defined by the Personnel Committee, the process was carried out by Senior Staff which consisted at that time of the Executive Director, Associate Executive Director, Director of Administration and Personnel, Controller, Director of Employer and Parent services, Institute of School Age Child Care Director, Director of Registration, Director of Health Services, Director of Professional Development and Director of Community Education. Consensus was reached by Senior Staff on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The new salary scale guidelines were used to make some initial salary adjustments in 2008 and since then, to guide salaries offered at hiring. Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statements are available to the public upon request.