2016-10-20T09:27:38-05:00 2015-12-31 420714325 RSM US LLP 1 S WACKER DRIVE STE 800 CHICAGO IL 60606 990 2015-01-01 362597526 Professional Convention Management Association PROF 3124237262 35 East Wacker Drive No 500 Chicago IL 60601 Deborah L Sexton Chief Executive Officer 3124237262 2016-10-19 1 Wayne Harder P00294296 3126343400 2015 2017-02-10 21:41:12Z Deborah L Sexton 35 East Wacker Drive No 500 Chicago IL 60601 12564877 0 3573 X www.pcma.org X 1958 IL To promote the value of professional convention management. 20 20 70 332 1531978 0 136635 218218 10741943 11657020 152122 174630 50615 448293 11081315 12498161 40385 46194 0 0 4361625 4824101 0 0 0 5512527 6568194 9914537 11438489 1166778 1059672 10618268 12127568 6445115 7119300 4173153 5008268 To deliver superior and innovative education and promote the value of professional convention management. 0 0 Annual meeting (convening leaders):This program provides educational and networking opportunities for PCMA members and others in the meetings and convention industry. The event also promotes the value of face-to-face meetings by showcasing meeting services of the host city and local community. Education conference:This program provides educational and networking opportunities targeted towards enhancing skills of PCMA's leadership and that of other leaders throughout the meetings and convention industry. Digital Events: This program is dedicated to providing live event streaming for PCMA events, as well as providing high level education to meeting professionals, hybrid and/or digital event producers who are new or seasoned digital events producers in the digital event space. 0 1 0 1 0 0 0 0 0 1 0 0 1 1 1 0 1 0 1 1 0 1 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 65 0 1 70 1 1 1 1 CA 0 0 0 0 X 20 20 0 0 0 0 1 1 1 1 1 0 1 1 0 1 1 1 1 1 1 0 0 X Arlis Whalum 3124237268 35 East Wacker Drive No 500 Chicago IL 60601 Christopher J Wehking Immediate Past Chair 3.00 2.00 X X 0 0 0 Raymond John Kopcinski Sr Chairman of the Board 3.00 2.00 X X 0 0 0 William F Reed Chair - Elect 3.00 2.00 X X 0 0 0 Mary Pat Heftman Secretary - Treasurer 3.00 2.00 X X 0 0 0 George Aguel Director 3.00 X 0 0 0 Martin D Balogh Director 3.00 X 0 0 0 Oscar Cerezales Director 3.00 X 0 0 0 Nancy DeBrosse Director 3.00 X 0 0 0 Kristin Gibson Director 3.00 X 0 0 0 Ann Godi Director 3.00 X 0 0 0 Wanda M Johnson Director 3.00 X 0 0 0 Larry Luteran Director 3.00 X 0 0 0 Kristin K Mirabal Director 3.00 X 0 0 0 Phelps Hope Director 3.00 X 0 0 0 Stuart L Ruff Director 3.00 X 0 0 0 Charles L Starks Director 3.00 X 0 0 0 Gary Schirmacher Director 3.00 X 0 0 0 Kristin Olean Director 3.00 X 0 0 0 Bill Grusich Director 3.00 X 0 0 0 David J Olender Director 3.00 X 0 0 0 Claire Smith Director 3.00 X 0 0 0 Deborah Sexton President and CEO 32.00 8.00 X 516124 0 81671 Sherrif Karamat Chief Operating Officer 32.00 8.00 X 475041 0 14835 Paulette Phillips VP, Finance (Left October 2015) 40.00 X 121892 0 14028 Arlis Whalum Chief Financial Officer 40.00 X 144043 0 11072 Kelly Peacy Vice President, Meetings & 40.00 X 187425 0 18551 Jason Paganessi Vice President, Business I 40.00 X 158878 0 29618 Carolyn Clark Vice President, Marketing 40.00 X 169838 0 18863 Robert Haas Related ENT 40.00 X 173981 0 27897 Michelle Russell Related ENT 40.00 X 155990 0 37306 2103212 0 253841 15 0 1 0 Freeman 600 West Chicago Avenue Suite 125 Chicago IL 60654 Event Planning 1791583 Savor Chicago 2301 South Lake Shore Drive Chicago IL 60616 Catering Services 322974 Hyatt Regency Chicago PO Box 301588 Dallas TX 60642 Management Services 183035 3 218218 218218 Sponsorship/Annual Event 541900 7578099 7578099 Membership Dues 541900 2152263 2152263 Publications/Website 541800 1679119 147141 1531978 Educational Programs 541800 247539 247539 11657020 170929 170929 3701 0 3701 3701 3701 439189 66716 372473 372473 75820 75820 75820 12498161 10125042 1531978 622923 2900 16238 27056 1378439 2531735 240750 385033 288144 62768 82472 22865 549601 323101 102309 322010 334037 597032 3078740 277502 54521 Fees & Licenses 241344 Federal & State Taxes 150555 369337 11438489 1657930 4001966 2307906 1212504 882550 562395 46907 76595 881050 1015554 2732005 2099354 685894 632651 3174732 3499597 1000 127225 103862 854074 1021444 10618268 12127568 851764 828487 5015075 5180392 578276 1110421 6445115 7119300 X 4173153 5008268 4173153 5008268 10618268 12127568 1059672 -225557 1000 0 X 0 1 X 1 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 1 0 517117 236999 280118 594988 590682 4306 1619900 1271673 348227 632651 Due from affiliates 653576 Income tax receivable 48933 Deferred compensation investment 318935 1021444 Employee benefit plan obligations 230906 Deferred compensation payable 318935 Deferred lease rent and incentives 560580 1110421 X Part X, Line 2: Professional Convention Management Association is subject to tax on its unrelated business activities. PCMA follows the income tax standard for uncertain tax positions. The accounting standard on accounting for uncertainty in income taxes addresses the determination of whether tax benefits claimed or expected to be claimed on a tax return should be recorded in the financial statements. Under this guidance, PCMA may recognize the tax benefit from an uncertain tax position only if it is more likely than not that the tax position will be sustained on examination by taxing authorities, based on the technical merits of the position. Examples of tax positions include the tax-exempt status of PCMA and various positions related to the potential sources of unrelated business income (UBI). PCMA files Form 990 and Form 990T in the US federal jurisdiction and state locations. PCMA is no longer subject to examination by the Internal Revenue Service for years before 2012. 1 East Asia and the Pacific 0 0 Scholarships to Recipients Located in Region 3295 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Scholarships to Recipients Located in Region 16214 Middle East and North Africa 0 0 Scholarships to Recipents Located in Region 1740 North America 0 0 Scholarships to Recipients Located in Region 2325 South America 0 0 Scholarships to Recipients Located in Region 1740 Sub-Saharan Africa 0 0 Scholarships to Recipients Located in Region 1740 East Asia and the Pacific 0 0 Program Services Conference hosted in region 21306 Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgium 0 0 Program Services Conference hosted in region 39946 North America 0 0 Program Services Conference hosted in region 18857 0 0 0 0 0 0 88306 18857 107163 Scholarships East Asia and the Pacific 2 3295 Check Scholarships Europe (Including Iceland & Greenland) - Albania, Andorra, Austria, Belgiu 9 16214 Check Scholarships Middle East and North Africa 1 1740 Check Scholarships North America 2 2325 Check Scholarships South America 1 1740 Check Scholarships Sub-Saharan Africa 1 1740 Check 0 0 0 0 0 0 Part I, Line 2: Grant funds used outside of the U.S. are monitored based on PCMA internal controls for receipts and disbursements. Proper third party support is reviewed for disbursements and grant funds received are recorded in a separate account. 1 Scholarships 16 16238 Part I, Line 2: Grant funds used inside of the U.S. are monitored based on PCMA internal controls for receipts and disbursements. Proper third party support is reviewed for disbursements and grant funds received are recorded in a separate account. X 1 1 X X 0 0 0 Deborah Sexton President and CEO 457942 0 44305 0 13877 0 51406 0 30265 0 597795 0 0 0 Sherrif Karamat Chief Operating Officer 442724 0 31780 0 537 0 13250 0 1585 0 489876 0 0 0 Arlis Whalum Chief Financial Officer 133771 0 10000 0 272 0 0 0 11072 0 155115 0 0 0 Kelly Peacy Vice President, Meetings & 175981 0 8190 0 3254 0 9445 0 9106 0 205976 0 0 0 Jason Paganessi Vice President, Business I 153831 0 4784 0 263 0 8226 0 21392 0 188496 0 0 0 Carolyn Clark Vice President, Marketing 162541 0 4555 0 2742 0 8590 0 10273 0 188701 0 0 0 Robert Haas Related ENT 173430 0 0 0 551 0 2257 0 25640 0 201878 0 0 0 Michelle Russell Related ENT 149604 0 4520 0 1866 0 8166 0 29140 0 193296 0 0 0 Part I, Line 1a Deborah Sexton: travel for companion was included in taxable income. Form 990, Part VI, Section A, line 1 The association's executive committee is composed of the officers of the board, the immediate past chair of the board and two senior supplier partner directors. The executive committee has the power of the board of directors when the board is not in session. The executive committee must report its actions to the board at the next succeeding board meeting to seek ratification of its actions. Form 990, Part VI, Section A, line 6 The membership of PCMA is comprised of professionals engaged in meetings and conventions for their respective organizations or others. These members are classified as professional, associate professional, supplier and associate supplier. In addition, faculty and student members join from educational institutions supporting the meeting industry. Form 990, Part VI, Section A, line 7a Nominations to the board are open to any professional or supplier member in good standing for a minimum of three years. A nominating committee then reviews and interviews all submissions which leads to the proposal of a slate for election to open board positions. Following notification of the slate to all members, there is a period of time in which additional nominations can be made through a prescribed petition process. When the specified process time elapses and, if no additional nominations are received, the proposed slate is deemed to be elected; otherwise, a balloting process is conducted. Form 990, Part VI, Section A, line 7b Decisions of the governing body that require member approval are voted upon as prescribed in article V of the association's bylaws, typically at the annual business meeting or by mail. Form 990, Part VI, Section B, line 11 Management conducted a detailed review of the Form 990. Form 990, Part VI, Section B, line 12c Board members are required to execute a conflict of interest statement for each year serving on the board. This statement includes their acknowledgment to inform the chair in writing of any changes in their circumstances affecting their relationship to the organization. Board members may not participate in any private business or personal service with the organization except as procedurally controlled to assure openness, competitive opportunity and equal access to information. If an actual or potential conflict arises, the conflicted individual withdraws from board deliberation, voting and access to applicable board information. All proceedings related to conflicts of interest are documented in the meeting minutes. Form 990, Part VI, Section B, line 15a Compensation for the President & CEO is reviewed and approved annually by the board's executive committee. The committee used appropriate comparability data and contemporaneously substantiated the deliberation and decision for the President & CEO, Deborah Sexton. Form 990, Part VI, Section C, line 19 The association makes its governing documents available to the public upon request, as required by law. The association does not make its conflict of interest nor its financial statements available to the public. Virtual Edge Institute LLC 35 East Wacker Drive Suite 500 Chicago IL 60601 453608663 Event and meeting technology IL 189832 0 Professional Convention Management Association PCMA Education Foundation 35 East Wacker Drive Suite 500 Chicago IL 60601 529999947 Education and research grants DC 501(c)(3) Line 11b, II Professional Convention Management Association 1 PCMA Services Inc 35 East Wacker Drive Suite 500 Chicago IL 60601 631079617 Magazine Publishing AL Professional Convention Management Association C 3937972 1079712 1.00000 1 0 0 1 0 0 1 0 0 0 0 0 0 0 1 1 0 0 1 1 Foundation of the PCMA C 218218 Cash Transfer PCMA Services F 55210 Cash Transfer PCMA Services S 245500 Cash Transfer PCMA Services N 368174 Cash Transfer PCMA Services O 324972 Cash Transfer PCMA Services R 1200000 Cash Transfer