2016-11-14T15:27:15-06:00 2015-12-31 BRUCE E BERNSTIEN & ASSOCIATES 10440 N CENTRAL EXPRESSWAY STE 1040 DALLAS TX 75231 990 2015-01-01 756002511 STATE FAIR OF TEXAS % JAIME NAVARRO STAT 2144218701 PO BOX 150009 DALLAS TX 75315 JAIME NAVARRO CFO 2016-11-03 true BRUCE E BERNSTIEN P01424343 2147060840 2015 2017-02-10 21:41:12Z MITCHELL GLIEBER PO BOX 150009 dallas TX 75315 57607160 false X www.bigtex.com X 1886 TX TO CONDUCT AN ANNUAL STATE FAIR, CELEBRATE TEXAS BY PROMOTING AGRICULTURE, EDUCATION, AND COMMUNITY INVOLVEMENT. 55 53 1570 250 0 1936216 3207887 44800612 53612317 331129 384485 96831 95194 47164788 57299883 296375 808000 0 0 9564148 9951243 0 0 0 28955665 40006478 38816188 50765721 8348600 6534162 66787072 70403152 20343139 17800808 46443933 52602344 THE STATE FAIR OF TEXAS CELEBRATES ALL THINGS TEXAN BY PROMOTING AGRICULTURE, EDUCATION, AND COMMUNITY INVOLVEMENT THROUGH QUALITY ENTERTAINMENT IN A FAMILY-FRIENDLY ENVIRONMENT. false false 40728834 808000 53612317 CONDUCTED ANNUAL EDUCATIONAL AND AGRICULTURAL STATE FAIR FROM SEPTEMBER 25 THROUGH OCTOBER 18, 2015. 40728834 true true false false false false false false false true true false false false true true true false false false false false false false true false false true false true false false false false false true false false true false false false false false false false false true 730 0 true 1570 true false false false false true true true true false false false false X 55 53 true false false false false false false true true false false true true true true true true true true false X X JAIME NAVARRO 2144218701 3921 MARTIN LUTHER KING JR BLVD dallas TX 75210 Joe Alcantar Director 1.0 0.0 X 0 0 0 Marissa Anchia Director 1.0 0.0 X 0 0 0 Norm P Bagwell Director 1.0 0.0 X 0 0 0 Robert W Best Director 1.0 0.0 X 0 0 0 Jan Hart Black Director 1.0 0.0 X 0 0 0 RICHIE BUTLER Director 1.0 0.0 X 0 0 0 John W Carpenter III Director 1.0 0.0 X 0 0 0 April Box Chamberlain Director 1.0 0.0 X 0 0 0 Roy C Coffee Jr VICE CHAIRMAN 3.0 0.0 X X 0 0 0 Dianne A Curry Director 1.0 0.0 X 0 0 0 Terry R Dallas Director 1.0 0.0 X 0 0 0 Levi H Davis Director 1.0 0.0 X 0 0 0 John de la Garza Director 1.0 0.0 X 0 0 0 Paul Dyer Director 1.0 0.0 X 0 0 0 Walter Elcock Director 1.0 0.0 X 0 0 0 Victor J Elmore Director 1.0 0.0 X 0 0 0 Matrice Ellis-Kirk Director 1.0 0.0 X 0 0 0 Randy R Engstrom Director 1.0 0.0 X 0 0 0 Ruben E Esquivel Vice Chairman 3.0 0.0 X X 0 0 0 Robert Estrada VICE CHAIRMAN 3.0 0.0 X X 0 0 0 Rob Farrell Director 1.0 0.0 X 0 0 0 Lois Finkelman Vice ChaiRPERSON 3.0 0.0 X X 0 0 0 J Guadalupe V Garcia Director 1.0 0.0 X 0 0 0 Gary Griffith Director 1.0 0.0 X 0 0 0 Donna Halstead Director 1.0 0.0 X 0 0 0 Douglas D Hawthorne Director 1.0 0.0 X 0 0 0 JAMES HITZELBERGER DIRECTOR 1.0 0.0 X 0 0 0 Brenda Jackson Director 1.0 0.0 X 0 0 0 Richard Knight Jr Chairman 6.0 0.0 X X 0 0 0 Tom Lazo Director 1.0 0.0 X 0 0 0 J Michael Lewis Director 1.0 0.0 X 0 0 0 Wendy Lopez Director 1.0 0.0 X 0 0 0 ALEX MADRAZO DIRECTOR 1.0 0.0 X 0 0 0 Steven Mancillas Director 1.0 0.0 X 0 0 0 Todd C Meier Director 1.0 0.0 X 0 0 0 James M Moroney III Vice Chairman 3.0 0.0 X X 0 0 0 Alice Murray Vice ChairPERSON 3.0 0.0 X X 0 0 0 DONNIE NELSON DIRECTOR 1.0 0.0 X 0 0 0 Gina Norris Vice ChairPERSON 3.0 0.0 X X 0 0 0 Raymond F Quintanilla Director 1.0 0.0 X 0 0 0 James C Roberts Vice ChairPERSON 3.0 0.0 X X 0 0 0 Rowland K Robinson Director 1.0 0.0 X 0 0 0 Pete Schenkel Vice Chairman 3.0 0.0 X X 0 0 0 John Field Scovell Treasurer/Vice Chairman 3.0 0.0 X X 0 0 0 George A Shafer Vice Chairman 3.0 0.0 X X 0 0 0 Bruce A Sifford Vice Chairman 3.0 0.0 X X 0 0 0 Robert B Smith Corp Sec'y/Gen'l Cons/Vice Cha 3.0 0.0 X X 0 0 0 MARY SUHM DIRECTOR 1.0 0.0 X 0 0 0 Doug Thompson Director 1.0 0.0 X 0 0 0 Nina Vaca Director 1.0 0.0 X 0 0 0 W KELVIN WALKER DIRECTOR 1.0 0.0 X 0 0 0 Alan Walne VICE Chairman 3.0 0.0 X X 0 0 0 A B Wharton Director 1.0 0.0 X 0 0 0 Joel T Williams Jr Vice Chairman 3.0 0.0 X X 0 0 0 Joel T Williams III Director 1.0 0.0 X 0 0 0 Craig A Woodcook VICE CHAIRMAN 3.0 0.0 X X 0 0 0 MATTHEW WALTERS DIRECTOR 1.0 0.0 X 0 0 0 Mitchell S Glieber President 45.0 0.0 X X 640162 0 68407 Jaime Navarro CFO/SVP FINANCE 45.0 0.0 X X 304565 0 67237 Robert L Hilbun SVP Maint/GM SFT 45.0 0.0 X 336156 0 62979 Carey D Risinger SVP Food & Beverage 45.0 0.0 X 231946 0 36973 Russell W Fitzgerald SVP Operations 45.0 0.0 X 209441 0 53654 Daryl E Real VP Livestock 45.0 0.0 X 186587 0 56906 Jennifer Schuder VP Marketing 45.0 0.0 X 181520 0 44807 Christopher Berner Director - Accounting 45.0 0.0 X 134325 0 28688 KARISSA CONDOIANIS DIRECTOR-PUBLIC RELATIONS 45.0 0.0 X 131977 0 22329 2356679 0 441980 17 false true false ACT EVENT SERVICES INC PO Box 463 ADDISON TX 75001 CLEANING/JANITORIAL 1347853 WELDON WILLIAMS LICK INC 711 N A ST FORT SMITH AR 72901 TICKET PRINTING 1262879 GLENN SMITH PRESENTS INC PO BOX 7814 HORSESHOE BAY TX 78657 NAMEd ENTERTAINMENT 809000 JC COMMERCIAL 1801 LAKEPOINTE DR 129 LEWISVILLE TX 75057 CONSTRUCTION 720939 PLATINUM EVENT SERVICES INC 400 NORTH ST PAUL STREET 330 DALLAS TX 75201 SECURITY SERVICES 575618 51 251051 2956836 43750 3207887 ADMISSIONS PARKING ENTRY 900099 21767476 21767476 CONCESSIONS SPECIAL ATTRACTIONS 900099 31844841 31844841 53612317 149679 149679 0 0 0 0 0 491069 256263 234806 234806 234806 146208 251051 51014 95194 95195 0 0 0 57299883 53612317 479680 808000 808000 0 0 0 2481339 2481339 0 5987779 5987779 336268 336268 461795 461795 684062 684062 442847 442847 794304 794304 93802 93802 0 0 41170 41170 3999312 3999312 1841652 1841652 1569848 1569848 103139 103139 0 1633646 1633646 87216 87216 0 0 43097 43097 0 3943590 3943590 1101738 1101738 EQUIPMENT RENTAL AND MAINT 9077974 9077974 SPECIAL ATTRACTIONS 8852795 8852795 OPERATING SUPPLIES & EXP 6380348 6380348 50765721 40728834 10036887 0 121162 1146635 25889467 31020919 87052 17474 215026 556645 0 0 0 0 0 0 251003 307971 292817 323159 67282177 38078071 32130499 29204106 6806626 6862554 0 0 0 0 0 0 993420 963689 66787072 70403152 402749 276313 0 0 0 0 0 0 0 0 0 0 4130256 3118765 0 0 15810134 14405730 20343139 17800808 X 45393189 51381963 1009075 1178712 41669 41669 46443933 52602344 66787072 70403152 X 6534162 -280558 -95193 X false true X true false X 3469745 3519737 2012795 1936216 3207887 14146380 36880945 38036731 42411006 44800612 53612317 215741611 0 0 0 40350690 41556468 44423801 46736828 56820204 229887991 0 0 0 229887991 125633 538225 5996251 128406 149679 6938194 0 125633 538225 5996251 128406 149679 6938194 0 0 40476323 42094693 50420052 46865234 56969883 236826185 0.97070 0.96904 0.02930 0.03096 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 41669 8 8 41669 41669 8 8 41669 41669 8 8 41669 41669 8 8 41669 41669 8 8 41669 1.00000 false false 5028422 5058422 17906523 14048776 3857747 13911823 10218375 3693448 30405409 13810920 16594489 0 0 0 29204106 0 ACCRUED SCHOLARSHIPS PAYABLE 1231125 ACCRUED POLICE OT-CITY OF DALL 575400 DEFERRED COMPENSATION-SEC 457 963689 ACCRUED RENT 7936890 ACCRUED LEGAL FEES 24114 ACCRUED MANAGEMENT BONUS 1675359 ACCRUED AUDIT FEES 98927 ACCRUED BANK ANALYSIS FEES 115772 ACCRUED CREDIT CARD FEES 2500 AUCTION SALES-2015 SEASON 30167 ACCRUED INTEREST 3340 ACCRUED UTILITIES 500000 LIVESTOCK BUILDING CENTER CONT 794892 LONG-TERM PLEDGES 16624 OTHER ACCRUED LIABILITIES 436931 14405730 X 53450724 53450724 41170 3807989 3849159 57299883 47292313 47292313 41170 3432238 3473408 50765721 Revenue on 990, not on book form 990, schedule d, part xi, line 4b: CASH SPONSORSHIP CONTRIBUTIONS $4,319,429 FUNDRAISING NET INCOME RECLASSIFICATION $95,194 RENT EXPENSE $(885,189) REALIZED INVESTMENT GAIN $ 234,806 IN KIND GOODS $ 43,750 ROUNDING $(1) TOTAL $ 3,807,989 EXPENSE ITEMS ON THE RETURN BUT NOT ON BOOKS form 990, schedule d, part xii, line 4b: CASH SPONSORSHIP CONTRIBUTIONS $ 4,319,429 RENT EXPENSE $(885,189) IN KIND GOODS $ 43,750 REALIZED & UNREALIZED GAIN OR LOSS $(45,752) TOTAL $ 3,432,238 intended use of endowment fund FORM 990, SCHEDULE D, PART V, LINE 4: THE ENDOWMENT IS RESTRICTED BY THE DONOR FOR PURPOSES OF LIVESTOCK AUCTION PREMIUMS AT THE ANNUAL YOUTH LIVESTOCK AUCTION. FIN 48 (ASC 740) THE FAIR IS EXEMPT FROM FEDERAL INCOME TAXES UNDER SECTION 501(A) OF THE INTERNAL REVENUE CODE (IRC) AS AN ORGANIZATION DESCRIBED IN SECTION 501(C)(3). THE FAIR RECEIVES CERTAIN CONTRIBUTIONS TO PARTIALLY OFFSET THE COSTS OF VARIOUS EVENTS AT THE ANNUAL FAIR. THE FAIR BELIEVES SUCH CONTRIBUTIONS ARE RELATED TO ITS TAX-EXEMPT PURPOSE AND, ACCORDINGLY, EXCLUDES SUCH AMOUNTS FROM ITS UNRELATED BUSINESS INCOME COMPUTATION. AUCTION 251051 251051 GOLF TOURNAMENT 82700 82700 16085 8349 1 63508 63508 1381 15314 9884 397259 251051 146208 17466 23663 9884 51013 95195 true TEXAS A & M UNIVERSITY-COLLEGE P O Box 30016 College Station TX 77843 746000531 503(c)(3) 134250 Student Scholarship TEXAS TECH UNIVERSITY P O Box 45011 Lubbuck TX 79409 756002618 503(c)(3) 56875 Student Scholarship UNIVERSITY OF TEXAS AUSTIN P O Box 7699 Austin TX 78713 746000203 503(c)(3) 26125 Student Scholarship TARLETON STATE UNIVERSITY Box T 0310 Stephenville TX 76402 756001870 503(c)(3) 23750 Student Scholarship UNIVERSITY OF TEXAS AT DALLAS 800 W Campbell Rd Richardson TX 75083 751305566 503(c)(3) 9438 Student Scholarship BLINN JUNIOR COLLEGE 902 College Ave Brenham TX 77833 746000400 503(c)(3) 10188 Student Scholarship SOUTHERN METHODIST UNIVERSITY P O Box 750196 Dallas TX 75275 750800689 503(c)(3) 7313 Student Scholarship TEXAS WOMAN'S UNIVERSITY P O Box 42543 Denton TX 76204 756002618 503(c)(3) 13875 Student Scholarship UNIVERSITY OF NORTH TEXAS P O Box 311317 Denton TX 76203 756002149 503(c)(3) 7625 Student Scholarship ANGELO STATE UNIVERSITY 2601 West Ave N San Angelo TX 76909 756002403 503(c)(3) 7625 Student Scholarship AUSTIN COLLEGE 900 N GRAND STE 6F SHERMAN TX 75090 750827409 501(C)(3) 6375 STUDENT SCHOLARSHIP CLARENDON COLLEGE PO BOX 968 CLARENDON TX 79226 752378278 501(C)(3) 5625 STUDENT SCHOLARSHIP DALLAS COUNTY COMMUNITY COLLEGE 1601 S LAMAR STREET DALLAS TX 75215 237326612 501(C)(3) 6875 STUDENT SCHOLARSHIP SAM HOUSTON STATE UNIVERSITY UNI ADV 1806 AVENUE J HUNTSVILLE TX 77340 746001430 501(C)(3) 5625 STUDENT SCHOLARSHIP TEXAS STATE UNIVERSITY 601 UNIVERSITY DR SAN MARCOS TX 78666 746002248 501(C)(3) 5375 STUDENT SCHOLARSHIP WEST TEXAS A&M UNIVERSITY WTAMU BOX 60939 CANYON TX 76016 756031405 501(C)(3) 9000 STUDENT SCHOLARSHIP 16 PROCEDURE FOR MONITORING THE USE OF GRANTS IN THE US The recipients of scholarships from the State Fair of Texas Youth Scholarship Fund must meet these five requirements: (1) Compete in one of the State Fair of Texas competitive agriculture/livestock events; (2) Submit high school transcript (complete through third six weeks of senior year) including verified ACT and/or SAT scores and verified rank in graduating class and graduating class size; (3) Submit a completed application during the period March 1-15. (4) Graduate from high school during the current year and begin college or university course work the following Fall Semester; (5) Attend an accredited college or university in Texas and take a minimum of 12-hour course load per term and maintain a minimum 2.5 grade point average. Scholarship awards are determined on the basis of financial need, academic performance and participation in extra-curricular activities, with preference given to those applicants who enroll in an agricultural and/or natural resources curriculum who show financial need. Additionally, scholarships are awarded to inner-city youth attending the five Dallas Independent School District high schools surrounding the Fair Park area (James Madison, Lincoln, North Dallas, Irma Rangel and Woodrow Wilson high schools). Such awards are based upon applications received from students at the five high schools and selection is based upon financial need, academic performance and participation in extra-curricular activities and the criteria listed in items two through five above. X true true X X X false false false false false true false false false Mitchell S Glieber President 267563 0 357000 0 15599 0 48243 0 20164 0 708569 0 0 0 Jaime Navarro CFO/SVP FINANCE 178358 0 125000 0 1207 0 41018 0 26219 0 371802 0 0 0 Robert L Hilbun SVP Maint/GM SFT 195383 0 125000 0 15773 0 40515 0 22464 0 399135 0 0 0 Carey D Risinger SVP Food & Beverage 160677 0 65000 0 6269 0 32136 0 4837 0 268919 0 0 0 Russell W Fitzgerald SVP Operations 154250 0 50000 0 5191 0 33375 0 20279 0 263095 0 0 0 Daryl E Real VP Livestock 132725 0 50000 0 3862 0 28076 0 28830 0 243493 0 0 0 Jennifer Schuder VP Marketing 121250 0 60000 0 270 0 26375 0 18432 0 226327 0 0 0 Christopher Berner Director - Accounting 100744 0 33000 0 581 0 20226 0 8462 0 163013 0 0 0 KARISSA CONDOIANIS DIRECTOR-PUBLIC RELATIONS 93977 0 38000 0 0 0 6156 0 16173 0 154306 0 0 0 compensation contingent on the net earnings of the organization form 990, schedule j, part i, line 6a: State Fair of Texas maintains a capped management bonus plan for all employees, including department directors, vice presidents, senior vice presidents and the President. Each employee must complete written goals and objectives for their operating area which is approved by the President. The President makes assessments of all employees' (excluding himself) performance and achievement of written goals and objectives and their target bonus percentage and makes recommended bonus awards to the Finance/Audit Committee. The Finance/Audit Committee deliberates on the recommended awards and any bonus award for the President without management present and makes a recommendation to the Executive Committee of the Board of Directors ("Executive Committee"). The Executive Committee deliberates and decides on the final management bonus awards without management present. All such decisions of the Executive Committee are documented with contemporaneous minutes of its meetings. ROBERT B SMITH gen counsel & vchair/sec 412580 ROUTINE LEGAL SERVICES false Business Transactions Involving Interested Persons Schedule L, Part IV: STATE FAIR OF TEXAS MADE PAYMENTS TOTALING $412,580 TO ROBERT SMITH FOR LEGAL SERVICES RENDERED. MR. SMITH SERVES AS THE ORGANIZATION'S GENERAL COUNSEL AND WAS A VICE-CHAIRMAN OF THE EXECUTIVE COMMITTEE OF THE BOARD OF DIRECTORS FROM 1/1/2015 TO 4/14/2015. FROM TIME TO TIME THE ORGANIZATION CONDUCTS ROUTINE BUSINESS WITH ENTITIES AFFILIATED WITH CERTAIN MEMBERS OF ITS BOARD OF DIRECTORS. WITH RESPECT TO THE ORGANIZATION AND THESE ENTITIES, TRANSACTIONS ARE CONDUCTED IN THE NORMAL COURSE OF OPERATIONS. X BOOTS 1 18750 FMV X UNIFORMS 1 25000 FMV false true false Executive committee FORM 990, PART VI, SECTION A, LINE 1a: Article V Section 1 of State Fair of Texas-SFT's bylaws provides for the establishment of an Executive Committee of the Board of Directors and vests in the executive committee the authority to act on behalf of the board of directors between meetings of the board. DIRECTOR OR KEY EMPLOYEE FAMILY OR BUSINESS RELATIONSHIP FORM 990, PART VI, SECTION A, LINE 2: Name of Individuals Name of Individuals Type of Relationship Joel Williams, Jr. and Joel Williams III Family Roy Coffee and J. Michael Lewis Business John W. Carpenter III and J. Michael Lewis Business Ruben Esquivel and Robert W. Best Business PROCESS TO REVIEW FORM 990 FORM 990, PART VI, SECTION b, LINE 11B: The Form 990 was reviewed in detail with the Finance/Audit Committee at its meeting on November 9, 2016. The Form 990 was then distributed to all members of the Board of Directors prior to filing. MONTIORING AND ENFORCING CONFLICT OF INTEREST POLICY FORM 990, PART VI, SECTION B, LINE 12C: State Fair of Texas("SFT") performs an annual survey of its directors, officers, and key employees regarding any business or family relationships with SFT or with other of the organization's directors, officers and key employees. Any exceptions noted are reviewed by the Finance/Audit Committee which recommends any necessary corrective action to the Executive Committee. PROCESS FOR DETERMINING COMPENSATION FORM 990, PART VI, SECTION B, LINES 15A & 15B: In November 2014, State Fair of Texas("SFT") engaged a national accounting and consulting firm to update the previous compensation review which was last performed in 2012 and 2010 (finalized in 2011). Positions included in this compensation review were President, Senior Vice Presidents, Vice Presidents and Department Directors. The firm conducted market analyses for these positions' base and total cash compensation and concluded that all amounts were within the competitive range. The President provides salary and bonus recommendations for all employees (other than the President), which are reviewed by the Finance/Audit Committee. The Chairman of the Board of Directors makes recommendation of the President's salary and bonus, which is also reviewed by the Finance/Audit Committee. Salary and bonus amounts are deliberated on by the Finance/Audit Committee without the presence of management and utilizing the compensation review referenced above, with recommendations then made to the Executive Committee of the Board of Directors for consideration, deliberation and decision. All such decisions of the Executive Committee are documented with contemporaneous minutes of its meetings. HOW MAKE DOCUMENTS PUBLIC FORM 990, PART VI, SECTION C, LINE 19: State Fair of Texas ("SFT") makes the following documents available to the general public on SFT's website at www.bigtex.com: Bylaws, Certificate of Formation, Conflict of Interest/Ethics Policy, Finance/Audit Committee Charter, Early Adoption of Business Organization Code and audited financial statements. In addition, SFT makes its governing documents, conflict of interest policy and audited financial statements available to the public by providing copies upon request and available for inspection at its administrative office. Reconciliation of Net Assets Form 990, Part XI, Line 9: FUNDRAISING NET INCOME RECLASSIFICATION $(95,194) ROUNDING ADJUSTMENT $ 1 Total $(95,193) FORM 990, PART X, LINE 23 SECURED MORTGAGES AND NOTES PAYABLE THE INTEREST RATE OF NOTES PAYABLE IS THAT British Bankers Association one-month floating LIBOR plus 1.0%