2016-11-14T07:33:21-06:00 2015-12-31 521511275 RAFFA PC 1899 L STREET NW SUITE 850 WASHINGTON DC 20036 990 2015-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CEO 7035021550 2016-11-14 1 FRANK H SMITH P00639053 2028225000 2016-11-04 2015 2017-02-10 21:41:12Z X LAURA I THEVENOT 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 35641927 0 X WWW.ASTRO.ORG X 1958 IL ASTRO IS DEDICATED TO IMPROVING PATIENT CARE THROUGH EDUCATION, CLINICAL PRACTICE, ADVANCEMENTS OF SCIENCE, AND ADVOCACY. 15 14 96 750 484060 253031 797894 173351 15992749 15475591 597638 2144003 2195244 2186113 19583525 19979058 1794713 815335 0 0 8179260 8600503 0 0 0 12745921 9967958 22719894 19383796 -3136369 595262 36413279 35688958 7707214 8913714 28706065 26775244 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELPOMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTHCARE ENVIRONMENT. 0 0 MEETINGS - ANNUAL MEETING AND MULTIDICIPLINARY SYMPOSIUM. DEVELOPMENT OF ACCREDITATION PROGRAM FOR EXCELLENCE (APEX). APEX ESTABLISHES STANDARDS OF PERFORMANCE DERIVED FROM EVIDENCE-BASED GUIDELINES AND CONSENSUS PRACTICE GUIDELINES FOR RADIATION ONCOLOGY AND RECOGNIZE FACILITIES THAT HAVE THE SYSTEMS, PERSONNEL AND POLICIES AND PROCEDURES THAT ARE NEEDED TO MEET THESE STANDARD FOR HIGH-QUALITY, SAFE PATIENT CARE. SCIENTIFIC JOURNALS ARE EDUCATIONAL IN NATURE AND SERVES TO PROMOTE THE SOCIETY'S EXEMPT FUNCTION. 0 1 0 1 0 0 0 0 1 1 0 0 1 1 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 134 0 1 96 1 1 1 0 0 0 1 1 0 X 15 14 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 VA X LAURA I THEVENOT 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 BRUCE G HAFFTY CHAIR 2.00 1.00 X X 0 0 0 COLLEEN A F LAWTON IMMEDIATE PAST CHAIR 2.00 1.00 X X 0 0 0 JEFF M MICHALSKI SECRETARY/TREASURER 2.00 X X 1000 0 0 BRUCE D MINSKY PRESIDENT 2.00 X X 0 0 0 DAVID C BEYER PRESIDENT-ELECT 2.00 1.00 X X 30000 0 0 THEODORE L DEWEESE SCIENCE COUNCIL VICE-CHAIR 2.00 1.00 X 0 0 0 THOMAS J EICHLER HEALTH POLICY VICE-CHAIR 2.00 X 0 0 0 STEPHEN M HAHN EDUCATION VICE-CHAIR 2.00 1.00 X 0 0 0 PAUL M HARARI EDUCATION CHAIR 2.00 X 0 0 0 JAMES A HAYMAN CLINICAL AFFAIRS & QUAL VICE-CHAIR 2.00 X 0 0 0 GERALDINE M JACOBSON GOV'T RELATIONS CHAIR 2.00 X 0 0 0 BRIAN KAVANAGH HEALTH POLICY CHAIR 2.00 1.00 X 0 0 0 SAMEER R KEOLE GOV'T RELATIONS VICE-CHAIR 2.00 X 0 0 0 MICHAEL KUETTEL DIRECTOR 2.00 X 0 0 0 DANIELE LOW DIRECTOR 2.00 X 0 0 0 LAWRENCE MARKS CLINICAL AFF & QUAL CHAIR 2.00 X 1200 0 0 MARY K MARTEL SCIENCE COUNCIL CHAIR 2.00 X 0 0 0 LAURA I THEVENOT CEO 36.00 4.00 X 636023 0 98484 TERRY KARRAS CFO 40.00 X 163088 0 38736 EMILY WILSON EXECUTIVE VICE PRESIDENT 40.00 X 215738 0 32532 DAVE ADLER VP ADVOCACY & CLINICAL AFFAIRS 40.00 X 167302 0 40412 NADINE EADS DIRECTOR OF QUALITY IMPROVEMENT 40.00 X 138866 0 24629 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 40.00 X 138218 0 32230 LYNN M PADGETT-BROWN VP EDUCATION 40.00 X 144008 0 25501 AMY NORDENG ASSOCIATE GENERAL COUNSEL 40.00 X 140258 0 35233 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 40.00 X 127309 0 32572 1903010 0 360329 17 0 1 0 PSAV PRESENTATION SERVICES 23918 NETWORK PLACE CHICAGO IL 606739509 AUDIOVISUAL SERVICES 758717 ELSEVIER PO BOX 7247-8455 PHILADELPHIA PA 191708455 PUBLISHING 409886 CECITYCOM INC 285 WATERFRONT DRIVE E SUITE 100 HOMESTEAD PA 15120 ACCREDITATION MONITORING 281593 KUSHNER & ASSOCIATES 23003A VENTURA BLVD SUITE 1000 CALABASAS CA 91302 SHUTTLE SERVICES 189641 CESC GATEWAYSQUARE LLC 2345 CRYSTAL DRIVE SUITE 1100 ARLINGTON VA 22202 EDUCATIONAL SERVICES 166444 23 10000 163351 173351 MEETINGS AND EVENTS 900099 9885155 5738411 4146744 MEMBERSHIP DUES 900099 3358792 3358792 PUBLICATIONS 900099 1211529 956103 255426 SPONSORSHIPS 900099 760224 707224 53000 DEVELOPMENT 900099 222598 222598 37293 25700 11593 15475591 806205 806205 1662089 1662089 17000667 15662869 1337798 1337798 1337798 REBATES AND LABELS 900099 350699 350699 CAREER CENTER 900004 164041 164041 OTHER INCOME 900099 9088 9088 196 196 524024 19979058 11008828 484060 8312819 815335 1424515 5546454 469634 689599 470301 213931 34773 177975 1855728 390 791137 1091637 11488 1012960 796282 1756139 610292 88083 UBI TAXES 133075 DUES AND SUBSCRIPTIONS 788080 HONORARIA 390797 LEADERSHIP COMPENSATION 130000 85191 19383796 449150 0 1356379 607079 617747 554876 413201 766674 3589537 2803575 866114 785962 32363087 30970469 347601 2003898 36413279 35688958 2771229 2036567 612500 600000 3841335 3710288 482150 2566859 7707214 8913714 X 28706065 26775244 28706065 26775244 36413279 35688958 595262 -2526083 0 X 0 1 X 1 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 141000 0 0 1 3358792 813023 -69176 743847 1074813 -330966 6006567 1663961 4342606 12784276 6777709 6006567 6624034 7311135 1150893 12784276 7844174 1220140 6624034 8833219 989045 7844174 1.00000 0 0 200744 200744 0 2453207 2117557 335650 935586 485274 450312 785962 DEPOSITS 236019 DUE FROM ROI 6165 INTEREST RECEIVABLE 56902 LEASE INCENTIVE RECEIVABLE 1704812 2003898 DEFERRED RENT AND LEASEHOLD INCENTIVE 2275202 DEFERRED COMPENSATION LIABILITY 291657 2566859 X 17275000 -2526083 -2526083 19801083 177975 177975 19979058 19205821 0 19205821 177975 177975 19383796 PART X, LINE 2: ASTRO PERFORMED AN EVALUATION OF UNCERTAIN TAX POSITIONS FOR THE YEAR ENDED DECEMBER 31, 2015 AND DETERMINED THAT THERE ARE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE FINANICAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. 1 DANA-FARBER CANCER INSTITUTE 450 BROOKLINE AVENUE BOSTON MA 02215 042263040 501(C)(3) 200000 JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD JOHN HOPKINS UNIVERSITY 3910 KESWICK ROAD BALITMORE MD 21211 520595110 501(C)(3) 25000 SEED GRANT MAYO CLINIC GONDA 10-141 200 FIRST STREET SW ROCHESTER MN 55905 416011702 501(C)(3) 200000 JUNIOR FACULTY CAREER RESEARCH TRAINING AWARD RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 501(C)(3) 177912 GENERAL OPERATING PURPOSES STANFORD UNIVERSITY 300 PASTEUR DRIVE ROOM H0144 STANFORD CA 94305 941156365 501(C)(3) 25000 SEED GRANT UNIVERSITY OF ALABAMA BIRMINGHAM 1530 3RD AVENUE SOUTH AB-1230 BIRMINGHAM AL 35294 636005396 25000 SEED GRANT UNIVERSITY OF MARYLAND MEDICAL CENTER 250 W PRATT STREET BALITMORE MD 21201 521362793 100000 COMPARATIVE EFFECTIVENESS AWARD UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL PO BOX 402420 ATLANTA GA 30384 566001393 100000 COMPARATIVE EFFECTIVENESS AWARD NET PRIOR YEAR GRANT REFUNDS -37577 NET PRIOR YEAR GRANT REFUNDS 8 0 PART I, LINE 2: ASTRO AWARDS GRANTS WHICH REQUIRE SPECIFIC DELIVERABLES, AND ACCORDINGLY, THE FUNDS MUST BE USED TO ACCOMPLISH A DEFINED PURPOSE. THE SEED GRANT (ONE-YEAR GRANT) IS MONITORED BY A SIX-MONTH PROGRESS REPORT AND A FINAL REPORT. COMPARATIVE EFFECTIVESS GRANT AND JUNIOR FACULTY CAREER RESEARCH AWARD (2-YEAR GRANTS) ARE MONITORED BY A PROGRESS REPORT AFTER THE FIRST YEAR AND A FINAL REPORT AT THE END OF THE SECOND YEAR. X 1 1 X X X X X 0 1 0 LAURA I THEVENOT CEO 550241 0 85782 0 0 0 55500 0 42984 0 734507 0 0 0 TERRY KARRAS CFO 160088 0 3000 0 0 0 15907 0 22829 0 201824 0 0 0 EMILY WILSON EXECUTIVE VICE PRESIDENT 212238 0 3500 0 0 0 20649 0 11883 0 248270 0 0 0 DAVE ADLER VP ADVOCACY & CLINICAL AFFAIRS 165302 0 2000 0 0 0 17315 0 23097 0 207714 0 0 0 NADINE EADS DIRECTOR OF QUALITY IMPROVEMENT 138866 0 0 0 0 0 14309 0 10320 0 163495 0 0 0 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 136218 0 2000 0 0 0 13531 0 18699 0 170448 0 0 0 LYNN M PADGETT-BROWN VP EDUCATION 142008 0 2000 0 0 0 13820 0 11681 0 169509 0 0 0 AMY NORDENG ASSOCIATE GENERAL COUNSEL 140258 0 0 0 0 0 12464 0 22769 0 175491 0 0 0 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 125309 0 2000 0 0 0 9941 0 22631 0 159881 0 0 0 PART I, LINE 1A BUSINESS CLASS AND/OR COMPANION TRAVEL WAS PROVIDED TO ASTRO LEADERSHIP FOR INTERNATIONAL CONFERENCES. PART I, LINE 4B DURING THE YEAR ENDED DECEMBER 31, 2015, LAURA THEVENOT, CEO, PARTICIPATED IN A 457(F) NONQUALIFIED PLAN, WITH CONTRIBUTIONS TO THE PLAN OF $11,000. FORM 990, PART VI, SECTION A, LINE 6 ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF EIGHT PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 7A REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION B, LINE 11 THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE CFO, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C ASTRO'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2015. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND THE FINAL DETERMINATION WAS MADE BY THE EXECUTIVE COMMITTEE. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER. FORM 990, PART VI, SECTION C, LINE 19 THE ANNUAL REPORT WITH SUMMARY FINANCIAL STATEMENTS ARE DISTRIBUTED TO MEMBERS AND AVAILABLE TO MEMBERS ON OUR WEBSITE. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE. RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 TO SUPPORT AND CONDUCT RESEARCH AND EDUCATIONAL ACTIVITIES IL 501(C)(3) LINE 11A, I ASTRO 1 ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 POLITICAL ACTION COMMITTEE VA 527 ASTRO 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 RADIATION ONCOLOGY INSTITUTE B 177912 FMV RADIATION ONCOLOGY INSTITUTE N 53314 FMV RADIATION ONCOLOGY INSTITUTE O 105322 FMV