2017-08-03T08:43:58-05:00 2016-12-31 PATTISON KOSKEY HOWE BUCCI PC 2880 ROUTE 9 - SUITE 2 VALATIE NY 12184 990 2016-01-01 141667526 DUTCHESS LAND CONSERVANCY INC % REBECCA THORNTON DUTC 8456773002 PO BOX 138 MILLBROOK NY 12545 RALPH WEINDLING TREASURER 8456773002 2017-07-26 true MATTHEW H VANDERBECK P00874499 5187586776 24.105.223.66 14015520172155000001 2017-08-03 P 76D9D8B1776174F8F034A98FA2D1C37D69E9BE4C 76D9D8B1776174F8F034A98FA2D1C37D69E9BE4C 2016 2021-01-29 14:40:06Z RALPH WEINDLING 1040 FIFTH AVENUE NEW YORK NY 10028 11678930 false X DUTCHESSLAND.ORG X 1985 NY THE ORGANIZATION IS DEDICATED TO PRESERVING THE SCENIC, AGRICULTURAL, AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA. 27 27 15 103 0 1197553 9423851 0 0 120527 248958 147074 278429 1465154 9951238 0 0 0 0 857889 848598 0 0 68479 792613 2129501 1650502 2978099 -185348 6973139 6117731 13251743 57020 58253 6060711 13193490 X DUTCHESS LAND CONSERVANCY (DLC) IS DEDICATED TO PRESERVING THE SCENIC, AGRICULTURAL AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA. DLC, AS A PRIVATE NON-PROFIT LAND CONSERVATION ORGANIZATION, CARRIES OUT ITS MISSION PRIMARILY BY OBTAINING CONSERVATION EASEMENTS ON PRIVATELY HELD LAND AND MONITORING THESE EASEMENTS IN PERPETUITY. CONSERVATION EASEMENTS, ACQUIRED THROUGH EITHER DONATION OR PURCHASE, ARE LEGAL AGREEMENTS LIMITING FUTURE DEVELOPMENT IN ORDER TO PROTECT LAND FOR CONSERVATION PURPOSES. IN ADDITION, DLC PROVIDES PROFESSIONAL ASSISTANCE TO LANDOWNERS AND MUNICIPALITIES TO ENCOURAGE ENVIRONMENTALLY SOUND PLANNING, AND EDUCATES THE PUBLIC ON MATTERS OF LAND CONSERVATION AND STEWARDSHIP. IN 2009 THE ORGANIZATION WAS AWARDED ACCREDITATION STATUS BY THE LAND TRUST ACCREDITATION COMMISSION, AN INDEPENDENT PROGRAM OF THE LAND TRUST ALLIANCE. IN 2014, THE ORGANIZATION WAS AWARDED ITS 5-YEAR ACCREDITATION RENEWAL. false false 2271767 LAND CONSERVATION: CONSERVATION EASEMENTS - IN 2016, THE ORGANIZATION WORKED WITH 32 LAND OWNERS ON CONSERVATION EASEMENTS COVERING MORE THAN 4,500 ACRES, AND SEVERAL CONSERVATION PLANNING PROJECTS, DEVELOPING RESOURCE MAPS, RESPONDING TO INQUIRIES ABOUT CONSERVATION EASEMENTS, AND VISITING PROPERTIES. IN 2016, SEVEN CONSERVATION EASEMENTS WERE FILED PROTECTING 765 ACRES WHICH BROUGHT THE ORGANIZATION'S TOTAL LAND PROTECTED TO APPROXIMATELY 40,111 ACRES. PURCHASE OF DEVELOPMENT RIGHTS - The organization continued its work with 14 farmers ON PDR PROJECTS in the Towns of AMENIA, DOVER, EAST FISHKILL, NORTH EAST, PINE PLAINS, Pleasant Valley, RED HOOK and STANFORD. MUNICIPAL CONSERVATION AREAS - THROUGH THE ORGANIZATION'S MUNICIPAL CONSERVATION AREA ASSISTANCE PROGRAM, A PROGRAM TO HELP TOWNS ACQUIRE IMPORTANT RESOURCE LAND FOR PASSIVE PUBLIC USE, THE ORGANIZATION WORKED WITH THE TOWN OF LAGRANGE ON THE 21 ACRE MENKEN PROPERTY DONATION FOR PROTECTION OF ITS GROUNDWATER, WETLANDS AND ECOLOGICAL RESOURCES, HAS HELPED DEVELOP A HABITAT MANAGEMENT PLAN FOR THE DOVER STONE CHURCH PRESERVE, PROVIDED ADVICE ON PROTECTING LAND SURROUNDING A HISTORIC CIDER MILL IN POUGHKEEPSIE, AND IS WORKING ON OPTIONS FOR DLC'S WHALEY LAKE PROPERTY AS A PUBLIC CONSERVATION AREA. 338739 STEWARDSHIP: THE ORGANIZATION HAS NOW PROTECTED 40,111 ACRES STEWARDING 397 EASEMENTS. THE ORGANIZATION AERIAL MONITORS ALL PROPERTIES ANNUALLY AND GROUND MONITORS ITS EASEMENTS ON A THREE YEAR ROTATIONAL BASIS. IN 2016, THE ORGANIZATION AERIALLY MONITORED ALL CONSERVATION EASEMENTS AND COMPLETED 152 ON A ROTATIONAL GROUND MONITORING SCHEDULE THROUGH STAFF, AND LAND STEWARDS. THE ORGANIZATION WORKED ON NUMEROUS STEWARDSHIP MATTERS FROM PRIOR APPROVAL REQUESTS AND LAND MANAGEMENT QUESTIONS TO RESOLVING EASEMENT ISSUES. IN 2016, THE ORGANIZATION AGAIN REGISTERED FOR TERRAFIRMA, THE CONSERVATION EASEMENT DEFENSE INSURANCE PROGRAM TO ENHANCE ITS ABILITY TO SUCCESSFULLY ENFORCE ITS EASEMENTS. EACH YEAR THE ORGANIZATION ALSO WORKS TO UPDATE OLD BASELINE DOCUMENTATION FILES. STAFF STRIVES TO KEEP UP TO DATE ON INTERNET SERVICES SUCH AS MICROSOFT'S MAPSLIVE.COM, GOOGLE EARTH, AND BING WHICH PROVIDE VERY USEFUL ADDITIONAL SOURCES OF AERIAL PHOTOGRAPHY. THE ORGANIZATION'S STEWARDSHIP RESPONSIBILITIES CONTINUE TO INCREASE EACH YEAR AS MORE AND MORE EASEMENTS ARE ACCEPTED. THE ORGANIZATION CONTINUES TO IMPROVE THE TRACKING OF EASEMENT PROTECTED PROPERTY SALES, COMMUNICATION WITH LAND OWNERS AND MAINTAINING A "WATCH LIST" OF EASEMENT PROTECTED LAND ON THE MARKET TO CHECK FOR NEW OWNERSHIP. THROUGHOUT THE YEAR STAFF FILES CRITICAL EASEMENT RELATED DOCUMENTS IN THE ORGANIZATION'S ARCHIVAL STORAGE UNIT IN AN OFF-SITE FACILITY TO ENSURE THE LONG-TERM SAFETY OF THE ORGANIZATION'S MOST VALUABLE DOCUMENTS. THE ORGANIZATION ALSO CONTINUED ITS COLLABORATION WITH COLUMBIA LAND CONSERVANCY (CLC) ON ITS FARMER LANDOWNER MATCH PROGRAM, THAT FACILITATES LEASE AGREEMENTS BETWEEN LANDOWNERS SEEKING TO HAVE THEIR LAND FARMED, AND FARMERS SEEKING LAND, AS A WAY TO KEEP LAND OPEN. AS PART OF THE PROGRAM, THE ORGANIZATION CO-HOSTED WITH CLC TWO WORKSHOPS PROVIDING EDUCATION ON LAND OPTIONS AND FARM LAND ACCESS CONSERVATION TOOLS, AS WELL AS NETWORKING OPPORTUNITIES TO FARMER AND LANDOWNER PARTICIPANTS. 205016 EDUCATION: EDUCATING PEOPLE ABOUT CONSERVATION TOOLS IS AN INTEGRAL PART OF THE ORGANIZATION'S MISSION. THE ORGANIZATION'S STAFF REGULARLY TALK WITH MUNICIPALITIES, SCHOOL GROUPS, SERVICE AND BUSINESS ASSOCIATIONS, AND PRIVATE LANDOWNERS ABOUT THE IMPORTANCE OF LAND PRESERVATION, SOUND PLANNING, QUALITY GROWTH THAT PROTECTS IMPORTANT RESOURCES, LAND STEWARDSHIP AND WAYS TO KEEP FARMERS ON THE LAND. IN 2016 IN COLLABORATION WITH THE CARY INSTITUTE OF ECOSYSTEM STUDIES (CIES), CORNELL COOPERATIVE EXTENSION OF DUTCHESS COUNTY (CCEDC) AND DUTCHESS COUNTY PLANNING, THE ORGANIZATION PRESENTED FOUR TRAINING PROGRAMS FOR MUNICIPAL OFFICIALS AND LANDOWNERS: WEB MAPPING RESOURCES FOR MUNICIPAL OFFICIALS, A CONVERSATION ON LAND CONSERVATION ON PDRS, A LAND STEWARDSHIP FORUM ON THE FUTURE OF OAK FORESTS, AND A PLANNING FEDERATION FORUM DISBUSSING AGRICULTURE AND PDRS. THE ORGANIZATIONS WORK WITH LOCAL SCHOOLS INCLUDED HOLDING A SCREENING AND DISCUSSION OF THE FILM GREEN FIRE AT MARIST AND VASSAR COLLEGES, HOSTING A BOOTH AT THE EARTH DAY FAIR AT DOVER HIGH SCHOOL, MONITORING PURPLE LOOSESTRIFE PLOTS AT THE MILLBROOK SCHOOL AS PART OF OUR MILLBROOK MARSH BEETLE RELEASE PROJECT, PARTICIPATING ON A PANEL DISCUSSION ON CONSERVATION EASEMENTS AT MILLBROOK SCHOOL, ORGANIZING A FALL CLASS TRIP TO MEAD ORCHARDS FOR BARD COLLEGE, AND HOSTING A NATURE WALK AT THE BARD CAMPUS WITH A NATURAL HISTORY CLASS. THE ORGANIZATION ALSO COLLABORATED ON THE CAORA FARM SHEEPDOG TRIALS, HAD A BOOTH AT THE ORVIS GAME FAIR, PARTICIPATED IN THE THIRD ANNUAL DUCKS UNLIMITED CONSERVATION EVENT, CO-HOSTED A MUSHROOM WALK AT THE DOVER STONE CHURCH PRESERVE WITH OBLONG LAND CONSERVANCY, HOSTED A MOHONK STEWARDSHIP PROGRAM ON LEGAL ISSUES, AND AN LTANY HUDSON VALLEY ROUNDTABLE WITH A DISCUSSION ABOUT THE IMPACT OF CLIMATE CHANGE ON OAK FORESTS BY CIES. STAFF AND BOARD MEMBERS ATTENDED THE NATIONAL LAND TRUST RALLY (CONFERENCE) IN MINNEAPOLIS, MN, ATTENDED THE NY LAND TRUST SUMMIT IN SARATOGA SPRINGS, NUMEROUS SEMINARS, CLASSES AND WEBINARS TO INCREASE KNOWLEDGE, PARTICIPATED ON NUMEROUS COMMITTEES (STATE, REGIONAL, AND LOCAL) AND ATTENDED VARIOUS GATHERINGS TO PROMOTE AWARENESS OF THE ENVIRONMENT, LAND CONSERVATION AND DLC'S WORK. DLC'S PRESIDENT CONTINUES TO SERVE ON THE LAND TRUST ALLIANCE NY ADVISORY BOARD AND ON THE TERRAFIRMA RISK RETENTION GROUP'S (NATIONAL CONSERVATION DEFENSE INSURANCE PROGRAM) MEMBER'S COMMITTEE. 2815522 true true false true false false true false false true true true false false false true true false false false false false false false true false false false false true false false false false false true true true true true false false false true false false false true 24 0 true 15 true false false false false false true true false false false false X 27 27 true false false false false false false true true false false true true true true true true true true false NY X X X REBECCA THORNTON 8456773002 4289 ROUTE 82 MILLBROOK NY 12545 REBECCA SEAMAN CHAIRMAN 3.0 0.0 X X 0 0 0 OAKLEIGH THORNE VICE CHAIRMAN 2.0 0.0 X X 0 0 0 OLIVIA VAN MELLE KAMP SECRETARY 2.0 0.0 X X 0 0 0 RALPH WEINDLING TREASURER 2.0 0.0 X X 0 0 0 JACK BANNING DIRECTOR 1.5 0.0 X 0 0 0 STEVEN BENARDETE DIRECTOR 1.5 0.0 X 0 0 0 TIM BONTECOU DIRECTOR 1.5 0.0 X 0 0 0 HANNAH BUCHAN DIRECTOR 0.25 0.0 X 0 0 0 BARRY CHASE DIRECTOR 0.25 0.0 X 0 0 0 CONSTANCE I DUHAMEL DIRECTOR 0.25 0.0 X 0 0 0 WOLCOTT B DUNHAM JR DIRECETOR 0.25 0.0 X 0 0 0 ELIZA DYSON DIRECTOR 0.25 0.0 X 0 0 0 LESLIE FARHANGI DIRECTOR 1.5 0.0 X 0 0 0 THOMAS FLEXNER DIRECTOR 0.25 0.0 X 0 0 0 NANCY N HATHAWAY DIRECTOR 0.25 0.0 X 0 0 0 THOMAS KEESEE DIRECTOR 0.25 0.0 X 0 0 0 FERNANDA KELLOGG DIRECTOR 0.25 0.0 X 0 0 0 BRAD KENDALL DIRECTOR 1.5 0.0 X 0 0 0 CHRISTOPHER L MANN DIRECTOR 0.25 0.0 X 0 0 0 TIM MAYHEW DIRECTOR 0.25 0.0 X 0 0 0 CHUCK MEAD DIRECTOR 0.25 0.0 X 0 0 0 THOMAS L NEWBERRY DIRECTOR 0.25 0.0 X 0 0 0 ERIC ROSENFELD DIRECTOR 1.5 0.0 X 0 0 0 DAVID R STACK DIRECTOR 0.25 0.0 X 0 0 0 DAVID R TETOR DIRECTOR 0.25 0.0 X 0 0 0 FRED WHITRIDGE JR DIRECTOR 1.5 0.0 X 0 0 0 ROSS WILLIAMS DIRECTOR 1.5 0.0 X 0 0 0 REBECCA THORNTON PRESIDENT 40.0 0.0 X 165158 0 8328 165158 0 8328 1 false true false 0 X 9423851 6617964 9423851 0 104449 104449 0 0 0 0 0 1766199 1621690 144509 144509 144509 322695 106002 216693 0 0 0 0 0 0 MISCELLANEOUS 16293 16293 INCOME FROM INVESTMENT IN SUBSIDIARY 45443 45443 61736 9951238 61736 248958 X 0 0 0 0 165158 142036 11561 11561 0 552913 518085 12086 22742 0 79386 70468 5309 3609 51141 47071 1645 2425 0 48232 48232 13211 150 13061 1964 1964 0 0 117016 114678 1169 1169 6924 6924 21547 13970 5264 2313 0 0 0 11644 9580 1514 550 0 12202 9276 2926 0 0 39803 24248 15555 41038 33003 4018 4017 PROJECT EXPENSES 4000 4000 EDUCATION PROGRAMS 25454 25454 DUES AND PUBLICATIONS 17127 14559 1356 1212 STEWARDSHIP EXPENSES 6155 6155 1763184 1732593 21560 9031 2978099 2815522 94098 68479 X 0 0 521339 586581 78951 75345 300 4258 0 0 0 0 0 0 0 0 13743 17092 498361 376115 146477 122246 5164514 5737340 0 6544613 0 0 0 0 192407 164268 6117731 13251743 57020 47253 0 0 0 11000 0 0 0 0 0 0 0 0 0 0 0 0 57020 58253 X 3468940 10444430 1918809 2012948 672962 736112 6060711 13193490 6117731 13251743 6973139 195483 -35843 X false true X true false X 1005340 1282006 1381565 1197554 9423851 14290316 141976 141661 207260 222115 322695 1035707 0 0 0 1147316 1423667 1588825 1419669 9746546 15326023 150620 143500 163740 162455 206510 826825 0 150620 143500 163740 162455 206510 826825 14499198 43684 72400 81548 96839 104449 398920 0 43684 72400 81548 96839 104449 398920 45443 45443 16293 16293 1191000 1496067 1670373 1516508 9912731 15786679 0.91844 0.85038 0.02527 0.04458 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false true false false false false false false true 1964 1964 false SCHEDULE C, PART 1-A, LINE 1 THE ORGANIZATION PARTICIPATES IN MINIMAL LOBBYING ACTIVITIES CONSISTING OF MAILINGS TO LEGISLATORS, ATTENDANCE AT LAND TRUST ALLIANCE AND FRIENDS OF NEW YORK ENVIRONMENT ORGANIZED LOBBY DAYS, MEETINGS WITH REPRESENTATIVES TO EDUCATE THEM ABOUT THE ORGANIZATION'S WORK, AND PARTICIPATION IN PRESS CONFERENCES CONCERNING STATE GRANTS. OTHER EXPENSES CONSISTS OF MILEAGE AND OTHER REIMBURSABLES TO THOSE WHO ATTEND THESE MEETINGS AND CONFERENCES. THE ORGANIZATION COMPLIES WITH ALL NEW YORK STATE AND FEDERAL LOBBYING LIMITS. X X X 397 40111.00 2 1 true 6890.00 343779 true 3948181 105650 443813 35843 4461801 3978278 133283 -110065 53315 3948181 3557671 219123 236484 35000 3978278 3045484 53875 552933 94621 3557671 2598008 110685 336791 3045484 0.76300 0.16500 0.07200 394138 310995 83143 104223 65120 39103 122246 INVESTMENT IN SUBSIDIARY 6544613 F 6544613 0 0 X 10166551 195483 55673 251156 9915395 35843 35843 9951238 3033772 55673 55673 2978099 2978099 SCHEDULE D, PART II, LINE 9 EXPENSES RELATED TO PURCHASED CONSERVATION EASEMENTS ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS. ANY OFFSETTING REVENUES ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS CONTRIBUTIONS OR LAND PROTECTION CONTRIBUTIONS. THE ORGANIZATION DOES NOT HOLD ANY CONSERVATION EASEMENTS ON ITS STATEMENT OF FINANCIAL CONDITION. CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND THEREFORE ARE NOT CONSIDERED AS SUPPORT. DONATED EASEMENTS ARE CARRIED AT ZERO BOOK VALUE PRIMARILY BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENT AND THIS CONSTITUTES A BURDEN. COSTS INCURRED BY THE ORGANIZATION TO PURCHASE DEVELOPMENT RIGHTS ARE EXPENSED IN THE PERIOD INCURRED. SCHEDULE D PART V LINE 4 - ENDOWMENTS Permanently restricted net assets as of December 31, 2016 consist of funds contributed for the long-term administration of conservation easements. The earnings on these funds are solely for the purpose of covering the costs of stewarding each easement. Permanently restricted net assets totaled $736,112 at December 31, 2016. Unrestricted net assets as of December 31, 2016, consist of five Board Designated categories. The Board designated unrestricted amounts are for the following purposes: Stewardship Fund $ 1,408,932, Land protection Fund $ 1,418,051, Land easement acquisition fund $ 285,217, Molly Schaefer memorial education fund $76,021 and Reserve fund $215,410, for Total Board Designated net assets of $3,403,631. SCHEDULE D PART II LINE 3 - AMENDED EASEMENTS Easement: Koff 30.588 acres Landowner: Susan Koff and Marsha Bass, as Trustees of the Credit Trust Under Article Fourth u/w/o William Koff. Amendment: Recorded at the Office of the Dutchess County Clerk at Document No. 02-2016-6085 on 9/9/2016. Reasons for Amendment: To advance the scenic preservation and conservation purposes of the original conservation easement, which was recorded in the Office of the Dutchess County Clerk on December 27, 2007 at Document No. 02-2007-9161, by substituting a revised Exhibit B for the Exhibit B in the Original Easement in order to make the intent of the Easement clearer, and by permitting a detached tenant/guest house (PERMITTED BY THE ORIGINAL EASEMENT) to be associated with a different principal residence on the landowners adjoining property that is not part of the Original Easement subject to limitations that it must be merged into a single lot for building and tax parcel purposes, which is consistent with the conservation purposes of the Original Easement, and confers no private benefit on Landowner. Easement: Lang 6.48 acres Landowners: E. Christina Lang Assael and Sophia Eleonore Charlotta Lang-Assael Amendment: Recorded at the Office of the Dutchess County Clerk at Document No. 02-2016-8835 on 12/14/2016. Reasons for Amendment: To advance the scenic preservation and conservation purposes of the original conservation easement, which was recorded in the Office of the Dutchess County Clerk on January 22, 1999, at Document No. 544. By clarifying the original easement with regard to the construction of agricultural run-in sheds permitted on the Property, which will facilitate the interpretation and administration of the original easement, is consistent with the conservation purposes of the Original Easement, and confers no private benefit on Landowner. SCHEDULE D PART II LINE 5 - EASEMENT POLICIES The organization has the following policies/procedures in place and approved by the organization's Board: The organization's Conservation Easement Enforcement Procedure (UPDATED AND APPROVED IN 2015): This procedure discusses the importance of Conservation Easement enforcement, process guidelines, prevention strategies, steps to take in the event of a violation from remediation to litigation. Conservation Easement Acquisition Procedures and Checklist: This document outlines the procedure for easement acquisition from A-Z including the organization's obligation to monitor easement protected properties annually. The Easement Stewardship Fund Policy: This Policy notes the legal obligation the organization takes on to uphold the terms of the conservation easements and to monitor, oversee and enforce them. It spells out the organization's Stewardship Endowment request to landowners. The organization's Stewardship Records Management Procedure: This Procedure spells out annual monitoring procedures as well as baseline documentation and record keeping. These policies are not directly reflected in the organization's current conservation easements. SCHEDULE D PART X LINE 2 - FIN 48 (ASC 740) UNCERTAIN TAX POSITIONS THE ORGANIZATION HAS EVALUATED ANY UNCERTAIN TAX POSITIONS AND RELATED INCOME TAX CONTINGENCIES AND DETERMINED UNCERTAIN POSITIONS, IF ANY, ARE NOT MATERIAL TO THE FINANCIAL STATEMENTS, ACCORDING TO FASB ASC 740-10. PENALTIES AND INTEREST ASSESSED BY INCOME TAXING AUTHORITIES ARE INCLUDED IN OPERATING EXPENSES, IF INCURRED. THE ORGANIZATION IS NO LONGER SUBJECT TO EXAMINATION BY FEDERAL AND STATE TAXING AUTHORITIES FOR YEARS PRIOR TO FISCAL YEAR ENDED DECEMBER 31, 2013. COUNTRY LUNCH 133895 133895 15332 20080 600 7930 BARN DANCE 188800 188800 20624 31741 3500 6195 0 322695 322695 35956 51821 4100 14125 106002 216693 X X X X false false false false false false false false false REBECCA THORNTON PRESIDENT 156158 0 9000 0 0 0 0 0 0 0 165158 0 0 0 OAKLEIGH B THORNE FORMER DIRECTOR/RELATIVE 1 LEASES OFFICE SPACE FOR $1/YR false X 1 5015 FMV X 5 0 N/A X 2 7590000 FMV 4 false true false SCHEDULE M, PART I, LINE 14 - NO REVENUE REPORTED FOR COLUMN C THE ORGANIZATION RECEIVED 5 DONATED CONSERVATION EASEMENTS IN 2016. THE VALUE TO THE ORGANIZATION IS $0 SINCE IT FOLLOWS A ZERO VALUATION POLICY FOR EASEMENTS. NO VALUE IS ASSIGNED TO EASEMENTS BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENTS, AND THUS CONSTITUTES A BURDEN. FURTHERMORE, CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND ARE NOT CONSIDERED AS SUPPORT. FORM 990, PART VI, SECTION B, QUESTION 12C - CONFLICT OF INTEREST POLICY THE ORGANIZATION REGULARLY AND CONSISTENLY MONITORS AND ENFORCES COMPLIANCE WITH ITS CONFLICT OF INTEREST POLICY. THE ORGANIZATION UPDATED ITS CONFLICT OF INTEREST POLICY IN 2015 IN CONJUNCTION WITH THE NEW YORK STATE NON-PROFIT REVITALIZATION ACT. PERSONS COVERED UNDER CONFLICT OF INTEREST POLICY: COVERED PERSONS INCLUDE ANY INSIDER OF THE ORGANIZATION WHO IS ANY DIRECTOR, OFFICER, ADVISORY COMMITTEE MEMBER OR EMPLOYEE, OR ANY TRUSTEE OF THE LAND OR OTHER SUBSTANTIAL CONTRIBUTOR, PARTY RELATED TO THE ABOVE, VOLUNTEER WITH AN INVOLVEMENT IN POLICY OR STEWARDSHIP OF EASEMENTS, ANYONE WITH AN ABILITY TO INFLUENCE DECISIONS OF THE ORGANIZATION OR A PERSON WITH ACCESS TO INFORMATION NOT AVAILABLE TO THE GENERAL PUBLIC. THE LEVEL AT WHICH DETERMINATIONS OF WHETHER A CONFLICT EXISTS ARE MADE: ANY CONFLICT OR POSSIBLE APPEARANCE THEREOF IS FULLY DISCLOSED A) ANNUALLY IN WRITING; B) ORALLY AT BOARD, EXECUTIVE COMMITTEE AND OTHER ORGANIZATION MEETINGS AND RECORDED IN THE MINUTES; OR AT OTHER SUCH TIMES WHEN A CONFLICT MAY OCCUR. DISCLOSURE IS TO THE CHAIRMAN OF THE AUDIT COMMITTEE (FOR ALL BUT EMPLOYEES OTHER THAN THE PRESIDENT) AND THE ORGANIZATION'S PRESIDENT (FOR EMPLOYEES OTHER THAN THE PRESIDENT), OR TO BOTH. THE LEVEL AT WHICH ACTUAL CONFLICTS ARE REVIEWED: THE ORGANIZATION'S CONFLICT OF INTEREST POLICY IS ADMINISTERED BY THE ORGANIZATION'S BOARD AUDIT COMMITTEE, WHICH IS AUTHORIZED TO RECEIVE NOTIFICATIONS UNDER THIS POLICY AND INTERPRET THE PROVISIONS OF THE POLICY. RESTRICTIONS IMPOSED ON PERSONS WITH A CONFLICT: IN THE CASE OF CONFLICTS INVOLVING A DIRECTOR OR OFFICER, THE DIRECTOR OR OFFICER HAVING SUCH CONFLICT LEAVES THE ROOM IN WHICH DISCUSSION IS CARRIED ON AND REFRAINS FROM VOTING OR OTHERWISE ATTEMPTING TO INFLUENCE THE DECISION THEREON, AND IN SOME CASES MAY RESIGN IF REQUESTED BY THE BOARD. VIOLATIONS OF THE ORGANIZATION'S CONFLICT OF INTEREST POLICY MAY BE GROUNDS FOR DISMISSAL AS AN EMPLOYEE OR SEVERANCE FROM THE BOARD OF DIRECTORS, ADVISORY COMMITTEE OR AS A VOLUNTEER. THE ORGANIZATION HAS AN AGENDA ITEM NUMBER ONE FOR ALL BOARD OF DIRECTOR AND EXECUTIVE COMMITTEE MEETINGS THE FOLLOWING: "1) CONFLICTS OF INTEREST - OPPORTUNITY FOR BOARD MEMBERS TO DISCUSS POTENTIAL CONFLICTS OF INTEREST REGARDING ITEMS ON THE AGENDA." THIS SERVES AS A REMINDER TO BOARD MEMBERS (OR STAFF) TO DISCLOSE ANY CONFLICT OF INTEREST AT THIS TIME. CONFLICTS OR POTENTIAL CONFLICTS ARE RECORDED IN THE ORGANIZATION'S MEETING MINUTES. THE ORGANIZATION CONTINUES ITS PROCEDURE REQUIRING AN ANNUAL CONFLICT OF INTEREST DISCLOSURE STATEMENT TO BE FILED ANNUALLY WITH THE ORGANIZATION BY ALL BOARD MEMBERS AND STAFF. FORM 990, PART VI, SECTION B, QUESTION 15- GOVERNANCE AND MANAGEMENT REVIEW BY A COMPENSATION COMMITTEE: THE ORGANIZATION'S BOARD COMPENSATION COMMITTEE CONSISTS OF FOUR MEMBERS OF THE BOARD THAT 1) REVIEWS THE ORGANIZATION'S STAFF COMPENSATION PACKAGES, 2) ENSURES THE ORGANIZATION'S COMPENSATION PACKAGES ARE IN LINE WITH CURRENT MARKET BY RESEARCHING COMPARABLE COMPENSATION PACKAGES THROUGH A COMPETITIVE ANALYSIS & COMPENSATION & BENEFITS STUDY, 3) REVIEWS INFORMATION GATHERED BY COMMITTEE MEMBERS, STAFF AND/OR OUTSIDE SPECIALISTS, AND 4) MAKES RECOMMENDATIONS TO THE ORGANIZATION'S EXECUTIVE COMMITTEE. THE COMMITTEE MEETS IN OCTOBER OR NOVEMBER OF EACH YEAR TO DETERMINE STAFF COMPENSATION FOR THE FOLLOWING FISCAL YEAR. USE OF COMPARABLE COMPENSATION DATA FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS: THE COMPENSATION COMMITTEE REVIEWS SALARY INFORMATION BY THE LAND TRUST ALLIANCE, STAFF BENEFIT SURVEYS OF SIMILAR CONSERVATION ORGANIZATIONS IN NEW YORK; COMPARABLE SALARY DATA FROM AVAILABLE FORM 990'S AND OTHER INFORMATION FOR SIMILAR ORGANIZATIONS AND COMPARABLE POSITIONS AND TAKES INTO CONSIDERATION INFORMATION FROM THE U.S. BUREAU OF LABOR STATISTICS, New York COUNCIL OF NON PROFITS, GUIDESTAR, CHARITY NAVIGATOR, AND OTHER APPLICABLE INDEPENDENT SOURCES. THEY REVIEW ALL INFORMATION AND MAKE A RECOMMENDATION TO THE EXECUTIVE COMMITTEE, WHICH MAKES THE FINAL DECISION ON STAFF COMPENSATION PACKAGES. THE FULL BOARD OF DIRECTORS APPROVES THE PRESIDENT AND ALL KEY EMPLOYEE COMPENSATION AT A MEETING OF THE BOARD, AND APPROVES ALL OTHER STAFF COMPENSATION AS PART OF THE BUDGET APPROVAL. THE ORGANIZATION HAS A POLICY FOR BOARD APPROVAL OF COMPENSATION, WHICH SPELLS OUT THE ANNUAL PROCESS FOR DETERMINING COMPENSATION AND THE PROCESS FOR BOARD APPROVAL OF COMPENSATION FOR THE PRESIDENT AND ALL KEY EMPLOYEES ENSURING ADHERENCE TO ITS POLICY ON CONFLICTS OF INTEREST DURING ALL DELIBERATIONS AND DECISIONS. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT: THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE, AND BOARD DELIBERATIONS ARE HELD IN EXECUTIVE SESSION. THE PRESIDENT PARTICIPATES IN DISCUSSION OF ALL STAFF EXCEPT HERSELF AT WHICH TIME SHE LEAVES THE ROOM. THE PRESIDENT IS IN CHARGE OF KEEPING THE RECORDS OF STAFF COMPENSATION AND DECISIONS BY THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE AND BOARD. THE CHAIRMAN OF THE COMPENSATION COMMITTEE IS IN CHARGE OF KEEPING THE RECORDS OF THE PRESIDENT'S AND KEY EMPLOYEE'S COMPENSATION AND DECISIONS BY THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE AND BOARD MEETINGS DURING EXECUTIVE SESSIONS WHEN THE PRESIDENT AND ANY KEY EMPLOYEE ARE RECUSED FROM DELIBERATIONS AND VOTING ON HIS/HER COMPENSATION. THE RESPECTIVE MINUTES OF THESE MEETINGS ARE REVIEWED AND APPROVED BY THE COMPENSATION COMMITTEE, THE EXECUTIVE COMMITTEE AND THE BOARD. FORM 990, PART VI, SECTION B, LINE 11B - 990 REVIEW PROCESS THE ORGANIZATION'S AUDITORS PREPARE THE FORM 990 BASED ON THEIR AUDIT AND IT IS PRESENTED TO THE ORGANIZATION'S PRESIDENT, TREASURER, AND FINANCIAL MANAGER IN DRAFT FORM FOR REVIEW, WHO THEN ENSURE THAT THE AUDIT COMMITTEE HAS THE OPPORTUNITY TO REVIEW IT. FOLLOWING THEIR COMMENTS AND ANY APPROPRIATE REVISIONS AGREED TO AND MADE BY THE AUDITORS IT IS MADE AVAILABLE TO ALL BOARD MEMBERS TO REVIEW PRIOR TO FILING WITH THE IRS. THE BOARD TREASURER SIGNS FORM 990 PRIOR TO FILING. ONCE FORM 990 IS FILED, IT IS INCLUDED ON THE ORGANIZATION'S WEBSITE VIA A DIRECT GUIDESTAR CONNECTION AS WELL AS IN THE ORGANIZATION'S BOARD MANUAL WHICH THE BOARD CAN REVIEW ON THE ORGANIZATION'S WEBSITE BY SPECIAL PASSWORD. ALTERNATIVELY ALL BOARD MEMBERS MAY RECEIVE A PAPER COPY UPON REQUEST. FORM 990, PART VI, SECTION C, LINE 19 - PUBLIC AVAILABILITY OF 990 The Organization makes its Financial Statements available on its website and its IRS Form 990 available on its website through a direct GuideStar link. It makes these as well as other governing documents and Conflict of Interest Policy available to the public by request. FORM 990, PART VI, SECTION A, LINE 2 - RELATIONSHIPS The Organization and a local non-profit organization, the Cary Institute of Ecosystem Studies (CIES), have overlapping Organization Board Members (OBM), Board member family members, and staff: Steven Benardete (OBM), Tim Bontecou (OBM), Jack Banning's (OBM) wife Irene Banning (CIES Board Chairman), and Fred Whitridge's (OBM) wife Serena Whitridge, all serve on the Board of CIES. OBM's Olivia Van Melle Kamp, is an employee of the CIES. The organization and a local private school, Dutchess Day School (DDS), had an overlapping OBM, family member, and staff: Leslie Farhangi's (OBM) husband John Tuke is THE TREASURER OF THE DDS Board and Nancy Hathaway (OBM) is the Head of School for Dutchess Day School. Two OBM's have a family relationship: Jack Banning is Oakleigh Thorne's cousin-in-law. FORM 990, PART VI, SECTION A, LINE 1A - DELEGATED AUTHORITY TO EXEC. COMM. Composition of the Executive Committee: The Executive Committee is composed of eleven members of the Organization's Board of Directors (can be anywhere from 4 to 12 members and members must be Board members per the Organization's By Laws). This committee meets monthly and oversees the day to day operations of the Organization and manages Board issues between Board meetings as appropriate. Not less than four members constitute a quorum. Scope of Executive Committee Authority: OUTLINED Under the Organization's updated By Laws adopted in APRIL 2014 AND EFFECTIVE AS OF JULY 1, 2014. The Organization's Board delegated authority to the Executive Committee, by resolution adopted by the Board in July 2008, as amended by resolution, and BY A Delegation of Transaction Approval Policy adopted by the Board in DECEMBER 2008 AND UPDATED AND RE-APPROVED IN JULY 2015. The Executive Committee has all of the authority of the Board, except authority as to: (a) the filling of vacancies in the Board or in any committee thereof; (b) the fixing of compensation of the Directors for serving on the Board or any committee thereof; (c) the amendment or repeal of the By-Laws or the adoption of new By-Laws; or (d) the amendment or repeal of any resolution of the Board which by its terms shall not be so amendable or repealable. This authority is limited so that, with respect to any land or easement transaction, the Executive Committee is only authorized to: a) review and approve conservation easements between regular meetings of the Board; b) act on land deals as delegated to it by the Board of Directors; c) act on minor items between regular meetings of the Board; and d) meet in situations where the Executive Committee concludes that it is necessary or desirable to take prompt action where it is impossible or impractical to call a special meeting of the Board, and take whatever action it deems necessary. All major items, items that are controversial in nature, and all conservation easement amendments are decided by the full Board. Information pertaining to conservation easements and all other items to be considered by the Executive Committee are sent to the full Board prior to each Executive Committee meeting. Specific notice is given to the full Board whenever possible when the Executive Committee is considering making a final decision on behalf of the full Board. Executive Committee minutes reflecting its discussion and decisions are circulated to all board members prior to the following full Board meeting. A report of any actions specifically taken by the Executive Committee on behalf of the Board are given at each full meeting of the Board. All decisions made by the Executive Committee on behalf of the Board are presented to the full Board for ratification at the next subsequent meeting. In cases where time is of the essence and items up for a decision by the Executive Committee are controversial, a special meeting of the Board is called to deliberate such issues. The Organization's Conflict of Interest Policy applies in all cases pertaining to the Organization's Delegation of Transaction Approval Policy. The Board reviews and assesses the Delegation of Transaction Approval Policy and its implementation EVERY TWO YEARS and makes modifications as voted upon by the full Board. FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:MAPS TOTAL EXPENSES:1448 PROGRAM SERVICES:1448 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:MISCELLANEOUS TOTAL EXPENSES:3251 MANAGEMENT AND GENERAL:3251 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:EQUIPMENT RENTAL, REPAIR & MNT TOTAL EXPENSES:17280 PROGRAM SERVICES:9508 MANAGEMENT AND GENERAL:4628 FUNDRAISING:3144 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PROPERTY TAXES TOTAL EXPENSES:1996 PROGRAM SERVICES:1996 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PURCHASE OF DEVELOPMENT RIGHTS TOTAL EXPENSES:1582274 PROGRAM SERVICES:1582274 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:FILING AND RECORDING TOTAL EXPENSES:2533 PROGRAM SERVICES:2258 MANAGEMENT AND GENERAL:275 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:BANK AND CREDIT CARD FEES TOTAL EXPENSES:7931 MANAGEMENT AND GENERAL:7931 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:COMPUTER RELATED EXPENSES TOTAL EXPENSES:11556 PROGRAM SERVICES:7060 MANAGEMENT AND GENERAL:2248 FUNDRAISING:2248 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:TELEPHONE AND UTILITIES TOTAL EXPENSES:12246 PROGRAM SERVICES:8602 MANAGEMENT AND GENERAL:1786 FUNDRAISING:1858 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PRINTING AND COPYING TOTAL EXPENSES:2971 PROGRAM SERVICES:1855 MANAGEMENT AND GENERAL:374 FUNDRAISING:742 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:POSTAGE TOTAL EXPENSES:5919 PROGRAM SERVICES:3813 MANAGEMENT AND GENERAL:1067 FUNDRAISING:1039 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:LOSS IN INVESTMENT IN SUB TOTAL EXPENSES:113779 PROGRAM SERVICES:113779 KEELER LANE DEVELOPMENT CORPORATION PO BOX 138 MILLBROOK NY 12545 300301951 NY DUTCHESS LAND S CORPORATION 1.00000 true false false false false false false false false false false false false false true true false false false false KEELER LANE DEVELOPMENT CORPORATION N, O 0 N/A