2017-10-05T19:01:49-05:00 2016-12-31 410746749 CLIFTONLARSONALLEN LLP 801 CHERRY STREET SUITE 1400 FORT WORTH TX 76102 990 2016-01-01 237186150 SOCIETY OF DIAGNOSTIC MEDICAL SONOGRAPHY SOCI 2144738057 2745 NORTH DALLAS PARKWAY NO 350 PLANO TX 750938730 DONALD KERNS CEO/EXECUTIVE DIRECTOR 2144738057 2017-08-28 1 MICHAELA J CROMAR CPA P00895728 8178775000 2017-08-25 67.137.57.251 2017-08-28 14:34:48 CD P 933F582777370C362BD245B56BCDF9464AD2C4B4 AEB561FE889C33FEC0A971B5B75B31039963007A 2016 2021-01-29 14:40:06Z DONALD KERNS 2745 NORTH DALLAS PARKWAY NO 350 PLANO TX 750938730 8205382 0 X WWW.SDMS.ORG X 1970 WA TO PROMOTE, ADVANCE, AND EDUCATE MEMBERS AND THE MEDICAL COMMUNITY ON DIAGNOSTIC MEDICAL SONOGRAPHY. 12 12 21 300 40902 0 0 0 4777310 4793712 39257 45989 320348 364461 5136915 5204162 64000 64000 0 0 2303785 2617977 0 0 0 2314379 2274440 4682164 4956417 454751 247745 5044650 5514965 2139304 2343373 2905346 3171592 TO PROMOTE, ADVANCE, AND EDUCATE ITS MEMBERS AND THE MEDICAL COMMUNITY IN THE SCIENCE OF DIAGNOSTIC MEDICAL SONOGRAPHY. 0 0 THE SOCIETY ACHIEVES ITS PURPOSE BY SEEKING THE COOPERATION OF SIMILAR ORGANIZATIONS, INITIATING AND OVERSEEING EDUCATIONAL PROGRAMS, STIMULATING AND ENCOURAGING RESEARCH AND ENCOURAGING PRESENTATION AND PUBLICATION OF SCIENTIFIC PAPERS, COLLECTING AND DISSEMINATING INFORMATION PERTINENT TO THE MEMBERSHIP, PUBLISHING A SCIENTIFIC JOURNAL, AND REVIEWING AND ESTABLISHING POLICIES REGARDING THE PROFESSIONAL STATUS, LEGISLATIVE ACTIVITY, AND WELFARE OF ITS MEMBERS. 0 0 0 1 0 0 0 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 16 0 1 21 1 1 1 0 0 0 0 0 X 12 12 0 0 1 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 X DONALD KERNS 2144738057 2745 N DALLAS PARKWAY SUITE 350 PLANO TX 750938730 SHERYL GOSS PRESIDENT 15.00 5.00 X X 0 0 0 TAMMY STEARNS PRESIDENT ELECT 5.00 5.00 X X 0 0 0 NANCY CHOUINARD VICE PRESIDENT 5.00 5.00 X X 0 0 0 CATHERINE RIENZO TREASURER 5.00 5.00 X X 0 0 0 PATTY BRAGA SECRETARY 5.00 5.00 X X 0 0 0 KATHRYN KUNTZ IMMED PAST PRES 5.00 5.00 X X 0 0 0 DIANE YOUNGS DIRECTOR 5.00 5.00 X 0 0 0 SARA BAKER DIRECTOR 5.00 5.00 X 0 0 0 TALISHA HUNT DIRECTOR 5.00 5.00 X 0 0 0 MITZI ROBERTS DIRECTOR 5.00 5.00 X 0 0 0 SANDRA SEHER DIRECTOR 5.00 5.00 X 0 0 0 TED WHITTEN DIRECTOR 5.00 5.00 X 0 0 0 MICHELLE WILSON DIRECTOR 5.00 5.00 X 0 0 0 KIMBERLY MICHAEL DIRECTOR 5.00 5.00 X 0 0 0 JENNIFER BAGLEY DIRECTOR 5.00 5.00 X 0 0 0 DONALD KERNS EXECUTIVE DIRECTOR 65.00 15.00 X 273515 0 38398 MARY RODRIGUEZ DEPUTY EXECUTIVE DIRECTOR 65.00 0.00 X 198482 0 22743 CHRISTY DAVIS CHIEF FINANCIAL OFFICER 50.00 10.00 X 146645 0 21424 KELLY GLASSEL STAFFORD CHIEF MARKETING OFFICER 50.00 X 145879 0 21585 SCOTT FARMER CHIEF INFORMATION OFFICER 50.00 X 138083 0 18654 MOLLIE PILLMAN CHIEF MEMBERSHIP OFFICER 50.00 X 134850 0 11280 CHRISTOPHER ALCOTT GRAPHIC DESIGNER 50.00 X 106845 0 10630 1144299 0 144714 7 0 1 0 HYATT REGENCY ORLANDO 9801 INTERNATIONAL DR ORLANDO FL 32819 ANNUAL CONFERENCE HOTEL 425169 SAGE PUBLICATIONS 2455 TELLER RD THOUSAND OAKS CA 91320 PUBLISHING 279673 STREAM REALTY PO BOX 511585 LOS ANGELAS CA 90051 OFFICE RENT 237608 3 MEMBERSHIP DUES 900099 3842198 3842198 NATIONAL MEETINGS 561920 686680 686680 CME, PUBLICATION AND FEES 511120 169750 169750 OTHER 511140 55844 55844 NATIONAL MEETINGS - ADVERTISING 541800 39240 39240 4793712 27694 27694 224747 224747 2972617 2954322 18295 18295 18295 186612 46898 139714 138052 1662 5204162 4892524 40902 270736 64000 697356 1534082 49877 192957 143705 6228 25111 2945 109578 281682 174599 628800 158948 13941 PRINTING AND PUBLICATIO 306985 GENERAL OFFICE SERVICES 218673 SHIPPING 137920 CONTRACT LABOR 80145 128885 4956417 519377 498149 3375013 3724984 177176 193194 58438 45475 43077 172111 484319 218871 369804 265448 501765 615604 5044650 5514965 193461 229679 1945843 2112276 0 1418 2139304 2343373 X 2905346 3171592 2905346 3171592 5044650 5514965 247745 18501 0 X 0 1 X 1 0 0 0 0 0 0 0 0 3842198 65244 65244 153688 -88444 2544127 378810 2922937 1973967 570160 2544127 1731583 570522 328138 1973967 1403446 328137 1731583 1127632 275814 1403446 1.00000 0 0 91142 58571 32571 393177 160300 232877 265448 DUE TO SDMS FOUNDATION 1418 1418 X 5269561 18501 18501 5251060 -46898 -46898 5204162 5003315 46898 46898 4956417 0 4956417 PART V, LINE 4: LONG-TERM RESERVE TO COVER FUTURE OPERATIONS. PART X, LINE 2: THE SOCIETY IS ORGANIZED AS A NONPROFIT ORGANIZATION UNDER SECTION 501(C)(6) OF THE INTERNAL REVENUE CODE. THIS SECTION EXEMPTS THEM FROM TAXES ON INCOME. HOWEVER, THE SOCIETY DOES NOT QUALIFY FOR THE CHARITABLE DEDUCTION UNDER SECTION 170. ACCORDINGLY, NO PROVISION FOR FEDERAL INCOME TAXES HAS BEEN INCLUDED IN THE CONSOLIDATED FINANCIAL STATEMENTS. TAXES ARE PAID ON NET INCOME EARNED FROM SOURCES UNRELATED TO THE EXEMPT PURPOSES. THERE WAS NO NET INCOME FROM UNRELATED BUSINESS FOR THE YEAR ENDED DECEMBER 31, 2016. THE TAX RETURNS FOR THE SOCIETY OF DIAGNOSTIC MEDICAL SONOGRAPHY AND THE FOUNDATION ARE SUBJECT TO REVIEW AND EXAMINATION BY FEDERAL AND STATE AUTHORITIES. TAX RETURNS ARE OPEN FOR AUDIT BY THESE AUTHORITIES FOR THREE YEARS FROM THE DUE DATE OF THE RETURN OR THE DATE ACTUALLY FILED. PART XI, LINE 4B - OTHER ADJUSTMENTS: COST OF SALES INCLUDED IN PART VIII -46,898. PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF SALES INCLUDED IN PART VIII 46,898. 1 SDMS FOUNDATION 2745 N DALLAS PARKWAY 350 PLANO TX 75093 270335425 501(C)(3) 55000 0 OPERATIONAL ASSISTANCE PART I, LINE 2: THE RECIPIENT OF GRANTS OVER $5,000 IS RELATED TO AND CONTROLLED BY THE SOCIETY. THE BOARD OF THE SOCIETY OF DIAGNOSTIC MEDICAL SONOGRAPHY ENSURES THAT THE GRANTS ARE USED APPROPRIATELY. X 1 1 X X X X 0 0 0 DONALD KERNS EXECUTIVE DIRECTOR 243233 0 29250 0 1032 0 17426 0 20972 0 311913 0 0 0 MARY RODRIGUEZ DEPUTY EXECUTIVE DIRECTOR 180482 0 17700 0 300 0 9421 0 13322 0 221225 0 0 0 CHRISTY DAVIS CHIEF FINANCIAL OFFICER 128700 0 17700 0 245 0 8802 0 12622 0 168069 0 0 0 KELLY GLASSEL STAFFORD CHIEF MARKETING OFFICER 132934 0 12700 0 245 0 8738 0 12847 0 167464 0 0 0 SCOTT FARMER CHIEF INFORMATION OFFICER 127939 0 10000 0 144 0 5530 0 13124 0 156737 0 0 0 PART I, LINE 1A FIRST-CLASS OR CHARTER TRAVEL (PER THE SOCIETY'S FINANCIAL POLICIES): STAFF AND VOLUNTEERS OVER SIX FEET TALL MAY RECEIVE APPROVAL FROM THE CEO TO BOOK A BUSINESS CLASS (FIRST CLASS IF BUSINESS CLASS IS UNAVAILABLE) FOR TRIPS OVER TWO HOURS LONG. AS AN ACCOMODATION FOR THE CEO'S HEIGHT (PER THE CEO CONTRACT), THE CEO MAY BOOK BUSINESS OR FIRST CLASS FLIGHTS (WHICHEVER IS CHEAPER). FORM 990, PART VI, SECTION A, LINE 4 THE SDMS BOARD OF DIRECTORS VOTED AT THEIR SEPTEMBER 27, 2016 MEETING TO UPDATE THE SDMS' BYLAWS EFFECTIVE JANUARY 1, 2017. THE AMENDED BYLAWS: 1. ALLOW PROCEDURAL MATTERS (E.G., MEMBERSHIP CATEGORIES, VOTING RIGHTS, PROCESS FOR DISCIPLINARY MATTERS, ETC.) TO BE REMOVED FROM THE BYLAWS AND INSTEAD DIRECTS THAT SUCH MATTERS BE INCLUDED IN BOARD-APPROVED POLICIES; 2. ALLOW THE BOARD TO INCREASE OR DECREASE THE BOARD SIZE AS NEEDED (AT LEAST 7 AND NO MORE THAN 11 DIRECTORS). 3. ELIMINATE THE VICE-PRESIDENT POSITION AS AN OFFICER POSITION; 4. CLARIFY THAT ALL MEMBERS OF THE BOARD ARE CONSIDERED "DIRECTORS AND THE OFFICERS ARE SIMPLY DIRECTORS WHO HAVE BEEN ELECTED TO A PARTICULAR BOARD POSITION; 5. BETTER DIFFERENTIATE BETWEEN: A. BOARD COMMITTEE: A COMMITTEE OF THE BOARD, CHAIRED BY A DIRECTOR WITH APPOINTED OR ELECTED MEMBERS (E.G., EXECUTIVE, NOMINATING, AND FINANCE COMMITTEE); B. ADVISORY COMMITTEES: A COMMITTEE APPOINTED BY THE PRESIDENT THAT SERVES IN AN ADVISORY ROLE TO THE BOARD (E.G., THE MEMBERSHIP AWARDS AND RECOGNITION MAKES RECOMMENDATIONS TO THE BOARD FOR THE ELEVATION OF NEW FELLOWS); AND C. ADVISORY TASK FORCES: A SHORT-TERM (E.G., ONE YEAR) ADVISORY WORK GROUP APPOINTED BY PRESIDENT TO PERFORM A SPECIFIC TASK; 6. REMOVE NAMED COMMITTEES FROM THE BYLAWS (E.G., EXECUTIVE COMMITTEE, MEMBERSHIP COMMITTEE, ETC.) TO ENSURE THE BOARD CAN EASILY CREATE, MODIFY, OR DELETE COMMITTEES AS THE BOARD AND SDMS NEEDS CHANGE IN THE FUTURE; 7. ADD THE CEO AS A NON-VOTING, EX-OFFICIO OFFICER TO ADDRESS ONGOING PROBLEMS IN DEALING WITH BANKS AND BANKING REGULATIONS; AND 8. ENHANCE INDEMNIFICATION PROTECTIONS FOR THE DIRECTORS, OFFICERS, EMPLOYEES, AND AGENTS. FORM 990, PART VI, SECTION A, LINE 6 THE SOCIETY IS A PROFESSIONAL MEMBERSHIP ORGANIZATION CONSISTING OF 30,134 MEMBERS AT THE END OF THE TAX YEAR 2016. FORM 990, PART VI, SECTION A, LINE 7A ALL BOARD OF DIRECTORS MEMBERS ARE ELECTED. A CALL FOR NOMINATIONS IS SENT TO THE MEMBERSHIP-AT-LARGE, THE NOMINATION COMMITTEE SLATES THE BALLOT FROM THE NOMINATIONS RECEIVED, AND THEN THE MEMBERSHIP-AT-LARGE VOTES FOR EACH POSITION UP FOR ELECTION. FORM 990, PART VI, SECTION A, LINE 7B THE MEMBERS MUST REVIEW AND COMMENT ON PROPOSED CHANGES TO THE BYLAWS. SDMS BYLAWS: 'PRIOR TO AMENDMENT OR REPEAL, THE BOARD SHALL PROVIDE A THIRTY (30) DAY NOTICE AND COMMENT PERIOD ON THE PROPOSED AMENDMENT OR REPEAL TO ALL MEMBERS IN GOOD STANDING. AFTER THE NOTICE AND COMMENT PERIOD ON A PROPOSED AMENDMENT OR REPEAL OF THE BYLAWS, THE BOARD MAY REVISE THE PROPOSED AMENDMENT OR REPEAL WITHOUT ADDITIONAL MEMBER NOTICE AND COMMENT PERIODS FORM 990, PART VI, SECTION B, LINE 11B THE FINAL VERSION OF THE TAX FORM 990 WAS PROVIDED TO THE BOARD OF DIRECTORS FOR REVIEW THROUGH AN INTERNAL COMPANY PORTAL. STAFF SEND AN EMAIL TO THE BOARD LETTING THEM KNOW THE COMPLETED FORM IS AVAILABLE FOR REVIEW. FORM 990, PART VI, SECTION B, LINE 12C ACCORDING TO OUR VOLUNTEER MANUAL, BOARD MEMBERS ARE REQUIRED TO COMPLETE A FORM DISCLOSING PERTINENT FINANCIAL AND CAREER RELATED INFORMATION ANNUALLY. THEY ARE REQUIRED TO UPDATE THE INFORMATION AS NECESSARY TO KEEP IT CURRENT AND ACTIVE. IN ADDITION, TWICE A YEAR THE VOLUNTEERS ARE REMINDED TO REVIEW AND UPDATE (IF NECESSARY) THEIR CONFLICT OF INTEREST FORMS AT THE FACE-TO-FACE MEETINGS OR VIA CONFERENCE CALLS. EXECUTIVE STAFF REVIEW ALL COI FORMS FOR ANY POTENTIAL CONFLICTS. FORM 990, PART VI, SECTION B, LINE 15 THE SDMS BOARD OF DIRECTORS HAS AUTHORIZED THE SENIOR OFFICERS OF THE BOARD OF DIRECTORS (SDMS PRESIDENT, PRESIDENT-ELECT, AND IMMEDIATE PAST PRESIDENT) TO NEGOTIATE A WRITTEN EMPLOYMENT CONTRACT AND ESTABLISH COMPENSATION/BENEFITS FOR THE CEO. THE PROCESS FOR ESTABLISHING EXECUTIVE COMPENSATION INCLUDES THE FOLLOWING: ANALYSIS AND REVIEW BY THE SDMS SENIOR OFFICERS OF: SALARY STUDIES/INFORMATION FOR NON-PROFITS, HEALTH CARE ASSOCIATIONS, AND THE AREA MARKET TRENDS. THE SENIOR OFFICERS ALSO REVIEW THE RESPONSIBILITIES OF THE POSITION AND PAST PERFORMANCE OF THE SDMS CEO (IF APPLICABLE). NOTE: ANNUAL PERFORMANCE APPRAISALS OF THE CEO ARE COMPLETED BY THE BOARD OF DIRECTORS DURING THE FALL BOARD OF DIRECTORS MEETING. THE EVALUATIONS ARE USED BY THE SENIOR OFFICERS DURING THEIR ANALYSIS. THE SDMS CEO'S COMPENSATION IS ESTABLISHED BY A WRITTEN CONTRACT. THE SDMS CEO'S CONTRACT IS NEGOTIATED AND SIGNED BY THE SDMS PRESIDENT AFTER REVIEW BY OUTSIDE SDMS LEGAL COUNSEL. THE CEO IS RESPONSIBLE FOR ESTABLISHING SALARY FOR ALL OTHER STAFF. THE SAME TYPE OF INFORMATION AS ABOVE IS USED TO DETERMINE STAFF COMPENSATION. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION'S GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, FINANCIAL STATEMENTS AND 990 ARE AVAILABLE TO THE PUBLIC UPON REQUEST. THE REQUEST MUST BE IN WRITING AND THE DOCUMENTS VIEWED AT THE SOCIETY'S OFFICE. SDMS FOUNDATION 2745 N DALLAS PARKWAY 350 PLANO TX 750938730 270335425 TO PROVIDE SUPPORT FOR SONOGRAPHER EDUCATION AND CERTIFICATION WA 501(C)(3) LINE 7 SOCIETY OF DIAGNOSTIC MEDICAL SONOGRAPHY 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 1 0 1 1 0 SDMS FOUNDATION B 55000 CASH TRANSFERRED SDMS FOUNDATION R 52938 CASH TRANSFERRED