2017-05-12T09:05:55-05:00 2016-12-31 271728945 PKF O'CONNOR DAVIES LLP 500 MAMARONECK AVENUE HARRISON NY 105281633 990 2016-01-01 133499385 HUDSON VALLEY SHAKESPEARE FESTIVAL INC HUDS 8458095750 143 MAIN STREET COLD SPRING NY 10516 ROBIN SHELBY ARDITI PRESIDENT 8458095750 2017-05-12 1 GARRETT M HIGGINS P00543209 9143818900 2017-05-12 65.51.112.58 2017-05-12 08:49:29 ED P 39A6500A14EBDEC7A476CCE4E0A7F613C193113C DBE3753688BC1776818C679406F8E276569BC57D 2016 2021-01-29 14:40:06Z ROBIN SHELBY ARDITI 143 MAIN STREET COLD SPRING NY 10516 3487039 0 X HVSHAKESPEARE.ORG X 1988 NY THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS. 21 21 167 25 31887 -1750 1222031 1341636 1552608 1438596 23642 7226 84127 99696 2882408 2887154 0 0 0 0 1643906 1739603 0 0 150656 1099224 1217880 2743130 2957483 139278 -70329 1514564 1446388 52609 37788 1461955 1408600 X THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS. OUR THEATER LIVES IN THE HERE AND NOW, AT THE INTERSECTION BETWEEN THE VIRTUOSITY OF THE ACTOR, THE IMAGINATION OF THE AUDIENCE, AND THE INSPIRATION OF THE TEXT. 0 0 2092883 1338741 HVSF MAKES ITS HOME UNDER A SPECIALLY DESIGNED, 540-SEAT, OPEN-AIR TENTTHEATER ON THE GROUNDS OF HISTORIC BOSCOBEL HOUSE AND GARDENS ON THEBANKS OF THE HUDSON RIVER. IN 2016, HVSF PRESENTED FOUR SHOWS INREPERTORY -- SHAKESPEARE'S "AS YOU LIKE IT," "MEASURE FOR MEASURE, AND "MACBETH" AS WELL AS "OUR TOWN" BY THORNTON WILDER AS A PART OF A NEW, MAJOR COMMUNITY ENGAGEMENT INITIATIVE. HVSF ALSO OFFERED A 20-WEEK CONSERVATORY COMPANY ACTING TRAINING PROGRAM FOR SEVEN POST-GRADUATE STUDENTS WHICH INCLUDED THE OPPORTUNITY TO PLAY ROLES IN THE SEASON, DEDICATED COURSES AND TRAINING, AND THE DEVELOPMENT AND PERFORMANCE OF A NEW PRODUCTION CALLED "SO PLEASE YOU." HVSF TOOK "MACBETH AND "SO PLEASE YOU" ON TOUR TO VENUES THROUGHOUT THE HUDSON VALLEY. IN TOTAL, THESE CORE PROGRAMS REACHED OVER 37,000 PEOPLE. 299665 129313 THIS WAS THE 22ND YEAR OF HVSF'S WELL-ESTABLISHED AND HIGHLY REGARDEDEDUCATION PROGRAM, WHICH REACHED OVER 50,000 STUDENTS IN 50 SCHOOLS INTHE TRI-STATE AREA IN 2016. IT OFFERED A DIVERSE RANGE OF IN-SCHOOLPROGRAMS AND WORKSHOPS, A FULLY-STAGED, 90-MINUTE TOURING PRODUCTION OFSHAKESPEARE'S "A MIDSUMMER NIGHT'S DREAM" FOR MIDDLE AND HIGH SCHOOL STUDENTS, A FULLY-STAGED TOUR OF "THE TEMPEST/ THE SWORD IN THE STONE" FOR ELEMENTARY SCHOOL STUDENTS, AS WELL AS PROFESSIONAL DEVELOPMENT FOR TEACHERS, PRE-PERFORMANCE OUTREACH ACTIVITIES, AND POST-PERFORMANCE TALKBACKS. 16467 7640 HVSF OFFERED A SERIES OF FOUR DEVELOPMENTAL THEATER WORKS DURING THESUMMER SEASON TITLED "HVSF2", INCLUDING A "BAKEOFF" OF EIGHT NEW PLAYS WRITTEN BY LOCAL PLAYWRIGHTS PERFORMED BY PROFESSIONAL ACTORS. ADDITIONALLY, AT HALLOWEEN, HVSF PRESENTED "THE GRAVEDIGGER'S TALE" AN ADAPTATION OF SHAKESPEARE'S "HAMLET" BY THE FOLGER SHAKESPEARE LIBRARY, IN THE BOSCOBEL MANSION. 2409015 1 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 43 0 167 1 1 1 0 0 0 0 1 1 0 0 0 0 X 21 21 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 0 0 NY X X LINDA PATTERSON 8458095750 143 MAIN STREET COLD SPRING NY 10516 ROBIN SHELBY ARDITI PRESIDENT 10.00 X X 0 0 0 LAURA JEAN WILSON VICE PRESIDENT 5.00 X X 0 0 0 FREDERIC W COOK SECRETARY 7.00 X X 0 0 0 LESLIE G KELLEY TREASURER 7.00 X X 0 0 0 PATRICIA KING DIRECTOR 2.00 X 0 0 0 SUZANNE BAKER DIRECTOR 2.00 X 0 0 0 ELIZABETH A BARRETT DIRECTOR 2.00 X 0 0 0 ANDREW CHMAR DIRECTOR THRU MAY 2016 4.00 X 0 0 0 LAURA CARMODY CUMMING DIRECTOR THRU FEBRUARY 2016 2.00 X 0 0 0 HEIDI ETTINGER DIRECTOR 5.00 X 0 0 0 HEATHER HOPKINS DIRECTOR 4.00 X 0 0 0 DANIEL KRAMER DIRECTOR 4.00 X 0 0 0 CARL LOEWENSON DIRECTOR 2.00 X 0 0 0 JOSEPH C MAHON DIRECTOR 2.00 X 0 0 0 NAT PRENTICE DIRECTOR 4.00 X 0 0 0 VIVIAN SHANNON DIRECTOR THRU MAY 2016 2.00 X 0 0 0 FREDERIC RICH DIRECTOR 7.00 X 0 0 0 BYRON STINSON DIRECTOR 2.00 X 0 0 0 DR ELLIOT SUMERS DIRECTOR 2.00 X 0 0 0 EDWARD B WHITNEY DIRECTOR 2.00 X 0 0 0 KRISTIN VAN OGTROP DIRECTOR THRU DECEMBER 2016 2.00 X 0 0 0 MARY ELIZABETH BUNZEL DIRECTOR 4.00 X 0 0 0 JAMES KILMAN DIRECTOR 2.00 X 0 0 0 LAURI WASHINGTON DIRECTOR 2.00 X 0 0 0 STEVEN HOLLEY DIRECTOR 2.00 X 0 0 0 LINDA PATTERSON FINANCE DIRECTOR 40.00 X 77437 0 9102 KATE LIBERMAN MANAGING DIRECTOR 60.00 X 91853 0 4789 169290 0 13891 0 0 0 0 0 313732 20000 1007904 52874 1341636 ADMISSIONS 711190 1302804 1302804 TOURING SHOW 611600 48385 48385 WORKSHOPS 611600 31940 31940 SUMMER CAMP TUITION 611600 25643 25643 EDUCATION PROGRAM 611600 17970 17970 11854 11854 1438596 12217 12217 437157 442148 -4991 -4991 -4991 38012 313732 86440 -48428 -48428 22299 2620 19679 19679 105775 68677 37098 37098 FACILITIES FEES 900099 47535 47535 ADVERTISEMENTS 541800 31887 31887 MISCELLANEOUS 900099 11925 11925 91347 2887154 1475694 31887 37937 183181 146545 27477 9159 342 342 1261265 1008944 189241 63080 17856 17856 78158 62526 11724 3908 198801 159041 29820 9940 12885 12885 129138 103310 19371 6457 30033 24026 4505 1502 106691 80058 15011 11622 16666 9745 1827 5094 300 300 181455 145164 27218 9073 88722 75414 13308 15594 12475 2339 780 98022 78418 19604 51288 41030 10258 TEMPORARY ROOM & BOARD 173682 173682 PRODUCTION EQUIPMENT 81892 81892 PRODUCTION EXPENSE 68638 68638 REPAIRS & MAINTENANCE 49080 49080 113794 70529 13224 30041 2957483 2409015 397812 150656 448490 299532 44574 64205 0 58000 7638 6717 19581 23473 1220426 863908 429564 356518 551125 634271 13592 3672 1514564 1446388 48759 37788 3850 0 52609 37788 X 1362075 1260275 99880 148325 1461955 1408600 1514564 1446388 -70329 16974 0 X X 0 1 X 1 0 X 700969 769775 977855 1222031 1341636 5012266 1426928 1492988 1627514 1653247 1544371 7745048 2127897 2262763 2605369 2875278 2886007 12757314 93073 98867 111532 274425 365267 943164 0 93073 98867 111532 274425 365267 943164 11814150 15963 17686 21657 16987 12217 84510 15963 17686 21657 16987 12217 84510 205719 205246 70098 49023 59460 589546 2349579 2485695 2697124 2941288 2957684 13431370 0.87960 0.88080 0.00630 0.00690 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: OTHER INCOME - 2015 AMOUNT: $ 3,200. 2016 AMOUNT: $ 11,925. CONCESSIONS STAND - 2012 AMOUNT: $ 100,916. 2013 AMOUNT: $ 110,786. ADVERTISING IN PLAY PROGRAM - 2012 AMOUNT: $ 40,333. 2013 AMOUNT: $ 35,914. 2014 AMOUNT: $ 37,215. FACILITIES FEES - 2012 AMOUNT: $ 30,334. 2013 AMOUNT: $ 32,755. 2014 AMOUNT: $ 32,883. 2015 AMOUNT: $ 45,823. 2016 AMOUNT: $ 47,535. PICNIC DINNERS - 2012 AMOUNT: $ 34,136. 2013 AMOUNT: $ 25,791. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1220426 863908 356518 356518 X 3065375 16974 49328 157737 224039 2841336 45818 45818 2887154 3118730 49328 157737 207065 2911665 45818 45818 2957483 PART X, LINE 2: HSVF RECOGNIZES THE EFFECTS OF INCOME TAX POSITIONS ONLY IF THOSE POSITIONS ARE MORE LIKELY THAN NOT TO BE SUSTAINED. MANAGEMENT HAS DETERMINED THAT HSVF HAD NO UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE FINANCIAL STATEMENT RECOGNITION AND/OR DISCLOSURE. HVSF IS NO LONGER SUBJECT TO EXAMINATIONS BY APPLICABLE TAXING JURISDICTIONS FOR PERIODS PRIOR TO DECEMBER 31, 2013. PART XI, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSES REPORTED ON PART VIII, LINE 8B 86,440. COST OF GOODS SOLD REPORTED ON PART VIII, LINE 7B 68,677. GAMING EXPENSES REPORTED ON PART VIII, LINE 9B 2,620. PART XI, LINE 4B - OTHER ADJUSTMENTS: PROCESSING FEES REPORTED ON PART IX, LINE 11G 45,818. PART XII, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSES REPORTED ON PART VIII, LINE 8B 86,440. COST OF GOODS SOLD REPORTED ON PART VIII, LINE 7B 68,677. GAMING EXPENSES REPORTED ON PART VIII, LINE 9B 2,620. PART XII, LINE 4B - OTHER ADJUSTMENTS: PROCESSING FEES REPORTED ON PART IX, LINE 11G 45,818. SPRING BENEFIT 351744 313732 38012 24510 41069 10000 10861 351744 313732 38012 24510 41069 10000 10861 86440 -48428 22299 2620 0 22299 2620 2620 19679 0 HVSF IS NOT REQUIRED TO REGISTER IN THE STATE OF NEW YORK BECAUSE THEY ARE BELOW THE $30,000 NET GAMING REVENUE THRESHOLD. 0 0 0 0 0 X 6 15930 FMV X FOOD/DRINKS 7 19438 FMV X DONATED AUCTION ITEMS 14 17506 FMV 0 0 0 0 PART I, COLUMN (B): THE NUMBER OF CONTRIBUTORS IS IN COLUMN (B). FORM 990, PART VI, SECTION B, LINE 11B HUDSON VALLEY SHAKESPEARE FESTIVAL INC. HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. WHEN THE FORM 990 HAS BEEN PREPARED, REVIEWED BY MANAGEMENT AND IS READY TO BE FILED WITH THE INTERNAL REVENUE SERVICE, IT IS ELECTRONICALLY SENT TO THE BOARD MEMBERS OF THE ORGANIZATION FOR ANY COMMENTS. ANY COMMENTS ARE THEN GROUPED, SUMMARIZED AND PROVIDED TO THE OUTSIDE ACCOUNTANTS. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING. FORM 990, PART VI, SECTION B, LINE 12C MANAGEMENT AND THE BOARD MONITORS COMPLIANCE AND FOLLOWS UP TO MAKE SURE THAT ALL APPLICABLE PERSONS COMPLETE THE REQUIRED DISCLOSURE FORMS, ON AN ANNUAL BASIS. ANY DISCLOSURE FORMS WHICH ARE SUBMITTED WITH A NOTED CONFLICT ARE REVIEWED AND DISCUSSED BY THE BOARD AUDIT COMMITTEE. EACH BOARD MEMBER ALSO UNDERTAKES TO NOTIFY THE PRESIDENT OR SECRETARY OF HVSF IF HE OR SHE BECOMES AWARE OF ANY RELATIONSHIP OR SITUATION THAT MIGHT RESULT IN, OR GIVE THE APPEARANCE OF BEING, A CONFLICT OF INTEREST. THE DIRECTOR, OFFICER OR KEY EMPLOYEE WHO DISCLOSED THE INTEREST IN A PROPOSED OR EXISTING RELATED PARTY TRANSACTION MAY MAKE A PRESENTATION TO AND RESPOND TO QUESTIONS BY THE AUDIT COMMITTEE OR BOARD OF DIRECTORS BUT MAY NOT ATTEMPT TO INFLUENCE IMPROPERLY THE DELIBERATION OR VOTING ON THE MATTER. AFTER SUCH PRESENTATION THEY MUST LEAVE THE MEETING DURING DELIBERATION & VOTING. FORM 990, PART VI, SECTION B, LINE 15A THE POLICY FOR DETERMINING TOP MANAGEMENT COMPENSATION WAS VOTED BY THE BOARD AS A PART OF THE "ROLE OF COMMITTEES" DOCUMENT. IT WAS LAST USED IN 2015 TO DETERMINE ADDITIONAL COMPENSATION FOR THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR. THIS POLICY WAS LAST REVISED AND APPROVED AT THE NOVEMBER 16, 2016 BOARD MEETING. "WITHOUT LIMITING THE FOREGOING, IT SHALL BE THE EXECUTIVE COMMITTEE'S RESPONSIBILITY TO EVALUATE THE PERFORMANCE AND THE COMPENSATION OF THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR ON AN ANNUAL BASIS, SUCH EVALUATIONS TO TAKE PLACE IN EXECUTIVE SESSION. IN ADDITION, AS PART OF ANNUAL BUDGET PROCESS, THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR SHALL SHARE BUDGETED STAFF COMPENSATION PLANS FOR THE FORTHCOMING YEAR. THE EXECUTIVE COMMITTEE MAY ESTABLISH A COMPENSATION SUBCOMMITTEE TO ASSIST IT IN MEETING ITS RESPONSIBILITIES FOR REVIEWING AND RECOMMENDING THE COMPENSATION AND BENEFITS OF THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR TO THE BOARD. THE RESPONSIBILITIES OF THE SUBCOMMITTEE SHALL CONSIST OF PROVIDING INFORMATION AND RECOMMENDATIONS TO THE EXECUTIVE COMMITTEE WITH RESPECT TO (1) SELECTION OF AN APPROPRIATE PEER GROUP FOR BENCHMARK COMPARISON PURPOSES, (2) A STRATEGY FOR COMPARING OUR AD/MD COMPENSATION TO ONE ANOTHER AND TO THE PEER GROUP OVER TIME, (3) DEFINING "COMPENSATION AND BENEFITS", (4) COMPARING OUR COMPENSATION TO REPORTED COMPENSATION FOR LIKE POSITIONS AMONG THE PEER GROUP, (5)OVERSEEING FORM 990 REPORTING WITH RESPECT TO MANAGEMENT COMPENSATION, AND (6)EMPLOYMENT AGREEMENT MATTERS. ALL ACTION BY THE EXECUTIVE COMMITTEE SHALL BE REPORTED AT THE NEXT BOARD MEETING, EXCEPT THAT ARTISTIC DIRECTOR AND MANAGING DIRECTOR PERFORMANCE EVALUATIONS AND COMPENSATION MATTERS SHALL BE DISCUSSED IN EXECUTIVE SESSION." FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. THE RETURN IS POSTED ON GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, THE FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY, ARTICLES OF INCORPORATION AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT 143 MAIN STREET, COLD SPRING, NY 10516 OR BY CALLING THE ORGANIZATION DIRECTLY AT (845)809-5750. FORM 990, PART XII, LINE 2C: THE HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS A COMMITTEE THAT ASSUMES RESPONSIBILITY FOR THE OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF ITS INDEPENDENT AUDITOR. THE POLICY FOR SELECTION AND OVERSIGHT OF THE INDEPENDENT AUDITORS HAS NOT CHANGED SINCE LAST YEAR.