2017-01-11T17:03:17-07:00 2016-06-30 990 2015-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 Central Park Avenue Scarsdale NY 10583 Kathleen Halas Executive Director 9147613456 2017-01-24 2015 2021-01-29 14:40:06Z Kathleen Halas 313 Central Park Avenue Scarsdale NY 10583 5229580 0 X http://www.childcarewestchester.org/ X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. 17 17 43 27 0 0 4378171 4871926 171016 195843 13893 13249 51721 0 4614801 5081018 1933520 2147387 0 0 1949448 2215765 0 0 91987 709502 744675 4592470 5107827 22331 -26809 2028164 1905322 668920 581753 1359244 1323569 The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. _ 0 0 3149430 2036413 28475 Provider Services Department Accomplishments 7/1/15-6/30/16 Registration Services: The Registration Department offers three main services to Child Care Providers: Processing Initial FDC & SACC Applications, Processing FDC & SACC Renewal Applications and performing "50% Inspections" of FDC/SACC Program. During the period of time starting July 1st, 2015 to June 30th, 2016: We served a total of 46 initial FDC applicants (28- FDC Approved and 18- FDC Withdrawn), and 20 SACC applicants (13- SACC approved and 7-SACC Withdrawn). All initial applicants where approved prior to the contract deadline. The challenge with initial applications has been applicant follow through many applicants applied and found that they could not meet OCFS guidelines in the required time period. The Registration Department also renewed 87 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (36-FDC and 51-SACC). All renewal applications where completed within the 120 day timeframe. The Registration Department performed 144 "50% Inspections" of FDC/SACC Program (84-FDC and 60-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge in closing 50% inspections in a timely manner is provider delay in submitting required documents. Beginning in June 2015 School Aged Child Care programs were required to receive renewal inspections the Registration Department completed 34 SACC and 35 FDC renewal inspections. Legally Exempt Services: The Legally Exempt Department offers to main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct 20% inspections. During the period of time starting July 1, 2015 to June 30, 2016: We processed a total of 913 legally exempt provider application. We accomplished our goals due to the efficiency in work of the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover in providers. The challenge in processing the renewal enrollment applications has been the delay in providers submitting the renewal material on time and changes that are needed to be made to the enrollment. In addition, staff struggles to contact providers because provider's phone numbers frequently change and are not in service. The Legally Exempt Department performed 66 20% inspections. All inspections were conducted and closed within the approved timeframes. The biggest challenge in closing 20% inspections in a timely manner is provider's delay in submitting documents. Another challenge is providers were not consistent with keeping scheduled inspections. Child Adult Care Food Program The Child Adult Care Food Program helps providers pay for meals and snacks served to children up to age 13 enrolled in their child care programs. As the sponsor of the contract we are responsible for determining if meals served met nutritional requirements, conducting monitoring visits, and providing training to participating providers. During the period of July 1, 2015-June 30, 2016 CACFP staff processed 2,306 menus for reimbursing providers for the healthy meals and snacks served to children. The CACFP staff conducted 601 food monitoring visits and added 41 new providers to the program. 1028797 47816 148933 Training and technical assistance to improve child care quality * 3127 early care and education professionals attended 204 Council workshops * 32 students were enrolled in the Council's eCDA program (on-line CDA). * 20 early childhood professionals enrolled in the 2015-2016 class completed the Council's original, in-person CDA program. 15 completed the course. * 8 center-based classrooms in 8 center-based programs and 18 family/group family child care providers participated in our Early Literacy Book Bag program funded by the Sexauer Family Foundation and Carvel Foundation. The project was created to promote early literacy for low-income families by establishing lending libraries in the child care programs thereby strengthening the bridge between programs and homes. Participating programs received book bags filled with new books and manipulatives for children to borrow and use at home with their families * In November 2015, 229 early childhood professionals attended the an Emotional Wellness Conference held In at Monroe College. In May 2016, 61 early childhood professionals attended a Family Child Care Conference held at a local day care center. * 100 child care center classrooms and family child care programs received intensive scale based technical assistance; 17 of those programs received a quality improvement grant. * 70 child care programs and community programs serving Westchester's children received gently used, high quality books from our 7th Annual Children's Book Drive. 336861 0 975 Resource and Referral Services- Child care referrals for families, and resources to assist them in finding child care providers and health insurance enrollment for their children. In 2015-2016, over 1,800 families with more than 2,500 children received information and referral services. Over 920 families and approximately 53 child care providers received information and/or assistance through the Child Care Council of Westchester's subsidy support services. 163288 0 17460 Health Services - Medication administration training and healthcare consulting services. MAT: There were thirteen MAT Courses conducted with a total of 88 participants attending the Medication Administration Training Course. HCC Agreements: 29 programs signed on to the health care consultant service. 68965 63158 0 The Council administered the Early Opportunity Scholarship programs from July 2015 to June 2016. The scholarship program provided tuition assistance to families whose income levels exceeded county subsidy levels. The awards were distributed directly to the regulated child care programs in which the children were enrolled. Between July 2015 and June 2016 the Council awarded the Early Opportunity Scholarship to 32 children. 232253 63158 17460 4747341 1 1 0 1 0 0 0 0 0 0 1 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 16 0 43 1 0 0 0 0 0 0 0 0 0 0 X 17 17 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Kathleen Halas 9147613456 313 Central Park Avenue Scarsdale NY 10583 Steven Wysmuller President 1 0 X X 0 0 0 Felice Harris Vice President 1 0 X X 0 0 0 Susana D'Emic Treasurer 1 0 X X 0 0 0 Mistie Eltrich Secretary - Board Term ended June 2016 1 0 X X 0 0 0 Gregory Chartier Director 1 0 X 0 0 0 Andre Early Director - Term ended November 2015 1.00 0 X 0 0 0 Meg Gardinier Director 1 0 X 0 0 0 Robert Kissner Director 1 0 X 0 0 0 Korey Kross Director 1 0 X 0 0 0 Cecelia McKenney Director 1 0 X 0 0 0 Joan Mockler Director 1 0 X 0 0 0 Josephine Moffett Director - Term ended June 2016 1 0 X 0 0 0 Camille Failla Murphy Director 1 0 X 0 0 0 Craig Ruoff Director 1 0 X 0 0 0 Rori Sagal Director 1 0 X 0 0 0 Jeff Samuelson Director 1 0 X 0 0 0 Byron Smalls Director 1 0 X 0 0 0 Laura Sosinsky Director 1 0 X 0 0 0 Aaron Soury Director 1 0 X 0 0 0 John Sterbenz Director 1 0 X 0 0 0 Kathleen Halas Executive Director 35 0 X 106136 0 3469 Michael Goldman Director of Finance and Administration 35 0 X 96591 0 0 202727 0 3469 1 0 0 0 0 0 28857 25528 0 4361674 455867 10407 4871926 Workshop/Professional Development 900099 179723 179723 0 0 Seminars and Conferences 900099 8835 8835 0 0 Resource and Referrals 900099 975 975 0 0 Management and Health Services 900099 6310 6310 0 0 0 0 0 0 195843 13249 0 0 13249 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 115114 0 115114 0 0 0 0 0 0 0 27208 19288 23041 4167 0 4167 6240 10407 -4167 0 0 -4167 0 0 0 0 0 0 0 5081018 195843 0 13249 47908 47908 2099479 2099479 0 0 0 0 222819 37352 173016 12451 0 0 0 0 1621131 1551802 22215 47114 29207 25917 2307 983 188982 167697 14927 6358 153626 136324 12134 5168 0 0 0 0 0 0 0 0 20950 20066 884 0 4040 3827 213 0 0 0 0 0 0 0 180220 172510 7710 0 21153 17999 3154 0 94779 89375 5404 0 27721 23717 4004 0 0 0 0 0 293252 275277 17975 0 28776 28672 104 0 0 0 0 0 20710 20710 0 0 0 0 0 0 0 0 0 0 0 0 0 0 14537 12655 1882 0 Staff training and development 13756 11989 1767 0 Fundraising 19913 0 0 19913 Miscellaneous 4868 4065 803 0 5107827 4747341 268499 91987 308902 133267 307214 520504 0 0 945829 991478 0 0 0 0 0 0 0 0 6133 8994 262749 262749 0 0 460086 251079 0 0 0 0 0 0 0 0 2028164 1905322 513143 455431 0 0 0 0 0 0 0 0 0 0 0 0 0 0 155777 126322 668920 581753 X 857862 904390 501382 419179 0 0 1359244 1323569 2028164 1905322 -26809 -8866 0 0 0 0 X 0 1 X 1 1 1 X 3590136 3942425 4214558 4378171 4871925 20997215 3590136 3942425 4214558 4378171 4871925 20997215 20997215 13502 13272 11867 13893 13249 65783 0 0 0 0 0 0 8702 1318 2152 51721 0 63893 21126891 990485 0.99386 0.9938 X Schedule A, Part II, Line 10 There was no "other income" this year. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 0 0 0 0 0 1 0 1 3040 1 1000 4040 0 Schedule C, Part II-B, Line 1 $1,841 was spent on the Report Card Challenge, a public presentation that highlighted the cost, affordability, and importance of quality child care in Westchester. $1,199 was spent on the Legislative Breakfast, an interactive public forum with local legislators to discuss important issues pertaining to child care among all stakeholders. $1,000 wasa spent on a subscription to Voter Voice, which is a service that facilitates group communication to legislators and media. 0 0 0 0 0 0 0 0 6008 6008 0 0 256741 256741 0 0 0 0 0 0 0 Deferred Rent 126322 126322 X 5095193 -8866 0 0 23041 14175 5081018 0 0 0 5081018 5130868 0 0 0 23041 23041 5107827 0 0 0 5107827 Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if those positions are more likely than not to be sustained. Management has determined that the Council had no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to fiscal year 2013. Schedule D, Part XI, Line 2d Fundraising revenues associated with the Council's annual Awards Breakfast are being shown here net of fundraising expenses. Schedule D, Part XII, Line 2d Fundraising expenses associated with the Council's annual Awards Breakfast are being accounted for here by netting against fundraising revenues. Awards Breakfast 48569 25328 23241 0 0 3352 6875 0 2407 0 0 48569 25328 23241 0 0 3352 6875 0 2407 12634 10607 1 Council for Professional Recognition 2460 16th Street NW Washington DC 200093547 521410357 501(c)(3) 13523 0 Application fees paid on behalf of CDA students in order to receive their CDA credential. 1 0 Child and Adult Food Care Program 245 2036321 0 Provides nutritious meals for children in child care programs. Educational Opportunity Scholarships 32 60658 0 Child care fee assistanceon behalf of working families paid directly to registered child care providers. Cate Riley Scholarships 3 2500 0 Cash assistance to assist those interested in becoming child care specialists. Schedule I, Part I, Line 2 The Director of Finance and Administration and the Program Directors meet regularly to review the financial information, to ensure that only those expenses that are for the particular project or activity are included in the budget to actual reports, to determine if all activities are on track to completion or if any budget modifications are needed, and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. Form 990, Part VI, Section A, Line 6 The Council offers membership to child care providers for a nominal fee. This entitles members to receive discounted rates for training, but they receive no managerial or other governance rights with membership. Form 990, Part VI, Section B, Line 11b The Director of Finance and Administration (Director of F & A) prepares a draft of the Form 990 and forwards to the Council's independent auditors, the Board Treasurer and Executive Director for review and approval. Any questions are discussed and resolved and the Director of F & A makes all changes and resubmits to the audit firm, the Board Treasurer and the Executive Director for final approval and signing: All responses and documentation of preparation of the Form 990 are maintained in the Director of F & A's office. The Form 990 is scheduled to be completed and submitted to the IRS by the filing deadline. lf for any reason the Form 990 cannot be filed by the filing deadline the independent audit firm submits extension forms to the lRS and provides proof of extension filing to the Director of F & A and/or Executive Director. Board review of the IRS Form 990 is performed by the Board Treasurer prior to filing the form with the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. lf there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, Director of F & A or any Board member an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council over and above the interest of the Interested Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exist when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financial or otherwise, such competing organization. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they related to such director or officer which may represent a potential conflict of interest. Such disclosure must be updated annually. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statement is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest and those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict; The director/officer to whom the potential conflict relates shall not attempt to influence other Directors regarding the matter; The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion; The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. Form 990, Part VI, Section B, Line 15 Working under the direction of the Council's Personnel Committee, the Council's Senior Staff updated the agency job classification framework and salary range guidelines over the course of almost a year overlapping 2007 and 2008. The approach involved (1) factoring in cost of living adjustments for the eight year period since the previous salary review; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge, problem-solving, supervision, latitude of decision-making impact, external contacts/relationships, policy involvement and scope of activity. Once defined by the Personnel Committee, the process was carried out by Senior Staff which consisted at that time of the Executive Director, Associate Executive Director, Director of Administration and Personnel, Controller, Director of Employer and Parent services, Institute of School Age Child Care Director, Director of Registration, Director of Health Services, Director of Professional Development and Director of Community Education. Consensus was reached by Senior Staff on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The new salary scale guidelines were used to make some initial salary adjustments in 2008 and since then, to guide salaries offered at hiring. The Council has recently begun the process of updating these guidelines. Over the past three years there have been accross the Board increases to all salaries in an effort to make salaries more competitive. Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statements are available to the public upon request.