2017-11-14T09:30:19-06:00 2016-12-31 420714325 RSM US LLP 1 S WACKER DRIVE STE 800 CHICAGO IL 60606 990 2016-01-01 360540525 Medical Library Association Inc MEDI 3124199094 65 East Wacker Place No 1900 Chicago IL 60601 Ray Naegele Director of Financial Services 3124199094 2017-11-13 1 Wayne Harder P00294296 3126343400 108.171.131.171 2017-11-13 17:33:19 CS P 273CC9BE664104F25245DA4E4D67715D8D253944 273CC9BE664104F25245DA4E4D67715D8D253944 2016 2017-02-10 21:41:12Z Kevin Baliozian 65 East Wacker Place No 1900 Chicago IL 60601 3651328 0 8112 X www.mlanet.org X 1898 MD The Medical Library Association (MLA) is a nonprofit, educational organization committed to educating health information professionals, supporting health information research, promoting access to the world's health sciences information, and working to ensure that the best health information is available to all. 12 12 15 500 89831 -1504 88217 229625 2557757 2625335 18663 73243 210795 162375 2875432 3090578 31539 121525 0 0 1474638 1410936 0 0 0 1361923 1400030 2868100 2932491 7332 158087 4224669 4470077 1047847 1129007 3176822 3341070 X The Medical Library Association's mission is to provide lifelong educational opportunities to members and nonmembers, support a database of health information research, and promote the importance of quality information for improved health to the healthcare community and the public. 0 0 968628 1501120 Annual Meeting - The Annual Meeting educates members and nonmembers on the design, development and management of health information systems. Total meeting attendance in 2016 was 1,335 participants. 319717 89286 Publications - Publications produced by the Association educate the members and nonmembers on topics relating to the field of health information management and medical librarianship. Approximately 4,500 members and nonmembers receive the publications. 266975 265156 Educational and Professional Development Programs - The programs provide continuing education the medical library field. Approximately 1,500 members participate in the educational and professional recognition programs. 54437 20000 Information Issues and Policies - The Association maintains a government relation program and provides information on health information policy issues. 161630 93819 Awards & Scholarships 40784 Chapter Support 40632 39845 Credentialing 54696 Database & Mailing Lists 81517 573105 Dues & Membership Services 101229 MLANET (website) 50 1950 MLA Services 64374 27706 49299 Sections 599349 121525 684199 2154669 1 1 0 0 0 0 0 0 0 1 1 0 0 0 0 1 1 0 0 0 1 0 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 4 0 1 15 1 1 1 0 0 0 0 0 0 0 0 0 X 12 12 0 0 0 0 1 1 0 1 1 0 1 1 0 1 1 1 1 1 1 1 0 IL X Ray Naegele 3124199094 65 East Wacker Place Suite 1900 Chicago IL 60601 Teresa Knott President (starting 5/31/16) 5.00 X X 0 0 0 Michelle Kraft President (until 5/31/16) 5.00 X X 0 0 0 Barbara Epstein President-Elect 5.00 X X 0 0 0 Linda Walton Immediate Past President (until 5/31/16) 5.00 X X 0 0 0 Amy Blevins Treasurer 5.00 X X 0 0 0 Lisa Traditi Secretary 5.00 X X 0 0 0 Jodi Philbrick Section Council Liaison 5.00 X X 0 0 0 Melissa Ratajeski Chapter Council Liaison 5.00 X X 0 0 0 Christopher Shaffer Director 5.00 X 0 0 0 Heidi Heilemann Director 5.00 X 0 0 0 Keith Cogdill Director 5.00 X 0 0 0 Melissa DeSantis Besfer Director 5.00 X 0 0 0 Melissa Rethlefsen Director 5.00 X 0 0 0 Kristine Alpi Director (until 5/31/16) 5.00 X 0 0 0 Sandra Franklin Director (until 5/31/16) 5.00 X 0 0 0 Angela Dixon Director (until 5/31/16) 5.00 X 0 0 0 Kevin Baliozian Executive Director 40.00 X 203912 0 30648 Ray Naegele Dir. of Financial & Admin. Services 40.00 X 138594 0 32004 342506 0 62652 2 0 1 0 Production Resource Group LLC 200 Hastings Drive Buffalo Grove IL 60089 Audiovisual Services 145645 Hall-Erickson Inc 98 E Naperville Rd Westmont IL 60559 Event/Exhibit Services 107767 2 229625 229625 Annual Meeting 900099 1501120 1501120 Membership Dues 900099 573105 573105 Educational Programs 900099 265156 265156 Publications 511120 174860 89286 85574 Section Revenue 900099 49299 49299 61795 61795 2625335 38141 38141 595852 560750 35102 35102 35102 Mailing List Revenue 511140 150963 150963 MLA Services 900099 4257 4257 7155 7155 162375 3090578 2539761 89831 231361 27000 27000 68495 68495 26030 26030 405158 294949 110209 781554 570226 211328 90643 65260 25383 56194 40392 15802 77387 56150 21237 36282 36282 26712 19727 6985 95130 88857 6273 36615 27229 9386 156084 112268 43816 57556 42505 15051 718168 511837 206331 19437 13855 5582 28683 21183 7500 Publications 130169 94130 36039 Continuing Education 73098 53987 19111 22096 20589 1507 2932491 2154669 777822 0 99 17 912798 1037420 90000 342700 292998 154722 68460 173947 135591 39107 38356 2767904 2936458 7339 6368 4224669 4470077 108870 106550 938977 1022457 1047847 1129007 X 1591579 1639965 360428 445768 1224815 1255337 3176822 3341070 4224669 4470077 X 158087 83767 -77606 X 0 1 X 1 0 X 40478 211598 70721 88217 229625 640639 2490196 2556866 2397878 2426202 2539761 12410903 2530674 2768464 2468599 2514419 2769386 13051542 0 0 0 13051542 107096 43831 38690 42300 38141 270058 107096 43831 38690 42300 38141 270058 99760 38969 138729 35820 200230 165327 176094 158118 735589 2773350 3051494 2672616 2732813 2965645 14195918 0.91940 0.92290 0.01900 0.01980 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1420101 35873 73117 56452 1472639 1406186 73286 -24456 34915 1420101 1388774 50133 61631 94352 1406186 1132942 160960 129790 34918 1388774 1075799 19699 76834 39390 1132942 0.81290 0.18710 0 0 49599 44160 5439 66571 63444 3127 57777 27987 29790 38356 X 3174345 83767 83767 3090578 0 3090578 3010097 77606 77606 2932491 0 2932491 Part V, Line 4: Permanently restricted net assets consist of various endowment funds which are subject to the restrictions imposed by donors who require the principal of their contributions to be invested in perpetuity and the investment income to be used for specified purposes. These funds include the following: C. Funk Government Relations Award Fund - supports an annual award to honor an outstanding individual in government relations. Consumer Health Librarian of the Year Award Endowment Fund - Supports an annual award to recognize librarians who demonstrate excellence in consumer health information services, promote innovation and collaboration, and provide examples to follow for other consumer health librarians. Consumer health librarians focus on the continuum of health information services that benefit patients, caregivers, and individuals interested in optimal health and health care for themselves and their families. Cunningham Memorial International Fellowship Endowment Fund - supports the Annual Cunningham Memorial International Fellowship Program. David A. Kronick Endowment Fund - Supports the David A. Kronick Travelling Fellowship Estelle Brodman Award Endowment Fund - Supports the Estelle Brodman Award for the Academic Medical Librarian of the Year. Eugene Garfield Award Endowment - Supports research into the history of information sciences to increase the underlying knowledge-base and enhance the current and future practice of the information professions, particularly health sciences librarianship and health informatics. Hospital Libraries Section/MLA Professional Development Grants Endowment Fund - Supports an award program conducted by the hospital's section for librarians working in hospitals and similar clinical settings. The awards generally are for educational and research activities. Janet Doe Lectureship Endowment Fund - Supports the Jane Doe Lectureship. John P. McGovern Award Lectureship Endowment Fund - Supports the John P. McGovern Lectureship. Joseph Leiter NLM/MLA Lectureship Endowment Fund - Supports the Leiter NLM/MLA Lectureship. Lindberg Research Fellowship Endowment Fund - Supports the Lindberg Research Fellowship. Lois Ann Colaianni Award for Excellence and Achievement in Hospital Librarianship Endowment Fund - Supports the Excellence and Achievement in Hospital Librarianship Award Program. Louise Darling Medal Endowment Fund - Supports the Louise Darling Medal for Distinguished Achievement in Collection Development in the Health Sciences. Lucretia W. McClure MLA Excellence in Education Award Fund - Supports an annual award to honor an outstanding educator for personal excellence in health sciences librarianship and informatics, with demonstrated skills in teaching, curriculum development, mentoring, research or leadership in education. Majors/MLA Chapter Project of the Year Endowment Fund - Supports an annual award for the best project by chapter. The award recognizes excellence, innovation and contribution to the health sciences library profession. Naomi Broering Hispanic Heritage Award Endowment - Supports libraries of Hispanic or Latino ethnicity. Scholarship Endowment Fund - Supports the Association's various grants and scholarships. The goal of the Association's Grants and Scholarships committee is to raise money for this fund. Shaping Our Future Endowment Fund - Supports initiative identified in the Association's annual business plan and is funded by annual allocations equal to 25 percent of net corporate membership dues. T. Mark Hodges International Service Award - Supports individual achievement in promotion, enabling and/or delivering improvements in the quality of health information internationally through the development of health information professions, the improvement of libraries or an increased use of health information services. Ursula Poland "Librarians without Borders" Endowment - Supports health science librarianship outside the U.S. Ysabel Bertolucci Annual Meeting Grant Endowment - Supports the annual grant for the annual meeting. Part X, Line 2: The accounting standard on accounting for uncertainty in income taxes addresses the determination of whether tax benefits claimed or expected to be claimed on a tax return should be recorded in the financial statements. Under this guidance, the Association may recognize the tax benefit from an uncertain tax position only if it is more than likely than not that the tax position will be sustained on examination by taxing authorities, based on the technical merits of the position. Examples of tax positions include the tax-exempt status of the Association and various positions related to the potential sources of unrelated business taxable income (UBIT). There were no unrecognized tax benefits identified or recorded as liabilities for the reporting periods presented in these financial statements. The Association files Form 990 in the U.S. federal jurisdiction and the State of Illinois. The Association is generally no longer subject to examination by the Internal Revenue Service for years before 2013. Part XII, Line 2d - Other Adjustments: Return of assets to International Association of School Librarianship 77,606. 1 North America 0 0 Grantmaking N/A 15000 Central America and the Caribbean 0 0 Grantmaking N/A 6000 Sub-Saharan Africa 0 0 Grantmaking N/A 5030 0 0 0 0 0 0 26030 0 26030 See Part VMLA Scholarships - Grants scholarships to students who are enrolled in or entering an American Library Association-accredited library school. North America 2 5000 Check See Part VLibrarians Without Borders Grant - Supports training activities that promote the use of scientific research resources in emerging and low income countries. Central America & the Caribbean 1 6000 Wire Transfer See Part VLibrarians Without Borders Grant - Supports training activities that promote the use of scientific research resources in emerging and low income countries. Sub-Saharan Africa 1 5030 Wire Transfer See Part VLindberg Research Fellowship - Funds research linking the information services provided by librarians to improved health care and awarded to a qualified health professional researcher, educator, administrator, or librarian. North America 1 10000 Check 0 0 0 0 0 0 Part I, Line 2: Individuals to whom MLA grant money is rewarded are required to provide an accounting of how the money is spent. Recipients are required to prepare a written report of their experience. For the more material awards, volunteers prepare evaluations of both the recipient and the program. 1 American Library Association 50 E Huron St Chicago IL 60611 362166947 501(c)3 26000 See Part IVTo provide scholarships to assist minority individuals interested in obtaining a graduate degree and leadership positions in the profession. 1 0 Bertolucci Annual Meeting Grant 1 1000 DeBakey Award 1 630 Librarians Without Borders Grant 1 2200 MIS/MLA Career Development Grants 3 4497 Lucretia W. McClure Excellence in Education Award 1 500 T. Mark Hodges International Service Award 1 500 Murray Gottlieb Prize 1 100 HLS/MLA Professional Development Grants 2 1589 MLA/NLM Spectrum Scholarships 2 765 Lindberg Research Fellowship 1 10000 MLA Minority Scholarships 2 5000 MLA Scholarship 1 4000 Thomson Reuters/MLA Doctoral Scholarship 1 2000 Estelle Brodman Award 1 500 E048934 - 11/10/17 03:54PM Worksheet Schedule I Lois Ann Colaianni Award 1 500 Ida and George Eliot Prize 1 200 EBSCO/MLA Annual Meeting Grants 4 3997 Janet Doe Lecture 1 811 Eugene Garfield Fellowship 1 5000 Sections Awards/Prizes 12 1991 Travel Grants 7 5250 Access Pharmacy Travel Awards 2 1000 Professional Development Awards 5 3500 Sewell Stipend Receipients 9 11965 Public Services Travel Stipend 1 500 Reis ICS IFLA Grant 1 500 Part I, Line 2: Individuals to whom MLA grant money is rewarded are required to provide an accounting of how the money is spent. MLA verifies that the US organizations to whom it grants money to are bona fide 501(c)(3) organizations in good standing with the IRS. Recipients are required to prepare a written report of their experience. For the more material awards, volunteers prepare evaluations of both the recipient and the program. X X 0 0 0 0 0 0 0 1 0 Kevin Baliozian Executive Director 198820 0 5092 0 0 0 0 0 30648 0 234560 0 0 0 Ray Naegele Dir. of Financial & Admin. Services 135652 0 2942 0 0 0 17309 0 14695 0 170598 0 0 0 Part I, Line 7 Kevin Baliozian and Ray Naegele received discretionary bonuses during 2016 reported on Part II, column (B)(ii). The amount of Kevin's bonus was determined by the President, the Treasurer, and the board in connection with the annual evaluation. The amount of Ray's bonus was determined using the Staff Incentive Compensation Plan, which explains all staff bonuses paid are subject to the discretion and approval by the Board of Directors. Form 990, Part VI, Section A, line 6 Classes of Membership A. The classes of membership shall be Voting and Nonvoting. B. The subclasses of Voting Members shall be Active and Institutional. Active Members shall be persons who at the time of qualification were actively engaged in, retired from, or interested in professional library or bibliographic work, or a health or information sciences profession. Institutional Members shall be libraries of the health sciences or professions or schools of library and information science. The authorized representative of an Institutional Member shall be any person designated in writing by the institution at the time of payment of dues, unless otherwise and later designated in writing by the institution at least five weeks before the Annual Meeting or distribution of ballots in which the representative is to vote. Form 990, Part VI, Section A, line 7a Elections A. Ballots, accompanied by the required biographical data, photographs, and statements of aims, shall be distributed to the voting membership by Headquarters not later than nine weeks prior to the Annual Meeting and received at Headquarters by the date previously announced for counting ballots, which shall be at least three weeks after ballots are distributed. Ballots received after the date announced for counting shall be destroyed. B. Candidates for President-Elect shall be declared elected upon receiving a majority of the votes cast. Where there are more than two candidates, a plurality shall elect. Candidates for the positions of Director and member of the Nominating Committee receiving the highest number of votes for the number of vacant positions shall be declared elected. If a tie occurs, selection from among the tied candidates shall be by lot. Annual Meeting The Association shall hold annually a regular meeting of the members for the transaction of general business. Except as otherwise stated in these Bylaws, Voting Members at the Annual Meeting shall be the final authority in governing the Association. Voting Body The voting body of the Annual Meeting or of a special meeting shall consist of all Voting Members who are in good standing and who are present at the business meeting. One person may cast two votes only if eligible as an Institutional Representative and also as an Active Member. Form 990, Part VI, Section B, line 11b The completed final version of Form 990 is emailed to each board member on the Finance Executive Committee. This group is comprised of the MLA President, Treasurer, Executive Director and Director of Financial and Administrative Services. Form 990, Part VI, Section B, line 12c Medical Library Association Disclosure Policy The Medical Library Association (MLA) requires affiliation/financial disclosure for any member of the MLA Board of Directors, committee chairs and chair-elects, liaisons to other organizations, authors who write for MLA publications, and instructors/presenters at MLA sponsored events and activities (know as "above-mentioned group"). MLA's disclosure policy is intended to protect all parties involved from any potential conflict of interest that may arise by serving/working with any programs and services. The intent of this disclosure policy is not to prevent people with significant financial or other relationships from serving in official capacities, writing, or presenting, but to provide decision-makers and participants with the information to form their own judgments in regard to exposition or conclusions reached in presentations, courses, publications, etc. Members of the above-mentioned group must prominently state all disclosure information for each activity. In the case of presenters, authors, or instructors, failure to disclose affiliations or financial arrangements may result in denial of MLA CE contact hours for the instructor's course, cancellation of the CE activity, and/or denial of instructor/presenter honorarium or author royalties. Affiliation/Financial Disclosure A conflict of interest may be considered to exist if a member of the above-mentioned group is: 1. Serving as an officer or director of another nonprofit organization in the general areas of interest to MLA. 2. Receiving compensation (e.g., consulting fees, speaking or writing honoraria, grant funds, research fees, salary, or other financial or material support, etc.) from a company offering products or services related to the interests of MLA. 3. Doing business with MLA or having a personal business interest in any company or organization doing business or wishing to do business with MLA. The users and/or participants in MLA programs and services must be made aware of any affiliations or financial arrangements between members of the above-mentioned group and a grantor and/or an organization(s). Any affiliation or financial arrangement that may cause embarrassment to MLA, members of the above-mentioned group, a grantor, or an organization, or could be perceived as unethical, must be disclosed. MLA will inform users and/or participants of any affiliations or financial arrangements of members of the above-mentioned group through appropriate means. Form 990, Part VI, Section B, line 15 MLA maintains a Salary Ranking and Classification System to guide salary administration. The plan is reviewed and approved annually by the Board of Directors with the business plan. Staff salary ranges are reviewed in the context of relevant industry salary survey data such as the data provided by ASAE and Association Forum. The Executive Director is reviewed annually in February by the MLA President with input as appropriate from the Executive Committee, full board and members. The Director of Financial and Administrative Services, similar to other manager level staff, has a formal review by the Executive Director at mid-year and at year-end. All decisions are contemporaneously documented in the board minutes. Form 990, Part VI, Section C, line 19 The organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request pursuant to the period of disclosure indicated by IRC section 6104(d). Form 990, Part XI, line 9: Return of assets to International Association of School Librarianship -77,606.