2018-10-10T08:01:29-05:00 2017-12-31 521392008 GELMAN ROSENBERG & FREEDMAN 4550 MONTGOMERY AVE SUITE 650N BETHESDA MD 208142930 990 2017-01-01 521615853 AMERICAN MEDICAL INFORMATICS ASSOCIATION AMER 3016571291 4720 MONTGOMERY LANE NO 500 BETHESDA MD 20814 DOUGLAS FRIDSMA PRESIDENT AND CEO 3016571291 2018-10-10 1 3019519090 75.103.231.202 2018-10-10 09:01:23 ED P 4FA38BE9C690C82C721A5060F87FC7588CB81F81 5669D4EDEC1411BD3EAAB734781E083B7383BBC9 2017 2018-06-14 16:35:46Z DOUGLAS FRIDSMA 4720 MONTGOMERY LANE NO 500 BETHESDA MD 20814 6598968 0 X WWW.AMIA.ORG X 1988 DC SEE PART III, LINE 1. 16 15 23 20 0 0 423376 513080 6268872 5625123 59287 114860 216549 247760 6968084 6500823 5108 39247 0 0 2463574 2673750 0 0 0 4023878 3931234 6492560 6644231 475524 -143408 6802057 6927856 2151467 2119825 4650590 4808031 X AMIA, THE LEADING PROFESSIONAL ASSOCIATION FOR INFORMATICS PROFESSIONALS, SERVES AS THE VOICE OF THE NATION'S TOP BIOMEDICAL AND HEALTH INFORMATICS PROFESSIONALS AND PLAYS AN IMPORTANT ROLE IN MEDICINE, HEALTH CARE, AND SCIENCE, ENCOURAGING THE USE OF DATA, INFORMATION AND KNOWLEDGE TO IMPROVE BOTH HUMAN HEALTH AND DELIVERY OF HEALTHCARE SERVICES. 0 0 1375083 37747 2607954 MEETINGS: AMIA HAS 4 CORE MEETINGS - ANNUAL SYMPOSIUM, SUMMITS, IHEALTH AND INSPIRE. AMIA ANNUAL SYMPOSIUM - ANNUAL SYMPOSIUM REFLECTS ALL THE EXPENSES CONNECTED WITH AMIA'S ANNUAL MEETING. THIS IS THE LARGEST MEETING OF THE YEAR AND PROVIDES A FORUM FOR VARIOUS TOPICS ON BIOMEDICAL AND HEALTH INFORMATICS.SUMMITS - THE AMIA SUMMIT ON TRANSLATIONAL SCIENCE IS A SET OF TWO JOINED CONFERENCES HELD IN THE SAME VENUE, WITH EACH FOCUSED EXCLUSIVELY ON TRANSLATIONAL BIOINFORMATICS AND CLINICAL RESEARCH INFORMATICS. IHEALTH - IHEALTH IS WHERE CLINICAL INFORMATICIANS AND OTHER USERS, DEVELOPERS AND FUNDERS OF HEALTH INFORMATION TECHNOLOGY CONVENE, SHARE, AND LEARN ABOUT IMPLEMENTING TEAM-BASED, INTEGRATED HEALTHCARE DRIVEN BY DATA, EVIDENCE, AND BEST PRACTICE TO IMPROVE INDIVIDUAL AND POPULATION HEALTH OUTCOMES. INSPIRE - INSPIRE IS AN OPPORTUNITY FOR EDUCATORS, INFORMATICS PROFESSIONALS, AND STUDENTS TO COME TOGETHER TO ADDRESS CHALLENGES FACING HEALTH INFORMATICS EDUCATION TO IMPROVE THE EDUCATIONAL EXPERIENCE OF BOTH STUDENTS AND FACULTY AND TO BETTER PREPARE STUDENTS FOR THEIR FUTURE PROFESSIONAL ROLES, WHETHER THOSE ROLES ARE IN ACADEMICS, CLINICAL PRACTICE, GOVERNMENT, OR INDUSTRY. 1673175 928820 EDUCATIONAL PROGRAMS: THERE ARE FOUR CORE EDUCATIONAL PROGRAMS - 10X10, ACADEMIC FORUM, CIBRC AND AHIC. 10 BY 10 - A PROGRAM TO TRAIN HEALTH CARE PROFESSIONALS IN APPLIED HEALTH AND BIOMEDICAL INFORMATICS. ACADEMIC FORUM - FOSTERS THE DEVELOPMENT, GROWTH AND IMPROVEMENT OF ACADEMIC UNITS THAT EDUCATE STUDENTS AND CONDUCT RESEARCH IN THE DISCIPLINE OF BIOMEDICAL AND HEALTH INFORMATICS. CIBRC - AMIA'S CLINICAL INFORMATICS BOARD REVIEW COURSE (CIBRC) PROVIDES AMERICAN BOARD OF MEDICAL SPECIALTIES (ABMS) BOARD-CERTIFIED PHYSICIANS WITH THE EDUCATIONAL RESOURCES TO ASSIST THEM IN BECOMING CERTIFIED IN THE SUBSPECIALTY OF CLINICAL INFORMATICS. AHIC - ADVANCED HEALTH INFORMATICS CERTIFICATION (AHIC) IS DEVELOPMENT OF A PATHWAY TO CERTIFICATION FOR INDIVIDUALS NOT ELIGIBLE FOR THE MEDICAL SUBSPECIALTY CERTIFICATION. 1328168 1803751 MEMBERSHIP: EDUCATING MEMBERS REGARDING MEDICAL INFORMATICS AND RECRUITING NEW MEMBERS INTO THE ASSOCIATION. 279873 197013 IHEALTH 428719 ADVOCACY AND PUBLIC POLICY 88400 1500 87585 ACMI 530874 MARKETING 1327866 1500 284598 5704292 1 1 0 1 0 0 0 0 0 1 1 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 41 0 1 23 1 0 0 0 0 0 0 0 0 0 0 X 16 15 0 0 0 0 1 1 0 1 1 0 0 1 1 1 1 1 1 1 1 0 X JASMINE CASTEEL 3016571291 4720 MONTGOMERY LANE SUITE 500 BETHESDA MD 20814 X THOMAS PAYNE SEE SCH O CHAIR 5.00 X X 11000 0 0 ENEIDA MENDONCA SECRETARY 1.00 X X 0 0 0 TITUS SCHLEYER TREASURER 1.00 X X 0 0 0 PETER EMBI CHAIR-ELECT 1.00 X X 0 0 0 TIFFANI BRIGHT DIRECTOR 1.00 X 0 0 0 WENDY CHAPMAN DIRECTOR 1.00 X 0 0 0 SARAH COLLINS DIRECTOR 1.00 X 0 0 0 THERESA CULLEN DIRECTOR 1.00 X 0 0 0 PAUL FU DIRECTOR 1.00 X 0 0 0 CYNTHIA GADD DIRECTOR 1.00 X 0 0 0 GRETCHEN PUCELL JACKSON DIRECTOR 1.00 X 0 0 0 WANDA PRATT DIRECTOR 1.00 X 0 0 0 NEIL SARKAR DIRECTOR 1.00 X 0 0 0 DEAN SITTIG DIRECTOR 1.00 X 0 0 0 JESSICA TENEBAUM DIRECTOR 1.00 X 0 0 0 ADAM WRIGHT DIRECTOR 1.00 X 0 0 0 DOUGLAS FRIDSMA PRESIDENT & CEO 35.00 X 332440 0 28697 KAREN GREENWOOD EXECUTIVE VP & COO 35.00 X 214184 0 21271 JEFFREY WILLIAMSON VP OF EDUC. & ACADEMIC AFFAIRS 35.00 X 148458 0 18847 JEFFERY SMITH VP OF PUBLIC POLICY 35.00 X 128318 0 12244 KRISTA MARTIN DIR. MRKTG. & COMM. 35.00 X 115975 0 16969 PHYLLIS BURCHMAN DIR. OF OFFICE OPS. & HR 35.00 X 102770 0 20504 JOSEPH GRIMES VP OF MEMBERSHIP (UNTIL 8/2017) 35.00 X 101873 0 12600 1155018 0 131132 7 0 1 0 CONVENTION SERVICES UNLIMITED 1701 CABIN BRANCH DRIVE LANDOVER MD 20785 CONFERENCE SERVICES MANAGEMENT 402303 JPA HEALTH COMMUNICATIONS 1420 K STREET NW SUITE 1050 WASHINGTON DC 20005 HEALTH COMM. AND MRKTG SVCS. 359387 WASHINGTON HILTON 1919 CONNECTICUT AVENUE NW WASHINGTON DC 20009 CONFERENCE SERVICES 305311 OREGON HEALTH & SCIENCE UNIV 3181 SW SAM JACKSON PARK RD BICC PORTLAND OR 97239 EDUCATIONAL PROGRAM PARTNER 195490 VANDERBILT UNIVERSITY VUMC FINANCE DEPT 1236 DALLAS TX 75312 CERTIFICATION CONSULTING 140516 7 X 155233 20000 337847 513080 MEETINGS 900099 2607954 2607954 MEMBER DUES/SERVICES 900099 1747031 1747031 EDUCATIONAL PROGRAMS 900099 928820 928820 IHEALTH 900099 197013 197013 ACMI (SEE SCHEDULE O) 900099 87585 87585 56720 56720 5625123 114756 114756 195257 195257 32164 0 32164 32164 32164 98249 98145 104 104 104 MISCELLANEOUS 900099 20339 20339 20339 6500823 5625123 0 362620 39247 39247 607593 246727 360866 1643664 1361177 282487 98840 97639 1201 183936 181705 2231 139717 139717 18214 18214 27892 27892 30204 30204 551074 490922 60152 502819 491468 11351 304008 164866 139142 86226 27930 58296 223135 223135 249855 249855 81373 42613 38760 953016 881567 71449 99571 99571 11461 11461 ALLOCATION OF M&G 0 849637 -849637 SUBS. & PUBLICATIONS 313234 313234 MERCHANT BANK PROC. FEE 150971 150971 PROGRAM DEVELOPMENT 145278 145278 182903 147147 35756 6644231 5704292 939939 0 1538526 1221235 1427899 1591273 130939 68021 251483 247061 817580 691564 174507 126016 3260667 3656214 18036 18036 6802057 6927856 750574 567207 1230787 1402928 170106 149690 2151467 2119825 X 4283265 4429336 115783 127153 251542 251542 4650590 4808031 6802057 6927856 -143408 300849 0 X 0 1 X 1 0 X 338127 392750 423135 423376 513080 2090468 4976777 5261308 6015784 6268872 5625123 28147864 5314904 5654058 6438919 6692248 6138203 30238332 45000 34000 79000 0 45000 34000 79000 30159332 355412 353364 260834 289950 342177 1601737 355412 353364 260834 289950 342177 1601737 8525 1093 3131 20339 33088 5678841 6008515 6702884 6982198 6500719 31873157 0.94620 0.94730 0.05030 0.05070 X 0 0 0 6644231 6644231 482212 120553 0 0 434532 438800 474628 482212 1830172 2745258 101500 94434 84004 279938 108633 109700 118657 120553 457543 686315 297695 26011 15333 308373 208416 70245 20534 1500 297695 73303 135735 -622 208416 65350 4037 69387 61535 3815 65350 0.00000 0.81570 0.18430 0 0 691384 618600 72784 126196 72964 53232 126016 DEFERRED RENT ABATEMENT 149690 149690 X 6801672 300849 300849 6500823 0 6500823 6644231 0 6644231 0 6644231 PART V, LINE 4: TO RECOGNIZE THE CRITICAL IMPORTANCE OF FOSTERING THE DEVELOPMENT AND DISCOVERY OF NEW INFORMATICS SCIENCE AS WELL AS THE RECOGNITION AND SUPPORT OF AMIA MEMBERS WHO WILL GROW THE FIELD AND BECOME THE NEXT GENERATION OF INFORMATICS LEADERS. THIS TALENT IS NURTURED IN GRADUATE AND DOCTORAL RESEARCH PROGRAMS. PART X, LINE 2: FOR THE YEAR ENDED DECEMBER 31, 2017, AMIA HAS DOCUMENTED ITS CONSIDERATION OF FASB ASC 740-10, INCOME TAXES, THAT PROVIDES GUIDANCE FOR REPORTING UNCERTAINTY IN INCOME TAXES AND HAS DETERMINED THAT NO MATERIAL UNCERTAIN TAX POSITIONS QUALIFY FOR EITHER RECOGNITION OR DISCLOSURE IN THE FINANCIAL STATEMENTS. 1 TRAVEL AWARDS 38 24647 EDUCATIONAL AWARDS 8 14600 PART I, LINE 2: THERE IS A COMPETITIVE PEER-REVIEW PROCESS WHERE A COMMITTEE OF SUBJECT MATTER EXPERTS FROM HEALTH INFORMATICS REVIEWS, SCORES, OFFERS WRITTEN COMMENTS, AND RENDERS DECISIONS ON PAPERS CONTRIBUTED BY HIGH SCHOOL STUDENTS. THE PROCESS IS MODELED AFTER AN ACADEMIC PEER-REVIEW PROCESS. EACH ACCEPTED HIGH SCHOOL SCHOLAR RECEIVED TWO TRAVEL AWARDS, ONE FOR HIM/HER AND ONE FOR AN ACCOMPANYING ADULT. STUDENTS SUBMIT DETAILS OF THE TRAVEL EXPENDITURES FOR REIMBURSEMENT. X X X X 0 0 0 0 0 0 0 1 0 DOUGLAS FRIDSMA PRESIDENT & CEO 297440 0 35000 0 0 0 18900 0 9797 0 361137 0 0 0 KAREN GREENWOOD EXECUTIVE VP & COO 191614 0 22570 0 0 0 13413 0 7858 0 235455 0 0 0 JEFFREY WILLIAMSON VP OF EDUC. & ACADEMIC AFFAIRS 133708 0 14750 0 0 0 9360 0 9487 0 167305 0 0 0 PART I, LINE 7 THE FOLLOWING EMPLOYEES RECEIVED BONUS COMPENSATION: - DOUGLAS FRIDSMA $35,000 - KAREN GREENWOOD $22,570 - JEFFREY WILLIAMSON $14,750 - JEFFERY SMITH $14,750 - KRISTA MARTIN $7,000 - PHYLLIS BURCHMAN $7,000 - JOSEPH GRIMES $14,750 FORM 990, PART VI, SECTION A, LINE 6 AMIA HAS SEVERAL CLASSES OF MEMBERSHIP THAT MAY VOTE IN ELECTIONS AND THEY ARE CATEGORIZED BY THEIR INTERACTION WITH THE ORGANIZATION (REGULAR, RETIRED, STUDENT). REGULAR MEMBERS ARE INDIVIDUALS WORKING IN BIOMEDICAL AND HEALTH INFORMATICS; RETIRED MEMBERS ARE THOSE THAT ARE NO LONGER WORKING IN THE FIELD, BUT WHO HAVE PREVIOUSLY BEEN REGULAR MEMBERS; STUDENT MEMBERS ARE EITHER HALF-TIME OR FULL-TIME STUDENTS IN A DEGREE-GRANTING PROGRAM. FORM 990, PART VI, SECTION A, LINE 7A ALL CATEGORIES LISTED ABOVE VOTE IN THE BOARD ELECTION WITH THE EXCEPTION OF STUDENTS, WHO VOTE ONLY FOR THE STUDENT REPRESENTATIVE TO THE BOARD. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 WAS PREPARED BY THE OUTSIDE ACCOUNTANTS AND REVIEWED BY SENIOR MANAGEMENT. IT WAS THEN SENT TO THE ENTIRE BOARD OF DIRECTORS PRIOR TO FILING WITH THE IRS. FORM 990, PART VI, SECTION B, LINE 12C THE AMIA BOARD OF DIRECTORS (AMIA BOD) CHARGES THE ETHICS COMMITTEE TO CREATE A SPECIAL COI PANEL THAT WILL OVERSEE AMIA'S CONFLICT MANAGEMENT PROCESS. THE COI PANEL WILL SERVE AS AN INTERMEDIARY BETWEEN MEMBERS, LEADERS, AND THE AMIA BOD. THE COI PANEL REPRESENTS THE INTERESTS OF AMIA MEMBERS AND IS CHARGED TO: 1. ENCOURAGE ALL LEADERS TO REPORT THEIR CONFLICTS 2. ADDRESS MEMBERS' QUESTIONS OR CONCERNS REGARDING REPORTED CONFLICTS 3. ADDRESS LEADERS' CONCERNS OR QUESTIONS REGARDING CONFLICT REPORTING 4. REVIEW, ADJUDICATE, AND APPROVE THE SUMMARIZED CONFLICT AND RESULTANT MANAGEMENT PLANS PRIOR TO PUBLICATION ON THE INTERNAL AMIA WEBSITE. IF THE COI PANEL DETERMINES THAT A PARTICULAR RELATIONSHIP OR TRANSACTION REPRESENTS AN ACTUAL, POTENTIAL, OR APPARENT CONFLICT OF INTEREST, IT SHALL RECOMMEND MANAGEMENT OR RESOLUTION OF SUCH ACTUAL, POTENTIAL, OR APPARENT CONFLICT USING ONE OF THE CONFLICT MANAGEMENT DEFINED IN THE POLICY. THE RECOMMENDATIONS OF THE COI PANEL THEN GO TO THE ETHICS COMMITTEE FOR REVIEW AND APPROVAL AND FINALLY TO THE AMIA BOARD OF DIRECTORS FOR REVIEW AND APPROVAL. EMPLOYEES OF AMIA ARE EXPECTED TO ACT IN THEIR OFFICIAL CAPACITIES IN FURTHERANCE OF THE BEST INTERESTS OF AMIA. THEY ALERT THE ORGANIZATION REGARDING RELATIONSHIPS WITH THIRD PARTIES WHICH AFFECT THEIR INDEPENDENT JUDGMENT WHEN ACTING FOR OR ON BEHALF OF AMIA. THEY ARE ADVISED IN THE CONDUCT OF THE AFFAIRS OF AMIA TO AVOID SITUATIONS IN WHICH THEY MIGHT, DIRECTLY OR INDIRECTLY, PROFIT PERSONALLY, AND, AT ALL TIMES, USE THEIR BEST EFFORTS TO ENHANCE THE REPUTATION OF AMIA FOR HONESTY, INTEGRITY, CANDOR AND LACK OF BIAS OR DISCRIMINATION. FORM 990, PART VI, SECTION B, LINE 15 AMIA USES A PROCESS FOR DETERMINING COMPENSATION OF THE ORGANIZATION'S CEO, EXECUTIVE DIRECTOR, OR OTHER PERSONS WHO ARE THE TOP MANAGEMENT OFFICIALS OR KEY EMPLOYEES THAT INCLUDES ALL OF THE FOLLOWING ELEMENTS: A. REVIEW AND APPROVAL OF BY A GOVERNING BODY OR COMPENSATION COMMITTEE. B. USE OF DATA AS TO COMPARABLE COMPENSATION FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILAR SITUATED ORGANIZATIONS. C. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT. D. SALARY SURVEY PROVIDED BY AMERICAN SOCIETY OF ASSOCIATION EXECUTIVES. THE LAST SALARY REVIEW WAS FEBRUARY 2018. FORM 990, PART VI, SECTION C, LINE 19 GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY AND FINANCIAL STATEMENTS ARE ALL AVAILABLE BY REQUEST. MOST ITEMS ARE ON THE AMIA WEBSITE AS WELL. FORM 990, PART VII: THOMAS PAYNE RECEIVED COMPENSATION FOR EDUCATIONAL SERVICES PROVIDED TO THE ORGANIZAITON THAT WERE UNRELATED TO HIS BOARD DUTIES. THIS COMPENSATION WAS DETERMINED AT ARMS-LENGTH AND WAS CONSIDERED TO BE AT FAIR MARKET VALUE. FORM 990, PART VIII, LINE 2F: AMIA CAREER CENTER: IN KEEPING WITH KEY FEDERAL INITIATIVES, THE CAREER CENTER ENCOURAGES THE WIDESPREAD ADOPTION OF EHRS AND SUPPORTS THE GOAL OF A WELL-TRAINED INFORMATICS WORKFORCE TO SUPPORT THE IMPLEMENTATION OF EFFECTIVE PATIENT-CARE SYSTEMS. SIMILARLY, INFORMATICS PROFESSIONALS BRING BOTH RESEARCH SKILLS AND APPLIED EXPERIENCE FOR IMPORTANT ROLES ACROSS THE FULL RANGE OF APPLIED INFORMATICS DISCIPLINES. BY FACILITATING PRODUCTIVE AND GEOGRAPHICALLY DIVERSE RECRUITMENT AND HIRING TRANSACTIONS, THE CAREER CENTER DIRECTLY CONTRIBUTES TO BIOMEDICAL RESEARCH AND TO THE QUALITY AND SAFETY OF HEALTH CARE AND OUR PUBLIC HEALTH SYSTEM. THE CAREER CENTER CREATES "CONNECTIVE TISSUE" IN A MULTIDISCIPLINARY PROFESSION, AMONG INDIVIDUALS AS WELL AS ORGANIZATIONS. ACCORDINGLY, AMIA REPORTED CAREER CENTER REVENUE OF $56,720 AS EXEMPT FUNCTION INCOME ON PART VIII, LINE 2(F). FORM 990, PART VIII, LINE 2F: ACMI (THE AMERICAN COLLEGE OF MEDICAL INFORMATICS) IS A COLLEGE OF ELECTED FELLOWS WHO HAVE MADE SIGNIFICANT AND SUSTAINED CONTRIBUTIONS TO THE FIELD OF BIOMEDICAL INFORMATICS. INITIALLY INCORPORATED IN 1984, THE ORGANIZATION LATER DISSOLVED ITS SEPARATE CORPORATE STATUS TO MERGE WITH THE AMERICAN ASSOCIATION FOR MEDICAL SYSTEMS AND INFORMATICS (AAMSI) AND THE SYMPOSIUM ON COMPUTER APPLICATIONS IN MEDICAL CARE (SCAMC) WHEN THE AMERICAN MEDICAL INFORMATICS ASSOCIATION WAS FORMED IN 1989. THE COLLEGE NOW EXISTS AS AN ELECTED BODY OF FELLOWS WITHIN AMIA, WITH ITS OWN BYLAWS AND REGULATIONS THAT GUIDE THE ORGANIZATION, ITS ACTIVITIES, AND ITS RELATIONSHIP WITH THE PARENT ORGANIZATION. THE COLLEGE IS FISCALLY SELF-SUFFICIENT, AND ITS OFFICERS PREPARE AND SUBMIT ITS FINANCIAL PLAN ANNUALLY FOR APPROVAL BY THE AMIA BOARD OF DIRECTORS.