2018-10-22T10:13:04-05:00 2017-12-31 BDO USA LLP 8401 GREENSBORO DRIVE 800 MCLEAN VA 22102 990 2017-01-01 131667053 American Institute of Physics Inc % CATHERINE G SWARTZ CFO AMER 3012093100 One Physics Ellipse College Park MD 207403843 CATHERINE G SWARTZ CFO 3012093100 2018-10-16 true Marc Berger P01871563 7038930600 4.15.233.162 54621820182955000001 2018-10-22 P 453C092F4FAE56C85AAB65CCAB8DCA36E7EE5C2A 21113678E977CF0F147E11547FB84355093581B2 2017 2018-06-14 16:35:46Z MICHAEL MOLONEY One Physics Ellipse College Park MD 207403843 75893140 false X www.aip.org X 1931 NY AIP'S MISSION IS TO ADVANCE, PROMOTE AND SERVE THE PHYSICAL SCIENCES FOR THE BENEFIT OF HUMANITY. 15 13 300 170 2822806 542542 5181382 59517781 57157030 5910346 11762735 766626 1791993 66737295 75893140 662355 621608 0 0 30004339 30283155 0 0 302457 31166955 32585377 61833649 63490140 4903646 12403000 204996453 230702109 38075307 38752803 166921146 191949306 X AIP'S MISSION IS TO ADVANCE, PROMOTE AND SERVE THE PHYSICAL SCIENCES FOR THE BENEFIT OF HUMANITY. 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We also work on government mandates affecting scholarly publishing, as well as science in general. false 17347568 2882328 3439156 636276 23032776 16654442 68565 1216351 591790 17347568 27228652 246811 -460358 10360663 16654442 26624446 76215 969441 441450 27228652 24131169 9828 2786632 303182 26624447 0.25000 0.48000 0.27000 false false 4863088 1830089 3032999 1177133 940272 236861 6968513 4422628 2545885 5815745 OPPORTUNISTIC INVESTMENTS 28714852 F 28714852 0 POST RETIREMENT MEDICAL PLAN 6726000 DUE TO MEMBER SOCIETY 2224946 8950946 X PART III, LINE 1A: The Niels Bohr Library and Archives collections, which were acquired through purchases and contributions since 1962, are not recognized as assets on the consolidated balance sheets. Purchases of collection items are recorded as decreases in unrestricted net assets in the year in which the items are acquired, or as temporarily or permanently restricted net assets if the assets used to purchase the items are restricted by donors. PART V, LINE 4: AIP has 13 separate funds which have been endowed by donors. The earnings from the endowments help support the History Center, the NIELS Bohr Library and archives, and Society of Physics Students, High School Physics Education Programs, and other areas related to the physical sciences, which allows AIP to continue to preserve historical documents related to physics, offer lectures which are open to the public, present awards and grants for achievements in physics and help support the community through education. PART X, LINE 2: AIP'S ACCOUNTING POLICY FOR EVALUATING UNCERTAIN TAX POSITIONS IS TO RECOGNIZE TAX POSITIONS IF IT IS MORE-LIKELY-THAN-NOT THAT THE POSITION WOULD NOT BE SUSTAINED UPON EXAMINATION BY THE IRS. MANAGEMENT ANNUALLY REVIEWS ITS TAX POSITIONS AND HAS DETERMINED THAT THERE ARE NO MATERIAL UNCERTAIN TAX POSITIONS THAT REQUIRE RECOGNITION IN THE FINANCIAL STATEMENTS. true Europe (Including Iceland and Greenland) Grantmaking 8741 North America Grantmaking 7656 South Asia 1 2 Program Services LIAISON OFFICE 349359 Central America and the Caribbean Investments 4067587 1 2 1 2 4433343 4433343 RESEARCH Europe (Including Iceland and Greenland) 4 7656 CHECK RESEARCH North America 6 8741 CHECK true false true true true false PART I, LINE 2: GRANTMAKERS EXPLANATION FOR MONITORING USE OF FUNDS OUTSIDE U.S. AIP has established and follows documented policies and procedures to monitor, evaluate and review all types of grants, awards and assistance on a regular basis. PART I, LINE 3F: The accounting method used for the expenditures shown is the accrual basis. true AMERICAN ASTRONOMICAL SOCIETY 1667 K Street NE Washington DC 20006 210735173 501C(3) 16315 SEE PART IV AMERICAN PHYSICAL SOCIETY 1 Physics Ellipse College Park MD 20740 131656610 501C(3) 20000 SEE PART IV GEORGE WASHINGTON UNIVERSITY 725 21st Street NW Washington DC 20052 530196584 501C(3) 48106 SEE PART IV OSA 2010 Massachusetts Ave NW Washington DC 20036 530289696 501C(3) 9343 SEE PART IV THE SOCIETY OF RHEOLOGY 100 Bureau DR NIST Bld Gaithersburg MD 20899 136503476 501C(3) 6783 SEE PART IV OHIO STATE UNIVERSITY 1960 Kenny Road Columbus OH 43210 311145986 501C(3) 12500 SEE PART IV TRUSTEE OF PURDUE UNIVERSITY 2101 E Coliseum Blvd Fort Wayne IN 46805 356002041 501C(3) 24805 SEE PART IV UNIVERSITY OF MOUNT UNION 1972 Clark Ave Alliance OH 44601 340714687 501C(3) 12500 SEE PART IV UNIVERSITY OF THE SCIENCES 600 43rs St Box 64 Philadelphia PA 19104 231352668 501C(3) 12500 SEE PART IV CARNEGIE INSTITUTION 1530 P Street NW Washington DC 20005 530196523 501C(3) 10000 SEE PART IV JEFFERSON SCIENCE ASSOCIATES 12000 Jefferson AvE Newport News VA 23606 203974952 9981 SEE PART IV MUSEUM OF INNOVATION AND SCIENCE ARCHIVES 15 Nott Terrace Hts Schenectady NY 12308 141275432 501C(3) 9986 SEE PART IV 11 1 TRAVEL AND MEETING EXPENSES 63 17835 SCHOLARSHIPS AND AWARDS SPS MEMBERS 27 45950 1025 FMV BOOKS SHIRTS AWARDS AND ACHIEVMENTS IN PHYSICS 3 28000 ORAL HISTORY INTERVIEW AND RESEARCH PROJECTS 7 14839 SCIENCE WRITING AWARDS 4 12000 1591 FMV CHAIRS CONGRESSIONAL AND US DEPARTMENT FELLOW 5 247927 Part II, Column H, Lines 1-12: 1) Provide funding to help initiate a provision of an unique new member service for participating member societies, one that drives directly towards their strategic goals to support graduate student professional development and has cascading implications for the volume and quality of outreach performed by their members. 2) Provide funding for a study on the impacts of industrial physics on the U.S. economy and U.S. technology excellence. 3) Provide housing to approximately 14 undergraduate physics students selected for the Society of Physics Students summer intern program. 4) Provide funding to sponsor events which build and strengthen the relationships of science journalists, in turn to raise the profile of the physical sciences in the media. 5) Provide funding to disseminate a series of K-12 outreach activities based on the field of rheology. 6) Provide funding for a project titled: Bringing the Hour of Code to High School Physics Classroom. The project will provide development opportunities for high school teachers. 7) Provide funding for a project titled: Physics Festival for Student and Teacher Teams. The funding will provide direct support for participating high school teachers. 8) Provide funding for a project titled: Bringing the Hour of Code to High School Physics Classroom. The project will provide development opportunities for high school teachers. 9) Provide funding for a project titled: Promoting Research experiences in High Schools Through the Participation in the International Youth Physicists Tournament. 10) Provide funding to archive the papers of Oliver H. Gish and make them accessible for research. The papers document a lifelong professional activity of a notable physical scientist and they also provide insights into the organization of American and international geophysics during the decades of its transformation into a modern discipline. 11) Provide funding to archive the papers from 11 different collections, which will add to the core collection for their archives and encourage continued expansion and development, thereby preserving material important to understanding the history of the laboratory. 12) Provide funding for an archive project which created 15 new finding aids that highlight industrial physics and industrial science collections in the museums archives. PART I, LINE 2: PROCEDURE FOR MONITORING USE OF GRANTS FUNDS IN U.S. AIP has established and follows documented policies and procedures to monitor, evaluate and review all types of grants, awards, and assistance on a regular basis. X X true true X X X X X false false false false false false false false false Robert Brown Executive Director & CEO 161277 0 7725 0 30017 0 19822 0 6756 0 225597 0 0 0 Catherine O'Riordan Interim Co-CEO & COO 308250 0 0 0 3711 0 27000 0 2968 0 341929 0 0 0 Catherine Swartz Interim Co-CEO & CFO 299578 0 0 0 3581 0 27000 0 32999 0 363158 0 0 0 John Haynes AIPP CEO 452718 0 179691 0 18600 0 27000 0 12798 0 690807 0 0 0 Roy Levenson AIPP CFO 274960 0 54450 0 6839 0 27000 0 18247 0 381496 0 0 0 Randolph Nanna Publisher 203582 0 1935 0 0 0 20685 0 22491 0 248693 0 0 0 Kevin Ruthen AIPP, Head of Software Dev 168414 0 8470 0 600 0 18488 0 25734 0 221706 0 0 0 Kevin Steiner AIPP, Dir of Global Sales 159458 0 46450 0 120 0 21445 0 32669 0 260142 0 0 0 Jason Wilde AIPP, Chief Publishing Officer 271527 0 61060 0 7078 0 27000 0 33043 0 399708 0 0 0 Tracey Denien AIPP, Dir Business Solutions 164393 0 3700 0 600 0 17587 0 32682 0 218962 0 0 0 Gregory Good Dir, Center for Hist. of Phys. 145904 0 1548 0 10520 0 15156 0 32608 0 205736 0 0 0 Jeffrey Kobilinsky Director, Info. Technology 164918 0 3881 0 312 0 17358 0 22241 0 208710 0 0 0 Jenny Krivanek Sr Director, Digital Solutions 189758 0 1548 0 0 0 19432 0 22327 0 233065 0 0 0 Sherry Render Controller 164890 0 6548 0 0 0 17592 0 22247 0 211277 0 0 0 PART I, LINE 1A: First class travel - Due to a medical condition, first class travel was made available to one employee. Gross-up payments- If an employee reaches the IRS limitation for employer retirement contributions, the organization provides a gross up payment equivalent to the difference between the max amount and the amount that would have been contributed if there were no limitations. PART I, LINE 3: COMPENSATION REVIEW & APPROVAL PROCESS CEO: AIP's Board of Directors has designated a Compensation Committee to manage compensation of AIP's CEO. The Charter of the Compensation Committee provides for a procedure that is consistent with applicable law and best practices. The Charter provides that the Committee "shall make a recommendation to the Board of Directors with respect to the compensation for the Chief Executive Officer." The Compensation Committee obtains data as to comparable compensation for the Chief Executive Officer, recommends terms of the CEO's employment agreements, determines reasonable compensation level, or compensation range, and submits to the Board a recommendation for the CEO's compensation for each fiscal year. The Board of Directors makes the final decision on the CEO's compensation. FORM 990, PART III, LINE 4A: Program services AIP Publishing LLC (AIPP) is a single member, Not-for-Profit, limited liability company owned by the American Institute of Physics (AIP). AIPP is a scholarly publisher in the physical and related sciences, providing the global science community with a comprehensive collection of cited, peer-reviewed scientific papers and other information. Accessed by researchers at nearly 4,000 institutions worldwide, AIPP's portfolio of 19 journals includes prestigious titles such as Applied Physics Letters, Journal of Applied Physics, The Journal of Chemical Physics, and the AIP Conference Proceedings. AIPP Supports the scientific and educational mission of AIP through its scholarly publishing activities and also works with several of AIP's member societies and other publishing partners to help them advance their publishing missions. Physics Today provides a unifying influence for the physical sciences by providing broad and authoritative coverage of scientific research, news, and opinions of relevance to the global scientific community. The magazine is received by the individual members of AIPs ten member societies, many libraries and institutions around the world, and other interested individuals. The Physics Today website has additional material and is updated daily. In addition, Physics Today has a strong presence on social media with, for example, more than 3 million followers on Facebook. FORM 990, PART III, LINE 4B: program services AIP Programs: In keeping with its mission, AIP offers authoritative information, education and related activities, AIP offers unique services, products, and expertise in: Education and Student Services, History of Physics, Archival Library, Media and Government Relations, and Employment Services for Science and Engineering Professionals, Statistical Research, and Industry Outreach. With the purpose of promoting the progress and relevance of physical sciences and advance their contributions and responsiveness to society, AIP generates, communicates and popularizes knowledge, unique expertise and authoritative information. The Society of Physics Students (SPS) is a scientific society for physics undergraduates and their mentors, with more than 4200 members and 818 SPS chapters nationwide and several international chapters. SPS exists to support departments and the undergraduate physics community. Sigma Pi Sigma, the Physics Honor Society, recognizes outstanding scholars in physics, encourages interest in the field, and promotes an attitude of service among its over 70,000 members and 580 chapters towards the entire physics community and the public. A primary mission of Sigma Pi Sigma is to support the students, departments, and physics alumni by improving department health. The Society of Physics Students and Sigma Pi Sigma provide enriching experiences for students interested in the physical sciences through internships, scholarships, fellowships and student programs at scientific meetings opportunities that are vital to the professional development of the undergraduate physics student. The AIP History Programs (The Center for the History of Physics and The Niels Bohr Library & Archives) work to preserves and make known the historical record of the physical sciences through documentation, archival collections and educational initiatives. AIP History Programs ensure that the heritage of modern physics is safeguarded and its story accurately told. The History of Physics offers a rich framework of exciting past achievements and valuable guidance for current and future generations of physicists. In 2017, the Physics Heritage and Promise campaign was established. One of the main goals of this campaign is to help support the acquisition of the Wenner Collection, a rare book library containing the first published accounts of many of the most important discoveries during the past 350 years. Inside Science is an editorially independent, news outlet that produces quality, accurate STEM (science-technology-education-mathematics) news. The content is available for syndication by mainstream news organization, including those with reduced or non-existent science reporters, in the era of diminished revenue in the for-profit news organizations. Inside Science includes four areas: news articles, videos, guest columns and an editors blog. The AIP Media Services Team works with AIP Publishing, AIP Member Societies and Allied Organizations to produce and promote timely and accurate public dissemination of scientific advances and knowledge. Media Service staff and press rooms, organize press conferences and other outreach events and produce hundreds of written stories, videos, images, infographs and other forms of public information for the media and general public every year. The AIP Statistical Research Center collects and disseminates reliable and timely data on education and employment in the physical sciences. Data are published in the areas of enrollment, degrees, demographics, representation of women and minorities, employment by economic sector, and salary information for bachelors, masters and PhD degree holders. The center also provides survey expertise and contracts with member societies and outside organizations to carry out targeted studies. AIP Industrial Physics Forum (IPF) brings together industrial and applied scientists, with research managers and leaders from industry, academia, and government, with the goal of advancing the contributions of the physical sciences and physical scientists to economic growth. IPF meetings feature invited speaker sessions that compliment AIP member society meetings. Experts discuss new applications of physics, product developments, and other opportunities for science in todays economic environment. The IPF offers participants opportunities to learn about innovations in the field, to interface with the people driving them, and to strategize about directions for future economic and scientific progress. AIP Venture Partnership Fund (VPF) uses a portion of its strategic reserves as a board-designated fund, the proceeds of which are used to fund innovative projects between one or more member societies and AIP. Funding for the projects is awarded competitively by an independent selection committee. Projects last up to two years. The annual amount of the fund is $250,000. FORM 990, PART VI, LINE 6: Explanation of Classes of Members or Shareholders AIP IS A NON-STOCK, NON-PROFIT MEMBER CORPORATION. FORM 990, PART VI, LINE 7A: HOW MEMBERS OR SHAREHOLDERS ELECT GOVERNING BODY The Board of Directors is composed of the following indivduals: one (1) individual is elected or appointed by each member (a member society director). not fewer than two (2) and not more than four (4) individuals, as the board of directors shall determine, elected by the Board of Directors (the at-large directors). The Chair of the Board of Directors, the Corporate Secretary, and the Chief Executive Officer, Ex-Officio (the Ex-Officio Directors). FORM 990, PART VI, LINE 7b: The member societies are not often called upon to take action in their role as the voting members of aip. however, the actions that members do take concern the most fundamental decisions about the organization, such as: - approving member society designated directors to the aip board, or their reappointment for a second term. - approving amendments to the bylaws. - admitting new member societies to the federation. - making a final decision in the event that aip ever considers a fundamental change in its structure such as a merger, consolidation, dissolution, or sale of substantially all its assets. FORM 990, PART VI, LINE 11b: form 990 review process The Form 990 is prepared and reviewed by the organization's independent accounting firm with assistance from AIP's Management. The Form 990 is then reviewed by the Audit Committee and then made available to all members of the Board of Directors prior to filing. FORM 990, PART VI, LINE 12C: The consolidated AIP consists of the parent corporation (AIP) and its wholly owned subsidiary AIP Publishing, LLC (AIPP). Due to the nature of the relationship between AIP and AIPP, each organization maintains and manages its own conflict of interest (COI) policy. At AIP, annually, a conflict of interest (COI) disclosure is completed by all AIP covered persons (Officers, Directors and Key Persons). No AIPP employees are AIP covered persons. The Chair of the Audit Committee and the Corporate Secretary review the disclosures, evaluate if there are conflicts of interest that need to be managed, and report their findings to the Audit Committee. The Audit Committee then determines the next steps with respect to managing any conflicts of interest. The final results of the disclosure reviews and any management plans are reported to individual directors and to the Board. AIPs COI policy is made available to the public through AIPs website. At AIPP, annually, all members of their Board of Managers and all officers of the company confirm that they have read and understand and agree to comply with AIPPs COI Policy. All other AIPP employees are not required to confirm annually. The CFO of AIPP certifies annually to the CFO of AIP that AIPP is regularly and consistently monitoring and enforcing compliance with the AIPP COI policy. AIPP does not make its COI policy available to the public. FORM 990, PART VI, LINE 15A: COMPENSATION REVIEW & APPROVAL PROCESS AIP's Board of Directors has designated for its standing Compensation Committee to manage compensation of AIP's CEO. The Charter of the Compensation Committee provides for a procedure that is consistent with applicable law and best practices. The Charter provides that the Committee "shall make a recommendation to the Board of Directors with respect to the compensation for the Chief Executive Officer." The Compensation Committee obtains data as to comparable compensation for the Chief Executive Officer, recommends terms of the CEO's employment agreements, determines reasonable compensation level, or compensation range, and submits to the Board a recommendation for the CEO's compensation for each fiscal year. The Board of Directors makes the final decision on the CEO's compensation. FORM 990, PART VI, LINE 15B: COMPENSATION REVIEW & APPROVAL PROCESS OFFICERS: A COMPENSATION CONSULTING FIRM IS RETAINED TO REVIEW THE CURRENT COMPENSATION OF THE OFFICERS AND KEY EMPLOYEES. THE CEO PRESENTS THIS INFORMATION TO THE COMPENSATION COMMITTEE FOR INFORMATION PURPOSES ONLY. FORM 990, PART VI, LINE 19: OTHER ORGANIZATION DOCUMENTS MADE AVAILABLE TO THE PUBLIC The AIP website has a governance section that includes CORPORATION BYLAWS. Also, on the website are annual reports that include financial highlights for AIP. The organization's Conflict of Interest Policy and Form 990 are also available on the website. FORM 990, PART XI, LINE 9: OTHER CHANGES IN NET ASSETS OR FUND BALANCES FASB ADOPTION POST RETIREMENT PLAN $-386,596 AIP PUBLISHING LLC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 131667053 PUBLISHING NY 51830000 61041000 AIP AMERICAN CENTER FOR PHYSICS 1 PHYSICS ELLIPSE COLLEGE PARK MD 20740 521712905 OFFICE SPACE MD 501(C)(3) 12b na false NEW CRYSTALLOGRAPHY JOURNAL LLC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 900988084 PUBLISHING DE -51073 30171 false true 0.50000 AIP GLOBAL INC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 270602778 INTL. OFFICE DE AIPP C CORP 46065 56349 1.00000 true false false false false false false false false false false true true true false true true false false false AIP GLOBAL INC P 304179 COST PART III, LINE 1, COLUMN A: NAME, ADDRESS & EIN OF RELATED ORGANIZATION NEW CRYSTALLOGRAPHY JOURNAL, LLC 1305 WALT WHITMAN ROAD, SUITE 300 MELVILLE, NY 11747 EIN: 90-0988084 PART IV, LINE 1, COLUMN D: FOR THE CALENDAR YEAR 2017, AIP PUBLISHING LLC, A DISREGARDED ENTITY WITH RESPECT TO AIP, OWNED 100% OF AIP GLOBAL.