2018-08-08T09:49:52-05:00 2017-12-31 PATTISON KOSKEY HOWE BUCCI PC 1 HUDSON CITY CENTRE STE 203 HUDSON NY 12534 990 2017-01-01 141667526 DUTCHESS LAND CONSERVANCY INC % REBECCA THORNTON DUTC 8456773002 PO BOX 138 MILLBROOK NY 12545 NANCY N HATHAWAY TREASURER 8456773002 2018-08-06 true MATTHEW H VANDERBECK P00874499 5188281565 2017 2022-09-23 18:48:47Z NANCY N HATHAWAY PO BOX 138 MILLBROOK NY 12545 6102467 false X DUTCHESSLAND.ORG X 1985 NY THE ORGANIZATION IS DEDICATED TO PRESERVING THE SCENIC, AGRICULTURAL, AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA. 28 28 13 99 0 9423851 4255972 0 0 248958 281991 278429 303374 9951238 4841337 0 0 0 0 848598 892626 0 0 82694 2129501 3192684 2978099 4085310 6973139 756027 13251743 14461510 58253 45524 13193490 14415986 X DUTCHESS LAND CONSERVANCY (DLC) IS DEDICATED TO PRESERVING THE SCENIC, AGRICULTURAL AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA. DLC, AS A PRIVATE NON-PROFIT LAND CONSERVATION ORGANIZATION, CARRIES OUT ITS MISSION PRIMARILY BY OBTAINING CONSERVATION EASEMENTS ON PRIVATELY HELD LAND AND MONITORING THESE EASEMENTS IN PERPETUITY. CONSERVATION EASEMENTS, ACQUIRED THROUGH EITHER DONATION OR PURCHASE, ARE LEGAL AGREEMENTS LIMITING FUTURE DEVELOPMENT IN ORDER TO PROTECT LAND FOR CONSERVATION PURPOSES. IN ADDITION, DLC PROVIDES PROFESSIONAL ASSISTANCE TO LANDOWNERS AND MUNICIPALITIES TO ENCOURAGE ENVIRONMENTALLY SOUND PLANNING, AND EDUCATES THE PUBLIC ON MATTERS OF LAND CONSERVATION AND STEWARDSHIP. IN 2009 THE ORGANIZATION WAS AWARDED ACCREDITATION STATUS BY THE LAND TRUST ACCREDITATION COMMISSION, AN INDEPENDENT PROGRAM OF THE LAND TRUST ALLIANCE. IN 2014, THE ORGANIZATION WAS AWARDED ITS 5-YEAR ACCREDITATION RENEWAL. false false 3269978 LAND CONSERVATION: CONSERVATION EASEMENTS - IN 2017, THE ORGANIZATION WORKED WITH 27 LAND OWNERS ON CONSERVATION EASEMENTS COVERING MORE THAN 4,500 ACRES, AND SEVERAL CONSERVATION PLANNING PROJECTS, DEVELOPING RESOURCE MAPS, RESPONDING TO INQUIRIES ABOUT CONSERVATION EASEMENTS, AND VISITING PROPERTIES. IN 2017, NINE CONSERVATION EASEMENTS WERE FILED PROTECTING 717 ACRES WHICH BROUGHT THE ORGANIZATION'S TOTAL LAND PROTECTED TO APPROXIMATELY 40,830 ACRES. PURCHASE OF DEVELOPMENT RIGHTS - THE ORGANIZATION COMPLETED 6 PDR PROJECTS IN 2017 AND CONTINUED ITS WORK WITH 12 FARMERS ON PDR PROJECTS IN THE TOWNS OF ANCRAM, AMENIA, CLINTON, DOVER, LAGRANGE, PINE PLAINS, PLEASANT VALLEY, RED HOOK AND WASHINGTON. MUNICIPAL CONSERVATION AREAS - THROUGH THE ORGANIZATION'S MUNICIPAL CONSERVATION AREA ASSISTANCE PROGRAM, A PROGRAM TO HELP TOWNS ACQUIRE IMPORTANT RESOURCE LAND FOR PASSIVE PUBLIC USE, THE ORGANIZATION HAS HELPED DEVELOP A HABITAT MANAGEMENT PLAN FOR THE DOVER STONE CHURCH PRESERVE, PROVIDED ADVICE ON PROTECTING LAND SURROUNDING A HISTORIC CIDER MILL IN POUGHKEEPSIE, AND IS WORKING ON OPTIONS FOR DLC'S WHALEY LAKE PROPERTY AS A PUBLIC CONSERVATION AREA. 388501 STEWARDSHIP: THE ORGANIZATION HAS NOW PROTECTED 40,830 ACRES STEWARDING 404 EASEMENTS. THE ORGANIZATION AERIAL MONITORS ALL PROPERTIES ANNUALLY AND GROUND MONITORS ITS EASEMENTS ON A THREE YEAR ROTATIONAL BASIS. IN 2017, THE ORGANIZATION AERIALLY MONITORED ALL CONSERVATION EASEMENTS AND COMPLETED 167 ON A ROTATIONAL GROUND MONITORING SCHEDULE THROUGH STAFF. THE ORGANIZATION WORKED ON NUMEROUS STEWARDSHIP MATTERS FROM PRIOR APPROVAL REQUESTS AND LAND MANAGEMENT QUESTIONS TO RESOLVING EASEMENT ISSUES. IN 2017, THE ORGANIZATION AGAIN REGISTERED FOR TERRAFIRMA, THE CONSERVATION EASEMENT DEFENSE INSURANCE PROGRAM TO ENHANCE ITS ABILITY TO SUCCESSFULLY ENFORCE ITS EASEMENTS. EACH YEAR THE ORGANIZATION ALSO WORKS TO UPDATE OLD BASELINE DOCUMENTATION FILES. STAFF ALSO COMPLETED A THREE-YEAR INITIATIVE TO DIGITALLY MAP ALL STRIDES ON EASEMENT PROPERTIES AND A GIS DATA LAYER FOR BUILDING ENVELOPES. STAFF STRIVES TO KEEP UP TO DATE ON INTERNET SERVICES SUCH AS MICROSOFT'S MAPSLIVE.COM, GOOGLE EARTH, AND BING WHICH PROVIDE VERY USEFUL ADDITIONAL SOURCES OF AERIAL PHOTOGRAPHY. THE ORGANIZATION'S STEWARDSHIP RESPONSIBILITIES CONTINUE TO INCREASE EACH YEAR AS MORE AND MORE EASEMENTS ARE ACCEPTED. THE ORGANIZATION CONTINUES TO IMPROVE THE TRACKING OF EASEMENT PROTECTED PROPERTY SALES, COMMUNICATION WITH LAND OWNERS AND MAINTAINING A "WATCH LIST" OF EASEMENT PROTECTED LAND ON THE MARKET TO CHECK FOR NEW OWNERSHIP. THROUGHOUT THE YEAR STAFF FILES CRITICAL EASEMENT RELATED DOCUMENTS IN THE ORGANIZATION'S ARCHIVAL STORAGE UNIT IN AN OFF-SITE FACILITY TO ENSURE THE LONG-TERM SAFETY OF THE ORGANIZATION'S MOST VALUABLE DOCUMENTS. THE ORGANIZATION ALSO CONTINUED ITS COLLABORATION WITH COLUMBIA LAND CONSERVANCY (CLC) ON ITS FARMER LANDOWNER MATCH PROGRAM, THAT FACILITATES LEASE AGREEMENTS BETWEEN LANDOWNERS SEEKING TO HAVE THEIR LAND FARMED, AND FARMERS SEEKING LAND, AS A WAY TO KEEP LAND OPEN. AS PART OF THE PROGRAM, THE ORGANIZATION CO-HOSTED WITH CLC FOUR WORKSHOPS PROVIDING EDUCATION ON THE PROGRAM, HOW TO FINANCE FARMING, PROTECTING YOUR FARM FROM CROP LOSS, AGRICULTURAL MEDIATION PROGRAMS, AND CLIMATE CHANGE AND FARMING. 220713 EDUCATION: EDUCATING PEOPLE ABOUT CONSERVATION TOOLS IS AN INTEGRAL PART OF THE ORGANIZATION'S MISSION. THE ORGANIZATION'S STAFF REGULARLY TALK WITH MUNICIPALITIES, SCHOOL GROUPS, SERVICE AND BUSINESS ASSOCIATIONS, AND PRIVATE LANDOWNERS ABOUT THE IMPORTANCE OF LAND PRESERVATION, SOUND PLANNING, QUALITY GROWTH THAT PROTECTS IMPORTANT RESOURCES, LAND STEWARDSHIP AND WAYS TO KEEP FARMERS ON THE LAND. IN 2017, THE ORGANIZATION COLLABORATED WITH THE DUTCHESS COUNTY CORNELL COOPERATIVE EXTENSION (DCCCE), THE DEC, AND DUTCHESS COUNTY PLANNING TO PRESENT WEB MAPPING RESOURCES FOR MUNICIPAL OFFICIALS; PARTICIPATED IN WORK DAYS ON THE STONE CHURCH PRESERVE'S NEW TRAILS WITH THE NY-NJ TRAILS ASSOCIATION; COLLABORATED ON THE CAORA FARM SHEEPDOG TRIALS SHARING THE NEWS THAT THE FARM WAS TO BE PROTECTED; HAD A BOOTH AT THE ORVIS GAME FAIR WITH THE CARY INSTITUTE OF ECOSYSTEM STUDIES (CIES); PARTICIPATED IN THE ANNUAL DUCKS UNLIMITED CLAYS FOR CONSERVATION EVENT WITH A WETLANDS WALK AT MILLBROOK SCHOOL; LED A WALK WITH THE WATERMAN BIRD CLUB AT THE DOVER STONE CHURCH; HOSTED A TREE IDENTIFICATION WALK WITH CIES; AND HOSTED A HIKE TO CELEBRATE THE COMPLETION OF HUDSONIA, LTD.'S BIOLOGICAL ASSESSMENT OF THE DOVER STONE CHURCH PRESERVE. THE ORGANIZATION'S WORK WITH LOCAL SCHOOLS INCLUDED HOLDING SCREENINGS AND DISCUSSIONS FOR MARIST AND VASSAR COLLEGE STUDENTS OF THE FILM GREEN FIRE (ABOUT ALDO LEOPOLD); PARTICIPATING IN DOVER HIGH SCHOOL'S ANNUAL EARTH DAY FAIR; MONITORING PURPLE LOOSESTRIFE AS PART OF ITS MILLBROOK MARSH BEETLE RELEASE PROJECT; PARTICIPATING IN A PANEL DISCUSSION AT MILLBROOK SCHOOL ABOUT LAND CONSERVATION; LEADING A VASSAR COLLEGE ENVIRONMENTAL SCIENCE CLASS ON NATURAL RESOURCE PROTECTION AND CONSERVATION; PARTICIPATING IN AN ENVIRONMENTAL FAIR HOSTED BY THE ENVIRONMENTAL COOPERATIVE AT VASSAR COLLEGE BARNS; AND ENGAGED WITH ARLINGTON HIGH SCHOOL'S ADVANCED PLACEMENT ENVIRONMENTAL SCIENCE CLASS TO TEACH THEM ABOUT LAND CONSERVATION AND LAND USE HISTORY. STAFF AND BOARD MEMBERS ALSO PARTICIPATED IN AND ATTENDED NUMEROUS EVENTS INCLUDING A HUDSON VALLEY CONSERVATION STRATEGY TRAINING TOOLS WORKSHOP; THE SHENANDOAH FARM 125TH ANNIVERSARY CELEBRATION; THE ANNUAL CONSERVATION ADVISORY COUNCIL (CAC) ROUNDTABLE AT THE COOPERATIVE EXTENSION, THE DUTCHESS WATERSHED AND HOUSATONIC VALLEY ASSOCIATION/TEN MILE RIVER ROUNDTABLES, MOHONK PRESERVE'S NATURE ACROSS BOUNDARIES WORKSHOP, AND A DUTCHESS TRAILS ROUNDTABLE, AND WAS FEATURED IN AN ARTICLE ON LAND CONSERVATION AND THE DLC IN ORGANIC HUDSON VALLEY MAGAZINE. STAFF AND BOARD MEMBERS ATTENDED THE NATIONAL LAND TRUST RALLY (CONFERENCE) IN DENVER, CO, HELPED ORGANIZE AND PARTICIPATED IN THE NY LAND TRUST SYMPOSIUM IN SARATOGA SPRINGS, NUMEROUS SEMINARS, CLASSES AND WEBINARS TO INCREASE KNOWLEDGE, PARTICIPATED ON NUMEROUS COMMITTEES (STATE, REGIONAL, AND LOCAL) AND ATTENDED VARIOUS GATHERINGS TO PROMOTE AWARENESS OF THE ENVIRONMENT, LAND CONSERVATION AND DLC'S WORK. DLC'S PRESIDENT CONTINUES TO SERVE ON THE LAND TRUST ALLIANCE NY ADVISORY BOARD AND ON THE TERRAFIRMA RISK RETENTION GROUP'S (NATIONAL CONSERVATION DEFENSE INSURANCE PROGRAM) MEMBER'S COMMITTEE. 3879192 true true false true false false true false false true true true false true false true false true false false false false false false true false false false false true false false false false false true true true true true false false false true false false false true X 19 0 true 13 true false false false false false true true false false false false X 28 28 true false false false false false false true true false false true true true true true true true true false NY X X X REBECCA THORNTON 8456773002 4289 ROUTE 82 MILLBROOK NY 12545 REBECCA SEAMAN CHAIRMAN 3.0 0.0 X X 0 0 0 OAKLEIGH THORNE VICE CHAIRMAN 2.0 0.0 X X 0 0 0 NANCY N HATHAWAY TREASURER 2.0 0.0 X X 0 0 0 OLIVIA VAN MELLE KAMP SECRETARY 2.0 0.0 X X 0 0 0 JACK P BANNING JR DIRECTOR 1.5 0.0 X 0 0 0 STEVEN BENARDETE DIRECTOR 1.5 0.0 X 0 0 0 TIMOTHY M BONTECOU DIRECTOR 1.5 0.0 X 0 0 0 HANNAH BUCHAN DIRECTOR 0.25 0.0 X 0 0 0 BARRY CHASE DIRECTOR 0.25 0.0 X 0 0 0 WOLCOTT DUNHAM DIRECTOR 0.25 0.0 X 0 0 0 ELIZA DYSON DIRECTOR 0.25 0.0 X 0 0 0 LESLIE FARHANGI DIRECTOR 1.5 0.0 X 0 0 0 THOMAS FLEXNER DIRECTOR 0.25 0.0 X 0 0 0 THOMAS W KEESEE DIRECTOR 0.25 0.0 X 0 0 0 FERNANDA KELLOGG DIRECTOR 0.25 0.0 X 0 0 0 BRAD KENDALL DIRECTOR 1.5 0.0 X 0 0 0 CHRISTOPHER L MANN DIRECTOR 1.25 0.0 X 0 0 0 TIMOTHY MAYHEW DIRECTOR 0.25 0.0 X 0 0 0 CHUCK MEAD DIRECTOR 0.25 0.0 X 0 0 0 THOMAS L NEWBERRY DIRECTOR 0.25 0.0 X 0 0 0 CANDACE PLATT DIRECTOR 0.25 0.0 X 0 0 0 TERRY REGAN DIRECTOR 0.25 0.0 X 0 0 0 ERIC ROSENFIELD DIRECTOR 1.5 0.0 X 0 0 0 DAVID R STACK DIRECTOR 0.25 0.0 X 0 0 0 DAVID R TETOR DIRECTOR 0.25 0.0 X 0 0 0 KATHLEEN C WEATHERS DIRECTOR 0.25 0.0 X 0 0 0 FRED WHITRIDGE JR DIRECTOR 1.5 0.0 X 0 0 0 ROSS WILLIAMS DIRECTOR 1.5 0.0 X 0 0 0 REBECCA THORNTON PRESIDENT 40.0 0.0 X 165500 0 9964 165500 0 9964 1 false true false 0 X 2720130 1535842 68284 4255972 0 125802 125802 0 0 0 0 0 1301267 1145078 156189 156189 268946 116052 152894 0 0 0 0 0 0 MISCELLANEOUS 9261 9261 GAIN ON INVESTMENT IN SUBSIDIARY 141219 141219 150480 4841337 150480 125802 X 0 0 0 0 165000 141900 11550 11550 0 590343 549467 12273 28603 24217 20782 2306 1129 59006 55190 1132 2684 54060 49416 1754 2890 0 50621 50621 13516 13516 50 50 0 38404 38404 95701 94981 360 360 9053 9053 19681 13636 4134 1911 0 0 0 12082 10152 1495 435 0 12320 10481 108 1731 0 0 40195 24117 8039 8039 41730 33534 4098 4098 PROJECT EXPENSES 4700 4700 EDUCATION PROGRAMS 20765 20765 DUES AND PUBLICATIONS 19997 16650 2070 1277 STEWARDSHIP EXPENSES 7249 7249 2806620 2775501 22185 8934 4085310 3879192 123424 82694 X 0 0 586581 593216 75345 86900 4258 7790 0 0 0 0 0 0 0 0 17092 15078 506384 416309 122246 90075 5737340 6177629 6544613 6685832 0 0 0 0 164268 804990 13251743 14461510 47253 39024 0 0 11000 6500 0 0 0 0 0 0 0 0 0 0 0 0 58253 45524 X 10444430 11132891 2012948 2440443 736112 842652 13193490 14415986 13251743 14461510 X 756027 466469 X false true X true false X 1282006 1381565 1197554 9423851 4255972 17540948 141661 207260 222115 322695 268946 1162677 0 0 0 1423667 1588825 1419669 9746546 4524918 18703625 143500 163740 162455 206510 189344 865549 0 143500 163740 162455 206510 189344 865549 17838076 72400 81548 96839 104449 125802 481038 0 72400 81548 96839 104449 125802 481038 45443 141219 186662 16293 9261 25554 1496067 1670373 1516508 9912731 4801200 19396879 0.91964 0.91844 0.02480 0.02527 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false true false false false false false false true 50 50 false SCHEDULE C, PART 1-A, LINE 1 THE ORGANIZATION PARTICIPATES IN MINIMAL LOBBYING ACTIVITIES CONSISTING OF MAILINGS TO LEGISLATORS, ATTENDANCE AT LAND TRUST ALLIANCE AND FRIENDS OF NEW YORK ENVIRONMENT ORGANIZED LOBBY DAYS, MEETINGS WITH REPRESENTATIVES TO EDUCATE THEM ABOUT THE ORGANIZATION'S WORK, AND PARTICIPATION IN PRESS CONFERENCES CONCERNING STATE GRANTS. OTHER EXPENSES CONSISTS OF MILEAGE AND OTHER REIMBURSABLES TO THOSE WHO ATTEND THESE MEETINGS AND CONFERENCES. THE ORGANIZATION COMPLIES WITH ALL NEW YORK STATE AND FEDERAL LOBBYING LIMITS. X X X 404 40830.00 3 1 true 7075.00 393542 true 4461801 106540 697410 431682 4834069 3948181 105650 443813 35843 4461801 3978278 133283 -110065 53315 3948181 3557671 219123 236484 35000 3978278 3045484 53875 552933 94621 3557671 0.73600 0.17400 0.09000 true false 394888 335936 58952 111496 80373 31123 90075 INVESTMENT IN SUBSIDIARY 6685832 F 6685832 RESTRICTED CASH - FOR INVEST. 259380 PROPERTY HELD FOR SALE 106000 DUE FROM SUBSIDIARY 439610 804990 0 0 X SCHEDULE D, PART II, LINE 9 EXPENSES RELATED TO PURCHASED CONSERVATION EASEMENTS ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS. ANY OFFSETTING REVENUES ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS CONTRIBUTIONS OR LAND PROTECTION CONTRIBUTIONS. THE ORGANIZATION DOES NOT HOLD ANY CONSERVATION EASEMENTS ON ITS STATEMENT OF FINANCIAL CONDITION. CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND THEREFORE ARE NOT CONSIDERED AS SUPPORT. DONATED EASEMENTS ARE CARRIED AT ZERO BOOK VALUE PRIMARILY BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENT AND THIS CONSTITUTES A BURDEN. COSTS INCURRED BY THE ORGANIZATION TO PURCHASE DEVELOPMENT RIGHTS ARE EXPENSED IN THE PERIOD INCURRED. SCHEDULE D PART V LINE 4 - ENDOWMENTS Permanently restricted net assets as of December 31, 2017 consist of funds contributed for the long-term administration of conservation easements. The earnings on these funds are solely for the purpose of covering the costs of stewarding each easement. Permanently restricted net assets totaled $842,652 at December 31, 2017. Unrestricted net assets as of December 31, 2017, consist of five Board Designated categories. The Board designated unrestricted amounts are for the following purposes: Stewardship Fund $1,717,925, Land protection Fund $1,193,342, Land easement acquisition fund $298,208, Molly Schaefer memorial education fund $77,353 and Reserve fund $267,185, for Total Board Designated net assets of $3,554,013. SCHEDULE D PART II LINE 3 - AMENDED EASEMENTS Easement: Graf-Round Pond Farm 46.130 acres Landowners: Mary M. Graf, as Trustee of the Mary M. Graf Trust, and Round Pond Farm LLC. Amendment: Recorded at the Office of the Dutchess County Clerk at Document No. 02-2017-4099 on 6/7/2017. Reasons for Amendment: To advance the scenic preservation and conservation purposes of the original conservation easement by adding previously unprotected land to the easement's preservation area. The additional land immediately abuts the Harlem Valley Rail Trail and is highly visible to tens of thousands of visitors from the general public each year. The modified easement also facilitates the interpretation and administration of the two original easements, by consolidating them into a single document. It is consistent with the conservation purposes of the original easements and confers no net private benefit on the landowner.The amendment consolidates two existing conservation easements into one and makes the modifications noted below. Original easements: The original grantor of the first easement was John B. Burke. The Burke easement on 13 acres was recorded in the Office of the Dutchess County Clerk on December 22, 2006 at Document No. 02-2006-10223. The original grantor of the second easement was Mary M. Graf. The Graf easement on 23 acres was recorded in the Office of the Dutchess County Clerk on December 13, 2013 at Document No. 02-2013-6654. Easement: Kinkead Sprout Creek Farm 100 acres Landowners: Sprout Creek Farm, Inc. Amendment: Recorded at the Office of the Dutchess County Clerk at Document No. 02-2017-1584 on March 2, 2017. Reasons for Amendment: To advance the scenic preservation and conservation purposes of the original conservation easement, which was recorded in the Office of the Dutchess County Clerk on February 27, 1990, at Document No. 02-1990-1341. By effecting a net decrease of approximately 6.16 acres of "Easement Area B", and correspondingly effecting a net increase of 6.16 acres within "Easement Area A". The original easement explicitly permits the re-designation of portions of "Easement Area A"Easement Area B". This change results in a net increase of the permanently conserved areas of farmland on the easement property, consistent with the conservation purposes of the Original Easement, and confers no private benefit to the landowner. In addition, inclusion of specific allocation figures for "Easement Area B1"Easement Area 2" facilitates the interpretation and administration of the original easement, consistent with the conservation purposes of the Original Easement, and confers no private benefit on the Landowner. Easement: Kiggin 129.41 acres Landowner: Sumtom LLC. Amendment: Recorded at the Office of the Dutchess County Clerk at Document No. 02-2017-944 on February 2, 2017. Reasons for Amendment: To advance the scenic preservation and conservation purposes of the original easement, recorded at the Office of the Dutchess County Clerk on December 18, 2002 at Document No. 02-2002-12171, by adding additional restrictions to the terms of the conservation easement, consistent with the conservation purposes of the Original Easement, and confers no private benefit on the Landowner. SCHEDULE D PART II LINE 5 - EASEMENT POLICIES The organization has the following policies/procedures in place and approved by the organization's Board: The organization's Conservation Easement Enforcement Procedure (UPDATED AND APPROVED IN 2015): This procedure discusses the importance of Conservation Easement enforcement, process guidelines, prevention strategies, steps to take in the event of a violation from remediation to litigation. Conservation Easement Acquisition Procedures and Checklist: This document outlines the procedure for easement acquisition from A-Z including the organization's obligation to monitor easement protected properties annually. The Easement Stewardship Fund Policy: This Policy notes the legal obligation the organization takes on to uphold the terms of the conservation easements and to monitor, oversee and enforce them. It spells out the organization's Stewardship Endowment request to landowners. The organization's Stewardship Records Management Procedure: This Procedure spells out annual monitoring procedures as well as baseline documentation and record keeping. These policies are not directly reflected in the organization's current conservation easements. SCHEDULE D PART X LINE 2 - FIN 48 (ASC 740) UNCERTAIN TAX POSITIONS THE ORGANIZATION HAS EVALUATED ANY UNCERTAIN TAX POSITIONS AND RELATED INCOME TAX CONTINGENCIES AND DETERMINED UNCERTAIN POSITIONS, IF ANY, ARE NOT MATERIAL TO THE FINANCIAL STATEMENTS, ACCORDING TO FASB ASC 740-10. PENALTIES AND INTEREST ASSESSED BY INCOME TAXING AUTHORITIES ARE INCLUDED IN OPERATING EXPENSES, IF INCURRED. THE ORGANIZATION IS NO LONGER SUBJECT TO EXAMINATION BY FEDERAL AND STATE TAXING AUTHORITIES FOR YEARS PRIOR TO FISCAL YEAR ENDED DECEMBER 31, 2014. COUNTRY LUNCH 117970 117970 14495 19084 599 5844 BARN DANCE 150976 150976 20564 29200 4000 10991 2 11275 268946 268946 35059 48284 4599 28110 116052 152894 X X X X false false false false false false false false false REBECCA THORNTON PRESIDENT 165500 0 0 0 0 0 0 0 0 0 165500 0 0 0 OAKLEIGH B THORNE FORMER DIRECTOR/RELATIVE 1 LEASES OFFICE SPACE FOR $1/YR false X 5 68284 FMV X 3 N/A 3 false true false SCHEDULE M, PART I, LINE 14 - NO REVENUE REPORTED FOR COLUMN C THE ORGANIZATION RECEIVED 3 DONATED CONSERVATION EASEMENTS IN 2017. THE VALUE TO THE ORGANIZATION IS $0 SINCE IT FOLLOWS A ZERO VALUATION POLICY FOR EASEMENTS. NO VALUE IS ASSIGNED TO EASEMENTS BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENTS, AND THUS CONSTITUTES A BURDEN. FURTHERMORE, CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND ARE NOT CONSIDERED AS SUPPORT. FORM 990, PART VI, SECTION B, QUESTION 12C - CONFLICT OF INTEREST POLICY THE ORGANIZATION REGULARLY AND CONSISTENLY MONITORS AND ENFORCES COMPLIANCE WITH ITS CONFLICT OF INTEREST POLICY. THE ORGANIZATION UPDATED ITS CONFLICT OF INTEREST POLICY IN 2015 IN CONJUNCTION WITH THE NEW YORK STATE NON-PROFIT REVITALIZATION ACT. PERSONS COVERED UNDER CONFLICT OF INTEREST POLICY: COVERED PERSONS INCLUDE ANY INSIDER OF THE ORGANIZATION WHO IS ANY DIRECTOR, OFFICER, ADVISORY COMMITTEE MEMBER OR EMPLOYEE, OR ANY TRUSTEE OF THE LAND OR OTHER SUBSTANTIAL CONTRIBUTOR, PARTY RELATED TO THE ABOVE, VOLUNTEER WITH AN INVOLVEMENT IN POLICY OR STEWARDSHIP OF EASEMENTS, ANYONE WITH AN ABILITY TO INFLUENCE DECISIONS OF THE ORGANIZATION OR A PERSON WITH ACCESS TO INFORMATION NOT AVAILABLE TO THE GENERAL PUBLIC. THE LEVEL AT WHICH DETERMINATIONS OF WHETHER A CONFLICT EXISTS ARE MADE: ANY CONFLICT OR POSSIBLE APPEARANCE THEREOF IS FULLY DISCLOSED A) ANNUALLY IN WRITING; B) ORALLY AT BOARD, EXECUTIVE COMMITTEE AND OTHER ORGANIZATION MEETINGS AND RECORDED IN THE MINUTES; OR AT OTHER SUCH TIMES WHEN A CONFLICT MAY OCCUR. DISCLOSURE IS TO THE CHAIRMAN OF THE AUDIT COMMITTEE (FOR ALL BUT EMPLOYEES OTHER THAN THE PRESIDENT) AND THE ORGANIZATION'S PRESIDENT (FOR EMPLOYEES OTHER THAN THE PRESIDENT), OR TO BOTH. THE LEVEL AT WHICH ACTUAL CONFLICTS ARE REVIEWED: THE ORGANIZATION'S CONFLICT OF INTEREST POLICY IS ADMINISTERED BY THE ORGANIZATION'S BOARD AUDIT COMMITTEE, WHICH IS AUTHORIZED TO RECEIVE NOTIFICATIONS UNDER THIS POLICY AND INTERPRET THE PROVISIONS OF THE POLICY. RESTRICTIONS IMPOSED ON PERSONS WITH A CONFLICT: IN THE CASE OF CONFLICTS INVOLVING A DIRECTOR OR OFFICER, THE DIRECTOR OR OFFICER HAVING SUCH CONFLICT LEAVES THE ROOM IN WHICH DISCUSSION IS CARRIED ON AND REFRAINS FROM VOTING OR OTHERWISE ATTEMPTING TO INFLUENCE THE DECISION THEREON, AND IN SOME CASES MAY RESIGN IF REQUESTED BY THE BOARD. VIOLATIONS OF THE ORGANIZATION'S CONFLICT OF INTEREST POLICY MAY BE GROUNDS FOR DISMISSAL AS AN EMPLOYEE OR SEVERANCE FROM THE BOARD OF DIRECTORS, ADVISORY COMMITTEE OR AS A VOLUNTEER. THE ORGANIZATION HAS AN AGENDA ITEM NUMBER ONE FOR ALL BOARD OF DIRECTOR AND EXECUTIVE COMMITTEE MEETINGS THE FOLLOWING: "1) CONFLICTS OF INTEREST - OPPORTUNITY FOR BOARD MEMBERS TO DISCUSS POTENTIAL CONFLICTS OF INTEREST REGARDING ITEMS ON THE AGENDA." THIS SERVES AS A REMINDER TO BOARD MEMBERS (OR STAFF) TO DISCLOSE ANY CONFLICT OF INTEREST AT THIS TIME. CONFLICTS OR POTENTIAL CONFLICTS ARE RECORDED IN THE ORGANIZATION'S MEETING MINUTES. THE ORGANIZATION CONTINUES ITS PROCEDURE REQUIRING AN ANNUAL CONFLICT OF INTEREST DISCLOSURE STATEMENT TO BE FILED ANNUALLY WITH THE ORGANIZATION BY ALL BOARD MEMBERS AND STAFF. FORM 990, PART VI, SECTION B, QUESTION 15- GOVERNANCE AND MANAGEMENT REVIEW BY A COMPENSATION COMMITTEE: THE ORGANIZATION'S BOARD COMPENSATION COMMITTEE CONSISTS OF FOUR MEMBERS OF THE BOARD THAT 1) REVIEWS THE ORGANIZATION'S STAFF COMPENSATION PACKAGES, 2) ENSURES THE ORGANIZATION'S COMPENSATION PACKAGES ARE IN LINE WITH CURRENT MARKET BY RESEARCHING COMPARABLE COMPENSATION PACKAGES THROUGH A COMPETITIVE ANALYSIS & COMPENSATION & BENEFITS STUDY, 3) REVIEWS INFORMATION GATHERED BY COMMITTEE MEMBERS, STAFF AND/OR OUTSIDE SPECIALISTS, AND 4) MAKES RECOMMENDATIONS TO THE ORGANIZATION'S EXECUTIVE COMMITTEE. THE COMMITTEE MEETS IN OCTOBER OR NOVEMBER OF EACH YEAR TO DETERMINE STAFF COMPENSATION FOR THE FOLLOWING FISCAL YEAR. USE OF COMPARABLE COMPENSATION DATA FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS: THE COMPENSATION COMMITTEE REVIEWS SALARY INFORMATION BY THE LAND TRUST ALLIANCE, STAFF BENEFIT SURVEYS OF SIMILAR CONSERVATION ORGANIZATIONS IN NEW YORK; COMPARABLE SALARY DATA FROM AVAILABLE FORM 990'S AND OTHER INFORMATION FOR SIMILAR ORGANIZATIONS AND COMPARABLE POSITIONS AND TAKES INTO CONSIDERATION INFORMATION FROM THE U.S. BUREAU OF LABOR STATISTICS, New York COUNCIL OF NON PROFITS, GUIDESTAR, CHARITY NAVIGATOR, AND OTHER APPLICABLE INDEPENDENT SOURCES. THEY REVIEW ALL INFORMATION AND MAKE A RECOMMENDATION TO THE EXECUTIVE COMMITTEE, WHICH MAKES THE FINAL DECISION ON STAFF COMPENSATION PACKAGES. THE FULL BOARD OF DIRECTORS APPROVES THE PRESIDENT AND ALL KEY EMPLOYEE COMPENSATION AT A MEETING OF THE BOARD, AND APPROVES ALL OTHER STAFF COMPENSATION AS PART OF THE BUDGET APPROVAL. THE ORGANIZATION HAS A POLICY FOR BOARD APPROVAL OF COMPENSATION, WHICH SPELLS OUT THE ANNUAL PROCESS FOR DETERMINING COMPENSATION AND THE PROCESS FOR BOARD APPROVAL OF COMPENSATION FOR THE PRESIDENT AND ALL KEY EMPLOYEES ENSURING ADHERENCE TO ITS POLICY ON CONFLICTS OF INTEREST DURING ALL DELIBERATIONS AND DECISIONS. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT: THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE, AND BOARD DELIBERATIONS ARE HELD IN EXECUTIVE SESSION. THE PRESIDENT PARTICIPATES IN DISCUSSION OF ALL STAFF EXCEPT HERSELF AT WHICH TIME SHE LEAVES THE ROOM. THE PRESIDENT IS IN CHARGE OF KEEPING THE RECORDS OF STAFF COMPENSATION AND DECISIONS BY THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE AND BOARD. THE CHAIRMAN OF THE COMPENSATION COMMITTEE IS IN CHARGE OF KEEPING THE RECORDS OF THE PRESIDENT'S AND KEY EMPLOYEE'S COMPENSATION AND DECISIONS BY THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE AND BOARD MEETINGS DURING EXECUTIVE SESSIONS WHEN THE PRESIDENT AND ANY KEY EMPLOYEE ARE RECUSED FROM DELIBERATIONS AND VOTING ON HIS/HER COMPENSATION. THE RESPECTIVE MINUTES OF THESE MEETINGS ARE REVIEWED AND APPROVED BY THE COMPENSATION COMMITTEE, THE EXECUTIVE COMMITTEE AND THE BOARD. FORM 990, PART VI, SECTION B, LINE 11B - 990 REVIEW PROCESS THE ORGANIZATION'S AUDITORS PREPARE THE FORM 990 BASED ON THEIR AUDIT AND IT IS PRESENTED TO THE ORGANIZATION'S PRESIDENT, TREASURER, AND FINANCIAL MANAGER IN DRAFT FORM FOR REVIEW, WHO THEN ENSURE THAT THE AUDIT COMMITTEE HAS THE OPPORTUNITY TO REVIEW IT. FOLLOWING THEIR COMMENTS AND ANY APPROPRIATE REVISIONS AGREED TO AND MADE BY THE AUDITORS IT IS MADE AVAILABLE TO ALL BOARD MEMBERS TO REVIEW PRIOR TO FILING WITH THE IRS. THE BOARD TREASURER SIGNS FORM 990 PRIOR TO FILING. ONCE FORM 990 IS FILED, IT IS INCLUDED ON THE ORGANIZATION'S WEBSITE VIA A DIRECT GUIDESTAR CONNECTION AS WELL AS IN THE ORGANIZATION'S BOARD MANUAL WHICH THE BOARD CAN REVIEW ON THE ORGANIZATION'S WEBSITE BY SPECIAL PASSWORD. ALTERNATIVELY ALL BOARD MEMBERS MAY RECEIVE A PAPER COPY UPON REQUEST. FORM 990, PART VI, SECTION C, LINE 19 - PUBLIC AVAILABILITY OF 990 The Organization makes its Financial Statements available on its website and its IRS Form 990 available on its website through a direct GuideStar link. It makes these as well as other governing documents and Conflict of Interest Policy available to the public by request. FORM 990, PART VI, SECTION A, LINE 2 - RELATIONSHIPS The Organization and a local non-profit organization, the Cary Institute of Ecosystem Studies (CIES), have overlapping Organization Board Members (OBM), Board member family members, and staff: Steven Benardete (OBM), Tim Bontecou (OBM), Jack Banning's (OBM) wife Irene Banning (CIES Board Chairman), and Fred Whitridge's (OBM) wife Serena Whitridge, all serve on the Board of CIES. OBM's Olivia Van Melle Kamp, is an employee of the CIES. The organization and a local private school, Dutchess Day School (DDS), had an overlapping OBM, family member, and staff: Leslie Farhangi's (OBM) husband John Tuke is THE TREASURER OF THE DDS Board and Nancy Hathaway (OBM) was the Head of School for Dutchess Day School. Two OBM's have a family relationship: Jack Banning is Oakleigh Thorne's cousin-in-law. FORM 990, PART VI, SECTION A, LINE 1A - DELEGATED AUTHORITY TO EXEC. COMM. Composition of the Executive Committee: The Executive Committee is composed of eleven members of the Organization's Board of Directors (can be anywhere from 4 to 12 members and members must be Board members per the Organization's By Laws). This committee meets monthly and oversees the day to day operations of the Organization and manages Board issues between Board meetings as appropriate. Not less than four members constitute a quorum. Scope of Executive Committee Authority: OUTLINED Under the Organization's By Laws adopted in APRIL 2014 AND EFFECTIVE AS OF JULY 1, 2014. The Organization's Board delegated authority to the Executive Committee, by resolution adopted by the Board in July 2008, as amended by resolution, and BY A Delegation of Transaction Approval Policy adopted by the Board in DECEMBER 2008 AND UPDATED AND RE-APPROVED IN JULY 2017. The Executive Committee has all of the authority of the Board, except authority as to: (a) the filling of vacancies in the Board or in any committee thereof; (b) the fixing of compensation of the Directors for serving on the Board or any committee thereof; (c) the amendment or repeal of the By-Laws or the adoption of new By-Laws; or (d) the amendment or repeal of any resolution of the Board which by its terms shall not be so amendable or repealable. This authority is limited so that, with respect to any land or easement transaction, the Executive Committee is only authorized to: a) review and approve conservation easements between regular meetings of the Board; b) act on land deals as delegated to it by the Board of Directors; c) act on minor items between regular meetings of the Board; and d) meet in situations where the Executive Committee concludes that it is necessary or desirable to take prompt action where it is impossible or impractical to call a special meeting of the Board, and take whatever action it deems necessary. All major items, items that are controversial in nature, and all conservation easement amendments are decided by the full Board. Information pertaining to conservation easements and all other items to be considered by the Executive Committee are sent to the full Board prior to each Executive Committee meeting. Specific notice is given to the full Board whenever possible when the Executive Committee is considering making a final decision on behalf of the full Board. Executive Committee minutes reflecting its discussion and decisions are circulated to all board members prior to the following full Board meeting. A report of any actions specifically taken by the Executive Committee on behalf of the Board are given at each full meeting of the Board. All decisions made by the Executive Committee on behalf of the Board are presented to the full Board for ratification at the next subsequent meeting. In cases where time is of the essence and items up for a decision by the Executive Committee are controversial, a special meeting of the Board is called to deliberate such issues. The Organization's Conflict of Interest Policy applies in all cases pertaining to the Organization's Delegation of Transaction Approval Policy. The Board reviews and assesses the Delegation of Transaction Approval Policy and its implementation EVERY TWO YEARS and makes modifications as voted upon by the full Board. FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:MAPS TOTAL EXPENSES:907 PROGRAM SERVICES:907 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:MISCELLANEOUS TOTAL EXPENSES:3147 PROGRAM SERVICES:131 MANAGEMENT AND GENERAL:2888 FUNDRAISING:128 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:EQUIPMENT RENTAL, REPAIR & MNT TOTAL EXPENSES:17508 PROGRAM SERVICES:9858 MANAGEMENT AND GENERAL:4364 FUNDRAISING:3286 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PROPERTY TAXES TOTAL EXPENSES:1977 PROGRAM SERVICES:1977 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PURCHASE OF DEVELOPMENT RIGHTS TOTAL EXPENSES:2742716 PROGRAM SERVICES:2742716 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:FILING AND RECORDING TOTAL EXPENSES:3136 PROGRAM SERVICES:2329 MANAGEMENT AND GENERAL:807 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:BANK AND CREDIT CARD FEES TOTAL EXPENSES:7664 MANAGEMENT AND GENERAL:7664 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:COMPUTER RELATED EXPENSES TOTAL EXPENSES:13328 PROGRAM SERVICES:7283 MANAGEMENT AND GENERAL:3537 FUNDRAISING:2508 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:TELEPHONE AND UTILITIES TOTAL EXPENSES:10735 PROGRAM SERVICES:7341 MANAGEMENT AND GENERAL:1648 FUNDRAISING:1746 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PRINTING AND COPYING TOTAL EXPENSES:2450 PROGRAM SERVICES:1021 MANAGEMENT AND GENERAL:752 FUNDRAISING:677 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:POSTAGE TOTAL EXPENSES:3052 PROGRAM SERVICES:1938 MANAGEMENT AND GENERAL:525 FUNDRAISING:589 KEELER LANE DEVELOPMENT CORPORATION PO BOX 138 MILLBROOK NY 12545 300301951 NY DUTCHESS LAND S CORPORATION 1.00000 true false false false false false false false false false false false false true true false false false false KEELER LANE DEVELOPMENT CORPORATION N, O N/A