2018-08-15T10:48:44-05:00 2017-09-30 521855942 Tate and Tryon 2021 L Street NW Suite 400 Washington DC 20036 990 2016-10-01 943060756 Child Care Aware of America CHIL 7033414100 1515 N COURTHOUSE ROAD 3rd FLOOR ARLINGTON VA 22201 richard swatt CFAO 7033414100 2018-08-14 1 Frederick Longwood P00439715 2022932200 2016 2022-09-23 18:48:47Z Lynette Fraga 1515 N COURTHOUSE ROAD 3rd FLOOR ARLINGTON VA 22201 125843593 0 X WWW.USA.CHILDCAREAWARE.ORG X 1987 CA CCAoA's vision is that every U.S. family has access to a quality, affordable child care system. This system supports children's growth, development and educational advancement and creates a positive economic impact for families and communities. Our work is strengthened by a national network of child care resource and referral agencies (CCR&R's) and diverse and partners. 13 13 213 14 0 0 3690991 5094381 70037089 120689066 22391 17244 4162 2840 73754633 125803531 52495947 98532560 0 0 11346273 17458425 0 0 488632 9686191 9148622 73528411 125139607 226222 663924 26553309 49341201 15769561 37557124 10783748 11784077 X WE ADVANCE A CHILD CARE SYSTEM THAT EFFECTIVELY SERVES ALL CHILDREN AND FAMILIES.THE CHILD CARE SYSTEM SUPPORTS CHILDREN'S GROWTH, DEVELOPMENT AND EDUCATIONAL ADVANCEMENT AND CREATES POSITIVE ECONOMIC IMPACT FOR FAMILIES AND COMMUNITIES.OUR WORK IS STRENGTHENED BY A NATIONAL NETWORK OF CHILD CARE RESOURCE AND REFERRAL AGENCIES (CCR&RS) AND DIVERSE MEMBERS AND PARTNERS. 0 0 89171364 79566883 95379604 FEE ASSISTANCE: CCAOA works with the U.S. Military Services (Army, Navy, Air Force, and Marine Corps) to help those who serve in the military find and afford child care that suits their unique needs. Through several innovative civilian/military efforts between the services, CCAOA and child care resource and referral agencies (CCR&R) are building the quality and capacity of child care throughout the country. During the year, CCAOA served 30,656 children in military programs. 19869772 18569727 20704077 Respite Care: CCAOA administers a Respite Child Care program for Navy and Air Force families who have children with special needs. CCAOA partners with 55 local Child Care Resource and Referral (CCR&R) and other community agencies throughout the United States. The local agencies recruit, train, background screen, mentor and monitor the caregivers who provide the respite child care to eligible Service Member families. During the year, CCAOA served ALMOST 6,000 children in these programs. 1388429 0 2161974 MilitaryChildCare.com (MCC) Help Desk: MCC is a Department of Defense (DoD) website that provides a single online gateway for military families seeking child care. It allows families to choose from a wide range of child care options, standardizes the placement process, and makes it easier for families to identify and request child care. CCAOA operates and manages the MCC Help Desk's three divisions: Family Support, Program Support, and System Support. CCAOA's operation of the MCC Help Desk includes four key tasks: 1. Help Desk support for families and programs (e.g., phone, email, inquiry tracking), 2. Process development (e.g., operating procedures, quality control processes, and training), 3. Data Management, 4. Analysis and reporting. In addition, the MCC help desk supports the Department of Defense in managing the incoming communications for the Central Suitability Office (CSO) and assisting personnel having difficulties with the Inspection Management System (IMS). 9133275 395950 2083414 ALL OTHER PROGRAMS: The primary components of All Other Programs are 1) Training and Technical Assistance Grant/Sub Grants funded by the Department of Health and Human Services 2) Foundation Grants inclusive of Margaret A. Cahill Foundation, Bezos Family Foundation, W.K. Kellogg Foundation and Robert Wood Johnson Foundation 3) Naccraware Products 4) Public Policy Education and 5) Membership Services/Meetings 9133275 395950 2083414 119562840 1 1 0 1 0 0 0 0 1 0 1 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 6270 0 1 213 1 0 0 0 0 0 0 0 0 0 0 X 13 13 0 0 1 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 0 0 AL AR CA CT FL IL KS KY MD MA MI MN MS NV NH NM NY NC OR PA RI SC UT VA WV WI X richard swatt 7033414100 1515 N COURTHOUSE RD 3RD FLOOR ARLINGTON VA 22201 Steve Rhode President 2.00 X X 0 0 0 Paula Neth vice President 2.00 X X 0 0 0 Lisa Stone-Muntz Secretary 2.00 X X 0 0 0 Tim R Hawkins Treasurer 2.00 X X 0 0 0 Linda Asato DIRECTOR 2.00 X 0 0 0 Todd Barnhouse DIRECTOR 2.00 X 0 0 0 Patricia Barron Director 2.00 X 0 0 0 Renee Boynton-Jarrett MD DIRECTOR 2.00 X 0 0 0 Katherine Cothern director 2.00 X 0 0 0 Walter S Gilliam PhD DIRECTOR 2.00 X 0 0 0 Ann Mccully DIRECTOR 2.00 X 0 0 0 Al Nygard thru may '17 dIRECTOR 2.00 X 0 0 0 Dan Pedersen Director 2.00 X 0 0 0 Tonya Rucker PhD DIRECTOR 2.00 X 0 0 0 Lynette Fraga Executive Director 40.00 X 234291 0 19265 Richard Swatt Chief Financial Officer 40.00 X 207291 0 14667 Richard Schott Sr Chief, Parent & Provider Svcs 40.00 X 200157 0 13842 Ahasan Islam Sr Director, IT Development 40.00 X 171865 0 10354 Krystal Pillow Dpty Dir, Parent & Provider Svcs 40.00 X 154985 0 5580 Nancy Cook Chief, Marketing & Communications 40.00 X 149350 0 14671 Michelle McCready Chief, Public Policy & Research 40.00 X 138225 0 2200 Kimberly Engelman Chief, Family & Community Engagement 40.00 X 135312 0 13431 1391476 0 94010 16 0 1 0 ROCS INC 2355 DULLES CORNER BLVD SUITE 650 HERNDON VA 20171 Temporary Staffing 3255526 Washington Workplace 2300 9th St S Arlington VA 22204 Interior Design Services 574342 Techstar Solutions Inc 12020 Greywing Square Unit T3 Reston VA 20191 IT Consulting 467559 270 STRATEGIES 626 W Jackson Blvd Suite 600 Chicago IL 60661 Consulting Services 261220 Regency Commercial 6901 Muirkirk Meadows Drive Suite Beltsville MD 20705 Construction Services 253705 17 494516 4599865 5094381 FEES AND CONTRACTS FRO 900099 119359127 119359127 NaCCRRAWARE 900099 986561 986561 Membership Dues 900099 290660 290660 NATIONAL SYMPOSIUM 900099 52718 52718 120689066 11778 11778 45528 40062 5466 5466 5466 Miscellaneous 900099 2840 2840 2840 125803531 120689066 0 20084 219996 219996 98312564 98312564 694581 559049 121277 14255 13588564 10949654 2360362 278548 726380 576464 134789 15127 1267302 1005745 235165 26392 1181598 937730 219261 24607 93108 15721 77387 94960 94960 21040 21040 2242149 1989216 222651 30282 99576 63224 20585 15767 719321 446307 264091 8923 396038 300061 82407 13570 1169133 779761 360478 28894 866360 764674 86451 15235 174982 114132 55587 5263 290313 211308 75738 3267 150365 100125 50240 Temporary Staffing 2103329 1899912 203417 Training and Education 151080 70385 74380 6315 Publications and Produc 101263 41837 59142 284 PAYROLL PROCESSING FEES 35279 35279 440326 204975 233448 1903 125139607 119562840 5088135 488632 500 1762 9221081 12998701 13785336 32809185 401398 277603 1544776 617880 1148675 926896 1956753 2280260 39566 46794 26553309 49341201 9993721 8350942 4927720 24561791 26753 3560966 821367 1083425 15769561 37557124 X 10783748 11784077 10783748 11784077 26553309 49341201 663924 336405 0 X X 0 1 X 1 1 1 X 1290796 1543809 1182554 3690991 5094381 12802531 1290796 1543809 1182554 3690991 5094381 12802531 2344369 10458162 69119 20779 10325 489 11778 112490 21277 4162 2840 28279 12943300 364031920 0.80800 0.84710 X Schedule A, Part II, Line 10, Explanation of Other Income: Income from activities not normally recurring RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 4051 15771 19822 125098745 125118567 1000000 250000 0 0 1000000 1000000 1000000 1000000 4000000 6000000 11623 5975 10578 19822 47998 250000 250000 250000 250000 1000000 1500000 6276 2495 3790 4051 16612 0 1 X 291780 81222 210558 1160363 478906 681457 92633 57752 34881 926896 Deferred Rent 1036631 Deferred Compensation Liability 46794 1083425 126139936 336405 336405 125803531 0 125803531 125139607 0 125139607 0 125139607 Part IV, Line 2b: CCAOA received advance funding for particular programs, which CCAOA held in escrow to make payments on behalf of the Army. 1 Child Care Aware of Kansas 1508 E Iron Ave Salina KS 67401 481102008 501(c)3 73332 Emergency training Child Care Aware of Minnesota 10 River Park Plaza 820 St Paul MN 55107 411730422 501(c)3 73332 Emergency training Community Service Council 16 E 16th Street Suite 202 Tulsa OK 74119 730580282 501(c)3 73332 Emergency training 3 0 FEE ASSISTANCE FOR CHILD CARE SERVICES FOR ELIGIBLE MILITARY families 36623 98312564 Part I, Line 2: CCAOA PROVIDES FEE ASSISTANCE payments to CHILD CARE providers for ELIGIBLE MILITARY families. Both providers and participants must complete application forms in order for eligibility to be determined. After approval, CCAOA pays the applicable fee assistance based on attendance sheets signed by both the parent and provider. Grants to subrecipient organizations are monitored with regular check ins and reporting. Payment schedules are tied to deliverables. X X X X 0 0 0 0 0 0 0 1 0 Lynette Fraga Executive Director 234291 0 0 0 0 0 11726 0 9159 0 255176 0 0 0 Richard Swatt Chief Financial Officer 180291 0 27000 0 0 0 12743 0 3545 0 223579 0 0 0 Richard Schott Sr Chief, Parent & Provider Svcs 171257 0 28900 0 0 0 13842 0 1827 0 215826 0 0 0 Ahasan Islam Sr Director, IT Development 149365 0 22500 0 0 0 9621 0 2353 0 183839 0 0 0 Krystal Pillow Dpty Dir, Parent & Provider Svcs 129385 0 25600 0 0 0 3780 0 3420 0 162185 0 0 0 Nancy Cook Chief, Marketing & Communications 149350 0 0 0 0 0 8150 0 6521 0 164021 0 0 0 Part I, Line 7 The Executive Director's bonus is provided at the discretion of the Board of Directors. All other bonus amounts are provided at the discretion of the Executive Director. Form 990, Part VI, Section A, line 1 The Executive Committee shall be composed of the President, Vice-President, Secretary, and Treasurer of the Corporation. Upon the request of the Executive Committee, the Past President may attend and participate in meetings of the Executive Committee in an advisory, non-voting capacity. The President shall serve as chairperson of the Executive Committee. The Executive Committee shall review the performance of the Executive Director. Except for the power to amend the Articles of Incorporation and Bylaws and the powers enumerated in Section 1 of Article VI of the bylaws, the Executive Committee shall have the right to exercise all of the powers and authority of the Board of Directors in the intervals between meetings of the Board of Directors, subject to the direction and oversight of the Board of Directors. Form 990, Part VI, Section A, line 4 Articles of Incorporation: The Articles of Incorporation were amended to change the organization's legal name from the National Association of Child Care Resource and Referral Agencies to Child Care Aware of America. The statement of purposes of CCAoA was amended to be " The specific purpose of the Corporation is to promote the development, maintenance and expansion of quality child care and resource and referral services through public education, technical assistance, and information sharing". Bylaws: The Bylaws were amended to modify the classes and rights of membership, change the composition of the Board of Directors, and modify the manner of election and terms of officers. A. Membership. 1. Voting Members. The following types of organizations are eligible for admission to CCAoA as voting members: state and local CCR&Rs; government organizations and agencies; nonprofit organizations, which include organizations involved in early childhood care and education; and for-profit corporations, including industry suppliers (collectively, the "Voting Members"). Each Voting Member is required to designate a representative to act on behalf of the Voting Member at membership meetings. 2. Non-Voting Members. The following individuals are eligible for admission to CCAoA as non-voting members: individual child care professionals; affiliate members, to include any individuals employed by a CCR&R; honorary members; and student members, to include individuals engaged in a course of study focused on early childhood education (collectively, the "Non-Voting Members"). 3. Voting Rights. Each Voting Member will have the right to cast one vote on all matters brought before the membership. Non-Voting Members may attend meetings of the membership, but do not have the right to vote. 4. Quorum. One-third of the Voting Members must be present in person or by proxy at a meeting of the members in order to fulfill a quorum. The quorum requirement was previously one-fourth of the voting power. B. Board of Directors. The following amendments were made to determine the composition of the Board of Directors, the manner in which individuals are elected to the Board, and the terms of office of Directors. 1. Number of Directors. The size of the Board of Directors was increased from a range of 15-17 members, to a Board made up of 20 members. 2. Composition of Board. The Board of Directors will be made up of Directors who represent or are affiliated with Voting Members as follows: a. Five (5) representatives of CCR&Rs; b. One (1) representative of a nonprofit organization; c. One (1) representative of a for-profit corporation or other corporate entity; d. One (1) representative of a government agency or organization; and e. Twelve (12) at-large Directors, who may represent any category of Voting Member. 3. Election of Directors. The Board Development Committee will be charged with developing a slate of candidates for election to the Board, with a candidate proposed for each vacant seat on the Board of Directors. The nominees proposed by the Board Development Committee must comply with the Board composition requirements set forth above. The Board Development Committee will submit the proposed slate to the Board of Directors for approval. Directors will then be elected by the Voting Members, upon the affirmative vote of a majority of Voting Members participating in a vote where a quorum is fulfilled approving the slate of candidates. 4. Term of Office. Each Director will serve a three (3) year term, and may serve two (2) consecutive terms. The terms of Directors will be staggered, such that approximately one-third of the Directors will be elected on an annual basis. 5. Quorum. The quorum has been increased from one-fifth of the authorized number of Directors to a majority of the number of Directors in office. C. Officers. The following amendments were made to define the officers of CCAoA, the qualifications of certain officers, the manner of election of such officers, and the terms of office. 1. Officer Positions. CCAoA will have the following officers: President, Vice-President, Secretary, Treasurer, and Past President. The position of President-Elect will be eliminated. 2. Qualifications. In order to be eligible to serve as President, an individual must have served on the CCAoA Board of Directors for at least one (1) year prior to his or her election to the President position. 3. Election. The President, Vice-President, Secretary and Treasurer will be elected from among the members of the Board of Directors by the vote of the Board of Directors. 4. Terms. The President will serve for a two (2) year term, and may only serve one term. Following the completion of the term as President, the President will serve in the position of Past President for a term of one (1) year. The Vice-President will serve the same two (2) year term as the President and may serve two (2) consecutive terms. The Secretary and Treasurer will serve three (3) year terms, and may serve two (2) consecutive terms. Form 990, Part VI, Section A, line 6 Voting Members The voting members of this Corporation shall consist of the following categories of membership: 1. Child care resource and referral agencies, which shall include both state and local agencies (collectively, "CCR&Rs"). CCR&Rs shall be defined to include any organization whose stated purpose includes delivering information-based services to families, child care providers, and the community. 2. Government organizations and agencies. 3. Nonprofit organizations, which shall include organizations involved in early childhood care and education. 4. For-profit corporations, which shall include, but not be limited to, industry suppliers. CCR&Rs, government organizations and agencies, nonprofit organizations and for-profit corporations shall be referred to collectively herein as the "Voting Members". Each Voting Member shall have the right to cast one (1) vote on each matter brought before the membership. Each Voting Member shall designate an individual to act on behalf of the Voting Member (the "Voting Member Representative") and shall provide the name of the Voting Member Representative to the Corporation at least ten (10) days in advance of any meeting of the Voting Members or membership vote. Non-Voting Members The following categories of membership shall be non-voting members of the Corporation: 1. Individual child care professionals. 2. Affiliate members, which shall include any individuals employed by a CCR&R. 3. Honorary members. 4. Student members, which shall include individuals engaged in a course of study focused on early childhood education. The Board of Directors may establish additional categories of nonvoting membership from time to time, and determine the dues, fees, or other conditions for each category of nonvoting membership. All members described in this section shall be referred to in these Bylaws as the "Nonvoting Members". The Nonvoting Members shall be permitted to attend meetings of the membership, but shall not have the right to vote on any matters brought before the membership. Form 990, Part VI, Section A, line 7a The Board Development Committee will be charged with developing a slate of candidates for election to the Board, with a candidate proposed for each vacant seat on the Board of Directors. The nominees proposed by the Board Development Committee must comply with the Board composition requirements set forth. The Board Development Committee will submit the proposed slate to the Board of Directors for approval. Directors will then be elected by the Voting Members, upon the affirmative vote of a majority of Voting Members participating in a vote where a quorum is fulfilled approving the slate of candidates. Form 990, Part VI, Section A, line 7b Any action required or permitted to be taken by the members may be taken without a meeting, if all Voting Members shall individually or collectively consent in writing to the action. The written consent or consents shall be filed with the minutes of the proceedings of the members. The action by written consent shall have the same force and effect as the unanimous vote of the members. Form 990, Part VI, Section B, line 11b The draft version of the IRS Form 990 is reviewed by the audit committee and the board of directors. Significant changes are reviewed with both the audit committee and board of directors before submission. Form 990, Part VI, Section B, line 12c CCAOA board members, officers, and employees are required to complete a conflict of interest statement on an annual basis. Any staff or board related conflict of interest is reviewed by the executive director. Board members are trained to abstain in meetings after disclosure of a conflict of interest. Form 990, Part VI, Section B, line 15a CCAOA SALARY GRADES ARE BASED ON JOB DESCRIPTIONS, EMPLOYEE EXPERIENCE AND QUALIFICATIONS, MARKET ANALYSIS AND TRENDS FROM PUBLISHED NON PROFIT GUIDES, AND FEDERAL GOVERNMENT COMPENSATION SYSTEMS. JOB DESCRIPTIONS ARE PREPARED BY SUPERVISORY STAFF AND REVIEWED BY HUMAN RESOURCES TO DETERMINE SALARY LEVELS. THE SALARY OF THE EXECUTIVE DIRECTOR IS DETERMINED BY THE BOARD OF DIRECTORS BASED ON THE FACTORS LISTED ABOVE WITHIN BUDGET CONSTRAINTS. Dependent on the level of the position, staff compensation may be reviewed by the Executive Director, Chief Operating Officer, CFAO and respective Executive Committee member. Human Resources reviews all staff compensation. Form 990, Part VI, Section C, line 19 The organization's governing documents, conflict of interest policy, and financial statements are made available to the public upon request. Form 990, Part XII, Line 2C The audit oversight process remains unchanged from the prior year.