2018-08-15T10:59:41-04:00 2017-12-31 141604297 RBT CPAS LLP 11 RACQUET RD NEWBURGH NY 12550 990 2017-01-01 061485158 PUTNAM FAMILY & COMMUNITY SERVICES INC PUTN 8452252700 1808 ROUTE 6 CARMEL NY 10512 DIANE RUSSO CEO 8452252700 2018-08-09 true DAVIDE DIGENOVA CPA P00955704 8455679000 2018-08-09 2017 2022-09-23 18:48:47Z COVECARE CENTER DIANE RUSSO 1808 ROUTE 6 CARMEL NY 10512 6385470 false X WWW.COVECARECENTER.ORG X 1997 NY TO PARTNER WITH INDIVIDUALS, FAMILIES AND THE COMMUNITY TO FOSTER HOPE, WELLNESS AND RECOVERY, AND TO RESTORE QUALITY OF LIFE BY ADDRESSING MENTAL HEALTH NEEDS, SUBSTANCE USE, AND SOCIAL AND EMOTIONAL ISSUES. 12 12 115 31 0 2614502 2719826 3330722 3562297 125 -24012 16377 78829 5961726 6336940 26636 0 4898612 5136649 0 40110 908792 1058592 5807404 6221877 154322 115063 2361520 2120341 1914357 1573558 447163 546783 X TO PARTNER WITH INDIVIDUALS, FAMILIES AND THE COMMUNITY TO FOSTER HOPE, WELLNESS AND RECOVERY, AND TO RESTORE QUALITY OF LIFE BY ADDRESSING MENTAL HEALTH NEEDS, SUBSTANCE USE, AND SOCIAL AND EMOTIONAL ISSUES. false false 2397037 26636 1302222 COMMUNITY BASED/REHABILITATION SERVICES- THESE SERVICES ARE COMPRISED OF OUR COMPREHENSIVE PERSONALIZED RECOVERY ORIENTED SERVICES (PROS) PROGRAM AND CARE MANAGEMENT PROGRAMS WHICH PROVIDE OPPORTUNITIES FOR REHABILITATION AND RECOVERY FOR ADULTS AND CHILDREN WHO LIVE WITH SERIOUS MENTAL HEALTH CONCERNS. THE PROS PROGRAM ASSISTS INDIVIDUALS IN RECOVERING FROM THE DISABLING EFFECTS OF MENTAL ILLNESS. ADDITIONALLY, THERE ARE A NUMBER OF SMALL PROGRAMS WHICH PROVIDE SCREENING, SUPPORT AND ADVOCACY TO INDIVIDUALS AND FAMILIES IN THE COMMUNITY. EACH PROGRAM IS ROOTED IN THE PRINCIPLES OF PSYCHIATRIC REHABILITATION- THE BELIEF THAT ALL INDIVIDUALS HAVE THE RIGHT TO DETERMINE THEIR OWN TREATMENT BASED ON THEIR INTERESTS, STRENGTHS AND INDIVIDUAL GOALS. EACH PROGRAM OFFERS REHABILITATION OPTIONS AND SUPPORTIVE SERVICES THAT HELP PARTICIPANTS REALIZE THEIR POTENTIAL AND LEAD SATISFYING, PRODUCTIVE AND INDEPENDENT LIVES. 2024785 1915380 MENTAL HEALTH SERVICES- OUR MENTAL HEALTH CLINIC SERVICES PROVIDE INDIVIDUALIZED AND CARING ASSISTANCE FOR A WIDE RANGE OF ISSUES THAT SERIOUSLY AFFECT PEOPLE'S ABILITY TO LIVE SATISFYING AND PRODUCTIVE LIVES. INDIVIDUAL, FAMILY AND GROUP COUNSELING ARE AVAILABLE AND BASED UPON EACH PERSON'S NEEDS. HOPE IS RENEWED AS THERAPIST AND CLIENT WORK TOGETHER AND IDENTIFY NEEDS, BUILD UPON PERSONAL STRENGTHS AND DEVELOP NEW SKILLS. 817901 344695 SUBSTANCE USE TREATMENT & PREVENTION SERVICES - OUR SUBSTANCE USE PROGRAMS ARE DEDICATED TO THE PHILOSOPHY THAT ADDICTION IS A TREATABLE DISEASE. INDIVIDUAL, GROUP, AND COUPLE COUNSELING, AS WELL AS PSYCHIATRIC EVALUATIONS AND MEDICATION ASSISTED THERAPY PROVIDE TREATMENT UNIQUE TO THE NEEDS OF EACH PERSON. COMMUNITY EDUCATION AND REFERRAL INFORMATION SERVICES ARE ALSO MADE AVAILABLE TO THE PUBLIC AND THROUGHOUT OUR LOCAL SCHOOL DISTRICTS. COMMUNITY AND OUTREACH SERVICES HELP OTHERS ENHANCE THEIR POTENTIAL, MAKE HEALTHY CHOICES AND BETTER MANAGE THEIR LIVES. 5239723 true true false false false false false false false false true false false false true true true false false false false false false false true false false false true true false false false false false false false false false false false false false false false false false true 6 0 true 115 true false false false false false true true false false false false X 12 12 false false true false false false false true true false false true true true true true true true true false NY X DIANE E RUSSO 8452252700 1808 ROUTE 6 1808 ROUTE 6 CARMEL NY 10512 SALVATORE GAMBINO CHAIRPERSON 2.00 X X 0 0 0 TRACEY S BERNSTEIN ESQ VICE CHAIRPE 2.00 X X 0 0 0 PATRICIA MADIGAN TREASURER 2.00 X X 0 0 0 GERALDINE GREENE SECRETARY 2.00 X X 0 0 0 SUZANNE WILLIS RESIGNED 10/ 2.00 X X 0 0 0 KRISTIN M BURKE ESQ BOARD MEMBER 2.00 X 0 0 0 LUANNE CONVERY BOARD MEMBER 2.00 X 0 0 0 CHRISTOPHER DILLON BOARD MEMBER 2.00 X 0 0 0 STACEY GIBSON BOARD MEMBER 2.00 X 0 0 0 JEFFREY KELLOGG BOARD MEMBER 2.00 X 0 0 0 MICHAEL P MCDONOUGH BOARD MEMBER 2.00 X 0 0 0 ANTHONY MIRDITA BOARD MEMBER 2.00 X 0 0 0 JESSICA VANACORO BOARD MEMBER 2.00 X 0 0 0 SUSAN KESSMAN RESIGNED 3/2 2.00 X 0 0 0 CARMEN CARROZZA RESIGNED 7/2 2.00 X 0 0 0 DIANE RUSSO CEO 50.00 X 149085 0 11765 CYNTHIA OTT CFO 45.00 X 109049 0 10599 JON BAUMAN MD CHIEF MED OF 30.00 X 185047 0 4214 PERRY BRANSON PSYCHIATRIST 35.00 X 185170 0 4215 MARK STUMACHER MD MEDICAL DIRE 26.00 X 139478 0 2299 ALISON CARROLL VP STRATEGIC 40.00 X 106607 0 3901 874436 36993 6 false true false 45692 2572693 101441 2719826 MEDICAID INCOME 2610826 2610826 INSURANCE INCOME 620301 620301 MEDICARE INCOME 212819 212819 PATIENT FEE INCOME 118351 118351 3562297 545 545 24557 -24557 -24557 -24557 76236 45692 23973 52263 52263 MISCELLANEOUS INCOME 16968 16968 COURSE UNITS 9598 9598 26566 6336940 3588863 28251 26636 26636 469759 396792 70128 2839 3863627 3257358 583373 22896 26732 23285 3231 216 436068 379855 52706 3507 340463 296574 41151 2738 16953 16953 11500 11500 64097 22660 41437 20454 17052 3402 169220 131348 31678 6194 89617 84130 5160 327 169307 129638 38719 950 27007 27007 24158 14367 9746 45 120602 118458 2062 82 67511 58371 9000 140 COUNTY STAFF 137341 137341 PROGRAM EXPENSE 85110 84867 213 30 EDUCATION AND TRAINING 25057 19094 5888 75 SUPPLIES 20792 11333 9393 66 9866 3557 6304 5 6221877 5239723 942044 40110 312883 99119 59489 95020 299955 99427 1315118 1556225 1836 39313 75197 1035678 844213 292710 191465 40000 2052 2052 2361520 2120341 985305 818382 217620 64734 711432 690442 1914357 1573558 X 447163 546783 447163 546783 2361520 2120341 115063 -15443 X false true X true false X 2343915 2483279 2397837 2614502 2719826 12559359 2343915 2483279 2397837 2614502 2719826 12559359 46264 12513095 127 270 95 125 545 1162 51263 51263 12611784 15056213 0.99220 0.99990 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 13307 2080 11227 793763 646738 147025 228608 195395 33213 191465 DUE TO THIRD PARTY PAYER 486229 DUE TO PUTNAM COUNTY 204213 690442 X 6345470 -15443 -15443 6360913 -23973 -23973 6336940 6245850 23973 23973 6221877 6221877 SCHEDULE D, PAGE 3, PART X THE ORGANIZATION FILES AN ANNUAL 990 AS A TAX-EXEMPT ORGANIZATION UNDER SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE. AS SUCH, NO FEDERAL OR NEW YORK STATE TAXES ARE PAID BY THE ORGANIZATION. THE ORGANIZATION HAS BEEN CLASSIFIED AS AN ENTITY THAT IS NOT A PRIVATE FOUNDATION WITHIN THE MEANING OF SECTION 509 (A) AND QUALIFIES FOR DEDUCTIBLE CONTRIBUTIONS AS PROVIDED IN SECTION 170 (B)(1)(A)(VI). THE ORGANIZATION ADOPTED THE PROVISIONS OF ACCOUNTING PRINCIPLES GENERALLY ACCEPTED IN THE UNITED STATES OF AMERICA REGARDING ACCOUNTING FOR UNCERTAIN TAX POSITIONS. MANAGEMENT EVALUATED THE ORGANIZATIONS TAX POSITIONS AND CONCLUDED THAT THE ORGANIZATION HAD TAKEN NO UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE ADJUSTMENT TO THE FINANCIAL STATEMENTS IN ORDER TO COMPLY WITH THE PROVISIONS OF THIS GUIDANCE. WITH FEW EXCEPTIONS, THE ORGANIZATION IS NO LONGER SUBJECT TO INCOME TAX EXAMINATIONS BY THE U.S. FEDERAL, STATE OR LOCAL TAX AUTHORITIES FOR YEARS PRIOR TO 2014. SCHEDULE D, PAGE 4, PART XI, LINE 4B SPECIAL EVENTS -23,973 SCHEDULE D, PAGE 4, PART XII, LINE 2D SPECIAL EVENTS 23,973 DINNER DANCE 104312 45632 58680 14645 5691 SPELLING BEE 9396 60 9336 2685 340 1 8220 8220 612 121928 45692 76236 17330 6643 23973 52263 true SERVICE DOLLARS 63 26636 FMV SCHEDULE I, PAGE 1, PART I, LINE 2 THE PROGRAM DIRECTOR IS GIVEN THE AMOUNT OF SERVICE DOLLARS AVAILABLE BY THE FINANCE OFFICE, BASED ON THE STATE AID LETTER FROM OMH EACH YEAR. THE AMOUNTS ARE PROGRAM SPECIFIC. ELIGIBILITY IS ESTABLISHED WHEN CLIENTS ARE ADMITTED TO THE PROGRAM FOLLOWING THE GUIDELINES OF OMH. IF THEY ARE IN THE PROGRAM, THEY ARE ELIGIBLE FOR THE SERVICE DOLLARS. THE PROGRAM DIRECTORS ARE RESPONSIBLE FOR KEEPING TRACK OF THE AMOUNTS BEING SPENT DURING THE YEAR, BY SPECIFIC CLIENT AND TYPE OF EXPENSE. THEY ALSO TRACK IF IT WAS PAID BY CREDIT CARD, CHECK REQUEST OR PETTY CASH. THE ADULTS SIGN A SLIP ACKNOWLEDGING THE MONEY BEING SPENT ON THEIR BEHALF AT THE TIME OF DISBURSEMENT. THE FINANCE DEPARTMENT MONITORS THE EXPENSES THROUGH THE G/L QUARTERLY. ANY UNSPENT FUNDS AT THE END OF THE YEAR ARE RECOUPED BY OMH ON CLOSEOUT THROUGH THE CFR. SCHEDULE I, PAGE 4, PART IV DURING 2017, COVECARE ASSISTED 63 INDIVIDUALS THROUGH THE SERVICE DOLLARS PROGRAM. THE FUNDS WERE DISTRIBUTED IN THE FOLLOWING WAY: TRANSPORTATION: 8,452 MEDICATION/THERAPY: 3,340 CLOTHING: 283 FOOD/MEALS: 141 SHELTER: 3,100 COMMUNITY ACTIVITIES/CAMP: 2,974 EDUCATION/TRAINING: 2,699 PERSONAL SUPPLIES: 366 FURNITURE: 3,829 UTILITIES: 1,452 TOTAL: 26,636 X X false false false false false false false false false DIANE RUSSO CEO 149085 1534 10231 160850 JON BAUMAN MD CHIEF MED OFFICER 185047 1874 2340 189261 PERRY BRANSON PSYCHIATRIST 185170 1875 2340 189385 FORM 990, PAGE 1, PART I, LINE 6 VOLUNTEERS ASSIST WITH MAILINGS AND FUNDRAISING EVENTS. FORM 990, PAGE 2, PART III, LINE 4A EACH PROGRAM OFFERS REHABILITATION OPTIONS AND SUPPORTIVE SERVICES THAT HELP PARTICIPANTS REALIZE THEIR POTENTIAL AND LEAD SATISFYING, PRODUCTIVE AND INDEPENDENT LIVES. FORM 990, PAGE 6, PART VI, LINE 4 CHANGES IN BY LAWS: ORIGINAL: SECTION 5: TERMS OF OFFICE. AT THE ANNUAL MEETING, A NUMBER OF DIRECTORS EQUAL TO THAT OF THOSE WHOSE TERMS HAVE EXPIRED SHALL BE ELECTED FOR THE TERM OF THREE (3) YEARS. AT THE EXPIRATION OF ANY TERM OF THREE (3) YEARS, ANY DIRECTOR MAY BE NOMINATED TO BE RE-ELECTED TO ADDITIONAL THREE-YEAR (3) TERMS. REVISED: SECTION 4.2. TERMS OF OFFICE. THE TERM OF OFFICE FOR A DIRECTOR SHALL BE THREE (3) YEARS IN DURATION, EXCEPTING THOSE EX OFFICIO, VOTING AND/OR NON-VOTING, DIRECTORS ELECTED DIRECTLY BY THE SOLE CORPORATE MEMBER SHALL SERVE FOR TERMS OF ONE (1)-YEAR IN DURATION. APPROXIMATELY ONE-THIRD (1/3) OF THE DIRECTORS SHALL BE SELECTED EVERY THREE (3) YEARS. THE TERMS OF OFFICE FOR ALL DIRECTORS SHALL BEGIN ON THE DAY OF THEIR ELECTION AND SHALL CONCLUDE UPON THE ELECTION OF THEIR SUCCESSORS. AT THE EXPIRATION OF ANY TERM, A DIRECTOR MAY, SUBSEQUENTLY, BE REELECTED TO ANY NUMBER OF ADDITIONAL THREE-YEAR (3)-TERMS. ORIGINAL: SECTION 4: MEETING ATTENDANCE. DIRECTORS ARE REQUIRED TO REGULARLY ATTEND BOARD MEETINGS. A DIRECTOR WHO HAS MISSED THREE (3) CONSECUTIVE BOARD MEETINGS, MAY, AT THE OPTION OF THE BOARD, BE REMOVED FOR CAUSE. REVISED: SECTION 15. ATTENDANCE. MISSING THREE (3)-CONSECUTIVE MEETINGS OF THE BOARD OF DIRECTORS WITHOUT VALID EXCUSE MAY SERVE AS CAUSE FOR REMOVAL AT THE DISCRETION OF THE BOARD. IN THE ABSENCE OF THE VOLUNTARY RESIGNATION OF SUCH A DIRECTOR, THE BOARD, BY TWO-THIRDS MAJORITY VOTE, AT ITS NEXT REGULAR MEETING, OR SPECIAL MEETING SCHEDULED FOR THAT PURPOSES, IMMEDIATELY FOLLOWING THE THIRD UNEXCUSED ABSENCE SHALL DETERMINE WHETHER SUCH A DIRECTOR SHOULD BE REMOVED AS A DIRECTOR. ORIGINAL: SECTION 2(C): THE TREASURER. THE TREASURER SHALL (1) OVERSEE BUT NOT MANAGE THE FINANCIAL RECORDS OF THE CORPORATION.; (2) COORDINATE THE BOARD'S REGULAR RECEIPT OF COMPREHENSIVE REPORTS OF THE FINANCIAL CONDITION OF THE CORPORATION;(3) SUBJECT TO APPLICABLE LAW AND IN ACCORD WITH THESE BYLAWS, WORK WITH THE BOARD AND THE AUDIT COMMITTEE ON MATTERS PERTAINING TO THE ANNUAL AUDIT OF THE CORPORATION'S BOOK AND RECORDS; (4) HAVE THE CARE AND CUSTODY OF ALL OF THE FUNDS AND SECURITIES OF THE CORPORATION; (5) DEPOSIT SAID FUNDS IN THE NAME OF THE CORPORATION IN SUCH BANK ACCOUNTS AS THE BOARD MAY FROM TIME TO TIME DETERMINE; (6) SIGN CHECKS, DRAFTS, NOTES AND ORDERS FOR THE PAYMENT OF MONEY IN ACCORDANCE WITH THE WRITTEN POLICIES OF THE CORPORATION; AND (7) PERFORM ALL THE DUTIES INCIDENT TO THE OFFICE OF TREASURER AND SUCH OTHER DUTIES AS FROM TIME TO TIME MAY BE ASSIGNED TO HIM/HER BY THE CHAIR OR BY THE BOARD. THE TREASURER SHALL NOT SERVE AS CHAIR OF THE FINANCE/AUDIT COMMITTEE. REVISED: SECTION 3.4. TREASURER. THE TREASURER SHALL BE RESPONSIBLE FOR THE SUPERVISION AND ACCOUNTING OF ALL FUNDS RECEIVED OR EXPENDED BY THE BY THE CORPORATION AND SHALL KEEP THE BOARD OF DIRECTORS INFORMED ON ALL PERTINENT FINANCIAL MATTERS. THE TREASURER SHALL PROVIDE A FINANCIAL REPORT AT ALL REGULAR MEETINGS OF THE BOARD IN A FORMAT PRESCRIBED BY THE BOARD. HE/SHE SHALL RECEIVE AND GIVE RECEIPTS FOR MONIES DUE AND PAYABLE TO THE CORPORATION FROM ANY SOURCE, WHATSOEVER, AND DEPOSIT ALL SUCH MONIES IN THE NAME OF THE CORPORATION IN SUCH BANKS, TRUST COMPANIES OR OTHER DEPOSITORIES AUTHORIZED BY THE BOARD. THE TREASURER MAY DELEGATE RESPONSIBILITIES FOR THE GIVING OF RECEIPTS, THE DEPOSITING OF MONIES AND OTHER DUTIES, SUBJECT TO HIS/HER PROPER OVERSIGHT, TO OTHER INDIVIDUALS AFFILIATED WITH THE CORPORATION. THE TREASURER SHALL PERFORM OTHER DUTIES AS FROM TIME-TO-TIME MAY BE ASSIGNED TO HIM/HER BY THE CHAIR AND/OR THE BOARD. FORM 990, PAGE 6, PART VI, LINE 11B A COPY OF THE FEDERAL FORM 990 WAS PROVIDED TO ALL BOARD MEMBERS, WHICH WAS DISCUSSED AND REVIEWED DURING THE ORGANIZATION'S BOARD MEETING. ANY QUESTIONS REGARDING THE FEDERAL FORM 990 DURING THE BOARD MEETING WERE NOTED AND ANSWERS WERE PROVIDED BY THE ORGANIZATION'S ACCOUNTANT. THE FORM 990 WAS APPROVED BY ALL BOARD MEMBERS PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PAGE 6, PART VI, LINE 12C COVECARE CENTER CURRENTLY HAS IN PLACE A CONFLICT OF INTEREST POLICY WHICH IT ANNUALLY MONITORS AND ENFORCES. THE BOARD CURRENTLY MANDATES THAT ALL MEMBERS OF MANAGEMENT AND THE GOVERNING BODY SIGN A CONFLICT OF INTEREST POLICY AND DISCLOSE ANY POTENTIAL OR ACTUAL CONFLICTS THAT MAY EXIST. IF A POTENTIAL OR ACTUAL CONFLICT OF INTEREST EXISTS, THE MATTER SHALL BE REFERRED TO AN AD HOC CONFLICT REVIEW COMMITTEE ("CONFLICT REVIEW COMMITTEE") COMPRISED OF DIRECTORS WHO HAVE NO INTEREST IN THE GIVEN TRANSACTION OR MATTER. THE CONFLICT REVIEW COMMITTEE SHALL DETERMINE WHETHER A CONFLICT OF INTEREST EXISTS AND SHALL INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTION OR ARRANGEMENT. THE DIRECTOR, OFFICER OR KEY PERSON WITH THE CONFLICT OF INTEREST SHALL NOT ATTEMPT TO INFLUENCE IMPROPERLY THE DELIBERATION OR VOTING ON THE MATTER GIVING RISE TO SUCH CONFLICT. FORM 990, PAGE 6, PART VI, LINE 15A COMPENSATION IS DETERMINED BY REVIEWING REGIONAL SALARY BENCHMARKS FOR SIMILAR SIZED AGENCIES/INDUSTRY. THE COMPENSATION OF THE CEO IS THEN APPROVED BY THE BOARD. COST OF LIVING INCREASES ARE MADE PERIODICALLY. COST OF LIVING ADJUSTMENTS DO NOT REQUIRE BOARD APPROVAL. IN ADDITION, IN 2016, THE BOARD APPROVED AN ANNUAL VEHICLE ALLOWANCE FOR THE CEO TO COMPENSATE THE CEO FOR ADDITIONAL TRAVEL EXPENSES. FORM 990, PAGE 6, PART VI, LINE 15B COMPENSATION FOR OTHER OFFICERS IS DETERMINED BY THE CEO. IT IS EVALUATED BASED ON SIMILAR POSITIONS IN OTHER AGENCIES. FORM 990, PAGE 6, PART VI, LINE 19 THE ORGANIZATION MAKES ITS DOCUMENTS AVAILABLE UPON WRITTEN REQUEST AS WELL AS THROUGH WWW.GUIDESTAR.ORG AND WWW.CHARITIESNYS.COM FORM 990, PART XI, LINE 9 SPECIAL EVENTS 23,973 SPECIAL EVENTS -23,973