2018-05-14T13:01:22-05:00 2017-12-31 271728945 PKF O'CONNOR DAVIES LLP 500 MAMARONECK AVENUE HARRISON NY 105281633 990 2017-01-01 133499385 HUDSON VALLEY SHAKESPEARE FESTIVAL INC HUDS 8458095750 143 MAIN STREET COLD SPRING NY 10516 ROBIN SHELBY ARDITI PRESIDENT 8458095750 2018-05-14 1 GARRETT M HIGGINS P00543209 9143818900 2018-05-09 2017 2022-09-23 18:48:47Z ROBIN SHELBY ARDITI 143 MAIN STREET COLD SPRING NY 10516 3998672 0 X HVSHAKESPEARE.ORG X 1988 NY THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS. 24 24 187 24 30710 -1750 1341636 1536229 1438596 1646968 7226 50397 99696 80556 2887154 3314150 0 0 0 0 1739603 1791945 0 0 310059 1217880 1373391 2957483 3165336 -70329 148814 1446388 1624556 37788 44426 1408600 1580130 X THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS. OUR THEATER LIVES IN THE HERE AND NOW, AT THE INTERSECTION BETWEEN THE VIRTUOSITY OF THE ACTOR, THE IMAGINATION OF THE AUDIENCE, AND THE INSPIRATION OF THE TEXT. 0 0 2126547 1544157 HVSF MAKES ITS HOME UNDER A SPECIALLY DESIGNED, 540-SEAT, OPEN-AIR TENT THEATER ON THE GROUNDS OF HISTORIC BOSCOBEL HOUSE AND GARDENS ON THE BANKS OF THE HUDSON RIVER. IN 2017, HVSF PRESENTED FIVE SHOWS IN REPERTORY -- SHAKESPEARE'S "TWELFTH NIGHT," DIRECTED BY TONY NOMINEE MORITZ VON STUELPNAGEL, THE ROLLING WORLD PREMIERE OF "THE BOOK OF WILL" BY LAUREN GUNDERSON IN A CO-PRODUCTION WITH THE DENVER THEATER CENTER AT THE DENVER CENTER FOR THE PERFORMING ARTS, THE WORLD PREMIERE OF A NEW ADAPTATION OF "PRIDE AND PREJUDICE" BY KATE HAMILL A CO-PRODUCTION WITH PRIMARY STAGES, AND "THE GENERAL FROM AMERICA" BY RICHARD NELSON, A SITE SPECIFIC PLAY ABOUT BENEDICT ARNOLD'S TREASONOUS ACT AS A PART OF OUR HVSTORIES INITIATIVE SHOWCASING STORIES ABOUT THE PEOPLE AND CULTURE OF THE HUDSON VALLEY. ADDITIONALLY, HVSF COMPLETED 301638 144764 THIS WAS THE 23RD YEAR OF HVSF'S WELL-ESTABLISHED AND HIGHLY REGARDED EDUCATION PROGRAM, WHICH REACHED OVER 60,000 STUDENTS IN 67 SCHOOLS IN THE TRI-STATE AREA IN 2017. IT OFFERED A DIVERSE RANGE OF IN-SCHOOL PROGRAMS AND WORKSHOPS, A FULLY-STAGED, 90-MINUTE TOURING PRODUCTION OF SHAKESPEARE'S "ROMEO AND JULIET" FOR MIDDLE AND HIGH SCHOOL STUDENTS, A FULLY-STAGED TOUR OF "A COMEDY OF ERRORS" FOR ELEMENTARY SCHOOL STUDENTS, AS WELL AS PROFESSIONAL DEVELOPMENT FOR TEACHERS, CORPORATE TRAINING PROGRAMS, PRE-PERFORMANCE OUTREACH ACTIVITIES, AND POST-PERFORMANCE TALKBACKS. "ROMEO AND JULIET" WAS SO SUCCESSFUL, IT WAS REMOUNTED IN THE SUMMER OF 2017 TO TOUR TO VENUES THROUGHOUT THE REGION, EXPANDING THE REACH AND AUDIENCE FOR THIS PROGRAM. 14069 2630 HVSF OFFERED A SERIES OF FOUR DEVELOPMENTAL THEATER READINGS DURING THE SUMMER SEASON, TITLED "HVSF2", INCLUDING TWO PERFORMANCES OF A "BAKEOFF" OF SIX NEW PLAYS WRITTEN BY LOCAL PLAYWRIGHTS (WHO PARTICIPATED IN WRITING WORKSHOPS HOSTED BY LOCAL LIBRARIES) PERFORMED BY PROFESSIONAL ACTORS, AND A WEEK-LONG WORKSHOP OF A NEW PLAY COMMISSIONED BY HVSF CALLED "RIP VAN WINKLE; OR, CUT THE OLD MOON INTO STARS". THE "BAKEOFF AND "RIP VAN WINKLE" ARE A PART OF HVSF'S NEW FULL CIRCLE INITIATIVE TO BUILD AND SUSTAIN COMMUNITY THROUGH RADICALLY PARTICIPATORY ART-MAKING. WE KNOW THAT WHAT MAKES THE HUDSON VALLEY SO SPECIAL IS THE PEOPLE WHO LIVE HERE, AND FULL CIRCLE REFLECTS AND CELEBRATES OUR DIVERSE, VIBRANT, AND CREATIVE COMMUNITY, ACROSS EVERY COUNTY IN THIS REGION AND ON BOTH SIDES OF THIS RIVER. 2442254 1 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 54 0 187 1 1 1 0 0 0 0 1 1 0 0 0 0 X 24 24 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 1 0 0 NY X X LINDA PATTERSON 8458095750 143 MAIN STREET COLD SPRING NY 10516 ROBIN SHELBY ARDITI PRESIDENT 12.00 X X 0 0 0 LAURA JEAN WILSON VICE PRESIDENT 5.00 X X 0 0 0 FREDERIC W COOK SECRETARY 7.00 X X 0 0 0 LESLIE G KELLEY TREASURER 7.00 X X 0 0 0 PATRICIA KING DIRECTOR 2.00 X 0 0 0 SUZANNE BAKER DIRECTOR 2.00 X 0 0 0 ELIZABETH A BARRETT DIRECTOR 2.00 X 0 0 0 HEIDI ETTINGER DIRECTOR 2.00 X 0 0 0 HEATHER HOPKINS DIRECTOR 7.00 X 0 0 0 DANIEL KRAMER DIRECTOR 4.00 X 0 0 0 CARL LOEWENSON DIRECTOR 2.00 X 0 0 0 JOSEPH C MAHON DIRECTOR 2.00 X 0 0 0 NAT PRENTICE DIRECTOR 4.00 X 0 0 0 FREDERIC C RICH DIRECTOR 7.00 X 0 0 0 BYRON STINSON DIRECTOR 4.00 X 0 0 0 DR ELLIOTT SUMERS DIRECTOR 4.00 X 0 0 0 EDWARD B WHITNEY DIRECTOR 4.00 X 0 0 0 MARY ELIZABETH BUNZEL DIRECTOR 7.00 X 0 0 0 JAMES KILMAN DIRECTOR 2.00 X 0 0 0 LAURA WASHINGTON SAWYER DIRECTOR 2.00 X 0 0 0 STEVEN HOLLEY DIRECTOR 2.00 X 0 0 0 ALASTAIR KEITH DIRECTOR 2.00 X 0 0 0 PEPPER EVANS DIRECTOR 2.00 X 0 0 0 SARENA STRAUS DIRECTOR 1.00 X 0 0 0 LINDA PATTERSON FINANCE DIRECTOR 40.00 X 77629 0 10191 KATE LIBERMAN MANAGING DIRECTOR 60.00 X 99134 0 0 176763 0 10191 0 0 0 0 0 335754 39000 1161475 97973 1536229 ADMISSIONS 711190 1500691 1500691 WORKSHOPS 611600 73616 73616 TOURING SHOW 611600 50093 50093 SUMMER CAMP TUITION 611600 17785 17785 TEACHERS INSTITUTE 611430 3270 3270 1513 1513 1646968 19635 19635 517614 486852 30762 30762 30762 42283 335754 113556 -71273 -71273 24057 1979 22078 22078 126718 82135 44583 44583 FACILITIES FEES 900099 51483 51483 ADVERTISEMENTS 541800 30710 30710 OTHER INCOME 900099 2975 2975 85168 3314150 1691551 30710 55660 186954 129998 32353 24603 3502 3502 1290255 896107 223887 170261 19572 17428 1715 429 93614 85351 7331 932 198048 137712 34273 26063 13275 10620 1991 664 112330 87307 9767 15256 44878 35902 6732 2244 91757 70014 10479 11264 24367 18326 3436 2605 59405 59405 185034 165792 17181 2061 108248 100789 4620 2839 9608 7687 1441 480 91980 73584 18396 56233 44986 8435 2812 TEMPORARY ROOM & BOARD 203730 183038 18623 2069 PRODUCTION EQUIPMENT 96686 95347 1004 335 PRODUCTION EXPENSE 78743 69958 645 8140 REPAIRS & MAINTENANCE 52164 52164 144953 97237 10714 37002 3165336 2442254 413023 310059 299532 491262 64205 45656 58000 41475 6717 30001 23473 1657 1156453 859888 356518 296565 634271 715093 3672 2847 1446388 1624556 37788 44426 37788 44426 X 1260275 1433380 148325 146750 1408600 1580130 1446388 1624556 X 148814 46716 -24000 X X 0 1 X 1 0 X 769775 977855 1222031 1341636 1536229 5847526 1492988 1627514 1653247 1544371 1773686 8091806 2262763 2605369 2875278 2886007 3309915 13939332 98867 111532 256525 345267 296290 1108481 0 98867 111532 256525 345267 296290 1108481 12830851 17686 21657 16987 12217 19635 88182 17686 21657 16987 12217 19635 88182 205246 70098 49023 59460 54458 438285 2485695 2697124 2941288 2957684 3384008 14465799 0.88700 0.87960 0.00610 0.00630 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: OTHER INCOME - 2015 AMOUNT: $ 3,200. 2016 AMOUNT: $ 11,925. 2017 AMOUNT: $ 2,975. CONCESSIONS STAND - 2013 AMOUNT: $ 110,786. ADVERTISING IN PLAY PROGRAM - 2013 AMOUNT: $ 35,914. 2014 AMOUNT: $ 37,215. FACILITIES FEES - 2013 AMOUNT: $ 32,755. 2014 AMOUNT: $ 32,883. 2015 AMOUNT: $ 45,823. 2016 AMOUNT: $ 47,535. 2017 AMOUNT: $ 51,483. PICNIC DINNERS - 2013 AMOUNT: $ 25,791. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1156453 859888 296565 296565 X 3416468 46716 25561 104677 176954 3239514 74636 74636 3314150 3244938 25561 104677 130238 3114700 50636 50636 3165336 PART X, LINE 2: HVSF RECOGNIZES THE EFFECT OF INCOME TAX POSITIONS ONLY IF THEY ARE MORE LIKELY THAN NOT TO BE SUSTAINED. MANAGEMENT HAS DETERMINED THAT HVSF HAD NO UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE FINANCIAL STATEMENT RECOGNITION AND/OR DISCLOSURE. HVSF IS NO LONGER SUBJECT TO EXAMINATIONS BY APPLICABLE TAXING JURISDICTIONS FOR PERIODS PRIOR TO DECEMBER 31, 2014. PART XI, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSE RECLASS REPORTED ON PART VIII, LINE 8B 22,542. COST OF GOODS SOLD REPORTED ON PART VIII, LINE 7B 82,135. PART XI, LINE 4B - OTHER ADJUSTMENTS: PROCESSING FEES REPORTED ON PART IX, LINE 11G 50,636. LOSS ON DISPOSAL OF ASSETS 24,000. PART XII, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSE RECLASS REPORTED ON PART VIII, LINE 8B 22,542. COST OF GOODS SOLD REPORTED ON PART VIII, LINE 7B 82,135. PART XII, LINE 4B - OTHER ADJUSTMENTS: PROCESSING FEES REPORTED ON PART IX, LINE 11G 50,636. SPRING BENEFIT 378037 335754 42283 26997 41216 10500 34843 378037 335754 42283 26997 41216 10500 34843 113556 -71273 24057 1979 0 24057 1979 1979 22078 NY 0 HVSF IS NOT REQUIRED TO BE LICENSED IN THE STATE OF NEW YORK BECAUSE THEY ARE BELOW THE $30,000 NET GAMING REVENUE THRESHOLD. 0 0 0 1.00000 0 0 X 6 42305 AVG. SELLING PRICE X 1 10508 RETAIL VALUE X TICKETS 23 45160 COST 1 0 0 0 PART I, COLUMN (B): THE NUMBER OF CONTRIBUTORS IS IN COLUMN (B). FORM 990, PART III, LINE 4A, PROGRAM SERVICE ACCOMPLISHMENTS, CONTINUED: ANOTHER YEAR OF ITS 20-WEEK CONSERVATORY COMPANY ACTING TRAINING PROGRAM FOR SEVEN POST-GRADUATE STUDENTS WHICH INCLUDED THE OPPORTUNITY TO PLAY ROLES IN THE SEASON, DEDICATED COURSES AND TRAINING, AND A PRODUCTION OF SHAKESPEARE'S "LOVE'S LABOUR'S LOST WHICH TOURED TO VENUES THROUGHOUT THE HUDSON VALLEY AS WELL AS SCHOOLS IN NEW YORK CITY WITH THE ACTING COMPANY. IN TOTAL, THESE CORE PROGRAMS REACHED OVER 37,000 PEOPLE. FORM 990, PART VI, SECTION B, LINE 11B HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. WHEN THE FORM 990 HAS BEEN PREPARED, REVIEWED BY MANAGEMENT AND IS READY TO BE FILED WITH THE INTERNAL REVENUE SERVICE, THE PUBLIC VERSION OF THE FORM 990 IS ELECTRONICALLY SENT TO THE BOARD. ANY COMMENTS ARE THEN GROUPED, SUMMARIZED AND PROVIDED TO THE OUTSIDE ACCOUNTANTS. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING. FORM 990, PART VI, SECTION B, LINE 12C MANAGEMENT AND THE BOARD MONITORS COMPLIANCE AND FOLLOWS UP TO MAKE SURE THAT ALL APPLICABLE PERSONS COMPLETE THE REQUIRED DISCLOSURE FORMS, ON AN ANNUAL BASIS. ANY DISCLOSURE FORMS WHICH ARE SUBMITTED WITH A NOTED CONFLICT ARE REVIEWED AND DISCUSSED BY THE BOARD AUDIT COMMITTEE. EACH BOARD MEMBER ALSO UNDERTAKES TO NOTIFY THE PRESIDENT OR SECRETARY OF HVSF IF HE OR SHE BECOMES AWARE OF ANY RELATIONSHIP OR SITUATION THAT MIGHT RESULT IN, OR GIVE THE APPEARANCE OF BEING, A CONFLICT OF INTEREST. THE DIRECTOR, OFFICER OR KEY EMPLOYEE WHO DISCLOSED THE INTEREST IN A PROPOSED OR EXISTING RELATED PARTY TRANSACTION MAY MAKE A PRESENTATION TO AND RESPOND TO QUESTIONS BY THE AUDIT COMMITTEE OR BOARD OF DIRECTORS BUT MAY NOT ATTEMPT TO INFLUENCE IMPROPERLY THE DELIBERATION OR VOTING ON THE MATTER. AFTER SUCH PRESENTATION THEY MUST LEAVE THE MEETING DURING DELIBERATION & VOTING. FORM 990, PART VI, SECTION B, LINE 15A THE POLICY FOR DETERMINING TOP MANAGEMENT COMPENSATION WAS VOTED BY THE BOARD AS A PART OF THE "ROLE OF COMMITTEES" DOCUMENT. IT WAS LAST USED IN 2017 TO DETERMINE COMPENSATION FOR THE MANAGING DIRECTOR. SUCH POLICY WAS LAST REVISED AND APPROVED AT THE NOVEMBER 16, 2016 BOARD MEETING AND PROVIDES AS FOLLOWS: WITHOUT LIMITING THE FOREGOING, IT SHALL BE THE EXECUTIVE COMMITTEE'S RESPONSIBILITY TO EVALUATE THE PERFORMANCE AND THE COMPENSATION OF THE MANAGING DIRECTOR ON AN ANNUAL BASIS, SUCH EVALUATIONS TO TAKE PLACE IN EXECUTIVE SESSION. IN ADDITION, AS PART OF ANNUAL BUDGET PROCESS, THE MANAGING DIRECTOR SHALL SHARE BUDGETED STAFF COMPENSATION PLANS FOR THE FORTHCOMING YEAR. THE EXECUTIVE COMMITTEE MAY ESTABLISH A COMPENSATION SUBCOMMITTEE TO ASSIST IT IN MEETING ITS RESPONSIBILITIES FOR REVIEWING AND RECOMMENDING THE COMPENSATION AND BENEFITS OF THE MANAGING DIRECTOR TO THE BOARD. THE RESPONSIBILITIES OF THE SUBCOMMITTEE SHALL CONSIST OF PROVIDING INFORMATION AND RECOMMENDATIONS TO THE EXECUTIVE COMMITTEE WITH RESPECT TO (1) SELECTION OF AN APPROPRIATE PEER GROUP FOR BENCHMARK COMPARISON PURPOSES, (2) A STRATEGY FOR COMPARING OUR AD/MD COMPENSATION TO ONE ANOTHER AND TO THE PEER GROUP OVER TIME, (3) DEFINING "COMPENSATION AND BENEFITS", (4) COMPARING OUR COMPENSATION TO REPORTED COMPENSATION FOR LIKE POSITIONS AMONG THE PEER GROUP, (5) OVERSEEING FORM 990 REPORTING WITH RESPECT TO MANAGEMENT COMPENSATION, AND (6) EMPLOYMENT AGREEMENT MATTERS. ALL ACTION BY THE EXECUTIVE COMMITTEE SHALL BE REPORTED AT THE NEXT BOARD MEETING, EXCEPT THAT MANAGING DIRECTOR PERFORMANCE EVALUATIONS AND COMPENSATION MATTERS SHALL BE DISCUSSED IN EXECUTIVE SESSION. THE COMPENSATION DETERMINATION PROCESS DESCRIBED ABOVE WAS LAST IMPLEMEMETED FOR THE MANAGING DIRECTOR IN 2017 AND INCLUDED REVIEW BY INDEPENDENT PERSONS OF COMPARABILITY DATA AND BOARD APPROVAL. SUCH APPROVAL WAS DOCUMENTED IN THE MINUTES OF AN EXECUTIVE SESSION OF THE BOARD. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. THE RETURN IS POSTED ON GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, THE FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY, ARTICLES OF INCORPORATION AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT 143 MAIN STREET, COLD SPRING, NY 10516 OR BY CALLING THE ORGANIZATION DIRECTLY AT (845)809-5750. FORM 990, PART XI, LINE 9: LOSS ON DISPOSAL OF ASSETS -24,000. FORM 990, PART XII, LINE 2C: THE HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS A COMMITTEE THAT ASSUMES RESPONSIBILITY FOR THE OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF ITS INDEPENDENT AUDITOR. THE POLICY FOR SELECTION AND OVERSIGHT OF THE INDEPENDENT AUDITORS HAS NOT CHANGED SINCE LAST YEAR.