2019-12-17T08:28:57-06:00 2019-06-30 420714325 RSM US LLP 1861 INTERNATIONAL DRIVE SUITE 400 MCLEAN VA 22102 990 2018-07-01 956078562 NATIONAL CONTRACT MANAGEMENT ASSOCIATION NATI 5713821104 21740 BEAUMEADE CIRCLE NO 125 ASHBURN VA 20147 KEITH LITRENTA CFO & TREASURER 5713821104 2019-12-17 1 KRISTEN BARNETT P01234578 7033366400 66.98.98.135 2019-12-17 08:25:23 ES P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 9C094809E1B7091F026DF4A8AB44F39DF27D1C5E 2018 2020-04-17 16:48:07Z NCMA KRAIG CONRAD 21740 BEAUMEADE CIRCLE NO 125 ASHBURN VA 20147 8180395 0 1745 X WWW.NCMAHQ.ORG X 1994 VA TO ADVANCE ORGANIZATIONAL PERFORMANCE THROUGH EFFECTIVE CONTRACT MANAGEMENT. 21 21 34 42 519427 -25204 0 0 6930590 7276082 118621 208644 248658 269829 7297869 7754555 20920 15848 0 0 2837962 2795946 0 0 0 4544663 4440683 7403545 7252477 -105676 502078 9346621 10517235 3708241 4320237 5638380 6196998 TO ADVANCE THE CONTRACT MANAGEMENT PROFESSION THROUGH COMPETENCY ENHANCEMENT, ADVOCACY, AND THE EXECUTION OF PROGRAMS TO CONNECT NCMA MEMBERS AND ENABLE THEIR PROFESSIONAL DEVELOPMENT. 0 0 ADVERTISING, CREATIVE SERVICES AND MARKETING - INCLUDES PRODUCING AND PUBLISHING THE MONTHLY MAGAZINE, CONTRACT MANAGEMENT; MAINTAINING THE ASSOCIATION'S WEBSITE; PREPARING PROMOTIONAL MATERIALS FOR ALL THE ASSOCIATION'S ACTIVITIES; AND SUPPORTING THE ASSOCIATION'S JOB BANK AND CAREER SERVICE. CONFERENCES/MEETINGS - INCLUDES THE LARGE-SCALE REGIONAL AND NATIONAL EDUCATIONAL MEETINGS OF THE ASSOCIATION, SUCH AS THE WORLD CONGRESS, GOVERNMENT CONTRACT MANAGEMENT SYMPOSIUM, AND SUBCON TRAINING WORKSHOPS. THESE LARGE-SCALE MEETINGS DIFFER FROM THE CHAPTER HOSTED NATIONAL EDUCATION SEMINARS IN RESPECT OF THE MULTIPLE TRACKS OFFERED , KEYNOTE AND BIG NAME SPEAKERS AND SOCIAL EVENTS. THESE LARGE SCALE MEETINGS TAKE PLACE OVER SEVERAL DAYS. PROFESSIONAL DEVELOPMENT AND CERTIFICATION - IS COLLECTIVELY KNOWN AS KNOWLEDGE MANAGEMENT. KNOWLEDGE MANAGEMENT INCLUDES THE EDUCATIONAL OFFERINGS OF THE ASSOCIATION. INCLUDED IN THIS CATEGORY ARE BOOKS, E-COURSES, WEBINARS, VIRTUAL CONFERENCES AND NATIONAL EDUCATION SEMINARS THAT ARE HOSTED BY CHAPTERS BASED ON MATERIALS PROVIDED BY THE ASSOCIATION. THE ASSOCIATION ALSO RUNS A LEADERSHIP DEVELOPMENT PROGRAM. CERTIFICATION INCLUDES THE VERIFICATION OF QUALIFICATIONS OF CANDIDATES FOR THE CFCM, CCCM, AND CPCM CERTIFICATIONS; VERIFICATION OF RECERTIFICATION; AND OVERSEEING THE RELATED EXAMINATIONS. 0 0 0 1 0 0 0 0 1 1 0 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 1 33 0 1 34 1 1 1 0 0 0 0 0 0 0 X 21 21 0 0 1 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 VA X KEITH LITRENTA 5713821104 21740 BEAUMEADE CIRCLE NO 125 ASHBURN VA 20147 CHARLIE WILLIAMS PRESIDENT 4.00 0.10 X X 0 0 0 KIMBERLY RUPERT PAST PRESIDENT 2.00 X X 0 0 0 DEBRA SCHEIDER PRESIDENT ELECT 2.00 0.10 X X 0 0 0 AMANDA CHRISTIAN DIRECTOR 2.00 X 0 0 0 JEFF NAPIER DIRECTOR 2.00 X 0 0 0 STEVE SARRIS DIRECTOR 2.00 X 0 0 0 STEVEN YUTER DIRECTOR 2.00 X 0 0 0 HEATHER DALLARA DIRECTOR 2.00 X 0 0 0 RENE RENDON DIRECTOR 2.00 X 0 0 0 SARA BROWN DIRECTOR 2.00 X 0 0 0 DICK GINMAN DIRECTOR 2.00 X 0 0 0 RUBY HARVEY DIRECTOR 2.00 X 0 0 0 MITCH ROSS DIRECTOR 2.00 X 0 0 0 CARLY COX DIRECTOR 2.00 X 0 0 0 VIRGINIA HUTH DIRECTOR 2.00 X 0 0 0 HEIDI TIMMERMAN DIRECTOR 2.00 X 0 0 0 TIM APPLEGATE DIRECTOR 2.00 X 0 0 0 MELISSA STARINSKY DIRECTOR 2.00 0.10 X 0 0 0 ALLIE STANZIONE DIRECTOR 2.00 X 0 0 0 SHENE COMMODORE DIRECTOR 2.00 X 0 0 0 SEAN GARCIA DIRECTOR 2.00 X 0 0 0 KRAIG CONRAD CEO 50.00 0.10 X 27459 0 0 KEITH LITRENTA CFO 50.00 X 211801 0 23007 TANYA BITTENBENDER SECRETARY 25.00 X 84152 0 17290 DENEAN MACHIS CHIEF PROFESSIONAL DEV. OF 50.00 X 165838 0 6574 AMANDA GILLESPIE VP MARKETING & COMMUNICATIONS 50.00 X 135331 0 24184 KERRY HANSEN DIR OF PUB. & EDITOR IN CH 50.00 X 110677 0 20173 MICHAEL FISCHETTI FORMER CEO 50.00 X 223685 0 8534 958943 0 99762 5 1 1 0 LEVY RESTAURANTS 15 SUMMER STREET BOSTON MA 02210 EVENT CATERING 401264 HYATT REGENCY CRYSTAL CITY 799 RICHMOND HIGHWAY ARLINGTON VA 22202 EVENT CATERING, HOTEL & CONVENTION SPACE 285971 BARKLEY INC 1740 MAIN STREET KANSAS CITY MO 64108 WEBSITE DEVELOPMENT 265161 IMPEXIUM 1775 TYSONS BLVD MCLEAN VA 22102 MANAGEMENT SOFTWARE 261270 VISION CREATIVE 5598 GENERAL WASHINGTON DR ALEXANDRIA VA 22312 AUDIO VISUAL 236133 9 CONFERENCES & SEMINARS 900099 3069612 3069612 MEMBERSHIP DUES 900099 2340842 2340842 CAREER CENTER 900099 745734 745734 COMMUNICATION 541800 519427 519427 CERTIFICATION 900099 311939 311939 288528 288528 7276082 132609 132609 440000 363965 76035 76035 76035 325659 61875 263784 263784 OTHER INCOME 900099 6045 6045 6045 7754555 7020439 519427 214689 X 15848 448556 1871147 55529 258670 162044 32012 40484 36817 1154183 376250 341014 274813 11032 82045 729645 762469 110772 35131 PRINTING 226931 EXAM EXPENSES 77461 INSTRUCTORS/SPEAKERS 73257 INCOME TAXES 48000 28367 7252477 400 0 2256395 2811546 104724 149009 27568 18236 638273 881527 3538063 2485468 944171 1052595 5360608 5589840 14482 14482 9346621 10517235 622034 875277 3007439 3395075 78768 49885 3708241 4320237 X 5627326 6171444 1054 0 10000 25554 5638380 6196998 9346621 10517235 502078 56540 0 X X 0 1 X 1 0 0 1 0 SCHEDULE C PART III-A: LINE 2 NCMA REPRESENTS THE CONTRACT MANAGEMENT COMMUNITY-ITS MEMBERS, ORGANIZATIONS AND PRACTICES-TO THE PEOPLE AND INSTITUTIONS THAT ARE RELEVANT TO IT. AS PART OF OUR ADVOCACY EFFORTS, WE PROVIDE INFORMATION TO OUR MEMBERS ON ISSUES, TRENDS, LEGISLATION, AND REGULATIONS THAT WILL AFFECT THEM AND THEIR ORGANIZATIONS, AND SUBJECT MATTER INFORMATION TO LEGISLATORS, REGULATORS, EMPLOYERS, THE PRESS, AND THE PUBLIC UPON REQUEST TO HELP THEM UNDERSTAND THE ISSUES, CHALLENGES, AND OPPORTUNITIES FACING THE CONTRACT MANAGEMENT COMMUNITY. HIGH LEVEL ADVOCACY IS PART OF NCMA'S CORE MISSION, PROVIDED AS PART OF BASIC MEMBERSHIP BENEFITS. NCMA DOES NOT LOBBY- WE DON'T PROPOSE OR COMMENT ON SPECIFIC LEGISLATION PER SE, BUT WE DO INFORM AND EDUCATE THE PEOPLE THAT SET POLICY OR MAKE RULES UNDER WHICH OUR MEMBERS OPERATE. WE ENCOURAGE MEMBERS TO ENGAGE IN OUR ADVOCACY PROGRAM BY STAYING INFORMED AND PROVIDING FEEDBACK, ON ISSUES AND ACTIONS AS THEY OCCUR, PARTICULARLY WITH REGARD TO OUR PROFESSIONAL COMPETENCY BASED "CONTRACT MANAGEMENT BODY OF KNOWLEDGE", WHICH IS A GENERIC MODEL IRRESPECTIVE OF PUBLIC OR PRIVATE CONTRACT MANAGEMENT. 160000 15554 175554 161054 1054 160000 161054 161054 136054 25000 161054 111054 25000 136054 0.85440 0.14560 0 0 1402945 628810 774135 2135118 1856658 278460 1052595 CAPITAL LEASE OBLIGATIONS 49885 49885 X 7836153 56540 61875 118415 7717738 36817 36817 7754555 7277535 61875 61875 7215660 36817 36817 7252477 PART V, LINE 4: DURING THE YEARS ENDED JUNE 30, 2018 AND 2017, THE ASSOCIATION'S MANAGEMENT DESIGNATED A PORTION OF UNRESTRICTED NET ASSETS TO BE USED FOR FUTURE BUILDING EXPENSES. OTHER ENDOWMENTS CONSISTS OF AMOUNTS THAT ARE SUBJECT TO DONOR IMPOSED TIME OR PURPOSE RESTRICTIONS AND INCOME EARNED ON RESTRICTED NET ASSETS FOR THE ADVANCEMENT OF THE ASSOCIATION'S PURPOSE. THE BALANCE REPRESENTS RESOURCES RESTRICTED TO THE INVESTMENT EARNINGS FOR THE BLANCHE WITTE MEMORIAL FOUNDATION ANNUAL AWARD. PART X, LINE 2: NCMA HAS BEEN GRANTED TAX EXEMPTION BY THE INTERNAL REVENUE SERVICE (IRS) FROM FEDERAL INCOME TAXES UNDER SECTIONS 501(C)(6) OF THE INTERNAL REVENUE CODE, RESPECTIVELY. NCMA IS REQUIRED TO REPORT UNRELATED BUSINESS INCOME TO THE IRS AND THE STATE OF VIRGINIA. UNRELATED BUSINESS INCOME TAX EXPENSE INCURRED WAS $48,000 FOR THE YEAR ENDED JUNE 30, 2019. GENERALLY, THE ASSOCIATION IS NO LONGER SUBJECT TO INCOME TAX EXAMINATIONS BY THE U.S. FEDERAL, STATE OR LOCAL TAX AUTHORITIES FOR YEARS BEFORE 2016. PART XI, LINE 2D - OTHER ADJUSTMENTS: COGS INCLUDED ON PART VIII LINE 8B 61,875. PART XII, LINE 2D - OTHER ADJUSTMENTS: COGS INCLUDED ON PART VIII LINE 8B 61,875. X X X 1 0 0 KEITH LITRENTA CFO 191308 0 19305 0 1188 0 8465 0 14542 0 234808 0 0 0 DENEAN MACHIS CHIEF PROFESSIONAL DEV. OF 159346 0 5304 0 1188 0 6574 0 0 0 172412 0 0 0 AMANDA GILLESPIE VP MARKETING & COMMUNICATIONS 129757 0 5304 0 270 0 1700 0 22484 0 159515 0 0 0 MICHAEL FISCHETTI FORMER CEO 128137 0 0 0 95548 0 4013 0 4521 0 232219 0 0 0 PART I, LINE 4A THE FORMER CEO RECEIVED A SEVERANCE PAYMENT FROM THE ORGANIZATION. HIS RESPECTIVE COMPENSATION WAS PROPERLY REPORTED ON FORM 990, PART VII AND SCHEDULE J, PART II. THE TERMS AND CONDITIONS OF THE AGREEMENT ARE CONFIDENTIAL AND CAN BE MADE AVAILABLE TO THE IRS UPON REQUEST. ALL AMOUNTS PAID DURING THE PERIOD COVERED BY THIS RETURN, ARE APPROPRIATELY INCLUDED IN FORM 990, PART VII, AND IN SCHEDULE J, PART II AS A PART OF REPORTABLE COMPENSATION REPORTED ON HER RESPECTIVE FORM W-2. FORM 990, PART VI, SECTION A, LINE 4 THE NUMBER OF VOTING MEMBER DIRECTORS IS REDUCED TO 20 IN 2019, 17 IN 2020, 14 IN 2021 AND THEREAFTER. FORM 990, PART VI, SECTION A, LINE 6 CLASSES OF MEMBERSHIP ARE AS FOLLOWS: REGULAR MEMBER, RETIRED MEMBER, CORPORATE GROUP MEMBER, STUDENT MEMBER, NEW PROFESSIONAL MEMBER, AND PRO VITA MEMBER. ALL INDIVIDUAL MEMBERS HAVE THE RIGHT TO VOTE AT CHAPTER AND NATIONAL LEVEL AND TO HOLD ANY ELECTIVE OFFICE. FORM 990, PART VI, SECTION A, LINE 7A INDIVIDUAL MEMBERS OF THE ASSOCIATION ENTITLED BY THE BYLAWS TO VOTE SHALL DO SO INDIVIDUALLY ONLY IF ACTIVE AND IN GOOD STANDING IN ACCORDANCE WITH THE PROCEDURES PRESCRIBED IN THE BYLAWS AND ASSOCIATION POLICIES ADOPTED BY THE BOARD. THE MEMBERS MAY CAST VOTES FOR MEMBERS TO SERVE ON COMMITTEES. THE NOMINATIONS AND ELECTIONS COMMITTEE, IN ACCORDANCE WITH THE BYLAWS, WILL SUBMIT TO THE BOARD A LIST OF NOMINEES FOR CONSIDERATION. VOTING WILL BE CONDUCTED AT THE SPRING BOARD MEETING FOR THE ENSUING PROGRAM YEAR. FORM 990, PART VI, SECTION A, LINE 7B IN THE CASE OF DISSOLUTION OF THE ASSOCIATION ONLY. IN SUCH A CASE A PROPOSAL SHALL BE PRESENTED TO THE ASSOCIATION MEMBERSHIP FOR RATIFICATION BY AN AFFIRMATIVE VOTE OF MORE THAN TWO THIRDS OF ALL VOTES CAST BY THE MEMBERS AT A MEMBERSHIP MEETING WHERE A QUORUM EXISTS (ONE TENTH OF THE TOTAL NUMBER OF MEMBERS). FORM 990, PART VI, SECTION B, LINE 11B PRIOR TO THE DECEMBER BOARD MEETING A PRESENTATION WILL BE GIVEN TO THE AUDIT AND RISK COMMITTEE BY THE TAX ADVISOR ON THE FORM 990. A QUESTION AND ANSWER SESSION WILL FOLLOW THE PRESENTATION. AFTER THEIR REVIEW THE AUDIT AND RISK COMMITTEE REVIEW WILL MAKE THE FORM 990 AVAILABLE TO THE BOARD SUFFICIENTLY IN ADVANCE OF THE DECEMBER BOARD MEETING. THE FORM 990 WILL BE APPROVED BY THE FULL BOARD AT THE DECEMBER BOARD MEETING. THE CFO REVIEWS THE FORM 990 IN DETAIL AND AN OVERVIEW IS DONE BY THE CEO. FORM 990, PART VI, SECTION B, LINE 12C THE CONFLICT OF INTEREST POLICY IS REQUIRED TO BE SIGNED ANNUALLY BY ALL BOARD MEMBERS. ANY CONFLICT OR POTENTIAL CONFLICT IS REQUIRED TO BE DISCLOSED TO THE PRESIDENT IN WRITING VIA THE CEO. FORM 990, PART VI, SECTION B, LINE 15 CEO - THE EXECUTIVE COMMITTEE DETERMINES THE COMPENSATION OF THE CEO BASED ON COMPARABILITY DATA AND INPUT FROM OTHER BOARD MEMBERS. COMPARABILITY DATA USED INCLUDES SURVEYS OF NOT FOR PROFIT CEO SALARIES. THE PROCESS IS DOCUMENTED IN THE FORM OF AN E-MAIL FROM THE PAST PRESIDENT OF THE BOARD TO THE CEO AND THE CHIEF FINANCIAL OFFICER. OFFICERS/KEY EMPLOYEES - THEIR COMPENSATION IS DETERMINED BY THE CEO BASED ON COMPARABILITY DATA, PERFORMANCE, AND MEETING OF GOALS/OBJECTIVES. THIS INFORMATION IS AVAILABLE FOR REVIEW BY THE PRESIDENT, PRESIDENT-ELECT, AND PAST PRESIDENT. COMPARABILITY DATA USED INCLUDES A COMPREHENSIVE COMPENSATION STUDY DEVELOPED BY A HUMAN RESOURCE FIRM AND WASHINGTON DC SALARY DATA. FORM 990, PART VI, SECTION C, LINE 19 FINANCIAL STATEMENTS HELD AT NCMA HQ ARE AVAILABLE FOR INSPECTION BY THE PUBLIC AT ALL TIMES. OTHER DOCUMENTS MAY BE REVIEWED BY MEMBERS IN GOOD STANDING AND SOME OF THESE DOCUMENTS ARE AVAILABLE ON THE NCMA WEBSITE AND THEREFORE AVAILABLE FOR PUBLIC VIEWING FOR THE SAME PERIOD OF DISCLOSURE AS SET FORTH IN SECTION 6104(D). FORM 990, PART IX, LINE 11G OTHER PROFESSIONAL FEES 1,154,183. FORM 990, PART XII, LINE 2C: THE PROCESS FOR OVERSEEING THE AUDIT OF THE FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANT THAT AUDITED THE FINANCIAL STATEMENTS HAS BEEN CONSISTENT WITH PRIOR YEARS. CONTRACT MANAGEMENT INSTITUTE 21740 BEAUMEADE CIRCLE NO 125 ASHBURN VA 21047 541598743 EDUCATIONAL VA 501(C)(3) LINE 12A, I NATIONAL CONTRACT MANAGEMENT ASSOCIATION 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0