2019-09-04T11:15:15-07:00 2018-12-31 990 2018-01-01 952142678 SOCIETY OF PHOTO OPTICAL INSTRUMENTATION ENGINEER SOCI 3606763290 PO Box 10 Bellingham WA 982270010 Brad Ferguson CFO 3606855454 2019-09-04 216.243.30.58 2018 2019-02-21 02:37:17Z SPIE Brad Ferguson PO Box 10 Bellingham WA 98227 95053491 0 X www.spie.org X 1955 WA SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 20 20 195 5587 677860 115598 228944 655564 38200662 41529338 5519670 5107495 561764 1125325 44511040 48417722 1475797 1637616 0 0 17050156 17778385 0 0 0 21001548 22469031 39527501 41885032 4983539 6532690 124243791 120671536 25712289 25913028 98531502 94758508 SPIE is an international, nonprofit technical society dedicated to advancing scientific research and engineering applications of optical, photonic, imaging and optoelectronic technologies through its meetings, education programs and publications. 0 0 13400273 61456 25313250 Technical Events - SPIE organized technical/scientific and engineering meetings with approximately 37,000 attendees at 17 locations in 5 countries. Included in the content of these Technical Events are basic research, research technology methods and applications. Many of our technical events also include Exhibits and a Career Center. There were 313 conferences held at the events in 2018 where scientists presented their research findings and collaborated on their work. In addition to the conferences offered at the 2018 Technical Events, there were 150 educational courses. Some of the names of the 2018 Technical Events were: Photonics West, Medical Imaging, Remote Sensing and Optics and Photonics. 7152384 18441 14549610 Publications - SPIE helps the scientist authors publish their work via Publications and Journals. The technical publications include: books, Journals, conference proceedings, CD-ROMs and website products. Proceedings of the conference are technical books that educate the engineering community about current technology, research and applications. Website links allow access to products and services used by scientists and engineers. Approximately, 13,000 books were shipped in 2018. SPIE is also the publisher of 12 technical journals: Optical Engineering, Journal of Biomedical Optics, Journal of Micro/Nano Lithography, MEMS and MOEMS, Journal of Nanophotonics, Journal of Applied Remote Sensing, Journal of Photonics for Energy, Journal of Astronomy Telescopes, Journal of Medical Imaging, Journal of Neurophotonics, Journal of Advanced Photonics and SPIE Reviews. SPIE is also a Co-publisher of Journal of Electronic Imaging with Society for Imaging Science and Technology. Total circulation of journals during 2018 was 29,000 subscriptions, print and online. 2726545 961725 652577 Education - SPIE awarded 88 scholarships, 22 Education Outreach grants and supported 21 science fairs. More than 8,000 outreach posters were distributed and 3,500 copies of the Optics Education Directory were printed and distributed. We held the annual Optics Outreach Games, in addition to 3 Student Chapter Leadership Workshops and 8 Student Lunch with the Experts. Over 6,000 Women in Optics Planners were printed and distributed. SPIE also presented 157 short courses and issued 1263 Continuing Education Credits (CEU's) and supported 96 visiting lecture talks. SPIE also distributes educational videos each year. As of 2018, SPIE has distributed a total of 194 copies of our popular educational combo DVD which includes "A day without Photonics", "Light at Work" and "Light in Action". 1646508 595993 1419384 Membership - In 2018 SPIE provided $422,262 in student chapter travel support for 178 student chapters and $145,230 in activity grants for 174 student chapter groups. As part of our membership program, SPIE also provides reduced dues for students and members from developing nations. 1646508 595993 1419384 24925710 1 1 0 1 0 1 0 0 0 0 1 0 0 0 0 0 0 1 0 1 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 365 0 1 195 1 1 1 1 UK 0 0 0 0 0 0 0 0 0 0 0 0 X 20 20 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 CA MD OR WA X Brad Ferguson 3606763290 PO Box 10 Bellingham WA 982270010 Glenn Boreman Immediate Past President 1 0.5 X X 7047 0 0 Gary Spiegel Secretary/Treasurer 1 0.5 X X 0 0 0 Jim Oschmann President Elect 1 0.5 X X 0 0 0 Kristen Maitland Director 1 0.5 X 0 0 0 Maryellen Giger President 4 1 X X 0 0 0 John Greivenkamp Vice President 1 0.5 X X 6074 0 0 Jennifer Barton Director 1 0.5 X 0 0 0 Anna Grazia Mignani Director 1 0.5 X 0 0 0 David Andrews Director 1 0.5 X 0 0 0 James Fujimoto Director 1 0.5 X 0 0 0 Bernard Kress Director 1 0.5 X 8364 0 0 Fernando Mendoza-Santoyo Director 1 0.5 X 0 0 0 David Sampson Director 1 0.5 X 0 0 0 Joanna Schmit Director 1 0.5 X 0 0 0 Christina Willis Director 1 0.5 X 0 0 0 Chris Mack Director 1 0.5 X 7899 0 0 Kazuo Kuroda Director 1 0.5 X 0 0 0 Kyle Myers Director 1 0.5 X 0 0 0 Anita Mahadevan-Jansen Director 1 0.5 X 0 0 0 Joseph Howard Director 1 0.5 X 0 0 0 Eugene Arthurs Executive Director/CEO (thru 6/18) 36 4 X 595959 0 50240 Kent Rochford Chief Executive Officer (eff. 5/18) 36 4 X 286182 0 31883 Brad Ferguson Finance Director/CFO 36 4 X 301379 0 68643 Scott Ritchey Director, Information Technology 36 4 X 202521 0 60539 Andrew Brown Sr. Director, Global Business Development 36 4 X 199692 0 49375 Eric Pepper Director, Publications 36 4 X 183182 0 43154 Marilyn Gorsuch Director, Technical Programs & Proceedings 36 4 X 171266 0 27584 Marybeth Manning Director of DL International Sales & BI 36 4 X 157185 0 16609 Robert Hainsey Science & Technology Strategist 36 4 X 179812 0 35692 Stephen Anderson Director, Industry Development 36 4 X 171223 0 29219 Peter Hallett Director, Marketing & Industry Relations 36 4 X 154194 0 51942 Patrick Franzen Director of Digital Library Sales 36 4 X 136246 0 52210 Thomas Cook Enterprise Architect 36 4 X 135995 0 44652 2904220 0 561742 32 0 1 0 Projection Presentation Technology PO Box 890472 Charlotte NC 282890472 Audio Visual 1388074 Freeman PO Box 650036 Dallas TX 752650036 On-Site Decorator 1047063 3 Play Media Inc 34 Famsworth St 4th Floor Boston MA 022101209 Video Accessibility Solution 711235 Lumina Dept CH 16508 Palatine IL 600556508 Publishing Services 681005 UBS Financial Services 2000 Avenue of the Stars 7th Floor Los Angeles CA 90067 Private Wealth Management 402216 19 0 0 0 0 0 655564 0 655564 Membership 541990 1419384 1348778 70606 0 Technical Events 541990 25313250 12585687 92538 12635025 Education 541900 247088 232372 14716 0 Publications 541900 14549616 14549616 0 0 0 0 0 0 41529338 2734899 0 0 2734899 0 0 0 0 191879 0 0 191879 23085 0 11244 0 11841 0 11841 0 0 11841 48994844 2277 46624525 0 2370319 2277 2372596 0 0 2372596 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Subsidiary Management 561000 374686 374686 0 0 Misc Merchandise Sales 453220 16116 0 0 16116 Digital Services 900000 500000 0 500000 0 30803 30803 0 0 921605 48417722 29121942 677860 17962356 260331 260331 287332 287332 1089953 1089953 0 0 2445393 819167 1626226 0 0 0 0 0 10312445 5236337 5076108 0 1076345 553698 522647 0 2904139 1493961 1410178 0 1040063 535034 505029 0 0 0 0 0 57991 0 57991 0 176258 0 176258 0 126928 126928 0 0 0 0 402216 0 402216 0 1671472 1384238 287234 0 742281 533297 208984 0 1689870 557563 1132307 0 1700446 406228 1294218 0 216626 203036 13590 0 390757 36002 354755 0 1265087 626336 638751 0 0 0 0 0 9534669 9143441 391228 0 0 0 0 0 0 0 0 0 2858715 523397 2335318 0 244598 106484 138114 0 Pub Printing Cost 354318 330443 23875 0 Commissions 563624 563624 0 0 Taxes 35351 0 35351 0 Recruitment Expense 147589 10 147579 0 290235 108870 181365 0 41885032 24925710 16959322 0 5575002 6166139 3502602 5284240 0 0 448076 271313 0 0 0 0 0 0 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1451963 1 1 0 2030610 2030610 0 5353842 4704263 649579 0 0 0 0 0 22421457 15580654 6840803 0 87052 0 87052 9608044 37721066 -10305684 0 0 0 -10305684 48026750 402216 -11244 390972 48417722 41494060 0 0 0 11244 11244 41482816 402216 0 402216 41885032 Schedule D, Part XI, Line 4b This is the rental expense that is reported as an offset to rental income on 990 Part VIII Schedule D, Part XII, Line 2d This is the rental expense that is reported as an offset to rental income on 990 Part VIII 1 East Asia and the Pacific 0 0 Grantmaking 251048 East Asia and the Pacific 0 0 Program Services Contract Work 551109 Europe (including Iceland and Greenland) 1 8 Program Services Investment in Subsidiaries 4772090 Europe (including Iceland and Greenland) 0 0 Grantmaking 420592 Europe (including Iceland and Greenland) 0 0 Program Services Contract Work 604455 Middle East and North Africa 0 0 Grantmaking 16761 Middle East and North Africa 0 0 Program Services Contract Work 4689 North America (including Canada and Mexico, but not the United States) 0 0 Grantmaking 138864 North America (including Canada and Mexico, but not the United States) 0 0 Program Services Contract Work 47097 Russia and the newly independent States 0 0 Grantmaking 84622 South America 0 0 Grantmaking 61528 South Asia 0 0 Grantmaking 108688 Sub-Saharan Africa 0 0 Grantmaking 7850 1 8 7069393 North America (including Canada and Mexico, but not the United States) General Support 8912 Wire transfer 0 Europe (including Iceland and Greenland) General Support 36090 Wire transfer 0 Europe (including Iceland and Greenland) General Support 5100 Wire transfer 0 Europe (including Iceland and Greenland) General Support 75000 Wire transfer 0 East Asia and the Pacific General Support 7391 Wire transfer 0 South Asia General Support 5900 Wire transfer 0 East Asia and the Pacific General Support 10000 Wire transfer 0 Europe (including Iceland and Greenland) General Support 65000 Wire transfer 0 Europe (including Iceland and Greenland) General Support 10568 Wire transfer 0 Europe (including Iceland and Greenland) General Support 31450 Wire transfer 0 South Asia General Support 6000 Wire transfer 0 10 1 Awards East Asia and the Pacific 13 9850 Wire transfer 0 Chapter Travel Grants East Asia and the Pacific 40 111045 Wire transfer 0 FOCUS Conference Grants East Asia and the Pacific 1 500 Wire transfer 0 Scholarships East Asia and the Pacific 10 33000 Wire transfer 0 Student Travel Grants East Asia and the Pacific 15 8169 Wire transfer 0 Awards Europe (including Iceland and Greenland) 31 18006 Wire transfer 0 Chapter Travel Grants Europe (including Iceland and Greenland) 40 89786 Wire transfer 0 FOCUS Conference Grants Europe (including Iceland and Greenland) 1 500 Wire transfer 0 Scholarships Europe (including Iceland and Greenland) 7 18500 Wire transfer 0 Student Travel Grants Europe (including Iceland and Greenland) 22 13532 Wire transfer 0 General Support Europe (including Iceland and Greenland) 1 500 Wire transfer 0 Chapter Travel Grants Middle East and North Africa 4 11705 Wire transfer 0 Student Travel Grants Middle East and North Africa 4 1856 Wire transfer 0 General Support Middle East and North Africa 3 1500 Wire transfer 0 Awards North America (including Canada and Mexico, but not the United States) 10 14700 Wire transfer 0 Chapter Travel Grants North America (including Canada and Mexico, but not the United States) 19 33824 Wire transfer 0 Scholarships North America (including Canada and Mexico, but not the United States) 14 47000 Wire transfer 0 Student Travel Grants North America (including Canada and Mexico, but not the United States) 7 3842 Wire transfer 0 Chapter Travel Grants Russia and the newly independent States 20 34506 Wire transfer 0 FOCUS Conference Grants Russia and the newly independent States 1 500 Wire transfer 0 Scholarships Russia and the newly independent States 9 28500 Wire transfer 0 Student Travel Grants Russia and the newly independent States 7 2141 Wire transfer 0 Chapter Travel Grants South America 19 35372 Wire transfer 0 Scholarships South America 3 9500 Wire transfer 0 Student Travel Grants South America 5 2656 Wire transfer 0 Awards South Asia 1 500 Wire transfer 0 Chapter Travel Grants South Asia 23 61231 Wire transfer 0 Scholarships South Asia 2 7000 Wire transfer 0 Student Travel Grants South Asia 21 11917 Wire transfer 0 Chapter Travel Grants Sub-Saharan Africa 1 2950 Wire transfer 0 FOCUS Conference Grants Sub-Saharan Africa 1 1000 Wire transfer 0 1 0 1 0 0 1 Schedule F, Part I, Line 2 Recipients of travel grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Other grant and scholarship recipients must apply for funds and be selected by a review committee. Winners are required to submit reports within 3-6 months of activity completion detailing fund use and outcomes. 1 Ithaka 101 Greenwich St 18th Floor New York NY 10006 133857105 501c3 6460 0 General Support Massachusetts General Corporation Wellman Center for Photomedicine- MA General Hospital 121 Naushua St Room 2230E Boston MA 02114 041564655 501c3 75000 0 Fellowship Donation Michigan Tech Fund 1400 Townsend Dr Houghton MI 499311295 381554664 501c3 12280 0 General Support Optical Society of America 2010 Massachusetts Ave NW Washington DC 20036 710913500 501c3 6539 0 General Support PhotoniCare Inc 60 Hazelwood Dr Suite 124 Champaign IL 61820 463073630 C Corp 10000 0 Award WWU Foundation 516 High Street MS 9034 Bellingham WA 98225 916073519 501c3 6000 0 General Support 5 1 Awards 133 60050 0 Chapter Travel Grants 25 42704 0 Scholarships 40 159500 0 Student Travel Grants 56 24578 0 Women In Optics Activity Grants 1 500 0 Schedule I, Part I, Line 2 Recipients of travel grants must submit receipts which are reviewed by SPIE staff prior to disbursement of funds. Other grant and scholarship recipients must apply for funds and be selected by a review committee. Winners are required to submit reports within 3-6 months of activity completion detailing fund use and outcomes. X X 1 1 X X X X X X 0 0 0 0 0 0 0 1 1 1 Eugene Arthurs Executive Director/CEO 203202 0 160000 0 232757 0 33330 0 16910 0 646199 0 Andrew Brown Sr. Director, Global Business Development 188235 0 9454 0 2003 0 24339 0 25036 0 249067 0 0 Brad Ferguson Finance Director/CFO 260598 0 30968 0 9813 0 33330 0 35313 0 370022 0 0 Marilyn Gorsuch Director, Technical Programs & Proceedings 148792 0 11839 0 10636 0 18354 0 9230 0 198851 0 0 Marybeth Manning Director of DL International Sales & BI 73720 0 10835 0 72630 0 8561 0 8048 0 173794 0 0 Eric Pepper Director, Publications 161387 0 12531 0 9264 0 21188 0 21967 0 226337 0 0 0 Scott Ritchey Director, Information Technology 191113 0 10798 0 610 0 24026 0 36513 0 263060 0 0 0 Kent Rochford Chief Executive Officer 224547 0 60000 0 1635 0 14040 0 17843 0 318065 0 0 0 Stephen Anderson Director, Industry Development 157472 0 9541 0 4210 0 979 0 28240 0 200442 0 0 0 Thomas Cook Enterprise Architect 128383 0 7100 0 513 0 14739 0 29913 0 180648 0 0 0 Peter Hallett Director, Marketing & Industry Relations 143288 0 8888 0 2018 0 17955 0 33987 0 206136 0 0 0 Robert Hainsey Science & Technology Strategist 168144 0 10056 0 1612 0 20730 0 14962 0 215504 0 0 0 Patrick Franzen Director of Digital Library Sales 125345 0 7217 0 3683 0 15777 0 36433 0 188455 0 0 0 Schedule J, Part I, Line 1a Travel for Companions: Up to a maximum of $600 annually is allowed for director level and higher staff companion travel, which is added to W2 wages. Employees are responsible for all applicable taxes. In 2018 3 directors took advantage of this program: Brad Ferguson, Peter Hallett and Patrick Franzen. Tax Indemnification and Gross Up Payments: The cost of extensive business calls on employee personal cell phones is reimbursable when accompanied with approved substantiation and authorization. These reimbursement payments are added to W2 wages and grossed up to include the amount of the taxes due. Schedule J, Part I, Line 7 The bonuses are not set specific amounts. They are not directly tied formally to any metric, but instead left to the Board's discretion. The Board approves the bonus percentage, but the supervisors decide how much each employee will get out of the department's allotment. Schedule J, Part I, Line 8 The contract for the new CEO, Kent Rochford, included salary and bonus that was consistent with market ranges for the position, based on salary surveys conducted and were consistent with the salary and bonuses for other not-for-profit executives. Form 990, Part VI, Section A, Line 6 Membership - SPIE is a membership based society with 19,113 members. Membership Types/Rights: Voting Members include the following and may hold office, serve on a committee and vote on all matters that are required to be approved by the members: 1) Regular Member - Any person determined by the Board to be qualified through technical experience or training is eligible to become a regular member. 2) Fellow Member - A member who has become distinguished through outstanding contributions in the relevant technologies, service to the Society, and service to the general optics and photonics community who has been a voting member of the society in any grade for a cumulative period of a minimum of ten years may be elevated to the rank of Fellow. 3) Senior Member - A member who is a voting member of the Society for a cumulative period of a minimum of five years and has become distinguished through significant contributions in one or more of the following areas: active involvement with the Society, service to the general optics and photonics community, and contributions in relevant technologies. 4) Early Career Professional member - Designated for individuals just entering the workforce. Recent college and university graduates are eligible for up to three years of Early Career Professional Membership. Non-voting Members include Student Members - receive discounted membership and must be a full time student to qualify. Form 990, Part VI, Section A, Line 7a Annual elections are held by mail and email each year to elect the Board of Directors with the results announced at the Annual General Meeting. Form 990, Part VI, Section A, Line 7b Any major changes such as name change, or a legal structure change would require a vote by the membership. Also the officers, directors and member directors are elected by the membership. Form 990, Part VI, Section B, Line 11b The 990 is made available to the Board of Directors via a shared web portal. Subsequently, the CFO reviews the 990 with the Executive Committee of Board of Directors in person at a Board meeting prior to filing. Form 990, Part VI, Section B, Line 12c Each January, the Board of Directors are asked to review and sign the Conflict of Interest Policy. At all meetings it is normal practice for a member to leave the room if there is a perceived conflict of interest. Accounting reviews transactions with any of our related parties and questions any transaction that may appear to be a conflict of interest. The CFO and the Board of Directors determine if it is a true conflict. If it were to occur, there would be a recusal from any related voting activity on the Board of Directors. SPIE also complies with all proper transparency requirements that are applicable Form 990, Part VI, Section B, Line 15 Executive level staff: Annually the Compensation Committee uses 4-6 different salary surveys to benchmark our Chief Executive Officer, Chief Operating & Finance Officer and Sr. Director, Event & Global Business Development, Sr. Director of Technical Programs, Sr. Director, Administration and Sr. Director of IT positions. The salary surveys provide comparative data for Industrial, Not-for-Profit and the local job market. A compensation consultant is engaged by the Compensation Committee at least once every three years to assist in developing compensation recommendations. The comparison data is provided to the SPIE's Compensation Committee who review it and makes the appropriate salary recommendation for the Chief Executive Officer. The comparison data for the other positions are provided to the Chief Executive Officer, who makes recommendations to the Compensation Committee for compensation for them. Recommendations are reviewed and approved by the Compensation Committee and reported to the Executive Committee. Director level staff: Annually data from 6 different salary surveys (3 regional & 3 non-profit) are reviewed and the director staff positions are benchmarked to the market represented in these surveys. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for director level staff. The Senior Directors suggest merit amounts, which are then reviewed by the Chief Executive Officer and brought to the salary review committee (SPIE's Executive Committee performs these duties) for final review and approval. Staff: Every year, we take data from 6 different salary surveys (3 regional & 3 non-profit) and benchmark 63% (73 of our 117 different positions) of our jobs to the market data. We then have our 3rd party compensation analyst run regression analysis on the market data in combination with our internal job evaluation system (Point Factor system). The analyst then makes recommendations regarding grade changes for specific jobs and changes to the pay grade structure. This information is then used in combination with performance evaluations to make pay decisions for staff. The managers suggest merit amounts, which are then reviewed and approved by executive staff. Form 990, Part VI, Section C, Line 19 SPIE makes its governing documents, conflict of interest policy and financial statements available to the public upon request. SPIE Europe Ltd #5085639 2 Alexandra Gate Ffordd Pengam Cardiff UK CF242SA Scientific Conferences UK Society of Photo Optical Engineers 1 SPIE Events Europe #5099292 2 Alexandra Gate Ffordd Pengam Cardiff UK CF24 DSA Scientific Tradeshows UK N/A C 981004 539813 1 1 0 1 0 0 0 0 0 0 0 0 0 1 1 1 1 0 1 0 0 SPIE Events Europe #5099292 b 156745 Cash Value SPIE Europe Ltd #5085639 q 311242 Cost SPIE Events Europe #5099292 q 63443 Cost