2019-02-14T11:50:07-06:00 2018-09-30 111986323 MARCUM LLP 1899 L STREET NW SUITE 850 WASHINGTON DC 20036 990 2017-10-01 530172317 AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS AMER 7035224200 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 JOY WHITLOW CHIEF FINANCIAL OFFICER 7035224200 2019-02-14 1 FRANK H SMITH P00639053 2022274000 2019-02-14 47.19.127.190 2019-02-14 11:50:03 ES P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 D0A660CE6712EE0CCB975CEA23282D1665B78CA0 2017 2019-02-21 02:37:17Z ANNE FERRO 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 61000901 0 X WWW.AAMVA.ORG X 1956 DC SERVE NORTH AMERICAN MOTOR VEHICLE & LAW ENFORCEMENT AGENCIES TO ACCOMPLISH THEIR MISSIONS. 21 20 165 167 117427 47243 29861537 8236271 31135769 33090200 2242871 2326209 87480 89307 63327657 43741987 109226 263854 0 0 22728151 25050046 0 0 0 16825270 18475305 39662647 43789205 23665010 -47218 111792981 112569889 16216438 16940219 95576543 95629670 AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS (AAMVA) IS AN INTERNATIONAL ASSOCIATION ORGANIZED FOR THE PURPOSE OF ENCOURAGING UNIFORMITY AND RECIPROCITY AMONG JURISDICTIONS AND DEVELOPING EDUCATIONAL AND TRAINING PROGRAMS RELATED TO MOTOR VEHICLE LAWS. 0 0 34136653 263854 32758823 MEMBERSHIP SERVICE, COORDINATION OF ANNUAL CONFERENCE, WORKSHOPS, SEMINARS, DISSEMINATION OF PERTINENT INFORMATION, DRIVER SAFETY PROGRAMS, EQUIPMENT COMPLIANCE PROGRAMS, AND LICENSING REGISTRATION ISSUES.CONTRACT SERVICES PROVIDED FOR VARIOUS PROGRAMS RELEVANT TO HIGHWAY SAFETY, INCLUDING COMMERCIAL DRIVER'S LICENSE, NON-RESIDENT COMPACT AND OTHERS.OTHER COMMITTEES ESTABLISHED TO FACILITATE THE EXEMPT PURPOSE. 34136653 1 1 0 0 0 0 0 0 1 0 1 1 0 0 1 1 0 1 0 0 0 1 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 1 51 0 1 165 1 1 1 0 0 0 0 0 0 0 0 0 X 21 20 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 0 0 X JOY WHITLOW 7039088277 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 RHONDA LAHM BOARD CHAIR 2.00 2.00 X X 0 0 0 KURT MYERS IMM. PAST CHAIR - AS OF 08/2018 2.00 2.00 X X 0 0 0 JEAN SHIOMOTO IMM. CHAIR - UNTIL 08/2018 2.00 2.00 X X 0 0 0 WHITNEY BREWSTER VICE CHAIR 2.00 2.00 X X 0 0 0 KRISTINA BOARDMAN TREASURER - AS OF 08/2018 2.00 X X 0 0 0 RICHARD HOLCOMB TREASURER - UNTIL 08/2018 2.00 2.00 X X 0 0 0 MIKE DIXON SECRETARY 2.00 X X 0 0 0 TERRI ALBERTSON DIRECTOR 2.00 X 0 0 0 JOHN BATISTE LAW ENFORCEMENT REPRESENTATIVE 2.00 2.00 X 0 0 0 JACKIE BEMBOOM DIRECTOR 2.00 2.00 X 0 0 0 KEVIN BYRNES CANADIAN JURISDICTION REPRESENTATIVE 2.00 X 0 0 0 CHRISTOPHER CARAS DIRECTOR 2.00 X 0 0 0 BRENDA COONE DIRECTOR - UNTIL 08/2018 2.00 X 0 0 0 CLAYTON DICKERSON-WALDEN DIRECTOR 2.00 2.00 X 0 0 0 THERESA EGAN DIRECTOR - UNTIL 08/2018 2.00 X 0 0 0 SUE FULTON DIRECTOR 2.00 2.00 X 0 0 0 SARAH GARCIA DIRECTOR 2.00 2.00 X 0 0 0 PAT KOHLER - UNTIL 072018 REG. ROT. MEM. AT LARGE 2.00 2.00 X 0 0 0 RAYMOND MARTINEZ DIRECTOR - UNTIL 01/2018 2.00 X 0 0 0 TOM MCCLELLAN DIRECTOR 2.00 2.00 X 0 0 0 SPENCER MOORE DIRECTOR 2.00 2.00 X 0 0 0 PATTY MORNEAULT DIRECTOR 2.00 2.00 X 0 0 0 CHRISTINE NIZER REGIONAL ROTATING MEMBER AT LARGE 2.00 2.00 X 0 0 0 DAWN OLSON DIRECTOR 2.00 2.00 X 0 0 0 JANE SCHRANK DIRECTOR 2.00 2.00 X 0 0 0 KEVIN SHWEDO DIRECTOR 2.00 2.00 X 0 0 0 SCOTT VIEN DIRECTOR - UNTIL 08/2018 2.00 2.00 X 0 0 0 ANNE FERRO PRESIDENT AND CEO 37.50 2.00 X X 385362 0 50972 JOY WHITLOW CHIEF FIN. OFF.-AS OF 11/2017 37.50 X 41270 0 2099 PHILIPPE GUIOT VP CIO 37.50 X 284338 0 42208 IAN GROSSMAN VP MEMBER SERV. & PUBLIC AFFAIRS 37.50 X 249870 0 45167 PHILIP QUINLAN VP BUSINESS SOLUTIONS 37.50 X 218268 0 42125 ANITA SIMMONS VP HUMAN RESOURCES & ORG. DEVELOP. 37.50 X 223507 0 46833 SURAJIT CHATTERJEE CHIEF TECHNOLOGY OFFICER 37.50 X 206571 0 40450 PAMELA DSA SR. DIRECTOR, PROJECT MANAGER 37.50 X 186838 0 37187 TIA S GLENN CONTROLLER - UNTIL 12/2017 37.50 X 195843 0 15223 VLADIMIR BULKIN SR. SOFTWARE ARCHITECT 37.50 X 179379 0 35315 PIERRE Y BOYER DIRECTOR, ENTERPRISE ARCHITECT 37.50 X 169671 0 46740 2340917 0 404319 94 0 1 0 RACKSPACE HOSTING PO BOX 730759 DALLAS TX 75373 HOSTING 1436442 MINDSHIFT TECHNOLOGIES 309 WAVERLY OAKS ROAD SUITE 301 WALTHAM MA 02452 HOSTING 856657 OPEN TEXT INC 9711 WASHINGTON BOULEVARD 700 GAITHERSBURG MD 20878 ELECTRONIC DATA INTERFACE SERVICES 771598 PHILADELPHIA MARRIOTT DOWNTOWN HOTEL 1201 MARKET STREET PHILADELPHIA PA 19107 HOTEL & EVENT SERVICES 705771 AMAZON WEB SERVICES INC PO BOX 84023 SEATTLE WA 98124 IT SERVICES 400859 20 7900504 335767 8236271 CONTRACT & USER FEES 900099 31014315 31014315 MEMBERSHIP DUES 900099 1253664 1253664 ANNUAL CONFERENCE 900099 691250 477300 213950 PUBLICATIONS 541800 130971 13544 117427 33090200 1651323 1651323 81921 81921 17933800 17258914 674886 674886 674886 REFUNDS/REIMB. 900099 7386 7386 7386 43741987 32758823 117427 2629466 158128 158128 99547 99547 6179 6179 1940020 983781 956239 18718566 14080896 4637670 1111233 896675 214558 1920283 1467225 453058 1359944 1028565 331379 113608 48429 65179 165048 83690 81358 141537 141537 648543 423117 225426 13061 12693 368 192631 147845 44786 7836621 6837870 998751 1266802 957543 309259 1884349 1749530 134819 1110480 1064765 45715 4625259 3813605 811654 126225 126225 STATE NMVTIS SUPPORT 242666 242666 TAXES 35575 35575 DUES & SUBSCRIPTIONS 23291 17163 6128 UNALLOWABLES 21924 16646 5278 27685 95 27590 43789205 34136653 9652552 0 2238482 3681173 12212147 16064603 9576933 9386561 745179 839506 29862950 13402646 20857636 16460304 48742417 51530730 17320443 14471268 99744 135744 111792981 112569889 12397637 11922012 42150 1406708 369337 437688 3407314 3173811 16216438 16940219 X 67043572 67903747 28532971 27725923 95576543 95629670 111792981 112569889 -47218 100345 0 X 0 1 X 1 1 1 X 12528120 16425503 11778817 29861537 8236271 78830248 25709363 26481786 26366339 30751001 32758823 142067312 189700 209350 172050 214900 213950 999950 38427183 43116639 38317206 60827438 41209044 221897510 0 0 0 221897510 1258770 1514894 1439747 1500151 1733244 7446806 38037 38037 1258770 1514894 1439747 1500151 1771281 7484843 1183 3612 758 5553 39687136 44635145 39757711 62327589 42980325 229387906 0.96730 0.96780 0.03260 0.03220 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: MISCELLANEOUS - 2013 AMOUNT: $ 1,183. 2014 AMOUNT: $ 3,612. 2015 AMOUNT: $ 758. 2016 AMOUNT: $ 0. 2017 AMOUNT: $ 0. 0 1 X 1750214 465598 1284616 2946842 2134501 812341 25165894 10802547 14363347 16460304 CERTIFICATES OF DEPOSIT 14471268 F 14471268 DUE TO AFFILIATE 14004 DEFERRED COMPENSATION 60442 DEFERRED LEASEHOLD INCENTIVE 1485136 DEFERRED RENT 1614229 3173811 X 43700795 100345 100345 43600450 141537 141537 43741987 43647668 0 43647668 141537 141537 43789205 PART IV, LINE 2B: AAMVA SERVES AS THE ADMINISTRATOR FOR THE NON-RESIDENT VIOLATORS COMPACT AND THE SOCIAL SECURITY ADMINISTRATION, COLLECTING AND DISBURSING FUNDS ON THEIR BEHALF. PART X, LINE 2: AAMVA PERFORMED AN EVALUATION OF UNCERTAINTY IN INCOME TAXES FOR THE YEAR ENDED SEPTEMBER 30, 2018, AND DETERMINED THAT THERE WERE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE CONSOLIDATED FINANCIAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. 0 0 0 0 0 0 0 0 0 NORTH AMERICA TRAVEL ASSISTANCE 6179 1 0 0 0 0 0 0 0 PART I, LINE 2: IN FY 2018, AAMVA ESTABLISHED A FORMULA TO ACCOMMODATE A SLIDING SCALE OF TRAVEL ASSISTANCE FOR ITS ANNUAL CONFERENCE BASED ON THE AMOUNT OF MEMBERSHIP DUES PAID. IF ONE AGENCY IN THE JURISDICTION PAYS THE MEMBERSHIP DUES, THAT AGENCY RECEIVES THE ENTIRE TRAVEL ASSISTANCE AND HAS THE OPTION TO ALLOW ANOTHER AGENCY TO USE PART OF IT. IF MULTIPLE AGENCIES PAY THE MEMBERSHIP DUES, THE ASSISTANCE IS ALLOCATED BASED ON THE PERCENTAGE OF DUES EACH AGENCY PAYS. TRAVEL GRANTS ARE ALSO PROVIDED TO STATE OR PROVINCIAL LAW ENFORCEMENT AGENCIES THAT DO NOT SHARE IN THE DUES ALLOCATION. THESE GRANTS ARE AWARDED THROUGH AN APPLICATION PROCESS FOR AAMVA'S WORKSHOP AND LAW INSTITUTE MEETING. EACH TRAVEL ASSISTANCE/GRANT RECIPIENT IS GIVEN AN ALLOTTED AMOUNT THAT AAMVA REIMBURSES UP TO FOR COSTS INCURRED TO ATTEND ITS CONFERENCE AND/OR WORKSHOP. AAMVA RECEIVES A TRAVEL REIMBURSEMENT PACKAGE THAT INCLUDES A COMPLETED TRAVEL FORM AND RECEIPTS FROM THE JURISDICTION OR INDIVIDUAL ATTENDEE. ALL COSTS ARE TRACKED TO ENSURE REIMBURSEMENTS DO NOT EXCEED THE ESTABLISHED ALLOTMENT. 1 IOWA DEPARTMENT OF TRANSPORTATION 800 LINCOLN WAY AMES IA 50010 N/A 9100 TRAVEL ASSISTANCE MICHIGAN DEPARTMENT OF STATE 430 WEST ALLEGAN 4TH FLOOR LANSING MI 48933 N/A 8883 TRAVEL ASSISTANCE GEORGIA DEPARTMENT OF DRIVER SERVICES 2206 EAST VIEW PARKWAY CONYERS GA 30013 N/A 8500 TRAVEL ASSISTANCE STATE OF MINNESOTA 445 MINNESOTA STREET SUITE 195 ST PAUL MN 55101 N/A 7568 TRAVEL ASSISTANCE NEVADA DEPARTMENT OF MOTOR VEHICLES 555 WRIGHT WAY CARSON CITY NV 89711 N/A 7012 TRAVEL ASSISTANCE MARYLAND MOTOR VEHICLE ADMINISTRATION 6601 RITCHIE HIGHWAY NE GLEN BURNIE MD 21062 N/A 6885 TRAVEL ASSISTANCE STATE OF MAINE 29 STATE HOUSE STATION AUGUSTA ME 04333 N/A 6498 TRAVEL ASSISTANCE INDIANA BMV 100 NORTH SENATE AVENUE ROOM N440 INDIANAPOLIS IN 46204 N/A 6000 TRAVEL ASSISTANCE LOUISIANA DEPARTMENT OF PUBLIC SAFETY 7979 INDEPENDENCE BOULEVARD SUITE 301 BATON ROUGE LA 70806 N/A 6000 TRAVEL ASSISTANCE WISCONSIN DEPARTMENT OF TRANSPORTATION 4822 MADISON YARDS WAY MADISON WI 53705 N/A 5958 TRAVEL ASSISTANCE 10 0 TRAVEL STIPENDS 77 99547 PART I, LINE 2: IN FY 2018, AAMVA ESTABLISHED A FORMULA TO ACCOMMODATE A SLIDING SCALE OF TRAVEL ASSISTANCE FOR ITS ANNUAL CONFERENCE BASED ON THE AMOUNT OF MEMBERSHIP DUES PAID. IF ONE AGENCY IN THE JURISDICTION PAYS THE MEMBERSHIP DUES, THAT AGENCY RECEIVES THE ENTIRE TRAVEL ASSISTANCE AND HAS THE OPTION TO ALLOW ANOTHER AGENCY TO USE PART OF IT. IF MULTIPLE AGENCIES PAY THE MEMBERSHIP DUES, THE ASSISTANCE IS ALLOCATED BASED ON THE PERCENTAGE OF DUES EACH AGENCY PAYS. TRAVEL GRANTS ARE ALSO PROVIDED TO STATE OR PROVINCIAL LAW ENFORCEMENT AGENCIES THAT DO NOT SHARE IN THE DUES ALLOCATION. THESE GRANTS ARE AWARDED THROUGH AN APPLICATION PROCESS FOR AAMVA'S WORKSHOP AND LAW INSTITUTE MEETING. EACH TRAVEL ASSISTANCE/GRANT RECIPIENT IS GIVEN AN ALLOTTED AMOUNT THAT AAMVA REIMBURSES UP TO FOR COSTS INCURRED TO ATTEND ITS CONFERENCE AND/OR WORKSHOP. AAMVA RECEIVES A TRAVEL REIMBURSEMENT PACKAGE THAT INCLUDES A COMPLETED TRAVEL FORM AND RECEIPTS FROM THE JURISDICTION OR INDIVIDUAL ATTENDEE. ALL COSTS ARE TRACKED TO ENSURE REIMBURSEMENTS DO NOT EXCEED THE ESTABLISHED ALLOTMENT. X 1 1 X X X 0 0 0 0 0 0 0 0 0 ANNE FERRO PRESIDENT AND CEO 380362 0 5000 0 0 0 42900 0 8072 0 436334 0 0 0 PHILIPPE GUIOT VP CIO 269298 0 15040 0 0 0 39709 0 2499 0 326546 0 0 0 IAN GROSSMAN VP MEMBER SERV. & PUBLIC AFFAIRS 237770 0 12100 0 0 0 36112 0 9055 0 295037 0 0 0 PHILIP QUINLAN VP BUSINESS SOLUTIONS 208720 0 9548 0 0 0 33967 0 8158 0 260393 0 0 0 ANITA SIMMONS VP HUMAN RESOURCES & ORG. DEVELOP. 213832 0 9675 0 0 0 39053 0 7780 0 270340 0 0 0 SURAJIT CHATTERJEE CHIEF TECHNOLOGY OFFICER 196578 0 9993 0 0 0 32106 0 8344 0 247021 0 0 0 PAMELA DSA SR. DIRECTOR, PROJECT MANAGER 177844 0 8994 0 0 0 29591 0 7596 0 224025 0 0 0 TIA S GLENN CONTROLLER - UNTIL 12/2017 188260 0 7583 0 0 0 5898 0 9325 0 211066 0 0 0 VLADIMIR BULKIN SR. SOFTWARE ARCHITECT 171057 0 8322 0 0 0 30788 0 4527 0 214694 0 0 0 PIERRE Y BOYER DIRECTOR, ENTERPRISE ARCHITECT 161623 0 8048 0 0 0 30630 0 16110 0 216411 0 0 0 PART I, LINE 1A AAMVA PROVIDES TAX INDEMNIFICATION ON GIFT CARDS AWARDED TO ITS STAFF, AS WELL AS ON WELLNESS BENEFITS AND CERTAIN BONUSES (E.G. ONLY SERVICE AWARDS FOR YEARS OF SERVICE AT AAMVA). THE FOLLOWING PERSONS LISTED IN FORM 990, PART 7 RECEIVED THIS INDEMNITY: SURAJIT CHATTERJEE, CHIEF TECHNOLOGY OFFICER; PAMELA DSA, SENIOR DIRECTOR, PROJECT MANAGEMENT; PHILIP QUINLAN, VP BUSINESS SOLUTIONS; PHILIPPE GUIOT, VP CIO. FORM 990, PART VI, SECTION A, LINE 6 THERE IS ONE CLASS OF MEMBERS AS THE TERM IS DEFINED BY INSTRUCTIONS BY THE FEDERAL FORM 990. THIS CLASS IS COMPRISED OF 69 GOVERNMENTAL UNITS OF THE UNITED STATES OR CANADA AS SPECIFIED IN THE BYLAWS OF THE CORPORATION. THESE MEMBER JURISDICTIONS ARE REPRESENTED BY STATE, PROVINCIAL AND TERRITORIAL MOTOR VEHICLE AND ENFORCEMENT ADMINISTRATORS AND OFFICIALS HAVING RESPONSIBILITY FOR THE ADMINISTRATION AND ENFORCEMENT OF MOTOR VEHICLE LAWS. THE RIGHTS OF THE MEMBERS INCLUDE THE RIGHT TO ELECT MEMBERS AND OFFICERS OF THE GOVERNING BODY, THE RIGHT TO APPROVE AMENDMENTS TO THE ARTICLES OF INCORPORATION AND BYLAWS OF THE CORPORATION, AND TO APPROVE OTHER MAJOR CORPORATE MATTERS SUCH AS THE DISSOLUTION OF THE CORPORATION OR A MERGER OF THE CORPORATION. FORM 990, PART VI, SECTION A, LINE 7A MEMBER JURISDICTIONS OF THE CORPORATION HAVE THE RIGHT TO ELECT MEMBERS AND OFFICERS OF THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B MEMBER JURISDICTIONS OF THE CORPORATION HAVE THE RIGHT TO APPROVE AMENDMENTS TO THE ARTICLES OF INCORPORATION AND BYLAWS OF THE CORPORATION, DISSOLUTION OF THE CORPORATION OR MERGER TRANSACTIONS INVOLVING THE CORPORATION. FORM 990, PART VI, SECTION B, LINE 11B THE DRAFT FEDERAL FORM 990 IS REVIEWED AND APPROVED BY MANAGEMENT AND ANY CHANGES THAT NEED TO BE MADE ARE COMMUNICATED TO THE TAX RETURN PREPARERS. ONCE THE CHANGES ARE MADE A COPY OF THE FINAL DRAFT 990 IS PROVIDED TO THE FULL BOARD OF DIRECTORS FOR EACH ENTITY PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C AAMVA MAINTAINS A CURRENT CONFLICT OF INTEREST POLICY. A COPY OF THE COMPANY'S CONFLICT OF INTEREST POLICY IS CIRCULATED TO ALL EMPLOYEES ANNUALLY. EMPLOYEES ARE REQUIRED TO READ THE POLICY AND SUBMIT A SIGNED CERTIFICATION TO HR. THERE IS OPEN COMMUNICATION BETWEEN OFFICERS, DIRECTORS AND KEY EMPLOYEES AND RELEVANT PARTIES ARE MADE AWARE OF NEW BUSINESS RELATIONSHIPS AS THEY ARE CONTRACTED. WHEN POTENTIAL CONFLICTS ARE DISCOVERED, MANAGEMENT ASSESSES THE SITUATION. IF A CONFLICT EXISTS, THE PERSON WITH A CONFLICT IS PROHIBITED FROM PARTICIPATING IN THE GOVERNING BODY'S DELIBERATIONS AND DECISIONS IN THE TRANSACTION. FORM 990, PART VI, SECTION B, LINE 15A AAMVA'S EXECUTIVE COMMITTEE ANNUALLY REVIEWS COMPENSATION FOR THE PRESIDENT AND CEO UTILIZING COMPARABLE INDUSTRY AND ORGANIZATIONAL DATA. OFFICERS AND KEY EMPLOYEES OF THE ORGANIZATION ARE EVALUATED ON AN ANNUAL BASIS USING A PERFORMANCE MANAGEMENT SYSTEM. ALL EMPLOYEES' EVALUATIONS ARE REVIEWED BY HR. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS ARE ALL AVAILABLE UPON REQUEST. AAMVA REGION I INC 4401 WILSON BOULEVARD SUITE 700 ARLINGTON VA 22203 541732328 SUPPORT AAMVA VA 501(C)(3) LINE 12A, I AAMVA 1 AAMVA REGION II INC 4401 WILSON BOULEVARD SUITE 700 ARLINGTON VA 22203 541732394 SUPPORT AAMVA VA 501(C)(3) LINE 12A, I AAMVA 1 AAMVA REGION III INC 4401 WILSON BOULEVARD SUITE 700 ARLINGTON VA 22203 541732433 SUPPORT AAMVA VA 501(C)(3) LINE 12A, I AAMVA 1 AAMVA REGION IV INC 4401 WILSON BOULEVARD SUITE 700 ARLINGTON VA 22203 541732434 SUPPORT AAMVA VA 501(C)(3) LINE 12A, I AAMVA 1 0 0 0 0 0 0 0 0 0 0 0 1 0 1 1 0 0 1 1 NO DISCLOSURE REQUIRED