2019-05-15T14:14:48-05:00 2018-06-30 363990892 Capin Crouse LLP 972 Emerson Parkway STE A Greenwood IN 46143 990 2017-07-01 350868073 Earlham College EARL 7659831200 801 National Road West Richmond IN 47374 Stacy L Davidson VP Finance & Administration 7659831200 2019-05-15 1 Ted R Batson Jr P00721951 3178852620 139.146.132.42 2019-05-15 15:14:39 ED P 25E486F3692DED64C2FC0F7C635D0E6943CA678D 7622999A259424C657C2A419001D5BE24FC93113 2017 2019-02-21 02:37:17Z Avis Stewart 801 National Road West Richmond IN 47374 98266585 0 X www.earlham.edu X 1881 IN An intellectually challenging, globally engaged, and socially concerned liberal arts college. 25 24 1319 500 0 0 24844845 37107711 59641927 59179741 14148813 362332 0 0 98635585 96649784 35559956 36487664 0 0 28890932 31083841 0 73900 2604796 32336784 32887877 96787672 100533282 1847913 -3883498 401002464 389090616 120629817 111080531 280372647 278010085 X The mission of Earlham College, an independent, residential college, is to provide the highest quality undergraduate education in the liberal arts, including the sciences, shaped by the distinctive perspectives of the Religious Society of Friends (Quakers). The College provides extensive opportunities for students and faculty to learn from each other in a cooperative community, an important aspect of which is collaborative student/faculty research. At Earlham College, education is carried on with a concern for the world in which we live and for improving human society. Therefore, Earlham stresses global education, peaceful resolution of conflict, equality of persons, and high moral standards of personal conduct. 0 0 85287910 36184353 58685698 Earlham College - Providing high quality liberal arts education for approximately 1,000 undergraduates and 50 graduate students. Serving the local community through arts, music, and cultural events open to the public. Students volunteer with many community service organizations. Approximately 2,500 people in the local community are served in this way. 1428897 303311 494043 Earlham School of Religion - Providing seminary training for approximately 100 students. 86716807 1 1 0 0 0 0 0 0 0 1 1 0 0 1 1 1 0 1 1 0 1 0 0 1 0 0 0 1 1 1 1 0 0 0 0 0 0 1 0 1 0 1 0 0 0 0 1 0 0 0 1 X 1318 0 1 1319 1 0 1 UK GM AU JA EI FR MX SP NZ 0 0 0 0 0 0 0 0 X 25 24 0 0 0 0 0 1 0 1 1 0 0 1 1 1 1 1 1 1 1 0 IN X Stacy L Davidson 7659831200 801 National Road West Richmond IN 47374 Deborah Hull Chair 4.00 X X 0 0 0 David Jones Vice Chair 2.00 X X 0 0 0 Tania Deng Secretary 2.00 1.00 X X 0 0 0 Alan Price President 50.00 X X 215035 0 31510 Ellie Bewley Trustee 2.00 X 0 0 0 Gerry Cooper Trustee 2.00 X 0 0 0 William Dubois Trustee 2.00 X 0 0 0 Robert Graham Trustee 2.00 X 0 0 0 Della Stanley-Green Trustee 2.00 X 0 0 0 Ian Henry Trustee 2.00 X 0 0 0 Peggy Hollingsworth Trustee 2.00 X 0 0 0 Fred McClure Trustee 2.00 X 0 0 0 Thomas Roberts Trustee 2.00 X 0 0 0 Steve Mills Trustee 2.00 X 0 0 0 Virginia Mills Trustee 2.00 X 0 0 0 Randall Sadler Trustee 2.00 1.00 X 0 0 0 David Shear Trustee 2.00 X 0 0 0 Drew Smith Trustee 2.00 X 0 0 0 David Stump Trustee 2.00 X 0 0 0 Polly Dawkins Trustee 2.00 X 0 0 0 Alan Scantland Trustee 2.00 X 0 0 0 Kirk Wright Trustee 2.00 X 0 0 0 Diana Hadley Trustee 2.00 X 0 0 0 Luvisia Molenje Trustee 2.00 X 0 0 0 Anne Stassen Trustee 2.00 X 0 0 0 Nelson Bingham Acting Dean 50.00 X 114433 0 20626 Sena Landey part year VP of Finance & Admin. 50.00 2.00 X 181439 0 30784 Stacy Davidson VP of Finance & Admin. 50.00 2.00 X 0 0 0 Hagi Bradley VP of Student Life & Dean of Students 50.00 X 63271 0 10122 Kristin Champa VP for Institutional Advancement 50.00 X 0 0 0 Avis Stewart Senior Adviser and Major Gift Officer 50.00 X 155683 0 25087 Jay Marshall VP & Dean of ESR 50.00 X 116346 0 56054 Kimberly Tanner Senior Associate VP for Strategic Initiatives 50.00 X 119696 0 32326 Priscilla Alicea VP of Enrollment Management 50.00 X 65663 0 14572 Phillip Morgan Chief Investment Officer 10.00 40.00 X 173506 0 33039 Stephen Angell Prof. of Quaker Studies 50.00 X 114855 0 18791 Bonita Washington-Lacey Assoc. VP for Academic Aff 50.00 X 114570 0 24648 Katherine Gottschalk Director of Financial Aid 50.00 X 104820 0 10482 E Marya Bower Sr. Advisor for Integrativ 50.00 X 111313 0 21664 B W Hall Professor 50.00 X 136808 0 23379 Gregory Mahler VP of Academic Affairs 50.00 X 182041 0 31180 John David Dawson Former President 40.00 X 180638 0 28655 2150117 0 412919 14 1 1 0 Metz Culinary Management 2 Woodland Drive Dallas PA 18612 Food Services 3108915 Shiel Sexton Company Inc 902 N Capitol Ave Indianapolis IN 46204 General Contractor 1659526 Aramark Incorporated 27310 Network Place Chicago IL 606731273 Housekeeping 1384444 Think Patented Corp 2490 Cross Pointe Dr Miamisburg OH 45342 Printing Services 436517 Ellucian Company LP 62578 Collections Center Dr Chicago IL 606930625 Software Services 319645 17 24704950 892090 11510671 2490667 37107711 Tuition and fees 900099 47640535 47640535 Auxiliary income 611710 10200800 10200800 Other income 900003 1338406 1338406 59179741 53650 53650 1645683 279800 1321974 294827 323709 -15027 308682 308682 96649784 59179741 0 362332 1377791 1377791 35109873 35109873 2235033 607912 1300543 326578 73028 73028 20555580 16751530 2789311 1014739 1236713 1011425 171860 53428 5570663 4066827 1259441 244395 1412824 1164162 179814 68848 235934 232834 3100 110474 110474 73900 73900 3442299 2081848 1228207 132244 387884 51434 306082 30368 3175550 2316683 656782 202085 870062 654491 169492 46079 3321021 3253493 66699 829 1591237 1276974 193710 120553 206534 162572 37218 6744 3841149 2899270 941879 7333464 6848242 394453 90769 444218 217178 227040 Meals 3633767 3276376 213606 143785 Off campus programs 2088521 2075506 13015 Library Purchases 455486 455486 Membership 324505 159055 149809 15641 1425772 898679 496382 30711 100533282 86716807 11211679 2604796 25844 26812 8193834 13351818 1780655 1614903 1206401 1502441 96121 100112 926339 936319 226161827 82295308 147417861 143866519 14490243 7478664 3525156 3196278 223340010 217016750 401002464 389090616 3275756 3580811 138095 201037 82310874 73698932 24843783 24863515 10061309 8736236 120629817 111080531 X 68776297 66398249 192443401 192474944 19152949 19136892 280372647 278010085 401002464 389090616 X -3883498 89535 1431401 X X 0 1 X 1 1 1 X 23233405 20059749 12762387 24844845 37107711 118008097 23233405 20059749 12762387 24844845 37107711 118008097 4642899 113365198 3120424 2933262 1543030 1589153 53650 9239519 127247616 274952825 0.89090 0.87720 X Schedule A, Part II: The organization is a school as described under 170(b)(1)(A)(ii) and is not required to complete a public support schedule. Schedule A, Part II is completed to verify the School can qualify under public charity status section 170(b)(1)(A)(vi) and, therefore, qualifies to use the first listed special rule for Schedule B reporting. 425494674 1377791 33062337 30052074 680953 429201775 384132175 6773209 52334752 17132675 612786 425494675 405520255 3385327 -7433220 16801492 538695 384132175 404998859 2144070 15069216 16093616 698274 405420255 353212572 2474973 71883261 21926692 645255 404998859 0.06570 0.20510 0.72920 0 1 1 2720845 2720845 197946956 60818557 137128399 25478839 21476751 4002088 15187 15187 143866519 Interest in charitable trusts 1689635 Fair value of swap agreement 138168 Due from related organization 215188947 217016750 Deposits 775001 Amounts Held for Others 1379265 Annuities Payable 2710840 Advances for Student Loans 2783774 Capital Lease Obligation 1087356 8736236 X Part V, Line 4: Earlham's endowment funds are used to support the educational programs of the College. Part X, Line 2: The College is exempt from federal income taxes under Section 501(c)(3) of the U.S. Internal Revenue Code and a similar provision of state law. The College is subject to federal income tax on any unrelated business taxable income. The College is not considered to be a private foundation. The College is no longer subject to U.S. federal, state and local or non-U.S. income tax examinations by tax authorities for years before 2012. 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 1 0 1 Schedule E, Part I, Line 3 Earlham does not actively solicit students via newspaper or broadcast media. In its catalog and other general written communication available to the general public, it publicizes its racially non-discriminatory policy. Being a Quaker institution, Earlham College has had a long history of nondiscrimination. This fact is well known in the general community it serves. The policy is also on the website. Schedule E, Part I, Line 6 Earlham participates in the federal Title IV financial aid program for its students. 1 East Asia and the Pacific 0 0 Program Services Study abroad program 290595 Europe (Including Iceland & Greenland) 0 0 Program Services Study abroad program 163906 South America 0 0 Program Services Study abroad program 34572 South Asia 0 0 Program Services Study abroad program 101905 0 0 0 0 0 0 590978 0 590978 0 0 0 0 0 0 Part I, Line 2: Earlham leads many study abroad programs for its students each year. These programs range in duration from 2 weeks to 6 months long. We track all direct expenses for these programs separately. The expenditures reflected on Line 3 include travel, meals, lodging, cultural events, and salaries for full-time Earlham professors who lead the programs. Part I, line 3: Expenditures are accounted for using the accrual method of accounting. X X X X X X X 1 Marts & Lundy 1200 Wall Street West 5th Floor Lyndhurst NJ 07071 Campaign Consulting 0 5904814 73900 5830914 5904814 73900 5830914 AL AZ CA DE GA HI ID IL IN IA KS KY LA MO NE NV NJ NM NC ND PA RI SC SD TN TX VT WV WI 1 Earlham Foundation 801 National Road West Richmond IN 47374 356014491 501(c)(3) 1377791 Hold and invest gifts 1 0 Scholarships and Financial Aid Awards 805 35109873 Part I, Line 2: The College awards scholarships and financial aid awards. These funds are disbursed by the College's Financial Aid Department in strict adherence to all Federal and state regulations. The College also grants money to Earlham Foundation, a related organization, to hold and invest the assets on the College's behalf. X X 1 1 X X X X 0 0 0 0 0 0 0 0 0 Alan Price President 215035 0 0 0 0 0 21503 0 10170 0 246708 0 0 0 Sena Landey part year VP of Finance & Admin. 181439 0 0 0 0 0 18144 0 12968 0 212551 0 0 0 Avis Stewart Senior Adviser and Major Gift Office 155683 0 0 0 0 0 15568 0 9846 0 181097 0 0 0 Jay Marshall VP & Dean of ESR 116346 0 0 0 0 0 11635 0 44748 0 172729 0 0 0 Kimberly Tanner Senior Associate VP for Strategic In 119696 0 0 0 0 0 11970 0 20684 0 152350 0 0 0 Phillip Morgan Chief Investment Officer 173506 0 0 0 0 0 17351 0 16017 0 206874 0 0 0 B W Hall Professor 136808 0 0 0 0 0 13681 0 10027 0 160516 0 0 0 Gregory Mahler VP of Academic Affairs 182041 0 0 0 0 0 18204 0 13304 0 213549 0 0 0 John David Dawson Former President 180638 0 0 0 0 0 18064 0 10755 0 209457 0 0 0 Part I, Line 1a Earlham College provided a residence with housekeeping services for personal use to John David Dawson, the College's former President. A residence with housekeeping services was also provided to Alan Price, the new President who replaced John David Dawson. The residence is not included in taxable compensation. The annual value of the President's housing is $13,000. The residence is furnished for the convenience of Earlham College, the President is required to live in the residence as a condition of his employment, and his residence is contiguous to Earlham's campus. Priscilla Alicea receives a housing allowance that is included in taxable compensation. Jay Marshall receives a housing allowance that is not included in taxable compensation. A IN Health & Educational Facility Financing Authority 351611409 454795CTO 2007-06-28 15661682 Construction/Renovation/Expansion/Refunding of 1998 Bonds 0 0 0 B Indiana Finance Authority 351602316 45506DEP6 2013-01-30 62764109 Construction/Renovation/Expansion/Refunding of 1998 and 2004 Bonds 0 0 0 C Indiana Finance Authority 351602316 2015-04-20 14000000 Energy Savings Projects/Refunding of 2007 Bonds 0 0 0 A 4771692 16138056 2448000 109010 13536071 12 2010 0 1 1 1 B 4984109 62891620 4651604 11852255 292500 46066181 10 2014 1 1 1 1 C 14129647 10243501 196504 3689639 3 2016 1 1 0 1 A 0 0 0 0 0.01540 0.00000 0.01540 0 0 1 B 0 0 0 0 0 0 1 C 0 0 0 0 0 0 1 A 0 0 0 1 0 0 0 0 1 B 0 1 0 0 0 0 0 0 1 C 0 1 0 0 1 0 0 0 1 A 1 B 1 C 1 Date Rebate Computation Performed Issuer Name: IN Health & Educational Facility Financing Authority Date the Rebate Computation was Performed: 09/01/2012 8000 Dean's Merit Scholarship Tuition scholarship assistance Willow Ansel Family member of Nelson Bingham, Acting Dean 73028 Compensation 0 X 45 1759827 Stock listing X 2 730840 Appraisals 0 0 1 1 Part I, Column (b): The number of contributions reported is the number of contributions made, not the number of items contributed. Part I, Line 32b: DePauw University, a tenant in common with Earlham College, sold the land. Form 990, Part VI, Section A, line 1 The Executive Committee has and may exercise all of the authority of the Board of Trustees in the management of the Corporation's affairs during intervals between the meetings of the Board of Trustees, provided that the any official action taken by the Executive Committee on behalf of Earlham or the Board (a) is consistent with existing Board policies or prior delegations of authority to it, (b) is undertaken after notice to all trustees with no trustee objecting, or (c) is reasonably required in the judgment of the Board Chair and President to protect the best interests of Earlham from prejudice. The Executive Committee shall be subject to the authority and supervision of the Board of Trustees. The Chair of the Board shall serve as the chair of the Executive Committee. The members of the Executive Committee shall also include the Vice Chair, Secretary, President, and the chairs of the Board's Standing Committees except the Investment Committee. The Chair may invite other trustees, officers of Earlham, or advisors to the Board or Earlham to participate in any meeting of the Executive Committee. Form 990, Part VI, Section A, line 7a Western Yearly Meeting of Friends appoints six trustees to the Earlham Board. The Earlham Alumni Association elects four trustees. Seven trustees are nominated by the Earlham Board of Trustees and approved by Western Yearly Meeting. Additionally, six trustees are nominated and appointed solely by the Earlham Board and the President serves ex officio. Form 990, Part VI, Section B, line 11b The Form 990 is prepared by an independent CPA firm. The Assistant Controller, Controller and VP of Finance and Administration perform a detailed review. Then, a copy of the Form 990 is provided to each member of the full governing body prior to its filing. Form 990, Part VI, Section B, line 12c Earlham's conflict of interest policy requires that officers, trustees, and key employees disclose any situations that may result in a conflict of interest or the appearance of a conflict of interest. Questionnaires must be completed annually but updated sooner if a person's situation changes. Disclosures are summarized and reviewed by the Audit Committee of the Board. If a trustee has a conflict, they will not participate in the decision-making process. Form 990, Part VI, Section B, line 15 15a - The President's compensation is reviewed and determined annually by a Committee consisting of the current and immediate past Chair of the Board of Trustees. The Committee considers compensation data from other schools from the Great Lakes Colleges Association salary comparisons while undertaking their review and documents the decision in the committee minutes. 15b - The President reviews and determines annually the compensation of Vice Presidents and Deans, taking into consideration comparability data and the approved budget for compensation increases, if any. This process is documented. Form 990, Part VI, Section C, line 19 The organization's governing documents, conflict of interest policy, and financial statements are available to the public upon request. Form 990, Part XI, line 9: Change in split interest agreements 517,795. Change in value of interest rate swap 913,606. Form 990, Part XII, Line 2c The organization's audit committee assumes responsibility for oversight of the audit of its financial statements and selection of its independent accountant. This process has not changed since the prior year. Earlham Foundation 801 National Road West Richmond IN 47374 356014491 Supporting organization IN 501(c)(3) Line 12b, II Earlham College 0 Charitable Remainder Trusts (5) Trust IN N/A T 0 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 Earlham Foundation B Earlham Foundation C Earlham Foundation N Earlham Foundation O Earlham Foundation P