2019-11-15T12:15:19-06:00 2018-12-31 KPMG LLP 1003 Bishop Street Suite 2100 Honolulu HI 96813 990 2018-01-01 990040323 HAWAII VISITORS & CONVENTION BUREAU % DONNA MAE VALENCIANO HAWA 8089231811 2270 KALAKAUA AVENUE Suite 801 HONOLULU HI 96815 TOM MULLEN SR. VP, COO 8089231811 2019-11-14 true SUE W ROBISON P00560072 8085402800 2019-11-14 167.68.102.5 99005920193185000002 2019-11-14 P 9A40DF78C7AFCAFBC6E6DC3535CC1CB72C788163 F5735FEB336B4F51B999F34FE7E4D7CF29B09BA8 2018 2020-04-17 16:48:07Z JOHN MONAHAN 2270 KALAKAUA AVE SUITE 801 HONOLULU HI 96815 33699346 false X www.hvcb.org, www.gohawaii.com X 1903 HI TO CREATE SUSTAINABLE, DIVERSIFIED, LEISURE AND BUSINESS TRAVEL DEMAND FOR THE HAWAIIAN ISLANDS. 29 28 79 28 0 103970 29330980 30636040 3153400 2945264 34149 91491 907 25323 32519436 33698118 0 0 0 0 8042713 8260962 0 0 0 24311864 24821846 32354577 33082808 164859 615310 10382082 11697079 6306766 7006453 4075316 4690626 AS THE TOURISM MARKETING ORGANIZATION FOR THE STATE OF HAWAI'I, THE MISSION OF THE HAWAI'I VISITORS AND CONVENTION BUREAU IS TO CREATE SUSTAINABLE, DIVERSIFIED, LEISURE AND BUSINESS TRAVEL DEMAND FOR THE HAWAIIAN ISLANDS. false false THE HAWAII VISITORS AND CONVENTION BUREAU (HVCB) REPRESENTS THE ISLANDS OF HAWAII IN A HIGHLY COMPETITIVE ARENA OF DESTINATION MARKETING. HVCB PROMOTES LEISURE AND BUSINESS TRAVEL, INCLUDING MEETINGS AND CONVENTIONS, AND ACTS AS A CATALYST FOR IMPROVING AND EXPANDING HAWAII'S WIDE-RANGING PRODUCT OFFERINGS AND EXPERIENCES, WHILE CREATING ECONOMIC OPPORTUNITIES THROUGH TOURISM. HVCB IS ALSO CONTRACTED TO MARKET THE ISLANDS UNDER THE AUSPICES OF THE HAWAII TOURISM AUTHORITY, WHICH HAS GLOBAL OVERSIGHT MATTERS CONCERNING THE VISITOR INDUSTRY. false true false true false false false false false true false false false true true true false false false false false false false false false false false false true false false false false false false false false false false false false false false true 127 0 true 79 true true true false false false false false false false X 29 28 true false false false true false false true true false true true false true true false true false true false false HI X DONNA MAE VALENCIANO 8089231811 2270 KALAKAUA AVENUE SUITE 801 HONOLULU HI 96815 John Monahan President, CEO 37.5 0.0 X X 500686 0 37784 Matt Bailey Director 1.0 0.0 X 0 0 0 Miles B Furutani Finance Chair 1.0 0.0 X 0 0 0 Kim Gennaula Director 1.0 0.0 X 0 0 0 Jerry Gibson Chair 1.0 0.0 X 0 0 0 Scott Head Past Chair 1.0 0.0 X 0 0 0 Jennie Ho Director 1.0 0.0 X 0 0 0 Don Horner Director 1.0 0.0 X 0 0 0 Rodney Ito HAWAII CHAPTER DIRECTOR 1.0 0.0 X 0 0 0 Stephen Kaaa Membership Chair 1.0 0.0 X 0 0 0 John Komeiji Director 1.0 0.0 X 0 0 0 Gregg Lundberg Maui Chapter Chair 1.0 0.0 X 0 0 0 Steve Lundgren Director 1.0 0.0 X 0 0 0 Avi Mannis Chair Appointee 1.0 0.0 X 0 0 0 Coralie Matayoshi Chair Appointee 1.0 0.0 X 0 0 0 Elliot Mills Director 1.0 0.0 X 0 0 0 John Morgan Chair Appointee 1.0 0.0 X 0 0 0 Gregg Nelson MAUI CHAPTER DIRECTOR 1.0 0.0 X 0 0 0 Rob Pacheco Hawaii Chapter Chair 1.0 0.0 X 0 0 0 Jackie Reed Director 1.0 0.0 X 0 0 0 Chris Resich Director 1.0 0.0 X 0 0 0 Jack Richards Director 1.0 0.0 X 0 0 0 Thos Rohr Director 1.0 0.0 X 0 0 0 Ray Snisky Director 1.0 0.0 X 0 0 0 Donald Takaki Compensation Chair 1.0 0.0 X 0 0 0 Chris Tatum Chair Thru 12/24/18 1.0 0.0 X 0 0 0 Paul Toner KAUAI CHAPTER CHAIR 1.0 0.0 X 0 0 0 Cheryl Williams Director 1.0 0.0 X 0 0 0 Sun Wong Oahu Chapter Chair 1.0 0.0 X 0 0 0 Jim Yates Director 1.0 0.0 X 0 0 0 Kathleen Lau CORPORATE SECRETARY 37.5 0.0 X 102023 0 12538 Tom Mullen SR. VP, COO 37.5 0.0 X 308220 0 36914 Mary Neister VP, CMI 37.5 0.0 X 194340 0 32841 Barbara Okamoto VP, CRM 37.5 0.0 X 225412 0 37214 Madan Talwar SR. VP, CMO 37.5 0.0 X 289114 0 33141 Kara Imai SR. DIRECTOR DIGITAL MARKETING 37.5 0.0 X 183913 0 34856 Susan Kanoho EXECUTIVE DIRECTOR, KAUAI 37.5 0.0 X 191223 0 19569 Robyn Basso SENIOR DIRECTOR, TRAVEL TRADE 37.5 0.0 X 134395 0 8538 Ross Birch EXECUTIVE DIRECTOR, HAWAII 37.5 0.0 X 149754 0 2955 Gina Chun SR DIRECTOR CONSUMER MARKETING 37.5 0.0 X 139449 0 26971 Noelani Schilling-Wheeler EXECUTIVE DIRECTOR, OAHU 37.5 0.0 X 138050 0 25176 Adele Tasaka SR. DIRECTOR ACCOUNTS 37.5 0.0 X 128908 0 30594 2685487 0 339091 21 false true false OMNICOM GROUP INC 437 MADISON AVENUE NEW YORK NY 10022 ADVERTISING 7057926 MILICI VALENTI NG PACK INC 745 FORT STREET STE 900 HONOLULU HI 96813 ADVERTISING 2003939 ZETA INTERACTIVE 185 MADISON AVENUE 5TH FLOOR NEW YORK NY 10016 MARKETING 747931 ANTHOLOGY MARKETING GROUP INC 1003 BISHOP STREET STE 900 HONOLULU HI 96813 MARKETING 739125 DANIEL J EDELMAN INC 250 HUDSON STREET NEW YORK NY 10013 MARKETING 644475 28 X 30636040 30636040 Subscriptions 713990 2205762 2205762 ADMINSTRATIVE FEE - SALES & MARKETING 561499 739502 739502 2945264 92719 92719 0 0 0 0 0 1228 -1228 -1228 -1228 0 0 0 0 0 0 0 0 0 OTHER REVENUE 900099 25323 25323 25323 33698118 2970587 91491 0 0 0 0 2239788 0 4710382 224103 652706 433983 0 28981 227571 0 0 0 195100 19052591 473965 1035583 0 953540 944235 0 510231 0 0 22955 9344 FUNCTIONS 1071374 RESEARCH 155329 STAFFING & OFFICE 141047 33082808 333702 336206 3097929 6033540 0 0 6207169 4303790 0 0 0 0 0 0 0 0 249192 504003 2328155 2222583 27827 105572 0 0 0 0 0 0 0 0 466263 413968 10382082 11697079 4256535 4894316 0 0 1788130 1932514 0 0 0 0 0 0 0 0 0 0 262101 179623 6306766 7006453 X 4044816 4660169 30500 30457 0 0 4075316 4690626 10382082 11697079 615310 X false true X true false RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED true true false 968298 951289 17009 834577 746014 88563 525280 525280 0 105572 0 OTHER LIABILITIES 179623 179623 X 32959844 1228 1228 32958616 739502 739502 33698118 32344534 1228 1228 32343306 739502 739502 33082808 FIN 48 FOOTNOTE SCHEDULE D, PART X, LINE 2 The Bureau is an organization exempt from income tax under Section 501 (c)(6) of the Internal Revenue Code and is generally not subject to federal income taxes. However, the Bureau is subject to income taxes on any net income that Is derived from a trade or business, regularly carried on, and not in furtherance of the purposes for which it was granted exemption. No income tax provision has been recorded as the net income, if any, from any unrelated trade or business, in the opinion of management, is not material to the basic financial statements taken as a whole. OTHER ADJUSTMENTS TO AUDITED REVENUE AND EXPENSE SCHEDULE D, PART XI & XLL, LINE 2D RECLASS OF LOSS ON SALE OF FIXED ASSETS FROM EXPENSE - $1,228 SCHEDULE D, PARTS XI & XII, LINE 4B RECLASS OF PROGRAM SERVICE REVENUE FROM EXPENSE - $739,502 X X true false X X X false false false John Monahan President, CEO 322996 0 152100 0 25590 0 24500 0 13284 0 538470 0 0 0 Tom Mullen SR. VP, COO 214245 0 87975 0 6000 0 24500 0 12414 0 345134 0 0 0 Mary Neister VP, CMI 168100 0 26240 0 0 0 24500 0 8341 0 227181 0 0 0 Barbara Okamoto VP, CRM 167032 0 58380 0 0 0 24500 0 12714 0 262626 0 0 0 Madan Talwar SR. VP, CMO 210546 0 73768 0 4800 0 24500 0 8641 0 322255 0 0 0 Kara Imai SR. DIRECTOR DIGITAL MARKETING 156554 0 27359 0 0 0 18500 0 16356 0 218769 0 0 0 Susan Kanoho EXECUTIVE DIRECTOR, KAUAI 156940 0 34283 0 0 0 18500 0 1069 0 210792 0 0 0 Ross Birch EXECUTIVE DIRECTOR, HAWAII 122906 0 26848 0 0 0 2400 0 555 0 152709 0 0 0 Gina Chun SR DIRECTOR CONSUMER MARKETING 118618 0 20831 0 0 0 18450 0 8521 0 166420 0 0 0 Noelani Schilling-Wheeler EXECUTIVE DIRECTOR, OAHU 113300 0 24750 0 0 0 9000 0 16176 0 163226 0 0 0 Adele Tasaka SR. DIRECTOR ACCOUNTS 128908 0 0 0 0 0 18000 0 12594 0 159502 0 0 0 ADDITIONAL COMPENSATION ITEMS SCHEDULE J, PART I, LINE 1A SOCIAL CLUB DUES ARE PROVIDED TO THE CEO. THE MEMBERSHIP IS TREATED AS TAXABLE COMPENSATION TO THE CEO. DISCRETIONARY SPENDING ACCOUNTS ARE PROVIDED TO OFFICERS. THESE AMOUNTS ARE TREATED AS TAXABLE COMPENSATION TO THE LISTED PERSONS WHO RECEIVE THEM. BUSINESS RELATIONSHIPS BETWEEN TRUSTEES FORM 990, PART VI, SECTION A, LINE 2 JOHN MORGAN AND MADAN TALWAR SHARE A BUSINESS RELATIONSHIP. ORGANIZATION HAS MEMBERS OR STOCKHOLDERS FORM 990, PART VI, SECTION A, LINE 6 HVCB is a member organization with 1,267 members. Members are businesses in the State of Hawaii that are associated with the Hawaii tourism industry, benefit from it, or want to support it. HVCB has one class of members, all with the same benefits and rights. Active members are eligible for nomination to serve on the HVCB Board of Directors. FORM 990 REVIEW POLICY FORM 990, PART VI, SECTION A, LINE 11A A DRAFT OF THE FORM 990 IS REVIEWED BY THE SENIOR VP, COO PRIOR TO FILING. THE FORM 990 IS NOT REVIEWED BY THE BOARD PRIOR TO FILING BUT WILL BE DISCUSSED AT A BOARD OR COMMITTEE MEETING SUBSEQUENT TO THE FILING DATE. CONFLICT OF INTEREST POLICY FORM 990, PART VI, SECTION B, LINE 12A HCVB HAS A CONFLICT OF INTEREST POLICY THAT IS SIGNED ANNUALLY BY ALL EMPLOYEES, OFFICERS, AND THE BOARD OF DIRECTORS. ALL POLICIES ARE REVIEWED BY THE DIRECTOR OF HUMAN RESOURCES TO DETERMINE IF ANY CONFLICTS OF INTEREST EXIST. ALL POTENTIAL CONFLICTS OF INTEREST ARE THEN REVIEWED BY THE PRESIDENT, WHO DETERMINES WHAT APPROPRIATE ACTION, IF ANY, NEEDS TO BE TAKEN. OFFICERS, DIRECTORS AND KEY EMPLOYEES WHO HAVE A CONFLICT INFORM THE BOARD AND RECUSE THEMSELVES FROM THE DELIBERATION AND DECISION MAKING PROCESSES. COMPENSATION POLICY FOR OFFICERS AND KEY EMPLOYEES FORM 990, PART VI, SECTION B, LINE 15A & 15B HVCB HAS A COMPENSATION COMMITTEE, COMPRISED SOLELY OF INDEPENDENT MEMBERS INCLUDING AN INDEPENDENT COMPENSATION EXPERT THAT APPROVES THE COMPENSATION OF THE HVCB PRESIDENT & CEO. THE INDEPENDENT COMPENSATION EXPERT IS PROVIDED BY THE HAWAII EMPLOYERS COUNCIL, A NON-PROFIT ORGANIZATION THAT PROVIDES ADVICE TO EMPLOYERS ON COMPENSATION AND LABOR MATTERS, AS WELL AS COMPARABILITY DATA AND WAGE SURVEYS. THE COMPENSATION COMMITTEE MET TO REVIEW THE SALARY OF HVCB'S PRESIDENT & CEO IN APRIL 2019. THE COMPENSATION COMMITTEE CONSISTS OF THE INDEPENDENT COMPENSATION EXPERT, AND TWO CURRENT BOARD MEMBERS. COMPARABILITY DATA, INCLUDING SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS, IS USED IN DETERMINING REASONABLE COMPENSATION. THE COMMITTEE'S WRITTEN RECORDS INCLUDE THE (1) TERMS OF THE ARRANGEMENT WITH THE PRESIDENT (INCLUDING THE DATE THE ARRANGEMENT WAS APPROVED); (2) A LIST OF MEMBERS PRESENT DURING THE DEBATE ON THE TRANSACTION (AND HOW THE MEMBERS VOTED WHEN IT WAS APPROVED); (3) A DESCRIPTION OF THE COMPARABLE DATA RELIED UPON BY THE COMMITTEE; AND (4) ANY ACTIONS TAKEN WITH RESPECT TO CONSIDERATION OF THE TRANSACTION BY MEMBERS OF THE COMMITTEE WHO HAD A CONFLICT OF INTEREST WITH RESPECT TO THE TRANSACTION. DELIBERATIONS AND DECISIONS OF THE COMPENSATION COMMITTEE ARE DOCUMENTED BY THE MINUTES WHICH ARE APPROVED AT THE NEXT COMMITTEE MEETING. AN EVALUATION OF THE COMPENSATION FOR OTHER OFFICERS & KEY EMPLOYEES WAS UNDERTAKEN IN APRIL 2019. THE HVCB CEO AND HVCB HR DIRECTOR REVIEWS AND APPROVES COMPENSATION OF THE OTHER HVCB OFFICERS AND KEY HVCB EMPLOYEES. INFORMATION AVAILABLE TO THE PUBLIC FORM 990, PART VI, SECTION C, LINE 19 While federal tax laws do not mandate that the organization's governing documents, conflict of interest policy and financial statements be made available for public inspection, the organization makes its financial statements available upon request.