2019-07-18T18:37:47-07:00 2018-12-31 990 2018-01-01 810393190 THE SACRED PORTION CHILDRENS OUTREACH INC SACR 4065865773 PO Box 11486 Bozeman MT 59719 Craig Druckenmiller President 4065865773 2019-07-17 69.51.87.205 2018 2019-02-21 02:37:17Z Summer of Hope HopeFull Connections Adoption Services Jan Druckenmiller 2137 W Durston Unit 26 Bozeman MT 59718 397878 0 X www.sacredportion.org X 1981 MT The Sacred Portion Children's Outreach is an orphan care and adoption ministry that works on behalf of children without families. 6 0 6 15 0 0 192251 190479 67784 134875 1188 307 4599 54313 265822 379974 161076 109695 0 0 121902 149789 0 0 0 81703 101049 364681 360533 -98859 19441 126068 146412 29404 27631 96664 118781 The Sacred Portion Children's Outreach works on behalf of children who are without families. The organization provides assistance to an orphanage in the Philippines in creating quality environments for the children and in providing funds for operation and expansion. It manages a child sponsorship program and operates a summer hosting program for older orphans as a means of introducing them to potential adoptive families. The organization provides adoption services to adoptive families as well as post adoption support programs. 0 0 96710 90148 106664 Provided assistance with the operation of an orphanage in the Philippines serving 37 children, including management of a child sponsorship program and early intervention activities. Provided funds for and helped with renovation of the older children's environments. Conducted staff training. Covered travel expenses for missionaries to help with overseas projects including airfare, meals, lodging, etc. 133998 14741 143493 Provided home study services to adoptive families; acted as the placing agency in 16 international adoptions from the Philippines; conducted monthly adoption support groups; provided adoption financial assistance through a grant fundraising program. 27293 720 36318 Conducted a summer hosting program for older orphans from the Philippines. Seven children participated and were hosted in Sheridan, Wyoming. Covered the cost of bringing the children plus two escorts which include visas, passports, airfare, escort stipend, medical travel insurance, etc. Scholarships were provide to 4 children to attend school in the Democratic Republic of the Congo out of excess summer hosting program funds. 8807 42018 The organization received grant funds to help with the cost of its annual fundraiser, to provide post adoption support to adoptive families through training on adoption-related topics and parent coaching, to cover the cost of the organization's legal representative contract for Colombia licensure, to cover the fees for Hague re-accreditation. 2180 2055 98 The organization provided support to Rudi International for a Christmas project serving the communities of Lac Vert, DRC. 10987 2055 42116 268988 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 1 1 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 1 6 1 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 X 6 0 1 0 0 0 0 0 0 1 1 0 0 1 1 1 1 0 1 1 1 0 MT X X X Jan Druckenmiller 4065865773 PO Box 11486 Bozeman MT 59719 Haley Gray Director 1 0 X 0 0 0 Jeanine Allen Director 1 0 X 0 0 0 Shari Lee Kroon Director 1 0 X 0 0 0 Craig Druckenmiller President 5 0 X 0 0 0 Steve Van Dyken Treasurer 1 0 X 0 0 0 Jan Druckenmiller Executive Director 40 0 X 44400 0 0 44400 0 0 0 0 0 0 0 0 0 3844 0 0 186635 2676 190479 Adoption Services 624110 134875 134875 0 0 0 0 0 0 134875 307 307 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 72217 3844 17904 54313 0 54313 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 379974 135182 0 54313 0 16771 16771 92924 92924 44400 44400 94853 86246 8607 10536 6482 4054 285 250 35 6905 500 6405 10522 10522 6008 462 5546 8278 2655 5623 1127 572 555 6000 6000 30652 30652 2226 1691 535 7017 7017 Bank Fees 1065 1051 14 Dues & Subscriptions 7308 4947 2361 Reimbursable Expense (adoptive families & staff, orphanage expenses)) 13376 13037 339 Miscellaneous Expense (staff background checks) 280 226 54 360533 268988 91545 0 89840 89323 31216 31524 6000 5012 19565 0 126068 146412 16993 12027 12411 15604 29404 27631 X 0 0 0 0 96664 118781 96664 118781 126068 146412 19441 0 2676 0 0 0 X 0 0 0 X 133229 151017 184812 172850 184428 826336 173166 146326 122498 121164 195873 759027 306395 297343 307310 294014 380301 1585363 1000 1000 1000 1000 30340 34340 32553 61669 53444 94384 12000 254050 33553 62669 54444 95384 42340 288390 1296973 19 17 21 952 36 1045 19 17 21 952 36 1045 5004 1392 0 2128 11219 19743 311418 298752 307331 297094 391556 1606151 0.80750 0.75183 0.00065 0.00070 X Schedule A, Part III, Line 12 The organization is reimbursed from adoptive families for mailings of documents, apostilles, etc. that the organization paid on behalf of the families. 690 FICA 2092 MT State Withholding 477 State Unemployment Tax 27 Wages & Salaries Payable 12318 15604 1 South Asia 0 0 Program Services Provided funds for the ongoing operation of an orphanage in the Philippines. 85873 South Asia 0 0 Program Services Managed a child sponsorship program for the orphanage in the Philippines which includes soliciting sponsors, processing sponsorship and providing progress reports on the children to their sponsors. 19046 South Asia 0 0 Program Services Provided equipment and materials for the Rehoboth Early Learning Center, a preschool program on the premises that serves the children in residence at the orphanage as well as needy children from the community. Also provided materials for the Active Learning Program for Infants and Toddlers that is used at the orphanage with the youngest children. Purchased dental supplies for the dental clinic at the orphanage. 3113 Sub-Saharan Africa 0 0 Grantmaking Provided scholarships for four children to attend school in the Democratic Republic of the Congo in conjunction with Rudi International. 720 Sub-Saharan Africa 0 0 Fundraising Raised funds to help provide a community Christmas party in conjunction with Rudi International for people in the Democratic Republic of the Congo. 2181 0 0 110933 South Asia Provided funds for the ongoing operation of an orphanage in the Philippines. 104919 Funds were wired to the orphanage's bank account in the Philippines 3113 Provided materials and supplies for the early learning center at the orphanage as well as the Active Learning for Infants and Toddlers program. Provided dental supplies for the dental clinic. Value on non-cash contributions is based on actual cost verified by receipts. 1 0 0 0 0 0 0 0 Schedule F, Part I, Line 2 Schedule F, Part 1, Line 2 - The Sacred Portion Children's Outreach has a memorandum of agreement with the Rehoboth Children's Home, an orphanage in the Philippines to provide administrative and financial support, staff training, and early education programs. Funds raised in the US on behalf of the orphanage are monitored through an online accounting program to ensure the funds are appropriated to the purpose for which they were given. Staff persons from The Sacred Portion Children's Outreach travel to the Philippines several times a year to participate in the activities of the orphanage and to provide oversight. Rudi International provided a written report with a description of the project that was carried out and an accounting of the funds that were used. Giving Hope to Orphans Dinner & Auction 40953 27994 12959 0 0 1360 9140 0 5288 Summer of Hope 33236 3844 29392 0 0 0 0 0 2000 0 74189 31838 42351 0 0 1360 9140 0 7288 17788 24563 1 The family was provided with a grant for adoption assistance to help cover the cost of their adoption. 1 6000 Schedule I, Part I, Line 2 The organization has an adoption assistance fund whereby grants are given to help families with the cost of their adoptions. Families have to complete a grant application form and budget showing the shortage in being able to cover their adoption expenses. Grans are awarded based on the need shown. Form 990, Part VI, Section A, Line 2 Craig Druckenmiller and Jan Druckenmiller are husband and wife. Form 990, Part VI, Section B, Line 11b The 990 return is emailed to the Board of Directors as a PDF or reviewed at a board meeting prior to finalizing and submitting the return. Form 990, Part VI, Section B, Line 12c Disclosure statements submitted by board members and staff are reviewed for any possible conflict of interest by the Quality Improvement Committee. Form 990, Part VI, Section B, Line 15 The compensation for the Executive Director and Social Worker are reviewed periodically to determine if an adjustment in compensation is needed. Data is looked at via the internet, surveys or other sources regarding salary range and average salaries for such position in the geographical area of the organization. In 2018, this was particularly looked at for the Social Worker position as the organization needed to hire a replacement for this position. Discussion and approval by the Board of Directors regarding compensation of staff are documented in board meeting minutes. Form 990, Part VI, Section C, Line 19 The organization made these documents available to the public through its web site and also the web site of the Evangelical Council for Financial Accountability. We were out of the country, thus the Form 8868 to file for an extension was mailed to IRS on May 17, two days after the required due date of May 15. We have not received an approval of the 8868 back from IRS so have made an effort to submit Form 990 as soon as possible to avoid penalties rather than waiting until the 6 month extension is up on November 15. We are a small organization not having extra resources so it is our hope that IRS will forego any penalties for late filing. This is the first time this has happened as we always either submit our Form 990 by the due date of May 15 or file for an extension by May 15 if it is needed.