2019-05-13T13:36:28-05:00 2018-06-30 560574444 CHERRY BEKAERT LLP 1075 PEACHTREE STREET NE SUITE 2200 ATLANTA GA 30309 990 2017-07-01 741233796 SOUTHWESTERN UNIVERSITY SOUT 5128631956 1001 E UNIVERSITY AVE GEORGETOWN TX 78626 CRAIG ERWIN VP FOR FINANCE & ADMIN 5128631956 2019-05-09 1 AMANDA ADAMS P00748038 4042090954 38.142.98.34 2019-05-09 15:50:53 ED P CD599411CA67C01A8C655E16E324A2C80E9016E3 18694F53AD11E15FFCEA276DE93F63B2E746D691 2017 2019-02-21 02:37:17Z DR EDWARD BURGER 1001 E UNIVERSITY AVE GEORGETOWN TX 78626 223410594 0 X WWW.SOUTHWESTERN.EDU X 1875 TX THE UNIVERSITY IS COMMITTED TO UNDERGRADUATE LIBERAL EDUCATION INVOLVING BOTH THE STUDY OF AND PARTICIPATION IN SIGNIFICANT ASPECTS OF OUR CULTURAL HERITAGE, EXPRESSED PRIMARILY THROUGH THE ARTS, SCIENCES, THE INSTITUTIONS AND THE PROFESSORS OF SOCIETY. 35 34 1389 1362 -168866 -179266 5796253 29523027 67676782 65640355 8015450 17504795 1556775 1292660 83045260 113960837 31418520 31057913 0 0 33633086 34617479 0 0 2008076 19705387 20966100 84756993 86641492 -1711733 27319345 398850898 456364111 35070522 60964318 363780376 395399793 X FOSTERING A LIBERAL ARTS EDUCATIONAL COMMUNITY WHOSE VALUES AND ACTIONS ENCOURAGE CONTRIBUTIONS TOWARD THE WELL-BEING OF HUMANITY. 0 0 55054337 31057913 37390408 INSTRUCTIONAL SERVICES AND FINANCIAL ASSISTANCE: THE UNIVERSITY'S PRIMARY MISSION IS FOSTERING A LIBERAL ARTS EDUCATIONAL COMMUNITY OF THE HIGHEST CALIBER. THE UNIVERSITY SEEKS TO DEVELOP A COMMUNITY OF SCHOLARS IN BOTH ITS FACULTY AND STUDENT BODY THAT IS SELF-CRITICAL AND TOUGH-MINDED, AND THAT MAINTAINS RIGOROUS ACADEMIC STANDARDS. THROUGH ITS PAIDEIA PROGRAM, THE UNIVERSITY TRANSCENDS CONVENTIONAL APPROACHES TO TEACHING AND LEARNING THROUGH A STUDENT-DRIVEN, FACULTY-LED EXPERIENCE. THE PROGRAM EMPHASIZES INTELLECTUAL CURIOSITY, PROMOTES CONNECTIONS BETWEEN ACADEMIC COURSES, OFFERS INTERCULTURAL AND DIVERSITY EXPERIENCES, ENCOURAGES CIVIC ENGAGEMENT, AND SUPPORTS COLLABORATIVE OR GUIDED RESEARCH AND CREATIVE WORKS. FOR THE YEAR, THE UNIVERSITY ENROLLED 1,330 FULL-TIME EQUIVALENT STUDENTS IN ITS ACADEMIC INSTRUCTIONAL PROGRAMS. MOST OF THE UNIVERSITY'S ENROLLMENT IS TRADITIONAL COLLEGE-AGE STUDENTS, AND FOR THE FALL 2017 SEMESTER, 97.9% WERE ENROLLED FULL-TIME (12 OR MORE CREDIT HOURS FOR THE SEMESTER). THE STUDENT-TEACHER RATIO WAS APPROXIMATELY 11:1 IN THE CURRENT YEAR. APPROXIMATELY 98.8% OF UNIVERSITY STUDENTS RECEIVE INSTITUTIONAL FINANCIAL ASSISTANCE. APPROXIMATELY 63.5% OF UNIVERSITY STUDENTS RECEIVED NEED-BASED FINANCIAL ASSISTANCE. 10941211 17180717 STUDENT SERVICES: THE UNIVERSITY SEEKS TO SUPPORT ITS PRIMARY ACADEMIC MISSION THROUGH ROBUST STUDENT SERVICES FOR ITS PRIMARILY RESIDENTIAL LIBERAL ARTS CAMPUS. STUDENT SERVICES INCLUDE THE POLICE DEPARTMENT, STUDENT ACTIVITIES, RESIDENTIAL LIFE ADMINISTRATION, CAREER COUNSELING SERVICES, STUDENT HEALTH AND COUNSELING SERVICES, NCAA III ATHLETICS, INTRAMURAL SPORTS, AND OTHER SERVICES VITAL TO SUPPORT A RESIDENTIAL ACADEMIC COMMUNITY OF THE HIGHEST CALIBER AND QUALITY. 7723892 12356538 AUXILIARY ENTERPRISES INCLUDE STUDENT RESIDENTIAL CENTER OPERATIONS AND FOOD SERVICE OPERATIONS. APPROXIMATELY 72% OF THE STUDENT BODY LIVES ON CAMPUS IN RESIDENTIAL CENTERS. RESIDENTIAL CENTERS INCLUDE LIVING/LEARNING CENTERS WHICH INTEGRATE CLASSROOM AND OTHER EXPERIENCES INTO THE RESIDENTIAL ENVIRONMENT. FOOD SERVICES ARE PROVIDED PRIMARILY FOR RESIDENTIAL AND NON-RESIDENTIAL STUDENT USAGE, FACULTY, STAFF, AND GUESTS OF THE UNIVERSITY. AUXILIARY ENTERPRISES EXPENSES INCLUDE DEPRECIATION, INTEREST, AND PHYSICAL PLANT EXPENSE ALLOCATIONS. 73719440 1 1 0 0 0 0 0 1 0 1 1 1 0 0 1 1 0 1 1 1 1 0 1 0 1 0 0 0 1 1 1 0 0 0 0 0 0 1 0 0 0 1 0 0 0 0 1 1 1 0 0 1 2460 0 1 1389 1 1 1 0 0 0 0 1 1 0 0 0 0 X 35 34 0 0 0 0 0 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 X X BRENDA THOMPSON 5128631956 1001 E UNIVERSITY AVE GEORGETOWN TX 78626 ROBERT W KARR TRUSTEE & CHAIR 4.10 0.10 X X 0 0 0 HENRY C JOYNER TRUSTEE & VICE CHAIR 2.60 0.00 X X 0 0 0 R GRIFFIN LORD TRUSTEE & SEC/TREAS 2.20 0.10 X X 0 0 0 L JAMES BANKSTON TRUSTEE 1.70 0.00 X 0 0 0 SUZANNE BLAKE TRUSTEE 1.80 0.00 X 0 0 0 DANIEL BUFFINGTON TRUSTEE 1.40 0.00 X 0 0 0 PAM SLAUGHTER BUSH TRUSTEE 1.30 0.00 X 0 0 0 CHRISTOPHER CRAGG TRUSTEE 2.00 0.00 X 0 0 0 ROBERT H GRAHAM TRUSTEE 2.20 0.00 X 0 0 0 LARRY J HAYNES TRUSTEE 1.80 0.00 X 0 0 0 RONALD D HENDERSON TRUSTEE 1.30 0.00 X 0 0 0 BRIAN JACKSON TRUSTEE 1.70 0.00 X 0 0 0 JEAN T JANSSEN TRUSTEE 1.60 0.00 X 0 0 0 SYLVIA KERRIGAN TRUSTEE 1.60 0.00 X 0 0 0 FRANK P KRASOVEC TRUSTEE 1.50 0.00 X 0 0 0 DAKOTA MCDURHAM TRUSTEE 1.30 0.00 X 0 0 0 MICHAEL MCKEE TRUSTEE 1.30 0.00 X 0 0 0 AMANDA M MCMILLIAN TRUSTEE 1.80 0.00 X 0 0 0 MARY MEDLEY TRUSTEE 1.80 0.00 X 0 0 0 LAURA A MERRILL TRUSTEE 1.30 0.00 X 0 0 0 LYNN PARR MOCK TRUSTEE 1.60 0.00 X 0 0 0 O HAYNES MORRIS JR TRUSTEE 1.40 0.00 X 0 0 0 SCOTT M NEAL TRUSTEE 1.40 0.00 X 0 0 0 ERNESTO NIETO TRUSTEE 1.30 0.00 X 0 0 0 CHARLES D OLSON TRUSTEE 1.30 0.00 X 0 0 0 STEVEN A RABEN TRUSTEE 1.60 0.00 X 0 0 0 JEFFREY L ROPER TRUSTEE 1.40 0.00 X 0 0 0 PETER A SESSIONS TRUSTEE 1.30 0.00 X 0 0 0 THOMAS V SHOCKLEY III TRUSTEE 2.00 0.00 X 0 0 0 KENNETH SNODGRASS TRUSTEE 1.80 0.00 X 0 0 0 H BLAKE STANFORD TRUSTEE 1.70 0.00 X 0 0 0 DAN R STULTZ TRUSTEE 1.60 0.00 X 0 0 0 STEPHEN G TIPPS TRUSTEE 1.80 0.00 X 0 0 0 K ELIZABETH YEAGER TRUSTEE 1.60 0.00 X 0 0 0 DR EDWARD BURGER TRUSTEE & PRESIDENT 40.00 0.10 X X 490915 0 359121 CRAIG ERWIN VP FOR FINANCE & ADMIN 40.00 0.10 X 191455 0 24207 ALISA MCALISTER GAUNDER DEAN OF THE FACULTY 40.00 0.00 X 175702 0 26754 J PAUL SECORD VP FOR UNIVERSITY RELATIONS 40.00 0.00 X 162546 0 26960 TIMOTHY COBB VP FOR INTEGRATED COMMUNICATIONS 40.00 0.00 X 160336 0 27416 JAIME J WOODY VP FOR STUDENT LIFE 40.00 0.00 X 146922 0 17862 ELMA F BENAVIDES AVP FOR HUMAN RESOURCES 40.00 0.00 X 134989 0 12591 GLADA C MUNT AVP FOR INTERCOLLEG. ATHLETICS 40.00 0.00 X 133945 0 21435 JULIE A COWLEY AVP FOR ACADEMIC AFFAIRS 40.00 0.00 X 128378 0 23377 1725188 0 539723 28 0 1 0 SODEXO SERVICES TEXAS LLP 9801 WASHINGTON BLVD GAITHERSBURG MD 20878 FOOD SERVICE 2542060 GROUP TWO ARCHITECTURES INC 1801 S MOPAC EXPY STE 350 AUSTIN TX 78746 ARCHITECTURE 1341680 APOGEE TELECOM INC 715W 23 STE M AUSTIN TX 78705 TELECOMMUNICATIONS 1067656 ULTIMATE ROOFING SYSTEMS 1108 CHALLA DR CEDAR PARK TX 60603 ROOFING 674001 IES 33 W MONROE ST STE 2300 CHICAGO IL 60603 STUDY ABROAD PROGRAM 382415 15 32213 712655 28778159 15452609 29523027 TUITION & FEES 611310 54571125 54571125 AUXILIARY ENTERPRISES 611710 11069230 11065359 3871 65640355 7864830 -172737 8037567 13043 13043 14089 14898 -809 -809 -809 119046927 11444 109220925 197481 9826002 -186037 9639965 9639965 5700 32213 16453 -10753 -10753 MCCOMBS KITCHEN FEES 811310 225000 225000 CAR REGISTRATION FEES 812930 222200 222200 SUMMER THEATRE 611610 135245 135245 708734 708734 1291179 113960837 66927663 -168866 17679013 30885951 30885951 171962 171962 1101701 325323 594137 182241 25763901 20483427 4152620 1127854 1439432 1190356 184474 64602 4406015 2934057 1336181 135777 1906430 1446123 369034 91273 181505 181505 148527 148527 3966012 3966012 3058945 2612950 437865 8130 23534 23534 1131607 687525 383627 60455 1534592 525507 966864 42221 2830339 2568254 241387 20698 1432557 1235621 108460 88476 101749 100155 700 894 392400 340564 47493 4343 4318644 3748151 522728 47765 518574 327269 188740 2565 LIBRARY SUPPORT 748733 748733 ATHLETICS 515265 495684 19581 MAINTENANCE & FACILITIE 468004 406181 56647 5176 HOUSING 142389 136021 6368 -547276 2326092 -2998974 125606 86641492 73719440 10913976 2008076 979300 924907 40536477 62429869 1955483 8752044 4611454 4363609 422675 449724 273320 206615 1141935 1334579 220050886 106281554 110173829 113769332 31505161 31215575 202323050 227870302 4928214 5047555 398850898 456364111 7937924 7677257 3113503 2952769 2786137 2748022 3560000 29359508 8948167 10344722 8724791 7882040 35070522 60964318 X 126657278 127318048 147277423 155812425 89845675 112269320 363780376 395399793 398850898 456364111 X 27319345 7241845 -2941773 X 0 1 X 1 1 1 X 5833781 5908932 8047018 5796253 14502387 40088371 5833781 5908932 8047018 5796253 14502387 40088371 11478918 28609453 9537736 7818960 7724523 6224358 7891962 39197539 20290 13004 57406 11304 102004 79387914 334971886 0.36040 0.37310 X SCHEDULE A, PART II, LINE 10, EXPLANATION OF OTHER INCOME: GROSS FUNDRAISING REVENUE - 2013 AMOUNT: $ 20,290. 2014 AMOUNT: $ 13,004. 2015 AMOUNT: $ 6,520. 2016 AMOUNT: $ 7,066. SETTLEMENT REVENUE - 2015 AMOUNT: $ 50,886. ENERGY REBATE - 2016 AMOUNT: $ 4,238. SCHEDULE A, PART VI, LIST OF UNUSUAL GRANTS: DESCRIPTION: UNUSUAL GRANT DATE: 04/24/18 AMOUNT: 15020640. DESCRIPTION: UNUSUAL GRANT DATE: 01/13/15 AMOUNT: 5110900. 3801950 X X X 0 255545708 17732365 19536162 2463697 8874652 281475886 239942890 1589938 25454511 2388061 9053570 255545708 255955406 1181853 -2235333 3142875 11816161 239942890 265590566 6326460 -1257862 2981612 11722146 255955406 252949637 603835 32668376 3086224 17545058 265590566 0.09790 0.38130 0.52080 1 0 6455893 111509 6567402 160049013 62803722 97245291 3391037 1243380 2147657 32113859 28018808 4095051 17929575 14215644 3713931 113769332 EQUITY FUNDS 95722272 F FIXED INCOME FUNDS 35175994 F HEDGE STRATEGIES FUNDS 27379700 F PARTNERSHIP INTERESTS 50517610 F PRIVATE CAPITAL LOAN FUND 8971985 F PRIVATE CREDIT FUND 2828828 F PRIVATE EQUITY 1370974 F STOCK INDEX FUNDS 5902939 F 227870302 ACCRUED POST-RETIREMENT BENEFITS 7456747 DEFERRED COMPENSATION 425293 7882040 X PART III, LINE 4: SOUTHWESTERN UNIVERSITY HAS 19 COLLECTIONS WITHIN THE SPECIAL COLLECTIONS OF THE A. FRANK SMITH, JR. LIBRARY CENTER THAT CONTAIN A VARIETY OF BOOKS, RECORDS, PAPERS, MAPS, AND MANUSCRIPTS THAT ARE MAINTAINED FOR HISTORICAL PURPOSES, PUBLIC EXHIBITION, AND STUDENT EDUCATIONAL RESEARCH. PART V, LINE 4: SOUTHWESTERN UNIVERSITY ENDOWMENTS INCLUDE DONOR RESTRICTED ENDOWMENT FUNDS AND BOARD-DESIGNATED FUNDS FUNCTIONING AS ENDOWMENT FUNDS. ALL DONOR RESTRICTED ENDOWMENTS ARE USED ONLY AS THE DONORS INTENDED PER THE DONOR RESTRICTIONS. THE BOARD-DESIGNATED FUNDS SUPPORT GENERAL PROGRAM SERVICES OF THE UNIVERSITY. PART X, LINE 2: THE UNIVERSITY CLAIMS EXEMPTION FROM FEDERAL INCOME TAX UNDER SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE. THE UNIVERSITY FILES UNRELATED BUSINESS INCOME TAX AND OTHER INFORMATION RETURNS AS REQUIRED BY GOVERNMENT AUTHORITIES. THE UNIVERSITY HAS CONCLUDED THAT IT DOES NOT HAVE ANY UNRECOGNIZED TAX BENEFITS RESULTING FROM CURRENT OR PRIOR PERIOD TAX POSITIONS. ACCORDINGLY, NO ADDITIONAL DISCLOSURES HAVE BEEN MADE ON THE CONSOLIDATED FINANCIAL STATEMENTS REGARDING UNCERTAIN TAX PROVISIONS. 1 1 1 1 1 1 1 0 0 0 0 0 0 0 0 1 0 1 SCHEDULE E, PART I, LINE 3 AN ANNUAL NOTICE IS PUBLISHED IN THE FOLLOWING NEWSPAPERS: WILLIAMSON COUNTY SUN, AUSTIN AMERICAN STATESMAN, HOUSTON CHRONICLE, AND DALLAS MORNING NEWS. POLICIES ARE INCLUDED IN ALL STUDENT, FACULTY, AND STAFF HANDBOOKS. SCHEDULE E, PART I, LINE 6 THE UNIVERSITY RECEIVES FINANCIAL AID FROM BOTH THE FEDERAL GOVERNMENT AND THE STATE OF TEXAS, WHICH IS AWARDED TO STUDENTS USING THE DEPARTMENT OF EDUCATION METHODOLOGY. THE MAIN FEDERAL FINANCIAL ASSISTANCE PROGRAMS FOR STUDENTS INCLUDE: FEDERAL DIRECT LOANS, FEDERAL PERKINS LOANS, FEDERAL PELL GRANTS, FEDERAL WORK-STUDY, AND FEDERAL SEOG. THE MAIN STATE FINANCIAL ASSISTANCE GRANT IS THE TUITION EQUALIZATION GRANT. THE UNIVERSITY ALSO RECEIVES FEDERAL FINANCIAL ASSISTANCE FOR ACADEMIC GRANTS AND RESEARCH. 1 CENTRAL AMERICA AND THE CARIBBEAN 0 0 GRANTMAKING 6812 EAST ASIA AND THE PACIFIC 0 0 GRANTMAKING 14050 EUROPE 0 0 GRANTMAKING 53124 MIDDLE EAST AND NORTH AFRICA 0 0 GRANTMAKING 12732 NORTH AMERICA 0 0 GRANTMAKING 2266 SOUTH AMERICA 0 0 GRANTMAKING 16886 SUB-SAHARAN AFRICA 0 0 GRANTMAKING 2650 EUROPE 0 2 PROGRAM SERVICES STUDY ABROAD PROGRAMS 103930 SOUTH AMERICA 0 1 PROGRAM SERVICES STUDY ABROAD PROGRAMS 9913 EUROPE 0 0 GRANTMAKING RESEARCH 45450 NORTH AMERICA 0 0 GRANTMAKING RESEARCH 5147 SOUTH AMERICA 0 0 GRANTMAKING RESEARCH 6567 EAST ASIA AND THE PACIFIC 0 0 GRANTMAKING RESEARCH 6278 CENTRAL AMERICA AND THE CARIBBEAN 0 0 INVESTMENTS 30208528 0 2 0 1 0 3 212450 30281883 30494333 NEED BASED AWARDS CENTRAL AMERICA AND THE CARIBBEAN 3 1307 CHECK NEED BASED AWARDS EAST ASIA AND THE PACIFIC 3 7050 CHECK NEED BASED AWARDS EUROPE 15 16324 CHECK NEED BASED AWARDS MIDDLE EAST AND NORTH AFRICA 4 6132 CHECK NEED BASED AWARDS NORTH AMERICA 1 166 CHECK NEED BASED AWARDS SOUTH AMERICA 6 4289 CHECK NEED BASED AWARDS SUB-SAHARAN AFRICA 1 2650 CHECK MERIT BASED AWARDS CENTRAL AMERICA AND THE CARIBBEAN 3 5505 CHECK MERIT BASED AWARDS EAST ASIA AND THE PACIFIC 2 5000 CHECK MERIT BASED AWARDS EUROPE 16 36800 CHECK MERIT BASED AWARDS MIDDLE EAST AND NORTH AFRICA 3 6600 CHECK MERIT BASED AWARDS NORTH AMERICA 1 2100 CHECK MERIT BASED AWARDS SOUTH AMERICA 6 14597 CHECK FACULTY/STAFF DEVELOPMENT AND RESEARCH EUROPE 17 45450 CHECK OR CC FACULTY/STAFF DEVELOPMENT AND RESEARCH NORTH AMERICA 7 5147 CHECK OR CC FACULTY/STAFF DEVELOPMENT AND RESEARCH SOUTH AMERICA 4 6567 CHECK OR CC FACULTY/STAFF DEVELOPMENT AND RESEARCH EAST ASIA AND THE PACIFIC 4 6278 CHECK OR CC 1 0 1 1 1 0 PART I, LINE 2: STUDENTS AT SOUTHWESTERN UNIVERSITY ARE ENCOURAGED TO APPLY FOR THE STUDY ABROAD PROGRAMS THROUGH THE OFFICE OF INTERCULTURAL LEARNING. STUDENTS THEN MEET WITH THE DIRECTOR OF INTERCULTURAL LEARNING TO DISCUSS THEIR MAJOR, ELIGIBILITY, BEST OPTIONS AND GOALS, AND TO IDENTIFY THE APPROPRIATE STUDY ABROAD PROGRAM. BOTH THE OFFICE OF FINANCIAL AID AND THE OFFICE OF INTERCULTURAL LEARNING MEET TO REVIEW ALL THE STUDENTS ACCEPTED IN THE STUDY ABROAD PROGRAM AND TO DETERMINE FINANCIAL AID ELIGIBILITY. SCHOLARSHIPS ARE AWARDED TO THE STUDENTS BASED ON FINANCIAL NEED AND PARTICIPATION IN APPROVED PROGRAMS. THE OFFICE OF FINANCIAL AID AND ITS OPERATIONS ARE SUBJECT TO INTERNAL CONTROL REVIEW BY THE UNIVERSITY'S EXTERNAL AUDITORS AS PART OF THE FINANCIAL STATEMENT AUDIT. FUNDS ARE ALSO MONITORED BY THE REVIEW AND OVERSIGHT OF SENIOR MANAGEMENT, SENIOR STAFF, THE DEAN OF ENROLLMENT SERVICES, AND THE BUSINESS OFFICE, ALL OF WHICH ARE UNDER REVIEW OF THE AUDIT COMMITTEE AND THE FISCAL AFFAIRS COMMITTEE OF THE BOARD OF TRUSTEES. PAYMENTS FOR CERTAIN SCHOLARSHIPS ARE MADE DIRECTLY TO THE INSTITUTIONS SPONSORING THE STUDY ABROAD PROGRAM. PAYMENTS FOR FACULTY MEMBERS' ROOM AND BOARD RELATED TO STUDY ABROAD PROGRAMS WERE MADE BY THE BUSINESS OFFICE VIA WIRE TRANSFER DIRECTLY TO THE OWNER OF THE RENTAL PROPERTY. SOUTHWESTERN UNIVERSITY'S METHOD OF ACCOUNTING FOR THESE EXPENDITURES INCLUDES USING DIFFERENT ACCOUNT NUMBERS TO TRACK THE DIFFERENT STUDY ABROAD PROGRAMS, SCHOLARSHIP EXPENSES, AND FOREIGN TRAVEL. PART I, LINE 3: THE ACCRUAL-BASED METHOD IS USED TO ACCOUNT FOR EXPENDITURES. THE AMOUNT REPORTED FOR INVESTMENTS REPRESENTS THE FAIR MARKET VALUE OF INVESTMENTS HELD AT THE END OF THE FISCAL YEAR. JAMESON 5K 19648 19648 3399 PIRATE GOLF TOURNAMENT 18265 12565 5700 705 10796 1553 37913 32213 5700 705 10796 4952 16453 -10753 1 SCHOLARSHIPS AND GRANTS 1374 29854119 1031832 FMV TUITION WAIVERS - FACULTY AND STAFF PART I, LINE 2: THE UNIVERSITY AWARDS VARIOUS FEDERAL, STATE, AND PRIVATE SCHOLARSHIPS, LOANS, AND STUDENT WORK PROGRAMS AS PART OF ITS OVERALL FINANCIAL AID PROGRAM. THE UNIVERSITY FINANCIAL AID OFFICE IS RESPONSIBLE FOR MANAGEMENT OF ALL FINANCIAL AID PROGRAMS. THE UNIVERSITY USES THE DEPARTMENT OF EDUCATION METHODOLOGY TO DETERMINE FAMILY NEED FOR AWARDING NEED-BASED AWARDS. MERIT BASED AWARDS ARE DETERMINED BASED ON VARIOUS ACADEMIC (GPA, RANK IN CLASS, ETC.) AS WELL AS OTHER QUALITATIVE MEASURES. IT IS THE RESPONSIBILITY OF THE FINANCIAL AID OFFICE TO ENSURE COMPLIANCE WITH FEDERAL AND STATE REGULATIONS ON FINANCIAL AID, AND THE UNIVERSITY POLICY AND INTERNAL CONTROL OBJECTIVES. THE FINANCIAL AID OFFICE AND ITS OPERATIONS ARE SUBJECT TO INTERNAL CONTROL REVIEW BY THE UNIVERSITY'S EXTERNAL AUDITORS AS PART OF THE ANNUAL FINANCIAL STATEMENT AUDIT. ADDITIONAL MONITORING IS ALSO PROVIDED THROUGH THE REVIEW AND OVERSIGHT OF SENIOR MANAGEMENT, SENIOR STAFF, THE VICE PRESIDENT OF ENROLLMENT SERVICES, AND THE BUSINESS OFFICE, ALL OF WHICH ARE UNDER THE PURVIEW OF THE AUDIT COMMITTEE AND THE BOARD OF TRUSTEES' FISCAL AFFAIRS COMMITTEE. ADDITIONALLY, THE UNIVERSITY'S AWARDING AND MANAGEMENT OF FINANCIAL AID AWARDS IS SUBJECT TO AN ANNUAL SINGLE AUDIT (CIRCULAR A-133) AND STATE OF TEXAS AUDITS (FOR VARIOUS STATE FINANCIAL AID PROGRAMS). RESULTS OF THESE AUDITS ARE REPORTED TO THE UNIVERSITY SENIOR STAFF, THE BOARD OF TRUSTEES' AUDIT COMMITTEE, AND THE BOARD OF TRUSTEES FISCAL AFFAIRS COMMITTEE. X X X X 1 1 X X X X 0 1 0 0 0 0 0 0 0 DR EDWARD BURGER TRUSTEE & PRESIDENT 188076 0 0 0 302839 0 256869 0 102252 0 850036 0 259694 0 CRAIG ERWIN VP FOR FINANCE & ADMIN 189455 0 2000 0 0 0 13458 0 10749 0 215662 0 0 0 ALISA MCALISTER GAUNDER DEAN OF THE FACULTY 172202 0 3500 0 0 0 12400 0 14354 0 202456 0 0 0 J PAUL SECORD VP FOR UNIVERSITY RELATIONS 154546 0 3000 0 5000 0 11251 0 15709 0 189506 0 0 0 TIMOTHY COBB VP FOR INTEGRATED COMMUNICATIONS 158614 0 0 0 1722 0 4779 0 22637 0 187752 0 0 0 JAIME J WOODY VP FOR STUDENT LIFE 143922 0 3000 0 0 0 10129 0 7733 0 164784 0 0 0 GLADA C MUNT AVP FOR INTERCOLLEG. ATHLETICS 133945 0 0 0 0 0 9156 0 12279 0 155380 0 0 0 JULIE A COWLEY AVP FOR ACADEMIC AFFAIRS 128378 0 0 0 0 0 9299 0 14078 0 151755 0 0 0 PART I, LINE 1A HOUSING ALLOWANCE AND RESIDENCE FOR PERSONAL USE AND PERSONAL SERVICES: THE UNIVERSITY REQUIRES THE PRESIDENT TO RESIDE IN THE TURNER FLEMING HOUSE, LOCATED ON CAMPUS, FOR THE CONVENIENCE OF THE UNIVERSITY, AS PART OF HIS EMPLOYMENT CONTRACT WITH THE UNIVERSITY. THE TURNER FLEMING HOUSE IS USED BY THE PRESIDENT FOR PERSONAL RESIDENCE, HOSTING VARIOUS MEETINGS AND BUSINESS-RELATED SOCIAL EVENTS AND OTHER UNIVERSITY FUNCTIONS. THE UNIVERSITY PROVIDES HOUSEKEEPING, GROUNDS KEEPING, AND MAINTENANCE SERVICE CONSISTENT WITH OTHER UNIVERSITY BUILDINGS. THE VALUATION FOR PERSONAL USAGE OF THE TURNER FLEMING HOUSE, AS REPORTED IN HOUSING ALLOWANCE ON SCHEDULE J, PART II, COLUMN (D), NONTAXABLE BENEFITS, INCLUDES THE ESTIMATED FAIR MARKET RENTAL VALUE, UTILITIES, HOUSEKEEPING, AND GROUNDS KEEPING SERVICES. SOCIAL CLUB DUES OR INITIATION FEES AND TAX INDEMNIFICATION AND GROSS-UP PAYMENTS: THE UNIVERSITY PROVIDES A SOCIAL CLUB MEMBERSHIP FOR THE PRESIDENT OF THE UNIVERSITY. THE MEMBERSHIP IS USED PRIMARILY FOR HOSTING GUESTS DURING FUNDRAISING MEETINGS AND OTHER BUSINESS-RELATED MEETINGS. THE UNIVERSITY PAYS PAYROLL TAX OBLIGATIONS RELATED TO UNIVERSITY SOCIAL DUES. THE GROSS-UP PAYMENTS AND THE UNIVERSITY-PROVIDED MEMBERSHIP ARE TREATED AS TAXABLE COMPENSATION AND ARE REPORTED ON HIS W-2. PART I, LINE 4B SUPPLEMENTAL NONQUALIFIED RETIREMENT PLAN: PRESIDENT BURGER PARTICIPATED IN A 457(F) PLAN FOR CALENDAR YEAR 2017. UNIVERSITY CONTRIBUTIONS WERE $65,000 AND PERSONAL CONTRIBUTIONS WERE $172,969. A RIESEL EDUCATION FACILITIES CORPORATION 205312407 000000000 2006-08-11 5000000 CONSTRUCT ON-CAMPUS HOUSING 0 0 0 B CLIFTON HIGHER EDUCATION FINANCE 800349380 187155AX4 2017-12-28 26347790 SCIENCE BUILDING CONSTRUCTION 0 0 0 A 1625000 5000000 53150 4946850 2008 0 0 1 1 B 26498366 347790 5095261 21055315 0 0 0 1 A 0 0 0 0 0.00000 0.00000 0.00000 0 0 1 B 0 0 0 0 0.00000 0.00000 0.00000 0 0 1 A 0 0 1 0 0 0 0 0 1 B 0 1 0 0 0 0 1 BAYERISCHE LANDESBANK 1.800000000000 1 0 1 A 1 B 1 13520 TUITION REMIS EDUCATION 9000 SCHOLARSHIP EDUCATION 20280 TUITION EXCHG EDUCATION X 22009 $1 OR VALUE STATED X 24 15312210 HIGH-LOW AVERAGE X OTHER 45 73490 $1 OR STATED VALUE X PIANO 1 44900 APPRAISAL 2 0 1 1 PART I, LINE 32B: REGIONS BANK IS THE CUSTODIAL BANK OF SOUTHWESTERN UNIVERSITY. GIFTS OF SECURITIES ARE TRANSFERRED BY THE DONOR TO VARIOUS BROKERS HIRED BY THE UNIVERSITY. THE BROKERS THEN CONTACT THE CONTROLLER AT SOUTHWESTERN UNIVERSITY TO INFORM HER OF THE GIFT RECEIPT. SOUTHWESTERN THEN INSTRUCTS THE BROKERS TO SELL THE SECURITIES AT CURRENT MARKET VALUE. THE PROCEEDS FROM THE SALE ARE TRANSFERRED TO THE UNIVERSITY'S OPERATING, RESTRICTED, OR ENDOWED ACCOUNTS FOR USE IN ACCORDANCE WITH THE DONOR'S RESTRICTION, IF ANY. FORM 990, PART VI, SECTION A, LINE 1 ALL TRUSTEES ELECTED TO THE BOARD OF TRUSTEES HAVE THE SAME VOTING RIGHTS. IN BETWEEN SCHEDULED MEETINGS OF THE TRUSTEES, THE UNIVERSITY'S BYLAWS EMPOWER THE EXECUTIVE COMMITTEE OF THE BOARD OF TRUSTEES TO ACT ON A BROAD RANGE OF ISSUES AND MATTERS. THE COMMITTEE SHALL, SUBJECT TO THE CONTROL OF THE BOARD OF TRUSTEES, HAVE AUTHORITY TO: EXERCISE SUPERVISION AND CONTROL OVER THE INVESTMENT OF ENDOWMENT FUNDS; EXERCISE SUPERVISION AND CONTROL OVER ERECTION OF BUILDINGS; NEGOTIATE AND PROCURE LOANS; DESIGNATE THOSE EMPLOYEES AND OFFICERS FOR WHOM DISHONESTY INSURANCE IS REQUIRED; HAVE THE RIGHT TO SELL, LEASE, CONVEY, OR TRANSFER BOTH REAL AND PERSONAL PROPERTY BELONGING TO THE UNIVERSITY, EXCEPT THAT THE EXECUTIVE COMMITTEE SHALL NOT SELL ANY OF THE PROPERTY USED FOR THE UNIVERSITY PURPOSES PROPER; AND PERFORM OTHER DUTIES AND EXERCISE SUCH OTHER POWERS AS THE BOARD OF TRUSTEES MAY DELEGATE. ALL ACTIONS OF THE EXECUTIVE COMMITTEE ARE RECORDED IN OFFICIAL RECORD MEETING MINUTES WHICH ARE REPORTED AT THE NEXT MEETING OF THE BOARD OF TRUSTEES. FORM 990, PART VI, SECTION A, LINE 7A THE BOARD OF TRUSTEES SHALL COMPRISE NOT MORE THAN 45 TRUSTEES, EXCLUDING ANY HONORARY TRUSTEES, AND SHALL BE COMPOSED AS FOLLOWS: (A) CONFERENCE TRUSTEES EIGHTEEN TRUSTEES CONSISTING OF FOUR PERSONS FROM EACH OF THE CENTRAL TEXAS, NORTH TEXAS, RIO TEXAS, AND TEXAS ANNUAL CONFERENCES OF THE UNITED METHODIST CHURCH AND TWO PERSONS FROM THE NORTHWEST TEXAS ANNUAL CONFERENCE OF THE UNITED METHODIST CHURCH. CONFERENCE TRUSTEES ARE NOMINATED BY THE UNIVERSITY'S BOARD OF TRUSTEES, UPON RECOMMENDATION OF THE BOARD'S TRUSTEESHIP COMMITTEE, AND ELECTED BY THEIR RESPECTIVE CONFERENCES. THE CONFERENCES ELECTING CONFERENCE TRUSTEES ARE REFERRED TO AS THE UNIVERSITY'S "PATRONIZING CONFERENCES." (B) EPISCOPAL TRUSTEES TWO BISHOPS OF THE UNITED METHODIST CHURCH NOMINATED AND ELECTED BY THE BISHOPS OF THE UNIVERSITY'S PATRONIZING CONFERENCES AFTER CONSULTATION REGARDING EACH INDIVIDUAL NOMINEE WITH THE BOARD'S TRUSTEESHIP COMMITTEE, GIVING DUE REGARD TO THE COMMENTS, REQUESTS, AND CONCERNS OF THAT COMMITTEE. AT LEAST ONE OF THE EPISCOPAL TRUSTEES SERVING AT ANY GIVEN TIME MUST BE A BISHOP OF ONE OF THE UNIVERSITY'S PATRONIZING CONFERENCES. PER THE BYLAWS OF SOUTHWESTERN UNIVERSITY, ANY CHANGE IN THE COMPOSITION OF THE BOARD OF TRUSTEES OR THE METHOD OF SELECTION FOR MEMBERSHIP ON THE BOARD SHALL BE CONFIRMED BY THE UNIVERSITY'S PATRONIZING CONFERENCES. THE TERM "PATRONIZING CONFERENCES" REFERS TO THE CONFERENCES OF THE UNITED METHODIST CHURCH THAT ELECT MEMBERS TO THE UNIVERSITY'S BOARD OF TRUSTEES, NAMELY THE CENTRAL TEXAS, NORTH TEXAS, NORTHWEST TEXAS, RIO TEXAS, AND TEXAS ANNUAL CONFERENCES. FORM 990, PART VI, SECTION A, LINE 7B ALL MATTERS REQUIRING CONFIRMATION OR ACTION BY THE PATRONIZING CONFERENCES SHALL BE ACCOMPLISHED AS FOLLOWS: (A) THE MATTERS SHALL BE SUBMITTED BY THE UNIVERSITY TO THE RESPECTIVE PATRONIZING CONFERENCES AT LEAST 90 DAYS PRIOR TO EACH PATRONIZING CONFERENCE'S NEXT ANNUAL SESSION. (B) REGARDING ELECTION OF CONFERENCE TRUSTEES, ELECTION SHALL BE ACCOMPLISHED UPON A MAJORITY VOTE AT THE RESPECTIVE CONFERENCE'S ANNUAL SESSION. (C) REGARDING MATTERS REQUIRING COLLECTIVE CONFIRMATION OF PATRONIZING CONFERENCES, CONFIRMATION SHALL BE ACCOMPLISHED UPON THE AFFIRMATIVE VOTE OF THREE-FIFTHS OF THE PATRONIZING CONFERENCES, WITH EACH PATRONIZING CONFERENCE HAVING ONE VOTE. (D) SHOULD ANY PATRONIZING CONFERENCE FAIL TO NOTIFY THE BOARD OF TRUSTEES OF ITS ACTION ON ANY MATTER REQUIRING CONFIRMATION OR ACTION WITHIN 30 DAYS FOLLOWING THE CLOSE OF ITS NEXT ANNUAL SESSION BEFORE WHICH THE MATTER WAS SUBMITTED BY THE UNIVERSITY, THE MATTER SHALL BE DEEMED ACTED UPON AFFIRMATIVELY OR CONFIRMED. (E) ACTIONS THAT REQUIRE CONFIRMATION BY THE PATRONIZING CONFERENCES SHALL BE SPECIFICALLY DESIGNATED IN THE CERTIFICATE OF FORMATION AND BYLAWS, AS APPLICABLE. FORM 990, PART VI, SECTION B, LINE 11B PER THE BOARD APPROVED RESOLUTION, THE AUDIT COMMITTEE PREPARES AN ANNUAL TIMELINE FOR THE PREPARATION, REVIEW, AND FILING OF FORM 990. AN EXTERNAL ACCOUNTING FIRM REVIEWS THE COMPLETED RETURN PREPARED BY INTERNAL STAFF. THE ADMINISTRATION AND OTHER STAFF COMPLETE SUB-CERTIFICATION STATEMENTS ADDRESSING THEIR INDIVIDUAL AREAS OF RESPONSIBILITIES. THE COMPLETED RETURN, ALONG WITH SUB-CERTIFICATION STATEMENTS, IS REVIEWED BY THE VICE PRESIDENT OF FINANCE AND ADMINISTRATION. THE VICE PRESIDENT OF FINANCE AND ADMINISTRATION PRESENTS THE COMPLETED RETURN TO THE BOARD OF TRUSTEES AUDIT COMMITTEE, WHICH HAS OVERSIGHT RESPONSIBILITY FOR THE FORM 990. AFTER REVIEW BY THE AUDIT COMMITTEE, A COPY OF THE RETURN IS MADE AVAILABLE TO THE FULL BOARD OF TRUSTEES FOR THEIR REVIEW BEFORE FILING. BOARD MEMBERS REVIEW THE RETURN AND SEND A CONFIRMATION OF THEIR REVIEW. ANY COMMENTS ARE SUBMITTED IN WRITING TO THE AUDIT COMMITTEE. THE RETURN IS THEN FILED ELECTRONICALLY WITH THE IRS BY THE EXTERNAL TAX ACCOUNTING FIRM. ADDITIONALLY, THE UNIVERSITY'S EXTERNAL AUDITING FIRM REVIEWS THE PRIOR YEAR RETURN FOR COMPLETENESS AND ACCURACY RELEVANT TO THE SCOPE AND DUE DILIGENCE REQUIREMENTS OF THE AUDITING PROCESS, AND REPORTS ANY SIGNIFICANT OR MATERIAL WEAKNESSES NOTED TO THE BOARD OF TRUSTEES AUDIT COMMITTEE. THE AUDIT COMMITTEE HAS OVERSIGHT RESPONSIBILITY AND AUTHORITY TO ENSURE NOTED WEAKNESSES OR ERRORS ARE CORRECTED. THE AUDIT COMMITTEE REPORTS REGULARLY TO THE FULL BOARD OF TRUSTEES. FORM 990, PART VI, SECTION B, LINE 12C THE BOARD OF TRUSTEES HAS DELEGATED ONGOING OVERSIGHT OF THE UNIVERSITY'S CONFLICT OF INTEREST POLICY TO THE BOARD OF TRUSTEES AUDIT COMMITTEE AS A PERMANENT DUTY OF THE AUDIT COMMITTEE'S CHARTER. THE AUDIT COMMITTEE IS RESPONSIBLE FOR PROPOSING CHANGES IN THE UNIVERSITY CONFLICT OF INTEREST POLICY TO THE FULL BOARD OF TRUSTEES, AND FOR MONITORING COMPLIANCE WITH THE POLICY APPROVED BY THE BOARD OF TRUSTEES. ALL MEMBERS OF THE BOARD OF TRUSTEES, BOARD COMMITTEE MEMBERS, OFFICERS, KEY EMPLOYEES, MEMBERS OF THE FINANCIAL AID OFFICE AND ALL PROFESSIONAL FINANCIAL ACCOUNTING STAFF ANNUALLY COMPLETE AND SUBMIT A QUESTIONNAIRE ON POSSIBLE CONFLICTS OF INTEREST AND INDEPENDENCE. EMPLOYEES OF THE UNIVERSITY OTHER THAN THE PRESIDENT SUBMIT CONFLICT OF INTEREST INFORMATION TO THE PRESIDENT. THE PRESIDENT DETERMINES IF AN ACTUAL CONFLICT OF INTEREST EXISTS AND DETERMINES THE APPROPRIATE MITIGATING ACTION. THE PRESIDENT REPORTS TO THE AUDIT COMMITTEE, ON AN ANNUAL BASIS, ALL IDENTIFIED POSSIBLE CONFLICTS OF INTEREST AND MITIGATING ACTIONS TAKEN. THE PRESIDENT AND THE MEMBERS OF THE BOARD OF TRUSTEES SUBMIT CONFLICT OF INTEREST AND INDEPENDENCE QUESTIONNAIRES TO THE BOARD OF TRUSTEES AUDIT COMMITTEE. THE AUDIT COMMITTEE IS RESPONSIBLE FOR REVIEWING THE SITUATION AND RECOMMENDING TO THE BOARD CHAIRMAN APPROPRIATE MITIGATING ACTIONS. IF IT IS DETERMINED THAT A CONFLICT EXISTS THEN THE CHAIR OF THE BOARD OF TRUSTEES OR COMMITTEE SHALL, IF APPROPRIATE, APPOINT A DISINTERESTED PERSON OR COMMITTEE TO INVESTIGATE ALTERNATIVES TO THE PROPOSED TRANSACTION OR ARRANGEMENT. AFTER EXERCISING DUE DILIGENCE, THE BOARD OF TRUSTEES OR COMMITTEE SHALL DETERMINE WHETHER THE UNIVERSITY CAN OBTAIN A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT WITH REASONABLE EFFORTS FROM A PERSON OR ENTITY THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST. IF A MORE ADVANTAGEOUS TRANSACTION OR ARRANGEMENT IS NOT REASONABLY ATTAINABLE UNDER CIRCUMSTANCES THAT WOULD NOT GIVE RISE TO A CONFLICT OF INTEREST, THE BOARD OF TRUSTEES OR COMMITTEE SHALL DETERMINE BY A MAJORITY VOTE OF THE DISINTERESTED TRUSTEES WHETHER THE TRANSACTION OR ARRANGEMENT IS IN THE UNIVERSITY'S BEST INTEREST AND FOR ITS OWN BENEFIT AND WHETHER THE TRANSACTION IS FAIR AND REASONABLE TO THE UNIVERSITY AND SHALL MAKE ITS DECISION AS TO WHETHER TO ENTER INTO THE TRANSACTION OR ARRANGEMENT IN CONFORMITY WITH SUCH DETERMINATION. THE UNIVERSITY ALSO HAS A WHISTLE-BLOWER POLICY AND PROCESS UNDER THE OVERSIGHT AND AUTHORITY OF THE BOARD OF TRUSTEES AUDIT COMMITTEE. FORM 990, PART VI, SECTION B, LINE 15 THE BOARD OF TRUSTEES COMPENSATION COMMITTEE IS RESPONSIBLE FOR SETTING COMPENSATION FOR THE SENIOR STAFF OF THE UNIVERSITY. SENIOR STAFF INCLUDES THE PRESIDENT AND ALL VICE PRESIDENT-LEVEL STAFF. ADDITIONALLY, EACH YEAR ANY EMPLOYEES LISTED IN IRS FORM 990 PART VII, OFFICER, KEY EMPLOYEE, AND HIGHLY PAID EMPLOYEE, NOT ALREADY WITHIN THE SCOPE OF THE COMPENSATION COMMITTEE, ARE ADDED TO THE COMMITTEE'S SCOPE OF OVERSIGHT. THE COMPENSATION COMMITTEE INCLUDES ONLY INDEPENDENT BOARD OF TRUSTEES MEMBERS AS VOTING MEMBERS PLUS THE ASSOCIATE VICE PRESIDENT FOR HUMAN RESOURCES, AS A NON-VOTING EX OFFICIO MEMBER. THE COMMITTEE COMPILES INDUSTRY-WIDE SALARY SURVEYS, BENCHMARK INSTITUTIONAL DATA FROM PEER INSTITUTIONS, AND OTHER EXTERNAL, OBJECTIVE DATA, TO DETERMINE THE APPROPRIATENESS OF COMPENSATION FOR EMPLOYEES UNDER ITS REVIEW. THE ASSOCIATE VICE PRESIDENT FOR HUMAN RESOURCES IS RESPONSIBLE FOR COMPILING A COMPLETE LIST OF ALL COMPENSATION, TAXABLE AND NON-TAXABLE FRINGE BENEFITS, AND ANY OTHER RELEVANT DATA FOR THE COMMITTEE. THE COMPENSATION COMMITTEE REPORTS ON THE SALARY ADMINISTRATION PROCESS TO THE BOARD OF TRUSTEES ON AN ANNUAL BASIS FOR APPROVAL BY THE BOARD. FULL DISCLOSURE OF COMPENSATION IS REPORTED ON FORM 990 FOR FULL BOARD OF TRUSTEE REVIEW. ALL THE INFORMATION USED BY THE COMPENSATION COMMITTEE IS RETAINED BY THE ASSOCIATE VICE PRESIDENT OF HUMAN RESOURCES IN THE PERSONNEL OFFICE. FORM 990, PART VI, SECTION C, LINE 19 THE UNIVERSITY PUBLISHES ITS ARTICLES OF INCORPORATION AND/OR CERTIFICATE OF FORMATION, BYLAWS, CONFLICT OF INTEREST POLICY, INDEPENDENCE POLICY, THE MOST CURRENT THREE YEARS OF AUDITED FINANCIAL STATEMENTS, AND IRS FORMS 990 AND 990-T ON THE UNIVERSITY WEBSITE. THE INFORMATION MAY BE ACCESSED AT: HTTP://WWW,SOUTHWESTERN.EDU/BUSINESS-OFFICE/BUDGET-FINANCE/. FORM 990, PART XI, LINE 9: CHANGE IN VALUE OF SPLIT INTEREST AGREEMENTS 96,376. POST-RETIREMENT RELATED CHANGES -3,038,149. SOUTHWESTERN FOUNDATION 1001 EAST UNIVERSITY AVENUE GEORGETOWN TX 78626 742736740 HOLD AND MANAGE REAL PROPERTY FOR UNIVERSITY TX 501(C)(3) LINE 12A, I SOUTHWESTERN UNIVERSITY 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 1 0 SOUTHWESTERN FOUNDATION O 1022451 GROSS WAGES