2019-06-20T13:29:42-05:00 2018-12-31 271728945 PKF O'CONNOR DAVIES LLP 500 MAMARONECK AVENUE HARRISON NY 105281633 990 2018-01-01 133499385 HUDSON VALLEY SHAKESPEARE FESTIVAL INC HUDS 8458095750 143 MAIN STREET COLD SPRING NY 10516 ROBIN SHELBY ARDITI PRESIDENT 8458095750 2019-06-20 1 GARRETT M HIGGINS P00543209 9143818900 2019-06-20 65.51.112.58 2019-06-20 13:29:35 ED P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 9616F4B14A694591D1E716C270910E6FA5556DA3 2018 2019-02-21 02:37:17Z ROBIN SHELBY ARDITI 143 MAIN STREET COLD SPRING NY 10516 4189783 0 X HVSHAKESPEARE.ORG X 1988 NY THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS. 24 24 182 0 27910 -144 1536229 1725276 1646968 1365094 50397 69714 80556 89453 3314150 3249537 0 0 0 0 1791945 1959470 0 0 311630 1373391 1419821 3165336 3379291 148814 -129754 1624556 1404960 44426 57079 1580130 1347881 X THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS. OUR THEATER LIVES IN THE HERE AND NOW, AT THE INTERSECTION BETWEEN THE VIRTUOSITY OF THE ACTOR, THE IMAGINATION OF THE AUDIENCE, AND THE INSPIRATION OF THE TEXT. 0 0 2434733 1324018 HVSF MAKES ITS HOME UNDER A SPECIALLY DESIGNED, 540-SEAT, OPEN-AIR TENT THEATER ON THE GROUNDS OF HISTORIC BOSCOBEL HOUSE AND GARDENS ON THE BANKS OF THE HUDSON RIVER. IN 2018, HVSF PRESENTED FIVE SHOWS IN REPERTORY - SHAKESPEARE'S "RICHARD II," DIRECTED BY HVSF ARTISTIC DIRECTOR, DAVIS MCCALLUM; SHAKESPEARE'S "THE TAMING OF THE SHREW," DIRECTED BY SHANA COOPER; THE NEW YORK PREMIERE OF A NEW ADAPTATION OF THE ROBIN HOOD STORY CALLED "THE HEART OF ROBIN HOOD" BY DAVID FARR AND DIRECTED BY SUZANNE L. AGINS, AND A WORLD PREMIERE COMMISSION BY HVSF "RIP VAN WINKLE; OR, CUT THE OLD MOON INTO STARS", WRITTEN AND DIRECTED BY SETH BOCKLEY, WHICH WAS STAGED AS A "FULL CIRCLE" COMMUNITY ENGAGEMENT PRODUCTION WITH FOUR PROFESSIONAL ACTORS AND OVER FORTY COMMUNITY MEMBERS PARTICIAPTING ON STAGE, IN THE BAND, AND BACKSTAGE. IT WAS ALSO A PART OF OUR HVSTORIES INITIATIVE SHOWCASING STORIES ABOUT THE PEOPLE AND CULTURE OF THE HUDSON VALLEY. HVSF COMPLETED ANOTHER YEAR OF ITS 20-WEEK CONSERVATORY COMPANY ACTING TRAINING PROGRAM FOR SEVEN POST-GRADUATE STUDENTS WHICH INCLUDED THE OPPORTUNITY TO PLAY ROLES IN THE SEASON, DEDICATED COURSES AND TRAINING, AND A DEVISED PRODUCTION ENTITLED "THE SEA MAID'S MUSIC" DIRECTED BY ZACHARY FINE WHICH TOURED TO VENUES THROUGHOUT THE HUDSON VALLEY. IN TOTAL, THESE CORE PROGRAMS REACHED OVER 37,000 PEOPLE. 295870 98710 THIS WAS THE 24TH YEAR OF HVSF'S WELL-ESTABLISHED AND HIGHLY REGARDED EDUCATION PROGRAM, WHICH REACHED OVER 53,000 STUDENTS AT 61 SCHOOLS IN THE TRI-STATE AREA IN 2018. IT OFFERED A DIVERSE RANGE OF IN-SCHOOL PROGRAMS AND WORKSHOPS, A FULLY-STAGED, 90-MINUTE TOURING PRODUCTION OF SHAKESPEARE'S "HAMLET" DIRECTED BY DEVIN BRAIN FOR MIDDLE AND HIGH SCHOOL STUDENTS, AS WELL AS PROFESSIONAL DEVELOPMENT FOR TEACHERS, PRE-PERFORMANCE OUTREACH ACTIVITIES, AND POST-PERFORMANCE TALKBACKS. "HAMLET" WAS SO SUCCESSFUL, IT WAS REMOUNTED IN THE SUMMER OF 2018 TO TOUR TO VENUES THROUGHOUT THE REGION, EXPANDING THE REACH AND AUDIENCE FOR THIS PROGRAM. 12450 3770 HVSF OFFERED A SERIES OF FIVE DEVELOPMENTAL THEATER READINGS DURING THE SUMMER SEASON, TITLED "HVSF2", INCLUDING TWO PERFORMANCES OF A "BAKEOFF" OF SIX NEW PLAYS WRITTEN BY LOCAL PLAYWRIGHTS (WHO PARTICIPATED IN WRITING WORKSHOPS HOSTED BY LOCAL LIBRARIES) PERFORMED BY PROFESSIONAL ACTORS. THE "BAKEOFF" IS A PART OF HVSF'S FULL CIRCLE INITIATIVE TO BUILD AND SUSTAIN COMMUNITY THROUGH RADICALLY PARTICIPATORY ART-MAKING. THE OTHER READINGS INCLUDED "RUZZANTE" ADAPTED BY CHRISTOPHER BAYES, "NATURAL SHOCKS" BY LAUREN GUNDERSON, "THE MATCHMAKER" BY THORNTON WILDER, AND "CYRANO" A NEW ADAPTATION BY JASON O'CONNELL AND BRENDA WITHERS. 2743053 1 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 53 0 182 1 1 1 0 0 0 0 1 1 0 0 0 0 0 0 X 24 24 0 0 1 0 0 0 0 1 1 0 0 0 1 1 1 1 1 1 0 0 NY X X LINDA PATTERSON 8458095750 143 MAIN STREET COLD SPRING NY 10516 ROBIN SHELBY ARDITI PRESIDENT 15.00 X X 0 0 0 LAURA JEAN WILSON VICE PRESIDENT 5.00 X X 0 0 0 EDWARD B WHITNEY SECRETARY 5.00 X X 0 0 0 FREDERIC W COOK SECRETARY (THRU MAY 2018) 7.00 X X 0 0 0 LESLIE G KELLEY TREASURER 7.00 X X 0 0 0 PATRICIA KING DIRECTOR 2.00 X 0 0 0 SUZANNE BAKER DIRECTOR 2.00 X 0 0 0 ELIZABETH A BARRETT DIRECTOR 2.00 X 0 0 0 HEIDI ETTINGER DIRECTOR 2.00 X 0 0 0 HEATHER HOPKINS DIRECTOR 7.00 X 0 0 0 DANIEL KRAMER DIRECTOR 2.00 X 0 0 0 CARL LOEWENSON DIRECTOR 4.00 X 0 0 0 JOSEPH C MAHON DIRECTOR 2.00 X 0 0 0 NAT PRENTICE DIRECTOR 4.00 X 0 0 0 FREDERIC C RICH DIRECTOR 7.00 X 0 0 0 BYRON STINSON DIRECTOR 4.00 X 0 0 0 DR ELLIOTT SUMERS DIRECTOR 5.00 X 0 0 0 MARY ELIZABETH BUNZEL DIRECTOR 2.00 X 0 0 0 JAMES KILMAN DIRECTOR 4.00 X 0 0 0 LAURA WASHINGTON SAWYER DIRECTOR 2.00 X 0 0 0 STEVEN HOLLEY DIRECTOR 2.00 X 0 0 0 ALASTAIR KEITH DIRECTOR 2.00 X 0 0 0 PEPPER EVANS DIRECTOR 2.00 X 0 0 0 SARENA STRAUS DIRECTOR 2.00 X 0 0 0 KIMBERLY ENGELBERT DIRECTOR 2.00 X 0 0 0 LINDA PATTERSON FINANCE DIRECTOR 40.00 X 81902 0 7927 KATE LIBERMAN MANAGING DIRECTOR 60.00 X 105995 0 0 ROBERT MCCALLUM ARTISTIC DIRECTOR 60.00 X 107722 0 15623 295619 0 23550 2 0 0 0 0 312263 115900 1297113 84827 1725276 ADMISSIONS 711190 1265457 1265457 WORKSHOPS 611600 44060 44060 TOURING SHOW 611600 31100 31100 SUMMER CAMP TUITION 611600 22500 22500 TEACHERS INSTITUTE 611430 1050 1050 927 927 1365094 22121 22121 769010 721417 47593 47593 47593 55412 312263 121863 -66451 -66451 19792 890 18902 18902 157480 96076 61404 61404 FACILITIES FEES 900099 44776 44776 ADVERTISEMENTS 541800 27910 27910 OTHER INCOME 900099 2912 2912 75598 3249537 1426498 27910 69853 195824 145892 24879 25053 4543 4543 1417385 1054819 180652 181914 23945 23945 111327 98480 10887 1960 206446 153806 26228 26412 13400 10720 2010 670 111351 96574 11082 3695 42670 34135 6401 2134 82167 63076 8887 10204 27203 20922 3923 2358 31689 31689 211038 196443 9813 4782 131933 124532 4537 2864 9679 7743 1452 484 93000 88350 4650 55404 44323 8311 2770 TEMPORARY ROOM & BOARD 234106 218380 10484 5242 PRODUCTION EQUIPMENT 100244 99661 437 146 PRODUCTION EXPENSE 89436 82809 295 6332 ADMISSION EXPENSES 52886 42309 7933 2644 133615 99902 1747 31966 3379291 2743053 324608 311630 491262 430185 45656 31755 41475 67088 30001 1189 1657 39047 1362300 952888 296565 409412 715093 422437 2847 3847 1624556 1404960 44426 57079 44426 57079 X 1433380 1118618 146750 229263 1580130 1347881 1624556 1404960 -129754 -102495 0 X X 0 1 X 1 0 X 977855 1222031 1341636 1536229 1725276 6803027 1627514 1653247 1544371 1773686 1522574 8121392 2605369 2875278 2886007 3309915 3247850 14924419 111532 256525 345267 296290 355724 1365338 0 111532 256525 345267 296290 355724 1365338 13559081 21657 16987 12217 19635 22121 92617 21657 16987 12217 19635 22121 92617 70098 49023 59460 54458 47688 280727 2697124 2941288 2957684 3384008 3317659 15297763 0.88630 0.88700 0.00610 0.00610 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: OTHER INCOME - 2015 AMOUNT: $ 3,200. 2016 AMOUNT: $ 11,925. 2017 AMOUNT: $ 2,975. 2018 AMOUNT: $ 2,912. ADVERTISING IN PLAY PROGRAM - 2014 AMOUNT: $ 37,215. FACILITIES FEES - 2014 AMOUNT: $ 32,883. 2015 AMOUNT: $ 45,823. 2016 AMOUNT: $ 47,535. 2017 AMOUNT: $ 51,483. 2018 AMOUNT: $ 44,776. 1362300 952888 409412 409412 X 3271478 -102495 51488 125834 74827 3196651 52886 52886 3249537 3503727 51488 125834 177322 3326405 52886 52886 3379291 PART X, LINE 2: HVSF RECOGNIZES THE EFFECT OF INCOME TAX POSITIONS ONLY IF THEY ARE MORE LIKELY THAN NOT TO BE SUSTAINED. MANAGEMENT HAS DETERMINED THAT HVSF HAD NO UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE FINANCIAL STATEMENT RECOGNITION AND/OR DISCLOSURE. HVSF IS NO LONGER SUBJECT TO EXAMINATIONS BY APPLICABLE TAXING JURISDICTIONS FOR PERIODS PRIOR TO DECEMBER 31, 2015. PART XI, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSE RECLASS REPORTED ON PART VIII, LINE 8B 29,758. COST OF GOODS SOLD REPORTED ON PART VIII, LINE 7B 96,076. PART XI, LINE 4B - OTHER ADJUSTMENTS: PROCESSING FEES REPORTED ON PART IX, LINE 11G 52,886. PART XII, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSE RECLASS REPORTED ON PART VIII, LINE 8B 29,758. COST OF GOODS SOLD REPORTED ON PART VIII, LINE 7B 96,076. PART XII, LINE 4B - OTHER ADJUSTMENTS: PROCESSING FEES REPORTED ON PART IX, LINE 11G 52,886. SPRING BENEFIT 367675 312263 55412 28816 41937 10750 40360 367675 312263 55412 28816 41937 10750 40360 121863 -66451 19792 890 1 1.00000 19792 890 890 18902 NY 0 HVSF IS NOT REQUIRED TO BE LICENSED IN THE STATE OF NEW YORK BECAUSE THEY ARE BELOW THE $30,000 NET GAMING REVENUE THRESHOLD. 0 1 0 1.00000 REGINA BOSCIA BOOKKEEPER 143 MAIN STREET COLD SPRINGS NY 10516 0 REGINA BOSICA 520 BOOKKEEPING OF GAMING RECEIPTS AND EXPENSES X 0 X 8 52115 AVG. SELLING PRICE X 2 18822 RETAIL VALUE X TICKETS 3 13000 COST X RAFFLE PRIZES 1 890 COST 1 0 1 0 PART I, COLUMN (B): THE ORGANIZATION IS REPORTING THE NUMBER OF CONTRIBUTORS. FORM 990, PART VI, SECTION A, LINE 4 THE BYLAWS WERE AMENDED ON DECEMEBER 8, 2018. THE FOLLOWING CHANGES WERE MADE: 1. A SECTION REGARDING ACTS OF THE BOARD WHICH REQUIRES A MAJORITY VOTE OF THE ENTIRE BOARD WAS ADDED. 2. A SECTION REGARDING ACTIONS THAT CAN BE TAKEN BY THE BOARD OR ANY COMMITTEE WITHOUT A MEETING WAS ADDED. 3. A SECTION REGARDING COMPENSATION PAID TO ANY DIRECTOR OF THE BOARD WAS ADDED. 4. SECTIONS REGARDING COMMITTEES OF THE BOARD AND COMMITTEES OF THE CORPORATION WERE ADDED. FORM 990, PART VI, SECTION B, LINE 11B HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. WHEN THE FORM 990 HAS BEEN PREPARED, REVIEWED BY MANAGEMENT AND IS READY TO BE FILED WITH THE INTERNAL REVENUE SERVICE, THE PUBLIC VERSION OF THE FORM 990 IS ELECTRONICALLY SENT TO THE BOARD. ANY COMMENTS ARE THEN GROUPED, SUMMARIZED AND PROVIDED TO THE OUTSIDE ACCOUNTANTS. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING. FORM 990, PART VI, SECTION B, LINE 12C MANAGEMENT AND THE BOARD MONITORS COMPLIANCE AND FOLLOWS UP TO MAKE SURE THAT ALL APPLICABLE PERSONS COMPLETE THE REQUIRED DISCLOSURE FORMS, ON AN ANNUAL BASIS. ANY DISCLOSURE FORMS WHICH ARE SUBMITTED WITH A NOTED CONFLICT ARE REVIEWED AND DISCUSSED BY THE BOARD AUDIT COMMITTEE. EACH BOARD MEMBER ALSO UNDERTAKES TO NOTIFY THE PRESIDENT OR SECRETARY OF HVSF IF HE OR SHE BECOMES AWARE OF ANY RELATIONSHIP OR SITUATION THAT MIGHT RESULT IN, OR GIVE THE APPEARANCE OF BEING, A CONFLICT OF INTEREST. THE DIRECTOR, OFFICER OR KEY EMPLOYEE WHO DISCLOSED THE INTEREST IN A PROPOSED OR EXISTING RELATED PARTY TRANSACTION MAY MAKE A PRESENTATION TO AND RESPOND TO QUESTIONS BY THE AUDIT COMMITTEE OR BOARD OF DIRECTORS BUT MAY NOT ATTEMPT TO INFLUENCE IMPROPERLY THE DELIBERATION OR VOTING ON THE MATTER. AFTER SUCH PRESENTATION THEY MUST LEAVE THE MEETING DURING DELIBERATION & VOTING. FORM 990, PART VI, SECTION B, LINE 15A THE POLICY FOR DETERMINING TOP MANAGEMENT COMPENSATION WAS VOTED BY THE BOARD AS A PART OF THE "ROLE OF COMMITTEES" DOCUMENT. SUCH POLICY WAS LAST REVISED AND APPROVED AT THE NOVEMBER 16, 2016 BOARD MEETING AND PROVIDES AS FOLLOWS: WITHOUT LIMITING THE FOREGOING, IT SHALL BE THE EXECUTIVE COMMITTEE'S RESPONSIBILITY TO EVALUATE THE PERFORMANCE AND THE COMPENSATION OF THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR ON AN ANNUAL BASIS, SUCH EVALUATIONS TO TAKE PLACE IN EXECUTIVE SESSION. IN ADDITION, AS PART OF ANNUAL BUDGET PROCESS, THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR SHALL SHARE BUDGETED STAFF COMPENSATION PLANS FOR THE FORTHCOMING YEAR. THE EXECUTIVE COMMITTEE MAY ESTABLISH A COMPENSATION SUBCOMMITTEE TO ASSIST IT IN MEETING ITS RESPONSIBILITIES FOR REVIEWING AND RECOMMENDING THE COMPENSATION AND BENEFITS OF THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR TO THE BOARD. THE RESPONSIBILITIES OF THE SUBCOMMITTEE SHALL CONSIST OF PROVIDING INFORMATION AND RECOMMENDATIONS TO THE EXECUTIVE COMMITTEE WITH RESPECT TO (1) SELECTION OF AN APPROPRIATE PEER GROUP FOR BENCHMARK COMPARISON PURPOSES, (2) A STRATEGY FOR COMPARING OUR AD/MD COMPENSATION TO ONE ANOTHER AND TO THE PEER GROUP OVER TIME, (3) DEFINING "COMPENSATION AND BENEFITS", (4) COMPARING OUR COMPENSATION TO REPORTED COMPENSATION FOR LIKE POSITIONS AMONG THE PEER GROUP, (5) OVERSEEING FORM 990 REPORTING WITH RESPECT TO MANAGEMENT COMPENSATION, AND (6) EMPLOYMENT AGREEMENT MATTERS. ALL ACTION BY THE EXECUTIVE COMMITTEE SHALL BE REPORTED AT THE NEXT BOARD MEETING, EXCEPT THAT ARTISTIC DIRECTOR AND MANAGING DIRECTOR PERFORMANCE EVALUATIONS AND COMPENSATION MATTERS SHALL BE DISCUSSED IN EXECUTIVE SESSION. THE COMPENSATION DETERMINATION PROCESS DESCRIBED ABOVE WAS LAST IMPLEMEMETED FOR THE MANAGING DIRECTOR AND ARTISTIC DIRECTOR IN 2017 AND INCLUDED REVIEW BY INDEPENDENT PERSONS OF COMPARABILITY DATA AND BOARD APPROVAL. SUCH APPROVAL WAS DOCUMENTED IN THE MINUTES OF AN EXECUTIVE SESSION OF THE BOARD. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. THE RETURN IS POSTED ON GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, THE FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY, ARTICLES OF INCORPORATION AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT 143 MAIN STREET, COLD SPRING, NY 10516 OR BY CALLING THE ORGANIZATION DIRECTLY AT (845)809-5750. FORM 990, PART XII, LINE 2C: THE HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS A COMMITTEE THAT ASSUMES RESPONSIBILITY FOR THE OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF ITS INDEPENDENT AUDITOR. THE POLICY FOR SELECTION AND OVERSIGHT OF THE INDEPENDENT AUDITORS HAS NOT CHANGED SINCE LAST YEAR.