2019-05-13T14:28:23-07:00 2018-06-30 990 2017-07-01 046151731 The Trustees Of The Public Library Of The City Of Boston TRUS 6175365400 700 BOYLSTON STREET BOSTON MA 02116 Ellen Donaghey Chief Financial Officer 6175365400 2019-05-13 192.80.65.173 2017 2019-02-21 02:37:17Z ELLEN DONAGHEY 700 BOYLSTON STREET BOSTON MA 02116 53636208 0 X WWW.BPL.ORG X 1848 MA TO SERVE THE CULTURAL, EDUCATIONAL AND INFORMATIONAL NEEDS OF THE CITY OF BOSTON AND THE COMMONWEALTH. 11 11 498 218 0 0 10521597 4453782 124119 126329 4493124 6990481 2289540 2592760 17428380 14163352 0 0 0 0 3210156 2426938 0 0 0 6851019 6321085 10061175 8748023 7367205 5415329 74904608 77648642 1517814 1773131 73386794 75875511 X TO SERVE THE CULTURAL, EDUCATIONAL AND INFORMATIONAL NEEDS OF THE PEOPLE OF THE CITY OF BOSTON AND THE COMMONWEALTH. 1 0 6569317 126329 ACTIVITIES AND PROGRAMS OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON. 0 0 0 6569317 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 203 0 1 498 1 0 0 0 0 0 0 0 0 0 0 X 11 11 0 0 0 0 0 0 0 1 1 0 1 1 1 1 1 1 0 0 0 0 0 MA X X ELLEN DONAGHEY 6178592345 700 BOYLSTON STREET BOSTON MA 02116 ROBERT E GALLERY Chairman 1 0 X 0 0 0 EVELYN ARANA-ORTIZ Vice-Chairman 1 0 X 0 0 0 ZAMAWA ARENAS Trustee 1 0 X 0 0 0 BEN BRADLEE JR Trustee 1 0 X 0 0 0 CHERYL CRONIN Trustee 1 0 X 0 0 0 JOHN T HAILER Trustee 1 0 X 0 0 0 BYRON RUSHING Trustee 1 0 X 0 0 0 PAUL A LA CAMERA Trustee(Through April 2018) 1 0 X 0 0 0 PRISCILLA DOUGLAS Trustee(effective May 2017) 1 X 0 0 0 LINDA DORCENA FORRY Trustee(effective May 2018) 1 0 X 0 0 0 JABARI ASIM Trustee(effective May 2018) 1 0 X 0 0 0 PAMELA CARVER Clerk & Executive Assistant To President 35 0 X 0 82606 8509 DAVID J LEONARD President 35 0 X 0 210654 28082 ELLEN DONAGHEY Chief Financial Officer (CFO) 35 0 X 0 128256 25722 MICHAEL R COLFORD Director Of Library Services 35 0 X 14613 125396 22060 JAMES P MEADE Superintendent Of Library Buildings 35 0 X 0 127018 33612 SEAN MONAHAN Supervisor Of Accounting Services 35 0 X 0 116818 31445 LAURA S IRMSCHER Chief Of Collections 35 0 X 22836 104944 33753 ELIZABETH S PRINDLE Head of Special Collections 35 0 X 32612 84174 12030 70061 979866 195213 22 0 1 0 OCLC Forest Press 4418 Solutions Center Chicago IL 606774004 Cataloging Services 287444 EMCOR Service-North East dba Comm Air Balco P O Box 845286 Boston MA 022845286 HVAC 285413 G4S Secure Solutions (USA) Inc P O Box 277469 Atlanta GA 303847469 Security 225909 Internet Archive 300 Funston Avenue San Francisco CA 94118 Digitization 213291 Northeast Document Conservation Ctr Inc 100 Brickston Square Andover MA 018101494 Conservation/Preservation/Digitization Services 188840 5 X 0 0 0 655284 3187966 610532 0 4453782 PROGRAM REVENUE 611710 126329 126329 0 0 0 0 0 0 126329 893566 0 0 893566 0 0 0 0 18750 0 0 18750 1940166 0 0 0 1940166 0 1940166 0 0 1940166 45569771 0 39472856 0 6096915 0 6096915 0 0 6096915 0 OTHER REVENUE 611710 471475 0 0 471475 MICROFILMING/PHOTO DUPLICATE 611710 162369 0 0 162369 0 0 0 0 633844 14163352 126329 0 9583241 X 2316954 1621868 695086 27163 19014 8149 82821 57975 24846 0 27000 0 27000 242287 0 242287 1371508 960056 411452 28495 19946 8549 386153 270307 115846 495068 346548 148520 68795 48156 20639 0 28882 20217 8665 84113 58879 25234 3532 3532 BOOKS & RELATED MATERIALS 1474224 1474224 0 0 EQUIPMENT/RENTAL/MAINTENANCE 687517 481262 206255 0 PROGRAM & ADMIN 648025 648025 0 0 SECURITY 248089 173662 74427 0 527397 369178 158219 8748023 6569317 2178706 0 401748 543246 14947455 18353722 1711400 761272 5518 6270 2510089 2343788 250414 166301 57588073 57817831 74904608 77648642 757125 818141 336240 376719 424449 578271 1517814 1773131 X 2073147 3514197 11188011 10488600 60125636 61872714 73386794 75875511 74904608 77648642 5415329 -2926612 0 0 0 0 X 0 1 X 1 0 X 0 0 X X X 0 60125636 1167112 3702773 2696832 156688 269287 61872714 54737117 2087806 6399122 2605575 154919 337915 60125636 57246297 102035 457590 2554972 151989 361844 54737117 58180929 0 1918715 2383873 141904 327570 57246297 52753733 15500 8294304 2302155 137178 443275 58180929 0 1 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 2087977 0 2022108 65869 422112 0 321680 100432 166301 DUE TO THE CITY OF BOSTON 578271 578271 11236740 -2926612 0 0 0 -2926612 14163352 0 0 0 14163352 8748023 0 0 0 0 0 8748023 0 0 0 8748023 Schedule D, Part III, Line 1 EXPLANATION: TERMS FOR NOT REPORTING ASSETS PER SFAS 116 -THE LIBRARY MAINTAINS COLLECTIONS INCLUDING ARTWORK, RARE COLLECTION BOOKS AND HISTORICAL TREASURES THAT HAVE BEEN PURCHASED OR DONATED. THESE ITEMS ARE PRESERVED AND CARED FOR AND MANY ARE DISPLAYED IN PUBLIC EXHIBITIONS. THE LIBRARY DOES NOT HAVE A FORMAL POLICY THAT REQUIRES PROCEEDS FROM THE SALE OF THESE ITEMS TO BE USED TO EXPAND THE COLLECTIONS THROUGH ADDITIONAL ACQUISITIONS. HOWEVER, HISTORICALLY, THE LIBRARY HAS NOT SOLD WORKS OF ARTS AND HISTORICAL TREASURES. AS OF JUNE 30, 2018, THE LIBRARY HAD NO INTENTION TO SELL COLLECTIONS OR USE PROCEEDS TO RESTORE CURRENT HOLDINGS OR EXPAND THE COLLECTION THROUGH ADDITIONAL ACQUISITIONS-----IN ADDITON-FORM 990 SCHEDUDE D, PART XIII-EXPLANATION: PART XIII SUPPLIMENTAL FINANCIAL INFORMATION THE LIBRARY IS A PUBLIC ENTITY AND THEREFORE DOES NOT FOLLOW FASB PRONOUNCEMENTS ISSUED AFTER NOVEMBER 30, 1989. Schedule D, Part III, Line 4 THE LIBRARY BOASTS OVER ONE MILLION RARE BOOKS AND MANUSCRIPTS, A WEALTH OF MAP, MUSICAL SCORES AND PRINTS. AMONG ITS LARGE COLLECTIONS, THE LIBRARY HOLDS SEVERAL FIRST EDITION FOLIOS BY WILLIAM SHAKESPEARE, ORIGINAL MUSIC FROM MOZART TO PROKOFIEV'S "PETER AND THE WOLF", AND IN ITS RARE BOOK COLLECTIONS THE PERSONAL LIBRARY OF JOHN ADAMS. DUE TO THE EXTENT OF THE COLLECTIONS, MANY ITEMS ARE DISPLAYED ON A ROTATING BASIS. THESE UNIQUE SPECIAL EXHIBITS ARE SHOWN IN THE RESEARCH LIBRARY AND OFFER THE PUBLIC AN OPPORTUNITY TO VIEW BOOKS AND SPECIAL DOCUMENTS WHICH ARE USUALLY ONLY ACCESSIBLE TO REGISTERED READERS IN THE RARE BOOKS READING ROOM. Schedule D, Part V, Line 1c ITEM '1C' LABELED NET INVESTMENTS EARNINGS, GAINS, AND LOSSES SHOWS ACTUAL INCREASE IN INVESTMENTS FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1d ITEM '1D' LABELED GRANTS OR SCHOLARSHIPS SHOWS 5% DISTRIBUTION WITHDRAWN FROM THE ENDOWMENT FUNDS FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1e ITEM '1E' LABELED OTHER EXPENDITURES FOR FACILITIES AND PROGRAMS SHOWS DISTRIBUTION TO TRINITY CHURCH IN THE CITY OF BOSTON FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1f ITEM '1F' LABELED ADMINISTRATIVE EXPENSES SHOWS ACTUAL EXPENSES FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 4 ENDOWMENT FUNDS ARE USED TO SUPPORT THE ACTIVITIES AND PROGRAMS OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON. 0 0 0 0 0 0 0 0 0 DAVID J LEONARD President 0 193654 0 17000 0 0 0 18959 0 9123 0 238736 0 MICHAEL R COLFORD Director Of Library Services 14613 125396 0 0 0 0 0 12601 0 9459 14613 147456 0 0 LAURA S IRMSCHER Chief Of Collections 22836 104944 0 0 0 0 0 11500 0 22253 22836 138697 JAMES P MEADE Superintendent Of Library Buildings 0 126313 0 0 0 705 0 11368 0 22244 0 160630 0 0 ELLEN DONAGHEY Chief Financial Officer (CFO) 0 128256 0 0 0 0 0 11543 0 14179 0 153978 0 Schedule J, Part I, Line 3 THE COMPENSATION FOR CEO/EXECUTIVE DIRECTORS IS SET BY THE CITY OF BOSTON'S HUMAN RESOURCES DEPARTMENT. Form 990, Part III, Line 2 A NEW BRANCH WAS OPENED IN CHINATOWN ON FEBRUARY 2018, MARKING THE RETURN OF LIBRARY SERVICES TO THIS NEIGHBORHOOD FOR THE FIRST TIME IN MORE THAN 50 YEARS, COMPLETED THE INVENTORY OF THE PRINT DEPARTEMNT'S COLLECTION AFTER ABOUT A 3 YEAR EFFORT AND ADDED A REFERENCE LIBRARIAN SPECIALIZING IN HEALTH AND HUMAN SERVICES. CAPITAL PROJECT IMPROVEMENTS CONTINUES IN VARIOUS LOCATIONS THROUGHOUT THE SYSTEM. Form 990, Part IV, Line 29 BEGINNING IN FY 1999 THE FEDERAL COMMUNICATIONS COMMISSION (FCC) "ERATE" PROGRAM HAS BEEN SUPPORTING THE OPERATING COSTS RELATED TO THE BOSTON PUBLIC LIBRARY'S INFORMATION TECHNOLOGY INFRASTRUCTURE. THIS MONEY IS PAID BY THE FCC DIRECTLY TO BPL VENDORS AND IS NOT INCLUDED IN THE BPL'S AUDITED FINANCIAL STATEMENTS. FOR BPL'S FISCAL YEAR 2018 ABOUT $484,000 WAS REQUESTED IN FUNDING FOR WHICH $73,000 HAS BEEN PAID OUT TO BPL VENDORS SO FAR. FROM THE TOTAL AMOUNT REQUESTED, $356,000 IS PENDING COMMITMENT APPROVAL AS OF 1-8-19. Form 990, Part VI, Section B, Line 11b A DRAFT OF FORM 990 WAS PROVIDED TO THE GOVERNING BODY FOR REVIEW BEFORE IT WAS FILED. Form 990, Part VI, Section B, Line 12c ALL EMPLOYEES ARE PROVIDED A SUMMARY OF THE CONFLICT OF INTEREST LAW AND MUST SIGN AND COMPLETE AN ACKNOWLEDGEMENT OF ITS RECEIPT AT TIME OF HIRE AND ANNUALLY THEREAFTER. ALSO, WITHIN THE FIRST 30 DAYS OF HIRE AND EVERY 2 YEARS THEREAFTER THEY ARE REQUIRED TO COMPLETE AN ONLINE TRAINING PROGRAM AT HTTP://WWW.MUNIPROG.ETH.STATE.MA.US/. Form 990, Part VI, Section B, Line 15 THE COMPENSATION FOR OFFICERS AND KEY EMPLOYEES ARE SET BY THE CITY OF BOSTON'S HUMAN RESOURCES DEPARTMENT. Form 990, Part VI, Section C, Line 19 ALL GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE ON THE LIBRARY'S WEBSITE: BPL.ORG. ALL POLICIES INCLUDING THE CONFLICT OF INTEREST POLICY ARE AVAILABLE ON THE CITY'S HUB WHICH ALL EMPLOYEES HAVE ACCESS TO AND THEY ARE ALSO INCLUDED ON THE CITY OF BOSTON EMPLOYEE HANDBOOK. Form 990, Part VIII, Line 1d IN FY18 LISTED HERE AMOUNTS RECEIVED DIRECTLY FROM THE BOSTON PUBLIC LIBRARY FOUNDATION $245,719 AND FROM THE ASSOCIATES OF THE BOSTON PUBLIC LIBRARY $409,565, GRAND TOTAL $655,284. IN PRIOR YEARS THESE WERE INCLUDED ON FORM 990 PART VIII STATEMENT OF REVENUE ITEM LINE 1F "ALL OTHER CONTRIBUTIONS..." Form 990, Part VIII, Line 2a - 2e AMOUNT LISTED HERE $126,329 NEXT TO THE HEADING PROGRAM REVENUE IS MEMBERSHIP DUES PAID BY OTHER ORGANIZATIONS WHOSE MEMBERS/PATRONS USE THE METRO BOSTON LIBRARY NETWORK SYSTEM (MBLN). Form 990, Part VIII, Line 5 IN FY18 LISTED HERE AMOUNTS RECEIVED FOR ROYALTIES $18,750. IN PRIOR YEARS THESE $ WERE INCLUDED ON FORM 990 PART VIII STATEMENT OF REVENUE, MISCELLANEOUS REVENUE, ITEM LINE 11A "OTHER REVENUE. Form 990, Part IX, Line 11g CATALOGING $298,776, CLERICAL/OFFICE ADMIN $167,457, CONSERVATION/RESTORATION $220,080, DESIGN SERVICES $6,875, DIGITIZATION SERVICES $480,648, LANDSCAPING $17,931, MAINTENANCE/FACILITIES $3,652, PRINT DEPARTMENT CATALOGING $117,835, PROGRAM SERVICES $4,979, SNOW REMOVAL $53,275. Schedule B, Part I FOR ANONYMOUS DONATIONS THE ADDRESS LISTED FOR THEM IS 700 BOYLSTON STREET, BOSTON, MA 02116 BECAUSE THEY CANNOT BE LEFT BLANK. THIS IS THE ADDRESS OF THE TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON. BOSTON PUBLIC LIBRARY FOUNDATION INCORPORATED 700 BOYLSTON STREET BOSTON MA 02116 043150560 SUPPORT MA 501C3 7 N/A 0 ASSOCIATES OF THE BOSTON PUBLIC LIBRARY INCORPORATED 700 BOYLSTON STREET BOSTON MA 02116 042900822 SUPPORT MA 501C3 7 N/A 0 THE CITY OF BOSTON ONE CITY HALL SQUARE BOSTON MA 02116 046011380 GOVERNMENT MA 501C3 6 N/A 0 0 0 1 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 BOSTON PUBLIC LIBRARY FOUNDATION INCORPORATED o 83625 THE BOSTON PUBLIC LIBRARY IS PAYING THE SALARY FOR A STAFF MEMBER IN THE BOSTON PUBLIC LIBRARY FOUNDATION.