2019-11-14T06:13:47-06:00 2018-12-31 BDO USA LLP 8401 GREENSBORO DRIVE 800 MCLEAN VA 22102 990 2018-01-01 131667053 American Institute of Physics Inc % CATHERINE G SWARTZ CFO AMER 3012093100 One Physics Ellipse College Park MD 207403843 CATHERINE G SWARTZ CFO 3012093100 2019-11-13 true Marc Berger P01871563 7038930600 4.35.255.34 54621820193185000001 2019-11-14 P C44969C09172B32DC5279494C6AE8494327A5917 F80C4C4CE64063363A32333BB37C43EAD2BBFD59 2018 2020-03-31 21:24:44Z MICHAEL MOLONEY One Physics Ellipse College Park MD 207403843 110539818 false X www.aip.org X 1931 NY AIP'S MISSION IS TO ADVANCE, PROMOTE AND SERVE THE PHYSICAL SCIENCES FOR THE BENEFIT OF HUMANITY. 14 12 313 172 3025544 5181382 213141 57157030 60181400 11762735 9124532 1791993 6560845 75893140 76079918 621608 662802 0 0 30283155 31396909 0 0 557008 32585377 33536628 63490140 65596339 12403000 10483579 230702109 218396754 38752803 39571541 191949306 178825213 X See Schedule O false false 39105781 57155856 PUBLISHING RELATED. SEE SCHEDULE O 16448809 662802 2513777 PHYSICAL SCIENCE PROGRAMS AND RESOURCES. 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DESCRIPTION OF LOBBYING ACTIVITY: AIP'S LOBBYING EFFORTS FOCUS ON SCIENCE AND TECHNOLOGY FUNDING AND PROGRAM DIRECTIONS FOR THE NATIONAL SCIENCE FOUNDATION, NATIONAL AERONAUTICS AND SPACE ADMINISTRATION, DEPARTMENT OF ENERGY, NATIONAL INSTITUTE OF STANDARDS AND TECHNOLOGY AND DEPARTMENT OF DEFENSE. WE ALSO WORK ON GOVERNMENT MANDATES AFFECTING SCHOLARLY PUBLISHING, SCIENCE EDUCATION, AS WELL AS SCIENCE IN GENERAL. false 23014776 2059000 -1232576 -87369852 111211052 17347568 2882328 3439156 654276 23014776 16654442 68565 1216351 591790 17347568 27228652 246811 -460358 10360663 16654442 26624446 76215 969441 441450 27228652 0.84500 0.10000 0.05500 false false 4863091 2303203 2559888 1255686 1098020 157666 7009020 5267897 1741123 4458677 OPPORTUNISTIC INVESTMENTS 29741960 F 29741960 INVESTMENT IN ACP 15121363 15121363 0 POST RETIREMENT MEDICAL PLAN 6460374 DUE TO MEMBER SOCIETIES 1330805 DEFERRED RENT 1991122 9782301 X SCHEDULE D, PART III, LINE 1A: The Niels Bohr Library and Archives collections, which were acquired through purchases and contributions since 1962, are not recognized as assets on the consolidated statements of financial position. Purchases of collection items are recorded as decreases in net assets without donor restrictions in the year in which the items are acquired, or as releases of net assets with donor restrictions if the assets used to purchase the items are restricted by donors. SCHEDULE D, PART V, LINE 4: AIP has 13 separate funds which have been endowed by donors. The earnings from the endowments help support the History Center, the NIELS Bohr Library and archives, and Society of Physics Students, High School Physics Education Programs, and other areas related to the physical sciences, which allows AIP to continue to preserve historical documents related to physics, offer lectures that are open to the public,present awards and grants for achievements in physics and help support the community through education. The AIP takes a very proactive role in regard to operational and financial management. This consists of routine reviews of the asset base, operational needs, and key risk factors. The result of these efforts has led to designation of AIP's net asset base to best align our resources in support of our programs and to mitigate key operational risks in accordance with the mission of the organization. All designations are reviewed annually by the Board of Directors and are adjusted based on the latest operational needs and risk factors. AIP established the following quasi-endowmment funds: General Quasi-Endowment - A board designated quasi-endowment created for the purpose of funding AIP Program Operations. Venture Partnership Fund - The VPF was established in 2016 as a board-designated quasi-endowment fund established to encourage collaborative partnerships among one or more Member Societies and AIP. Collabroative projects funded by the VPF are expected to be strategy driven, promote growth, and increase stature and innovation within the Member Societies and the AIP federation. Sustainability of the Niels Bohr Library and Archives and the Center for History of Physics - A new quasi-endowment designated by the Board of Directors to begin a fund to support the operations of the Niels Bohr Library and Archive and Center for History of Physics in perpetuity. SCHEDULE D, PART V, LINE 1e: Transfer to create Board-designated funds $92,869,365 Other expenditures for facilities and programs ($ 5,599,531) -------------- $87,369,852 SCHEDULE D, PART X, LINE 2: The American Institute of Physics Incorporated has been recognized by the Internal Revenue Service (IRS) as tax exempt under Section 501(a) as an organization described in Section 501(c)(3) of the Internal Revenue Code, except on net income from unrelated business activities (primarily advertising). AIP's accounting policy for evaluating uncertain tax positions is to recognize tax positions if it is more-likely-than-not that the position would not be sustained upon examination by the IRS. Management annually reviews its tax positions and has determined that there are no material uncertain tax positions that require recognition in the consolidated financial statements. At December 31, 2018 and 2017, a provision of $10,000 for state income taxes was recorded. true East Asia and the Pacific 1 3 Program Services Liason Office 329077 Europe (Including Iceland and Greenland) 0 0 Grantmaking 17976 East Asia and the Pacific 0 0 Grantmaking 7500 North America 0 0 Grantmaking 4550 Central America and the Caribbean Investments 3725415 1 3 1 3 4084518 4084518 Europe (Including Iceland and Greenland) Oral History Interviews 8762 Check 1 Writing Award East Asia and the Pacific 1 7500 Check Oral History Interviews/Research Projects Europe (Including Iceland and Greenland) 17 9214 Check Oral History Interviews/Research Projects North America 4 4550 Check Writing Award Middle East and North Africa 1 2500 Check Writing Award Europe (Including Iceland and Greenland) 1 10000 Check true false true true true false SCHEDULE F, PART I, LINE 2: Grantmakers explanation for monitoring use of funds outside the U.S. AIP has established and follows documented policies and procedures to monitor, evaluate and review all types of grants, awards and assistance on a regular basis. SCHEDULE F, PART I, LINE 3F: The accounting method used for the expenditures shown is the accrual basis. X X X X Campbell and Company One East Wacker Drive Chicago IL 60601 Feasibility Study false 0 84642 84642 0 84642 84642 MD NY true American Association of Physics Teachers 1 Physics Ellipse NIST Bld College Park MD 20740 520749775 501(c)(3) 31761 SEE PART IV American Astronomical Society 1667 K St NW Suite 800 Washington DC 20006 210735173 501(c)(3) 8460 SEE PART IV American Philosophical Society 105 South Fifth Street Philadelphia PA 19106 231353269 501(c)(3) 10000 SEE PART IV American Physical Society 1 Physics Ellipse College Park MD 20740 131656610 501(c)(3) 28820 SEE PART IV AVS The Science & Technology Society 125 Maiden Lane 15B New York NY 10038 042392373 501(c)(3) 30000 SEE PART IV George Washington University 725 21st St NW Washington DC 20052 530196584 501(c)(3) 29452 SEE PART IV National History Day Inc 4511 Knox Road Suite 205 College Park MD 20740 341262642 501(c)(3) 11000 SEE PART IV The Optical Society 2010 Massachustts Ave NW Washington DC 20036 530259696 501(c)(3) 50000 SEE PART IV University Corp for Atmospheric Research 3090 Center Green Dr Boulder CO 80301 840412668 501(c)(3) 6077 See Part IV 9 Travel and Meeting Expenses 89 22794 Congressional and US State Department Fellows 5 237674 Scholarships and Awards for SPS Members 53 44825 Oral History Interview and Research Projects 23 26623 Science Writing Awards 8 32500 1815 FMV Chairs Awards for Achievements in Physics 5 25000 Schedule I, Part II, Column H, Lines 1-9: 1) Provide funding to train teachers to be advocates at the local level for sound science education policy. 2) Provide funding to provide an introduction to the tools used in handling big data for researchers to use as they "build" their science. 3) Funding to support archival work plus materials for re-housing and storage of papers from Rose Camille LeDieu Mooney-Slater, George T Reynolds, and John A Wheeler and the records of the Physics Club of Philadelphia. 4) Provide funding to prepare a report on the impact of industrial physics on the U.S. economy and U.S. technology excellence. 5) Provide funding to produce a set of videos which will enhance and augment pre-college teachers understanding science of and in a vacuum. 6) Provide housing to 17 undergraduate physics students selected for the Society of Physics students summer intern program. 7) Funding to support National History Day awards for high school juniors and seniors. 8) Provide funding for art installation and outreach initiative to celebrate optics, light and photonics. 9) Funding used to process and provide access to records of the research application at the NCAR Archives. SCHEDULE I, PART I, LINE 2: PROCEDURE FOR MONITORING USE OF GRANTS FUNDS IN U.S. AIP has established and follows documented policies and procedures to monitor, evaluate and review all types of grants, awards, and assistance on a regular basis. X X true true X X X X X true false false false false false false false false Michael Moloney CEO 334685 0 0 0 0 0 0 0 20133 0 354818 0 0 0 Catherine Swartz CFO 286223 0 0 0 2036 0 27500 0 38383 0 354142 0 0 0 John Haynes AIPP, CEO 471727 0 183562 0 19100 0 27500 0 14707 0 716596 0 0 0 Larry Fishbein Sr Dir, News and Magazines 160265 0 163 0 0 0 0 0 1142 0 161570 0 0 0 Roy Levenson AIPP, CFO 283204 0 54242 0 7192 0 27500 0 21114 0 393252 0 0 0 Kevin Ruthen AIPP, Head of Software Dev 148500 0 5040 0 76217 0 17810 0 29794 0 277361 0 0 0 Kevin Steiner AIPP, Dir of Global Sales 162745 0 41275 0 120 0 21509 0 38021 0 263670 0 0 0 Jason Wilde AIPP, Chief Publishing Officer 280275 0 54294 0 6865 0 27500 0 38405 0 407339 0 0 0 Tracy Denien AIPP, Dir Business Solutions 167630 0 2875 0 600 0 17935 0 38031 0 227071 0 0 0 Sherry Render Controller 173620 0 4886 0 0 0 18358 0 25897 0 222761 0 0 0 Naomi Schmuckler Sr Dir, Human Resources 172286 0 8291 0 140 0 18312 0 11088 0 210117 0 0 0 Peter Inchauteguiz Sr Director, Strategic Mkt 178275 0 0 0 345 0 7711 0 1284 0 187615 0 0 0 Sara Girard AIPP, Mkt & Comm Dir 158623 0 16575 0 600 0 16981 0 30112 0 222891 0 0 0 SCHEDULE J, PART I, LINE 1A: First class travel - Due to a medical condition, first class travel was made available to one employee. Gross-up payments - If an employee reaches the IRS limitation for employer retirement contributions, the organization provides a gross up payment equivalent to the difference between the max amount and the amount that would have been contributed if there were no limitations. SCHEDULE J, PART I, LINE 3: COMPENSATION REVIEW & APPROVAL PROCESS CEO: AIP's Board of Directors has designated a Compensation Committee to manage compensation of AIP's CEO. The Charter of the Compensation Committee provides for a procedure that is consistent with applicable law and best practices. The Charter provides that the Committee "shall make a recommendation to the Board of Directors with respect to the compensation for the Chief Executive Officer." The Compensation Committee obtains data as to comparable compensation for the Chief Executive Officer, recommends terms of the CEO's employment agreements, and determines reasonable compensation level. The committee submits to the Board a recommendation for the CEO's compensation for each fiscal year. The Board of Directors makes the final decision on the CEO's compensation. SCHEDULE J, PART I, LINE 4A: KEVIN RUTHEN, AIPP, HEAD OF SOFTWARE DEVELOPMENT, RECEIVED SEVERANCE OF $59,115 DURING THE YEAR. FORM 990, PART III, LINE 1: AIPs mission is to advance, promote and serve the physical sciences for the benefit of humanity. AIP offers programs, products, and services that 1) advance and distribute the knowledge of the physical sciences and its applications, 2) enhance and cultivate the physical sciences disciplines, 3) enable and foster collaborative efforts among stakeholders in the physical sciences 4) promote the physical sciences to the public, government officials, agencies and the media. FORM 990, PART III, LINE 4A: Program services: AIP Publishing LLC (AIPP) is a single member, not-for-profit, limited liability company owned by the American Institute of Physics (AIP). AIPP is a scholarly publisher in the physical and related sciences, providing the global science community with a comprehensive collection of cited, peer-reviewed scientific papers and other information. Accessed by researchers at nearly 4,000 institutions worldwide, AIPPs portfolio of 20 journals includes prestigious titles such as Applied Physics Letters, Journal of Applied Physics, The Journal of Chemical Physics, and the AIP Conference Proceedings. AIPP supports the scientific and educational mission of AIP through its scholarly publishing activities and also works with several of AIPs member societies and other publishing partners to help advance their publishing mission. Physics Today, AIP's flagship magazine, provides a unifying influence for the physical sciences through its broad and authoritative coverage of scientific research, news, and opinions of relevance to the global scientific community. The monthly magazine is received by the individual members of AIPs ten constituent societies, libraries and institutions around the world, and other interested individuals. The Physics Today website publishes additional material and is updated daily. Physics Today also has a strong presence on social media with, for example, more than 3 million followers on Facebook. FORM 990, PART III, LINE 4B: AIP Programs: In keeping with its mission to advance, promote and serve the physical sciences for the benefit of humanity, AIP offers unique services, products, and expertise in: Education and Student Services, History of Physics, Archival Library, Media and Government Relations, Magazine Publishing and Employment Services for Science and Engineering Professionals, Statistical Research, and Industry Outreach. With the purpose of promoting the progress and relevance of physical sciences and to advance their contributions and responsiveness to society, AIP generates, communicates and popularizes knowledge, unique expertise and authoritative information. The Society of Physics Students (SPS) is a scientific society for physics undergraduates and their mentors, with more than 4200 members and 818 SPS chapters nationwide and 33 international chapters. SPS exists to support departments and the undergraduate physics community. Sigma Pi Sigma, the Physics Honor Society, recognizes outstanding scholars in physics, encourages interest in the field, and promotes an attitude of service among its over 70,000 members and 580 chapters towards the entire physics community and the public. A primary mission of Sigma Pi Sigma is to support the students, departments, and physics alumni by improving department health. The Society of Physics Students and Sigma Pi Sigma provide enriching experiences for students interested in the physical sciences through internships, scholarships, fellowships and student programs at scientific meetings opportunities that are vital to the professional development of the undergraduate physics student. The AIP History Programs (The Center for History of Physics and The Niels Bohr Library & Archives) work to preserve and make known the historical record of the modern physical sciences through documentation, archival collections, oral histories, and public engagement. The AIP History Programs ensure that the heritage of the physical sciences is safeguarded and that the public can understand how physical science has been central to the history of the modern world. The history of the physical sciences offers a rich framework of exciting past achievements and valuable guidance for current and future generations. The Niels Bohr Library and archives recently acquired a transformative collection of rare books and publications containing the first published accounts of the most important discoveries in physical sciences over the past four centuries, featuring works by Ptolemy, Galileo, Huygens, Halley, Neuton, Curie, LaPlace, and more. AIP's Inside Science is an editorially independent, news outlet that produces quality, accurate STEM (science-technology- education-mathematics) news. The content is available for syndication by mainstream news organization, including those with reduced or non-existent science reporters. Inside Science includes four areas: news articles, videos, guest columns and an editors blog. The AIP Media Services Team works with AIP Publishing, AIP Member Societies and Allied Organizations to produce and promote timely and accurate public dissemination of scientific advances and knowledge. Media Services staff press rooms, organize press conferences and other outreach events and produce hundreds of written stories, videos, images, infographs and other forms of public information for the media and general public every year. The AIP Statistical Research Center collects and disseminates reliable and timely data on education and employment in physical sciences. Data are published in the areas of enrollment, degrees, demographics, representation of women and minorities, employment by economic sector, and salary information for physics and astronomy bachelors, masters and PhD holders. The center also provides survey expertise and contracts with member societies and outside organizations to carry out targeted studies. The AIP Industrial Physics Forum (IPF) brings together industrial and applied scientists, with research managers and leaders from industry, academia, and government, with the goal of advancing the contributions of physics and physicist to economic growth. IPF meetings feature invited speaker sessions that compliment AIP member society meetings. Experts discuss new applications of physics, product developments, and other opportunities for science in todays economic environment. The IPF offers participants opportunities to learn about innovations in the field, to interface with the people driving them, and to strategize about directions for future economic and scientific progress. AIP Venture Partnership Fund (VPF) uses a portion of its strategic reserves as a board-designated fund, the proceeds of which are used to fund innovative projects between one or more-member societies and AIP. For a member society to receive this grant, the society must submit a proposal to the VPF Committee. The VPF committee is made up of independent members. It's through their review process that grants are awarded. FORM 990, PART VI, LINE 6: Explanation of classes of members or shareholders: AIP is a non-stock, non-profit member corporation. FORM 990, PART VI, LINE 7A: How members of shareholders elect governing board: The Board of Directors is composed of the following individuals: One (1) individual is elected or appointed by each member (A member society director). Not fewer than two (2) and not more than four (4) individuals, as the Board of Directors shall determine, elected by the Board of Directors (The at-large directors). The Chair of the Board of Directors, The Corporate Secretary, and The Chief Executive Officer, ex-Officio (The Ex-Officio Directors). FORM 990, PART VI, LINE 7b: The member society representatives are not often called upon to take action in their role as the voting members of AIP. Responsibilities of the member society representitive include: -approving member society designated directors to the AIP Board, or their re-appointment for a second term. -approving amendments to the bylaws. -admitting new member societies to the Federation. -making a final decision in the event that AIP ever considers a fundamental change in its structure such as a merger, consolidation, dissolution or sale of substantially all its assets. FORM 990, PART VI, LINE 11b: Form 990 Review Process: The form 990 is prepared and reviewed by the organizations independent accounting firm with the assistance of AIPs management. The form 990 is then reviewed by the Audit Committee and then made available to all members of the Board of Directors prior to filing. FORM 990, PART VI, LINE 12C: The consolidated AIP consists of the parent corporation (AIP) and its wholly owned subsidiary AIP Publishing LLC (AIPP). Due to the nature of the relationship between AIP and AIPP, each organization maintains and managers its own conflict of interest (COI) policy. At AIP, annually, a conflict of interest (COI) disclosure is completed by all AIP covered persons (Officers, directors and key persons). No AIPP employees are AIP covered persons. The Chair of the Audit Committee and the Corporate Secretary review the disclosures, evaluate if there are conflicts of interest that need to be managed, and report their findings to the Audit Committee. The audit Committee then determines the next steps with respect to managing any conflicts of interest. The final results of the disclosure reviews and any management plans are reported to individual directors and to the Board. AIPs COI policy is made available to the public through AIPs website, located at www.aip.org/aip/leadership. At AIPP, Annually, all members of their Board of Managers, all officers of the company, and key employees confirm that they have read an understand and agree to comply with AIPPs COI policy. All other AIPP employees are not required to confirm annually. The CFO of AIPP certifies annually to the CFO of AIP that AIPP is regularly and consistently monitoring and enforcing compliance with the AIPP COI policy. AIPP does not make its COI policy available to the public. FORM 990, PART VI, LINE 15A: COMPENSATION REVIEW & APPROVAL PROCESS CEO: AIP's Board of Directors has designated a Compensation Committee to manage compensation of AIP's CEO. The Charter of the Compensation Committee provides for a procedure that is consistent with applicable law and best practices. The Charter provides that the Committee "shall make a recommendation to the Board of Directors with respect to the compensation for the Chief Executive Officer." The Compensation Committee obtains data as to comparable compensation for the Chief Executive Officer, recommends terms of the CEO's employment agreements, and determines reasonable compensation level. The committee submits to the Board a recommendation for the CEO's compensation for each fiscal year. The Board of Directors makes the final decision on the CEO's compensation. FORM 990, PART VI, LINE 15B: Compensation review and approval process: Officers: A compensation consulting firm is retained to periodically review the compensation ranges of the Officers. The Senior Director of Human Resources presents this information to the compensation committee for information purposes only. FORM 990, PART VI, LINE 19: Other organization documents made available to the public: The AIP website has a governance section that includes corporation bylaws. Also on the website are annual reports that include financial highlights for AIP. The organizations conflict of interest policy and Form 990 are also available on the website, located at www.aip.org/aip/annual report. FORM 990, PART XI, LINE 9: Other changes in net assets or fund balances: Rare Books: ($5,027,415) Net Periodic Postretirement Cost: ($ 41,478) Other: ($ 520) Total: ($5,069,413) FORM 990, PART XII, LINE 2C: AIPP produces a single audit report prepared by the same audit firm used by AIP. The single audit report is incorporated into the consolidated financial statements of AIP. AIP PUBLISHING LLC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 461881138 PUBLISHING NY 55750000 60038000 AIP AMERICAN CENTER FOR PHYSICS 1 PHYSICS ELLIPSE COLLEGE PARK MD 20740 521712905 OFFICE SPACE MD 501(C)(3) 12b na false NEW CRYSTALLOGRAPHY JOURNAL LLC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 900988084 PUBLISHING DE NA RELATED -43883 86289 false true 0.50000 AIP GLOBAL INC 1305 WALT WHITMAN RD STE 300 MELVILLE NY 11747 270602778 INTL. OFFICE DE AIPP C CORP 49428 79263 1.00000 true false false false false false false false false false false true true true false true true false false false AIP GLOBAL INC P 329077 COST SCHEDULE R, PART III, LINE 1, COLUMN A: NAME, ADDRESS & EIN OF RELATED ORGANIZATION NEW CRYSTALLOGRAPHY JOURNAL, LLC 1305 WALT WHITMAN ROAD, SUITE 300 MELVILLE, NY 11747 EIN: 90-0988084 SCHEDULE R, PART IV, LINE 1, COLUMN D: FOR THE CALENDAR YEAR 2018, AIP PUBLISHING LLC, A DISREGARDED ENTITY WITH RESPECT TO AIP, OWNED 100% OF AIP GLOBAL.