2019-11-04T13:13:19-06:00 2018-12-31 271728945 PKF O'Connor Davies LLP 665 Fifth Avenue New York NY 10022 990 2018-01-01 136161132 Acoustical Society of America ACOU 5165762360 1305 Walt Whitman Rd No 300 Melville NY 11747 Dr Judy R Dubno Treasurer 5165762360 2019-11-04 1 Garrett M Higgins P00543209 2122862600 2019-11-04 4.15.211.182 2019-11-04 12:26:48 ES P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 6C9B1A35775087DBDB8A6D25ECA509C7F6C27838 2018 2020-03-31 21:24:44Z Dr Judy R Dubno 1305 Walt Whitman Rd No 300 Melville NY 11747 12185210 0 X www.acousticalsociety.org X 1930 NY See Schedule O. 12 12 17 875 120410 0 171075 167557 4753859 4579664 1045234 1114710 292848 355379 6263016 6217310 511732 517020 0 0 1773266 1851061 0 0 0 4004040 3189711 6289038 5557792 -26022 659518 21308206 19765826 2109791 1716277 19198415 18049549 X To generate, disseminate, and promote the knowledge and practical applications of acoustics. 0 0 1472536 0 2844186 Publishing:The ASA publishes (a) The Journal of the Acoustical Society of America in print, CD ROM and online formats: Circulation 6,800 members and approximately 800 institutions worldwide; (b) JASA Express Letters in print, CD ROM and online formats. This is an open access publication and can be accessed by anyone with a connection to the Internet; (c) Proceedings of Meetings on Acoustics in online format. This is an open access publication and can be accessed by anyone with a connection to the Internet; (d) Acoustics Today magazine in print and online, an open access format. Circulation 6,800 members and approximately 800 institutions worldwide; (e) Standards on acoustics in print and online formats. ASA members may download 5/year for free online; (f) Books in print and online format; (g) a demonstration CD, 3 CD paper collections, a DVD and two videotapes; (i) Online archival publications including Echoes, Acoustics Research Letters Online, Noise Its Uses and Control magazine and Sound magazine. 1032982 1021144 Meetings: The ASA holds 2 meetings each year typically attracting about 1000 attendees each. Meetings provide the venue for the exchange of scientific information among scientists worldwide. Meetings include 800 to 1300 individual technical presentations, technical committee meetings, standards committee meetings, and networking events. 845282 0 27881 Outreach Activities:The Acoustical Society of America's (ASA) outreach encompasses activities aimed at K-12 students and teachers, the general public, the press, acousticians in different stages of their careers, other acoustical societies, and organizations in scientific disciplines other than acoustics. Outreach events are held at meetings of the Acoustical Society of America and meetings of other scientific organizations. ASA also organizes and supports its own symposiums, workshops, and conferences and those of other organizations both in the US and abroad. Other outreach information is provided via ASA websites including Acoustics.org, ExploreSound.org, AcousticsToday.org, and AcousticalSociety.org.The Education Coordinator is a staff member who is responsible for coordinating several of the outreach and education activities of the Society. Other activities are conducted by ASA staff members in other positions and by ASA member volunteers.ASA members have developed a resource kit which is distributed free of charge for K-12 educators. The kit contains tools, videos, and lesson plans for teaching various acoustics principles. ASA holds two meetings each year where many outreach activities are held. Events for K-12 students include demonstrations of instrumentation and acoustic principles for participation by middle- and high-school students and Girl Scouts. Several technical and social events are planned specifically for students to encourage them to attend meetings. Student Award competitions are conducted at these meetings including awards for best paper and poster presentations. Travel support is provided for student transportation to attend meetings. ASA also provides activities and support to encourage attendance by early-career acousticians and women acousticians such as Early-Career Retreats, Fellowship and Grant Panels, Women Young Investigator grants and Dependent Care grants. Social events include a Students Reception and a Women in Acoustics Luncheon. Activities and events for all members include Gallery of Acoustics awards for videos and audio files and ASA Jams, where attendees can participate in live music presentations. ASA has begun a program to Live Stream technical sessions to those who cannot attend meetings in person. About half of the sessions are selected for live streaming. Anyone with a connection to the internet may connect to these broadcasts. Some sessions are also available for viewing for a couple of weeks after meetings. Outreach to science reporters is provided via Press Conferences of selected topics broadcast live over the internet. Reporters can participate in these press conferences and interact with the presenters. Prior to the meeting press releases and lay versions of presentations are made available on the ASA website, Acoustics.org. In addition, ASA partners with the American Institute of Physics to provide Inside Science News Service which creates and provides videos and news stories about acoustics and other scientific disciplines which are posted online.ASA participants in events sponsored by other organizations including hands-on exhibits at USA Science and Engineering Festivals in which the world's leading scientific and engineering societies, government agencies, and STEM organizations participate, and exhibits at PhysCon, a physics congress that brings together physics students, and faculty members. Since 1976 ASA has participated in the annual INTEL International Science and Engineering Fair by providing awards for high-school student presenters, their mentors, and schools. ASA also contributes to travel support for the USA team to attend the Physics Olympiad, an annual physics competition for high school students.ASA sponsors its own special meetings and symposiums including ASA Schools, a biennial event for graduate students and early-career professionals, and an Animal Communication Symposium for scientists, engineers, biologists, and students working in animal bioacoustics. ASA, in coordination with the International Commission for Acoustics, provides funding for specialty symposia in acoustics in developing countries. ASA is a member of the International Commission for Acoustics and the International Institute of Noise Control Engineering, both of which conduct international meetings for acoustical scientists and engineers.Acoustics.org contains information for the science reporters and the general public about topics on acoustical science. ExploreSound.org is a webpage aimed at K-12 students and educators and the general public containing videos, lesson plans, demonstrations, projects, career information, and a college and university program directory. AcousticsToday.org is the open-access online site for online publication of ASA's quarterly magazine, Acoustics Today. AcousticalSociety.org is the corporate website of ASA. In addition to information for its members and links to its publications, the website includes resources about Classroom Acoustics, videos about acoustics research, and sound files with accompanying explanations about the sounds.ASA sponsors biennial Science Writing Awards for Professionals in Acoustics and for Journalists which are intended to recognize excellence in the presentation of acoustics related topics to a popular audience. Cash prizes and travel support to an ASA meeting are provided to winning entries.ASA authorizes the formation of Regional and Student Chapters which provide outreach to acousticians across the United States. There are currently 13 Student chapters and 13 Regional Chapters. These groups hold periodic meetings for acoustics students and professionals and demonstration session for K-12 students. ASA provides annual financial support for chapter activities.ASA has supported international education activities in developing countries since the 1990's by providing financial grants to students in developing countries. Over 300 grants have been made to students in South America, Europe, the Middle East, Asia and Africa. ASA provides a program of fellowships, scholarships, awards and grants for students and post-doctoral researchers working in the field of acoustics. These include the Frederick V. Hunt Postdoctoral Research Fellowship in Acoustics, The Leo and Gabriella Beranek Scholarship in Architectural Acoustics and Noise Control, Raymond H. Stetson Scholarship in Phonetics and Speech Science, the Frank and Virginia Winker Memorial Scholarship for Graduate Study in Acoustics, the Robert W. Young Award for Undergraduate Student Research in Acoustics, and the Royster Prize. These awards include stipends of various amounts and some include travel support to attend ASA meetings. Since 1993 ASA has provided an annual Fellowship to a student in the US who is a member of one of the following underrepresented groups in science: African American, Hispanic American, or Native American. The grant provides an annual stipend, plus travel support to attend an ASA meeting. 1380906 517020 900128 OTHER PROGRAM SERVICES: Includes standards activities, member services, the Foundation Fund, and other projects. 1380906 517020 900128 4731706 1 1 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 0 0 0 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 42 0 17 1 1 1 0 0 0 0 0 0 0 0 0 0 0 X 12 12 0 0 1 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 1 0 NY X X Elaine Moran Director of Operations 5165762360 1305 Walt Whitman Road Suite 300 Melville NY 11747 X Marcia J Isakson President thru May 2018, Council Member 5.00 X X 0 0 0 Lily M Wang President-Elect thru May 2018, President 5.00 X X 0 0 0 Victor W Sparrow President-Elect as of May 2018 1.00 X X 0 0 0 Michael J Buckingham Vice President 1.00 X X 0 0 0 Peggy B Nelson Vice-President Elect as of May 2018 1.00 X X 0 0 0 Scott D Sommerfeldt Vice President -Elect thru May 2018, Council Member 1.00 X X 0 0 0 Michael R Stinson Council Member thru May 2018 1.00 X 0 0 0 Ronald A Roy Council Member thru May 2018 1.00 X 0 0 0 Andrew J Oxenham Council Member thru May 2018 1.00 X 0 0 0 John A Hildebrand Council Member thru May 2018 1.00 X 0 0 0 Tessa C Bent Council Member 1.00 X 0 0 0 Preston S Wilson Council Member 1.00 X 0 0 0 Michael Vorlaender Council Member 1.00 X 0 0 0 Michelle A Vigeant Council Member 1.00 X 0 0 0 Brian CJ Moore Council Member 1.00 X 0 0 0 Tyrone M Porter Council Member 1.00 X 0 0 0 Susan E Fox Executive Director 35.00 X 253581 0 39049 David Feit Treasurer 14.00 X 27594 0 0 James Lynch Editor-in-Chief 21.00 X 72000 0 0 Christopher J Struck Standards Director 8.00 X 26010 0 0 Elaine Moran Director of Operations 35.00 X 189926 0 32336 Mary Guillemette Publications Manager 35.00 X 106251 0 24152 Daniel Farrell Web Office Manager 35.00 X 101871 0 34566 777233 0 130103 4 0 1 0 American Institute of Physics One Physics Ellipse College Park MD 207403843 Management Services 2005133 AIP Publishing LLC 1305 Walt Whitman Road Suite 300 Melville NY 117474300 Publishing 1135578 Hyatt Regency Minneapolis PO Box 1450 Minneapolis MN 55485 Hospitality Services 164221 Kiwi Partners 237 W 35th St Suite 1101 New York NY 10001 Accounting Services 152573 Marriot Business Services PO Box 404883 Atlanta GA 303844883 Hospitality Services 135328 5 167557 167557 Scientific Journal 541700 2652835 2630682 22153 Meetings/Seminars 900099 1021144 1021144 Membership Dues 900099 532445 532445 Standards 900099 298212 298212 All other 900099 65848 65848 9180 9180 4579664 700019 700019 235828 235828 6382591 5967900 414691 414691 414691 Acoustics Today Mag Advertising 541800 86407 86407 Refunds 900099 21294 21294 Online Advertising 541800 11850 11850 119551 6217310 4793339 120410 1136004 91000 91000 290569 290569 135451 135451 418234 318520 99714 1032560 870526 162034 92739 77568 15171 199529 165657 33872 107999 89665 18334 17605 17605 71500 71500 1897 1897 170937 89710 81227 43820 43820 579873 555807 24066 362827 254036 108791 121441 75048 46393 160018 106814 53204 623905 595743 28162 23271 14609 8662 30035 17352 12683 Publishing Expense 526431 526431 Dues 120018 78588 41430 Special Projects 92647 92647 Honoraria 75251 75251 168235 166894 1341 5557792 4731706 826086 0 46049 74590 1868476 2427358 14206 400 89926 139756 141199 134384 214321 171785 247560 241711 26089 5849 18588351 16529089 319589 282615 21308206 19765826 452916 370315 1493636 1125850 163239 220112 2109791 1716277 X 15119895 14171959 3774065 3573135 304455 304455 19198415 18049549 21308206 19765826 X 659518 -1783634 -24750 X X 0 1 X 1 0 X 220515 386108 67987 171075 167557 1013242 4044322 3939738 4335517 4900183 4793339 22013099 4264837 4325846 4403504 5071258 4960896 23026341 158843 314488 14510 100929 102890 691660 0 158843 314488 14510 100929 102890 691660 22334681 774961 665686 619119 487771 700019 3247556 118294 107463 147044 146524 120410 639735 893255 773149 766163 634295 820429 3887291 5158092 5098995 5169667 5705553 5781325 26913632 0.82990 0.84800 0.14440 0.14000 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 2808672 800000 -95777 91183 3421712 2517395 374271 82994 2808672 2410909 127111 20625 2517395 492938 1924301 6960 13290 2410909 474911 26940 8913 492938 0.87370 0.08900 0.03730 0 0 109161 103752 5409 138399 137959 440 5849 Due to AIP 220112 220112 X 4407029 -1783634 -24750 -1808384 6215413 1897 1897 6217310 5555895 0 5555895 1897 1897 5557792 Part V, Line 4: The Society's endowment funds are under the direct control of the Executive Council with guidance provided by an investment committee. These funds are designated for specific goals, and not for the day-to-day operations of the Society. Part X, Line 2: The Society recognizes the effect of income tax positions only if those positions are more likely than not to be sustained. Management has determined that the Society had no uncertain tax positions that would require financial statement recognition or disclosure. The Society is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to December 31, 2015. Part XI, Line 2d - Other Adjustments: Change In Beneficial Interest -24,750. 1 East Asia and the Pacific 0 0 Grants.LIST 59 _ 3cterra - 08/28/18 11:12 AM Worksheet Schedule F - Statement of Activities Outside 15213 Europe 0 0 Grants 79569 North America 0 0 Grants 21544 South America 0 0 Grants 7325 Russia and neighboring states 0 0 Grants 8000 Sub - Saharan Africa 0 0 Grants 1500 South Asia 0 0 Grants 2300 0 0 0 0 0 0 135451 0 135451 Europe Support of 2018 Meeting 67460 Wire Transfer Europe ICA Student Grants 5625 Wire Transfer 2 0 Best Student Paper Award Europe (Including Iceland & Greenland) 2 500 Check Best Student Paper Award North America 7 1700 Check ASA Meeting Travel Grant Europe (Including Iceland & Greenland) 3 2180 Wire and check Gallery Of Acoustics North America 1 200 Check ASA Meeting Travel Grant North America 3 1750 Check Best Student Paper Award East Asia and the Pacific 1 280 Wire Early Career Travel Grant East Asia and the Pacific 3 1500 Wire and check ASA Meeting Travel Grant East Asia and the Pacific 3 1298 Wire and check Early Career Travel Grant Europe (Including Iceland & Greenland) 3 1500 Wire and check Early Career Travel Grant North America 6 2814 Wire and check Early Career Travel Grant Russia and Neighboring States 1 500 Wire Early Career Travel Grant South Asia 1 500 Wire Dependent Care Grant Europe (Including Iceland & Greenland) 1 500 Check Student Research Grant South Asia 2 1500 Wire Student Research Grant East Asia and the Pacific 1 750 Wire Student Research Grant Europe (Including Iceland & Greenland) 3 2250 Wire Student Research Grant Russia and Neighboring States 10 7500 Wire Student Research Grant South America 2 1500 Wire Student Research Grant Sub-Saharan Africa 2 1500 Wire Student Design Award East Asia and the Pacific 1 750 Wire Student Design Award Europe (Including Iceland & Greenland) 2 1450 Wire Student Transportation Subsidy South America 1 200 Check Student Transportation Subsidy East Asia and the Pacific 34 7770 Check Student Transportation Subsidy Europe (Including Iceland & Greenland) 5 1200 Check Student Transportation Subsidy North America 16 2828 Check Student Transportation Subsidy South Asia 1 300 Check Stetson Scholarship North America 1 10899 Check ASA School Europe (Including Iceland & Greenland) 3 1433 Check ASA School East Asia and the Pacific 6 2865 Check ASA School North America 2 955 Check Newman Award North America 1 300 Check 98 books FMV Newman Award Europe (Including Iceland & Greenland) 3 900 Check 196 books FMV 0 0 0 0 0 0 Part I, Line 2: a. Newman Fund Awards - The recipients' professors or mentors submit nominations describing the recipients' work in acoustics. The Newman Award Fund committee approves the award. b. Student Travel Grants - Students submit an email describing their transportation costs. The grants are approved by the ASA Treasurer. Students must pick up the grant checks when they attend the meeting for which the travel funds are being provided. If they do not attend the meeting, they do not receive the grant. c. Best Paper Awards - Entrants submit abstracts for presentation at meetings of the ASA. Their presentations are judged at the meeting. Winners must attend the meeting and present the paper, otherwise they do not receive the awards. d. Student Design Competition - Entrants must submit poster entries which are judged at the meeting. The entrants are not required to attend the meeting. The posters are professionally judged and the winners are sent awards by check or electronic transfer. e. Research in Education Grants - Grant recipients must submit applications which are studied by a committee. Approved grants are sent to the students by electronic transfer. f. Gallery of Acoustics - Individuals submit entries for the gallery of acoustics competition in the form of videos or audio files. These are broadcast at a meeting of the society and the entries are judged by meeting attendees. The entrants of the first and second highest-ranked entry receive awards. Entrants are not required to attend the meeting. Awards are paid by check or electronic transfer. g. Young Undergraduate Award - Individuals submit applications and descriptions of the science projects that they plan to work on if selected to receive the grants. The grant recipients are required to submit reports when their projects have been completed. Awards are paid by check to the university at which the project is conducted or directly to the students if the university cannot admister the award. h. Medwin Prize - Individuals are nominated for this award or may nominate themselves. Recipients are selected by a subcommittee of an ASA technical committee. The recipient is required to present an oral presentation at a meeting of the society in order to receive the award. i. R. Bruce Lindsay Award - Individuals are nominated for this award if they meet certain requirements. Recipients are selected by the ASA medals and awards committee. Selections are based upon the high-achievement of the nominees in the field of acoustics. j. Science Fair Awards - These are awarded at the INTEL International science and engineering fair held annually in the U.S. Recipients must submit and display projects on an acoustically-related topic. Entries are evaluated by three ASA judges who are selected by the ASA Education Coordinator. The three highest-rated projects are granted awards. k. Undergraduate Research Award - The Undergraduate Research Exposition is a forum for undergraduate students to present their research pertaining to any area of acoustics and can also include overview papers on undergraduate research programs designed to inspire and foster growth of undergraduate research throughout the society. It is intended to encourage undergraduates to express their knowledge and interest in acoustics and foster their participation in the society. The exposition is a special poster session sponsored and judged by members of the Education in Acoustics Committee. Students must attend the meeting to receive the award. l. ASA School - ASA School is an event where graduate students and early career acousticians in all areas of acoustics can learn about and discuss a wide variety of topics related to the interdisciplinary acoustical theme living in the acoustics environment. ASA provides hotel accommodations and meals to the participants. Participants are selected by ASA School organizers. Part I, line 3: The method used to account for expenditures is the accrual method. 1 AMERICAN INSTITUTE OF PHYSICS ONE PHYSICS ELLIPSE COLLEGE PARK MD 20740 131667053 501(c)(3) 33500 SUPPORT CREATION OF SCIENTIFIC VIDEOS FOR THE PUBLIC & SUPPORT FOR A STUDENT COMPETITION. UNIVERSITY OF WASHINGTON 4300 ROOSEVELT WAY STE 300 SEATTLE WA 98195 916001537 STATE OF WA 7500 AQUATIC NOISE CONFERENCE UNIVERSITY OF MISSISSIPPI PO BOX 1848 UNIVERSITY MS 38677 646001159 STATE OF MS 15000 PHYSICAL ACOUSTICS SUMMER SCHOOL ICAHN SCHOOL OF MEDICINE ONE GUSTAVE L LEVY PLACE NEW YORK NY 10029 136171197 501(c)(3) 30000 MINORITY FELLOWSHIP 4 0 Gallery Of Acoustics Award 1 400 Young Undergraduate Award 4 1880 Hunt Fellowship 1 34142 Student Design Competition Award 4 2000 Hartmann Prize In Auditory Neuroscience 4 5500 Newman Fund: The Newman Fund Supports Awards To Students In Architectural Acoustics. 4 1200 587 FMV BOOKS Medwin Prize In Acoustical Oceanography 1 2000 Undergraduate Poster Award 2 800 Winker Scholarship 1 3000 R Bruce Lindsay Award 1 3000 Young Investigator Grants 8 4400 Dependent Care Grant 7 3500 Student Council Travel Grants 14 21000 ASA School 47 22444 Best Student Paper Awards 35 8350 ASA Meeting Travel Grant 18 11792 Early Career Travel Grant 47 23489 Beranek Scholarship 1 30000 Student Transportation Grants 136 30424 Stetson Scholarship 3 31807 Video Award 1 500 Royster Award 1 2500 International Science & Eng Fair Awards 8 6000 International Science & Eng Fair Judges 3 900 Minority Fellowship 2 31454 Gold Medal 1 0 1500 FMV GOLD MEDAL Strategic Goals Standards Travel Grants 2 6000 Part I, Line 2: For ASA-funded fellowships, the ASA Executive Council sets a budget for the fellowship stipends each year upon advice from the Acoustical Society Foundation Board. The Society has established procedures for the selection of recipients of grants that includes application forms which applicants are required to complete and submit for each grant. For scholarships, grants, and fellowships, the applicants are required to include information about their educational background, a description of the work they plan to do if they are selected, and the location where the work is to be conducted. Applicants are further required to arrange for submission of letters of recommendation from their professors and/or colleagues in the field. The applications are reviewed by a committee of individuals who are expert in the field of the fellowship and their recommendation is submitted to the ASA Prizes and Special Fellowships Committee which in turn recommends the recipient to the Executive Council. The Executive Council approves the selection of all grant, scholarship and fellowship recipients. Recipients of some ASA grants, scholarships, and fellowships are further required to submit reports on the progress of their work under the grant, scholarship, or fellowship. Payment of some grant funds are made in installments to the recipients either directly from ASA or through the recipients' institutions. ASA has established procedures for the selection of recipients of prizes that includes forms which nominees are required to complete and submit for each prize. The nominees are required to include information about educational background, evidence of the nominee's work in the area covered by the prize, and letters of recommendation and or support of the nomination. The nominations are reviewed by a committee of individuals who are expert in the field of the prize and their recommendation is submitted to the ASA Prizes and Special Fellowships Committee which in turn recommends the recipient to the Executive Council. The Executive Council approves the selection of all grant, prize, scholarship and fellowship recipients. The ASA prizes are awarded at a meeting of the Society which the recipient must attend and present a prize lecture. For travel grants, applicants must submit a description of their plans for attendance at the event for which ASA support is offered. To receive the travel funds, recipients must pick up their checks at the event itself or must submit travel expense reimbursement requests with receipts after the event. X X X 0 0 0 0 0 0 0 0 0 Susan E Fox Executive Director 249992 0 0 0 3589 0 25002 0 14047 0 292630 0 0 0 Elaine Moran Director of Operations 185049 0 0 0 4877 0 18507 0 13829 0 222262 0 0 0 Form 990, Part VI, Section A, line 4 The following changes were made to the organization's By-Laws: - The Society's purpose was redefined and restated as follows: "The mission of the Society is to generate, disseminate, and promote the knowledge and practical applications of acoustics." - The privileges of membership were changed to reflect that it is not necessary for one to be a member of the Society to present a paper at an ASA meeting. - The duties of the Treasurer were revised to redefine the Treasurer's role as serving as the "chief advocate for the financial well-being of the Society" to provide oversight for all financial matters and call the Executive Council's attention to potential problems. - The Treasurer position was changed from a non-voting, appointed Officer to an elected position with voting privileges. - The term of the Treasurer was changed to an initial three-year term and a maximum term of six years. - Election procedures were revised to allow for notifications of electronic voting for ASA elections. Form 990, Part VI, Section A, line 6 The ASA has about 6,800 members classified either as Fellows, Members, Associates or Students. Form 990, Part VI, Section A, line 7a The ASA has about 6,800 members classified either as Fellows, Members, Associates or Students. Fellows and Members are eligible to vote in ASA elections for President-Elect, Vice President-Elect and Members of the Executive Council. They also are eligible to vote on bylaws changes. Members do not receive a share of the organization's profits or excess dues or a share of the ASA's net assets upon the ASA's dissolution. Election ballots are distributed annually to Fellows and Members of the Acoustical Society of America. Every year, a slate of candidates for the officers and new Executive Council members to be elected shall be prepared by a Nominating Committee in accordance with Article IX, Section 2 of the Bylaws and 33 of the ASA Rules. The Executive Director shall publish an announcement of the election, along with the candidates' names and photographs, in an issue of the Journal of the Acoustical Society of America distributed at least 90 days before the election date (see 3.4 below), ordinarily in the December issue. Any full Member or Fellow of the Society in good standing may, by letter received by the Executive Director not less than sixty days prior to the election date, propose additional candidates for the positions to be filled. The name of any eligible candidate so proposed by fifty full Members or Fellows shall be entered on the ballot as required by Article IX, Section 2 of the Bylaws. The election shall be conducted in accordance with the provisions of Article IX, Section 3 of the Bylaws and 3.4 to 3.14. The election date shall be ten days before the first day of the regular spring meeting of the Executive Council. The election shall be by mail ballot which the Society's office shall mail to every full Member and Fellow of the Society in good standing at least 30 days, but not more than 50 days, prior to the election date. The ballots shall be accompanied by brief biographical statements about each candidate, prepared by the candidates themselves, and also by statements of objectives for the Society prepared by each candidate for the offices of President-Elect and Vice-President Elect, see 33.4. When there is more than one candidate for an office, the order of listing the candidates shall be varied on different ballots so that each candidate's name occupies every position on the ballot approximately the same number of times. Voters who vote electronically are provided with a password to an online voting site where they may cast their votes. Voters who vote by mail return the ballot by mail to the Society's office, enclosed in an inner sealed envelope imprinted with the word "Ballot", enclosed in an outer preaddressed and sealed envelope on which the voter prints his/her name. When received, the outer envelope is removed after checking the imprinted name with the Society's membership list to determine that the voter is a member in good standing. The inner sealed envelopes are delivered to the tellers, or they may be opened by the office staff if so instructed by the tellers. The deadline for receipt of ballots shall be ten calendar days before the election date. The deadline date shall be clearly indicated on the ballots. Tellers shall be appointed by the President at the fall meeting of the Society preceding the election. The President may authorize the Executive Director to appoint tellers. The tellers shall perform the vote count so it is completed on or before the election date. If a ballot indicates votes for more than two candidates for Member of Executive Council, or for more than one candidate for any other office, the portion of the ballot relating to that office shall be declared invalid. However, votes indicated on the ballot for other offices shall be considered valid and shall be counted. The two candidates for member of Executive Council receiving the largest number of votes shall be declared elected. In the event of a tie vote for any office, the Executive Council shall determine which of the tied candidates shall be declared elected, by majority vote on the first day of its regular spring meeting. The President, or the Executive Director if requested by the President, shall inform each candidate of the names of the elected candidates promptly upon completion of the vote count and verification by the Tellers and, if requested by any candidate, may provide the numerical vote count and the candidate's position in the vote count for the office for which the candidate had been nominated. Form 990, Part VI, Section A, line 7b Members are classified either as fellows, members, associates or students. Fellows and members are the only class of members eligible and allowed one vote on Bylaw changes and the approval of certain significant decisions of the executive council. Form 990, Part VI, Section B, line 11b Meetings of the ASA Executive Council occur months before and after the Form 990 is filed. Therefore, The Form 990 is distributed to members of the Executive Council electronically for review. In addition the ASA Audit Committee, which is composed of 3 members of the Executive Council, the ASA Treasurer and the Acoustical Society Foundation Board Chair, is assigned to review the 990 and to report on its review to the full Executive Council at its next meeting. The 990 review by the audit committee is also conducted electronically. Each member of the ASA Audit Committee is sent a copy of the 990 followed, if deemed necessary, by a telephone conference between the audit committee and the ASA auditors. The extent of the review and discussions last approximately 1 week before the form 990 is filed with the IRS. Form 990, Part VI, Section B, line 12c The ASA Executive Director distributes a "Conflict of Interest" form to each member (directors) of the Executive Council, annually, at meetings of the Executive Council. The forms are collected and retained by the Executive Director. The Policy currently mandates that all members annually sign a conflict of interest policy and disclose any potential or actual conflicts that may exist. The signed conflict of interest policy is submitted to the Executive Director who reviews the signed attestations for potential or actual conflicts. If a potential or actual conflict of interest exists, the Executive Director will notify member of management or the governing body about such conflict and investigate the conflict. The result of the investigation will be summarized and documented by the Executive Director and be reported to the governing body. If the Executive Director establishes that an actual conflict exists, the member of management or the governing body will be notified immediately and will not be allowed to vote or be a part of any decisions about any such transactions that have to do with the conflict until such time there is no longer a conflict. Form 990, Part VI, Section B, line 15 The ASA Committee on Compensation and Contracts meets annually to review each paid officer's salary and the salaries of each employee. Supervisors are required to submit evaluations for each employee for review at the meeting of the Committee. The Committee then makes recommendations for salaries and compensation of officers and employees to the full Executive Council which votes to approve, disapprove, or amend the recommendations and to authorize their compensation. The 2018 salaries reflected in this return were approved at the December 2018 meeting. In the past, ASA used compensation studies of the American Institute of Physics. The compensation and contracts committee also recommends amounts paid to contractor positions to the executive council for approval. Notes are taken at the Compensation and Contracts Committee meeting. The salary information is sent to the Human Resources department. However, no official notes or minutes are kept. Form 990, Part VI, Section C, line 19 Acoustical Society of America makes its Form 990 available for public inspection as required under section 6104 of the Internal Revenue Code by having the 990 available on websites such as guidestar.org. In addition, Form 990 as well as the conflict of interest policy, articles of incorporation, By-laws and financial statements are available to the public upon written request of The Acoustical Society of America at 1305 Walt Whitman Road, Suite 300, Melville, NY 11747-4300 or by calling the Society directly at (516) 576-2360. Form 990, Part VII, Section B, Line 1: The reimbursement paid to American Institute of Physics during 2018 included salaries and benefits paid to ASA employees. Form 990, Part XI, line 9: Change in Beneficial Interest in Remainder Trust -24,750. Form 990, Part XII, Line 2C: The organization has a committee that assumes responsibility for oversight of the audit of its financial statements and selection of an independent accountant. This process did not change from the prior year. Form 990, Part I, Line 1: The Acoustical Society of America was established in 1929 with the purpose to increase and diffuse the knowledge of acoustics and to promote its practical application. During the 89 years since the Acoustical Society was formed, it has enjoyed a healthy growth in membership and in stature. The present membership of approximately 6,800 includes leaders in acoustics in the United States of America and other countries. The Society has attracted members from various fields related to sound including physics, electrical, mechanical, and aeronautical engineering, oceanography, biology, physiology, psychology, architecture, speech, noise and noise control, and music. Two meetings of the Society have been held each year, except between 1942 and 1945. Papers are presented concerned with Acoustical Oceanography, Animal Bioacoustics, Architectural Acoustics, Biomedical Acoustics, Engineering Acoustics, Musical Acoustics, Noise, Physical Acoustics, Psychological and Physiological Acoustics, Signal Processing in Acoustics, Speech Communication, Structural Acoustics and Vibration, and Underwater Acoustics. To assure adequate attention to these separate fields and to new ones that may develop, the Society establishes technical committees and technical groups charged with keeping abreast of developments and needs of the membership in their specialized fields. An important element in the progress of the Society has been The Journal of the Acoustical Society of America (JASA). The Journal began as a quarterly in 1929, changed to a bimonthly in 1947, and to a monthly beginning in January 1957. Its approximately 7,000 pages per year contain many of the papers presented at meetings, other contributed papers, patent reviews, and meeting programs. The Journal is available in print, on CD ROM and online. The online version includes technical articles, meeting abstracts, and patent reviews beginning with Volume 1, Issue 1 (1929). In addition to its Journal, the Society publishes Acoustics Today magazine, reprints of out-of-print classic texts in acoustics, translated books, and has also produced an Auditory CD, three CD paper collections, two videos on speech communication and various other publications. From the Society's inception, its members have been involved in the development of acoustical standards concerned with terminology, measurement procedures, and criteria for determining the effects of noise and vibration. In 1932, The American National Standards Institute (ANSI), then called the American Standards Association, appointed the Acoustical Society as sponsor of a committee, designated as Z-24, to standardize acoustical terminology and measurements. The work of this committee expanded to such an extent that it was replaced in 1957 by three committees, S1 on Acoustics, S2 on Mechanical Shock and Vibration, and S3 on Bioacoustics, with a fourth, S12 on Noise, added in 1981 and a fifth, S3, SC1 on animal bioacoustics added in 2007. These five committees are each responsible for producing, developing a consensus for, and adopting standards in accordance with procedures approved by ANSI. Although these committees are independent of the Acoustical Society, the Society provides the financial support and an administrative Secretariat to facilitate their work. More than 120 acoustical standards have been published in this way. The Society also provides administrative support for several international standards committees and acts as the administrative Secretariat (on behalf of ANSI) for the ISO Technical Committee on Vibration and Shock (TC-108) and the ISO Technical Committee on Underwater Acoustics (TC-43/SC3). Members of the Society have for many years been involved in studies of noise, its measurement, its effects, and ways of reducing noise to improve the human environment. Papers on these subjects are presented regularly at Society meetings and published in the Journal of the Society. Throughout its history the Society has been fortunate in attracting the interest and commitment of a large group of men and women who have served diligently in various capacities. The unselfish activity of these individuals in the formation, guidance, administration, and development of the organization has been largely responsible for its growth and present standing.