2020-10-20T11:11:14-05:00 2019-12-31 PRICEWATERHOUSECOOPERSLLP 300 MADISON AVENUE NEW YORK NY 10017 990 2019-01-01 200043817 EHS I INC % JOSEPH LAVACCA EHS 2129777622 55 CLARK STREET BROOKLYN NY 11201 RAMALINGAM GANESH CPA CFO 2129777622 2020-10-08 LAURA J PARELLO P01080295 6464713000 207.237.184.83 12991520202945000001 2020-10-20 P 3FDE0A0C96198E492B815A3D27AC3F9182BDFE64 AD94108C00C2B0BF842F3D896A6F63B330AEA393 2019 2021-04-22 16:20:28Z JEFFREY LYNFORD 55 CLARK STREET BROOKLYN NY 11201 13767912 false X WWW.STUDENTHOUSING.ORG X 2003 NY THE EHS & SUBSIDIARIES MISSION IS "TO ENHANCE THE NEW YORK CITY COLLEGE EXPERIENCE BY PROVIDING SAFE AND AFFORDABLE HOUSING IN AN ENRICHING STUDENT LIFE ENVIRONMENT" 8 8 0 0 0 0 0 0 13553247 13631586 121 132 85294 136194 13638662 13767912 0 0 0 0 999745 1052158 0 0 0 13681264 14072944 14681009 15125102 -1042347 -1357190 15368324 14010844 2656857 2656567 12711467 11354277 THE EHS & SUBSIDIARIES MISSION IS "TO ENHANCE THE NEW YORK CITY COLLEGE EXPERIENCE BY PROVIDING SAFE AND AFFORDABLE HOUSING IN AN ENRICHING STUDENT LIFE ENVIRONMENT". false false 14220113 13726616 TO ACQUIRE BY LEASE OR OTHERWISE, MAINTAIN AND OPERATE, IN THE NEW YORK CITY METRO AREA, QUALITY, SAFE, STATE OF THE ART, AFFORDABLE, RESIDENTIAL FACILITIES FOR STUDENTS AND TEACHERS OF EDUCATIONAL INSTITUTIONS. 14220113 false false false false false false false false false true false false true false true false true false false false false false false false false false false false true false false false false false false false false false false false true true true false true 49 0 true 0 false false false false false false false false X 8 8 false false false false true false false true true false false true true true true true true false false false NY X JOSEPH LAVACCA 2129777622 55 CLARK STREET BROOKLYN NY 11201 JEFFREY LYNFORD PRESIDENT 0.7 34.3 X 0 583802 41162 FAYE BEAN SENIOR VP LEASING & MARKETING 7.0 28.0 X 0 328252 52634 CHRISTY CHATFIELD SENIOR VP STUDENT LIFE 7.0 28.0 X 0 269003 51182 JOSEPH LA VACCA TREASURER 7.0 28.0 X 0 241789 38910 RAMALINGAM GANESH SENIOR VP/CFO 2.87 32.13 X 0 228919 8444 ADAM B KAUFMAN SENIOR HOUSING ADVISOR 11.2 23.8 X 0 187468 16928 KEVIN GROSS VP FACILITIES & PROPERTY MGMT 5.25 29.75 X 0 189116 7310 ARIEL DYBNER SR VP GNRL COUNSEL, SECRETARY 0.6 29.4 X 0 151414 44346 DARLENE LEWIS CONTROLLER 7.0 28.0 X 0 119859 23722 ABRAM BERNSTEIN VP OF INVESTMENTS 1.05 33.95 X 0 119761 16806 WILLIAM COCKRUM III BOARD MEMBER 1.0 4.0 X 0 25000 0 JERRY HULTIN CHAIRMAN OF THE BOARD 1.0 4.0 X 0 25000 0 JOHN THOMAS RANDOLPH I Board Member 1.0 4.0 X 0 25000 0 DALE ANNE REISS BOARD MEMBER 1.0 4.0 X 0 25000 0 SAMARA BAREND Board Member 1.0 4.0 X 0 25000 0 DONALD D SHEETS Board Member 1.0 4.0 X 0 25000 0 DENNIS R IRVIN Board Member 1.0 4.0 X 0 25000 0 CARL RICHARD HARTMAN BOARD MEMBER 1.0 4.0 X 0 25000 0 0 2619383 301444 0 false true false CLEANING BUILDING SERVICES 1133 Broadway Ste 412 NEW YORK NY 10010 CLEANING SERVICE 293379 AARGO SERVICES INC 112-126 E 128TH STREET NEW YORK NY 10035 Security 663344 AM CONTRACTING 140 OCEAN PARKWAY BROOKLYN NY 11218 MAINTENANCE 124673 3 0 HOUSING AND DORMITORY 721310 13631586 13631586 13631586 132 132 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 VENDING MACHINE 900099 9778 9778 REIMBURSEMENT OF SECURITY 900099 95030 95030 0 MISCELLAENOUS 900099 31386 31386 136194 13767912 13726616 0 41296 0 0 0 0 209119 209119 0 755761 375897 379864 18672 8654 10018 68606 31825 36781 0 0 4302 4302 56363 56363 0 0 0 84741 76533 8208 387163 387163 57410 57410 61957 61957 0 12216178 12193548 22630 20468 20468 0 15736 10000 5736 0 0 233542 227701 5841 183530 161515 22015 REPAIRS & MAINTENANCE 562614 562098 516 STUDENT LIFE EXPENSE 157841 157841 MISCELLANEOUS 11043 7282 3761 BAD DEBT EXPENSE 20056 20056 15125102 14220113 904989 1422149 1064305 250527 250657 0 0 63364 494854 0 0 0 0 0 0 0 0 5550 3608 3403098 3247073 278952 156025 0 0 0 0 0 0 0 0 13347782 12041395 15368324 14010844 93113 406301 0 0 2548977 2250266 0 0 0 0 0 0 0 0 0 0 14767 0 2656857 2656567 X 12711467 11354277 0 0 12711467 11354277 15368324 14010844 -1357190 X false true X true false 811856 770063 41793 2591242 2477010 114232 156025 SECURITY DEPOSITS 392553 DUE FROM RELATED PARTIES 11648842 12041395 0 DUE TO RELATED PARTIES 0 OTHER LIABILITIES 0 0 X SCHEDULE D, PART X, LINE 2 FIN 48 THE ORGANIZATION IS TAX-EXEMPT UNDER SECTION 501(C)(2) OF THE INTERNAL REVENUE CODE. THEREFORE, NO PROVISION FOR INCOME TAXES HAS BEEN INCLUDED IN THE ORGANIZATION'S CONSOLIDATED FINANCIAL STATEMENTS. U.S. GAAP REQUIRES MANAGEMENT TO EVALUATE TAX POSITIONS TAKEN BY THE ORGANIZATION AND RECOGNIZE A TAX LIABILITY (OR ASSET) IF THE ORGANIZATION HAS TAKEN AN UNCERTAIN POSITION THAT MORE LIKELY THAN NOT BE SUSTAINED UPON EXAMINATION BY THE RELEVANT TAX AUTHORITIES. MANAGEMENT HAS ANALYZED THE TAX POSITIONS TAKEN BY THE ORGANIZATION, AND HAS CONCLUDED THAT, AS OF DECEMBER 31, 2019, THERE ARE NO UNCERTAIN TAX POSITIONS TAKEN OR EXPECTED TO BE TAKEN THAT WOULD REQUIRE RECOGNITION OF A LIABILITY (OR ASSET) OR DISCLOSURE IN THE CONSOLIDATED FINANCIAL STATEMENTS. MANAGEMENT BELIEVES THAT ITS TAX-EXEMPT STATUS WOULD BE SUSTAINED UPON EXAMINATION. THE ORGANIZATION FILES INFORMATIONAL TAX RETURNS IN THE UNITED STATES FEDERAL AND NEW YORK STATE JURISDICTIONS. false true false ARIEL DYBNER SR VP GNRL COUNSEL, SECRETARY 0 141414 0 10000 0 0 0 546 0 43800 0 195760 0 0 JEFFREY LYNFORD PRESIDENT 0 583802 0 0 0 0 0 11572 0 29590 0 624964 0 0 JOSEPH LA VACCA TREASURER 0 180513 0 0 0 61276 0 9320 0 29590 0 280699 0 44880 FAYE BEAN SENIOR VP LEASING & MARKETING 0 239337 0 0 0 88915 0 8834 0 43800 0 380886 0 65007 CHRISTY CHATFIELD SENIOR VP STUDENT LIFE 0 192627 0 10000 0 66376 0 7382 0 43800 0 320185 0 48501 KEVIN GROSS VP FACILITIES & PROPERTY MGMT 0 139933 0 10000 0 39183 0 7310 0 0 0 196426 0 28660 ADAM B KAUFMAN SENIOR HOUSING ADVISOR 0 187468 0 0 0 0 0 6477 0 10451 0 204396 0 0 RAMALINGAM GANESH SENIOR VP/CFO 0 218919 0 10000 0 0 0 8444 0 0 0 237363 0 0 DEFERRED COMPENSATION PLAN IN 2015, THE BOARD OF DIRECTORS OF THE ORGANIZATION APPROVED A LONG TERM INCENTIVE COMPENSATION PLAN FOR MEMBERS OF THE SENIOR MANAGEMENT TEAM (OTHER THAN THE PRESIDENT) THAT HAVE BEEN WITH THE ORGANIZATION FOR AT LEAST TEN YEARS. THE PLAN COMPENSATES PARTICIPANTS BASED ON ORGANIZATIONAL CRITERIA OF WHETHER THE ORGANIZATION REACHES $2M IN CASH FLOW FOR THE CURRENT YEAR, WHETHER STUDENT SATISFACTION MEETS CERTAIN BENCHMARKS, ON INDIVIDUAL CRITERIA OF LONGEVITY WITH THE ORGANIZATION AND WHETHER THE DEPARTMENT THE INDIVIDUAL IS IN CHARGE OF IS WITHIN A CERTAIN PERCENTAGE OF THE PRIOR YEAR EXPENSE BUDGET. IN ADDITION THE PLAN GIVES DISCRETION TO THE BOARD OF DIRECTORS TO VARY FROM THESE CRITERIA. AS OFJUNE 30, 2019, THE AMOUNT CALCULATED AS DEFERRED COMPENSATION TO BE PAID TO ELIGIBLE EMPLOYEES OF THE PLAN AFTER EXPIRY OF A VESTING PERIOD OF 5 YEARS WAS $255,750. THE FOLLOWING MEMBERS OF THE SENIOR MANAGEMENT TEAM ARE ELIGIBLE TO PARTICIPATE: SENIOR VICE PRESIDENT OF LEASING AND MARKETING $88,915, SENIOR VICE PRESIDENT OF STUDENT LIFE $66,376, TREASURER $61,276 AND VICE PRESIDENT OF FACILITIES $39,183. AS OF JULY 2019, THE ENTIRE PAYABLE OF $255,750 HAS BEEN FUNDED AND PAID TO THESE ELIGIBLE EMPLOYEES. THERE IS NO LONGER A DEFERRED COMPENSATION PLAN IN EFFECT AS OF 12/31/2019 FORM 990, PART VI, LINE 6 MEMBERS OF THE ORGANIZATION THE ORGANIZATION IS THE TYPE OF NOT-FOR-PROFIT CORPORATION THAT IS REQUIRED TO HAVE MEMBERS. THE DIRECTORS OF THE ORGANIZATION ACT AS THE MEMBERS. FORM 990, PART VI, LINE 11B FORM 990 PROVIDED TO GOVERNING BODY THE FORM 990 FOR 2019 WAS PROVIDED TO THE FULL BOARD SUBSEQUENT TO THE SEPTEMBER 2020 BOARD MEETING FOR REVIEW AND COMMENT. APPROVAL VIA BOARD VOTE OF THE FORM 990 IS REQUIRED PRIOR TO FILING THE REPORT TO THE IRS. FORM 990, PART VI, LINE 12C CONFLICT OF INTEREST POLICY EHS' CONFLICT OF INTEREST POLICY REQUIRES THE FILING BY ALL BOARD MEMBERS AND SENIOR OFFICERS OF THE ORGANIZATION OF ANNUAL CONFLICTS DISCLOSURE STATEMENT. THESE STATEMENTS ARE REVIEWED BY THE GOVERNANCE AND COMPENSATION COMMITTEE QUARTERLY FOR ANY CONFLICT. FORM 990, PART VI, LINE 15A & 15B COMPENSATION POLICY 990 Part VI-LINE 15A: IN SEPTEMBER 2019, THE ORGANIZATION, WITH REVIEW AND APPROVAL OF THE GOVERNANCE, FINANCE AND COMPENSATION COMMITTEE AND INPUT FROM OUTSIDE COMPENSATION CONSULTANTS GRANT THORNTON, LLP, EXTENDED THE EMPLOYMENT CONTRACT OF ITS PRESIDENT FOR AN ADDITIONAL TERM OF TEN YEARS ENDING DECEMBER 31, 2029. PART VI - LINE 15B IN 2018 THE ORGANIZATION RE-ENGAGED GRANT THORNTON LLP TO REVIEW THE COMPENSATION LEVELS OF OTHER OFFICERS AND KEY EMPLOYEES OF THE ORGANIZATION TO PROVIDE THE BOARD WITH A DETERMINATION OF COMPENSATION FOR THOSE EMPLOYEES. BASED ON THIS REVIEW IN JANUARY 2019 THE ORGANIZATION INCREASED THE SALARY OF THE SENIOR VP OF MARKETING BY $25,000. IN MARCH OF 2019 THE ORGANIZATION INCREASED THE COMPENSATION OF THE TREASURER OF $15,000. NO OTHER COMPENSATION DECISIONS WERE MADE FOR ANY OTHER OFFICER OR KEY EMPLOYEES OF THE ORGANIZATION. FORM 990, PART VI, LINE 19 DOCUMENTS AVAILABLE FOR PUBLIC INSPECTION COPIES OF THE ANNUAL FINANCIALS AND OTHER GOVERNING DOCUMENTS ARE SENT TO THE STATE OF NEW YORK, NEW YORK STATE BOND COMMISSION, AND THE BOARD OF DIRECTORS. COPIES ARE ON FILE AND AVAILABLE UPON REQUEST. THE PROCESS HAS NOT CHANGED FROM PRIOR YEAR. FORM 990 PAYROLL EHS CONTRACTS WITH ADP TOTAL SOURCE FOR THEIR HUMAN RESOURCES/PAYROLL SERVICES. AS SUCH, ALL EMPLOYEES OF EHS BECAME PART OF ADP'S PROFESSIONAL EMPLOYER ORGANIZATION (PEO) GROUP. FOR W-2 PURPOSES, ADP IS LISTED AS THE EMPLOYER OF ALL EHS EMPLOYEES. EHS IS THE SOLE ENTITY THAT PAYS THE EMPLOYEES OF ALL THE RELATED/CONTROLLING ENTITIES. ALLOCATIONS ARE MADE FROM EHS TO THESE ENTITIES BASED ON ACTUAL TIME WORKED BY EACH EMPLOYEE WHEN KNOWN, OR BY AN ALLOCATION OF MANAGEMENT SALARIES BASED UPON THE ESTIMATED TIME WORKED THROUGH THE YEAR ON THESE ENTITIES. HOURS OF BOARD MEMBERS ARE BASED UPON THE QUARTERLY AND MONTHLY MEETINGS INCLUDING REGULAR INTERACTIONS WITH MANAGEMENT IN PERSON AND TELEPHONICALLY AS IT RELATES TO A PARTICULAR ENTITY. EDUCATIONAL HOUSING SERVICES INC 55 CLARK STREET BROOKLYN NY 11201 133411159 STUD. HOUSING NY 501(C)(3) 10 NA false EHS II INC 55 CLARK STREET BROOKLYN NY 11201 200108370 STUD. HOUSING NY 501(C)(2) EHS INC true EHS III INC 55 CLARK STREET BROOKLYN NY 11201 200236647 STUD. HOUSING NY 501(C)(2) EHS INC true false false false false false false false false false false false false false true false false true true EHS II INC R 468228 OPERATING EXP.