2020-10-14T07:58:55-05:00 2019-12-31 111986323 MARCUM LLP 1899 L STREET NW SUITE 850 WASHINGTON DC 20036 990 2019-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CEO 7035021550 2020-10-14 1 AARON M FOX P01365820 2022274000 2020-10-14 47.19.127.190 2020-10-14 07:58:50 ED P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 6AC81BC1B87996D38B9727319EB90F7A1B477416 2019 2021-04-22 16:20:28Z LAURA I THEVENOT 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 36166902 0 X WWW.ASTRO.ORG X 1958 IL ASTRO IS DEDICATED TO IMPROVING PATIENT CARE THROUGH EDUCATION, CLINICAL PRACTICE, ADVANCEMENTS OF SCIENCE, AND ADVOCACY. 16 15 93 1989 614065 250708 333820 350024 17352140 17909270 1998450 2459600 2481643 2696457 22166053 23415351 408420 393600 0 0 10386552 10861817 0 0 0 10582817 11670030 21377789 22925447 788264 489904 38608840 42889926 11276650 11454916 27332190 31435010 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELPOMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTHCARE ENVIRONMENT. 0 0 THE AMERICAN SOCIETY FOR RADIATION ONCOLOGY HOSTED ITS 61ST ANNUAL MEETING IN CHICAGO, IL. THIS PREMIER RADIATION ONCOLOGY SCIENTIFIC EVENT HOSTED MORE THAN 11,000 RADIATION ONCOLOGY PROFESSIONALS AND FEATURED UPDATES ON CLINICAL TRIALS, CANCER RESEARCH AND NEW APPROACHES INVOLVING RADIATION THERAPY IN CANCER TREATMENT. ACCREDITATION PROGRAM FOR EXCELLENCE (APEX). APEX ESTABLISHES STANDARDS OF PERFORMANCE DERIVED FROM EVIDENCE-BASED GUIDELINES AND CONSENSUS PRACTICE GUIDELINES FOR RADIATION ONCOLOGY AND RECOGNIZE FACILITIES THAT HAVE THE SYSTEMS, PERSONNEL AND POLICIES AND PROCEDURES THAT ARE NEEDED TO MEET THESE STANDARD FOR HIGH-QUALITY, SAFE PATIENT CARE. ASTRO PUBLISHES THREE TOP-NOTCH JOURNALS TO BRING THE LATEST RADIATION ONCOLOGY RESEARCH TO ITS MEMBERS QUICKLY. ASTRO'S FLAGSHIP JOURNAL, THE INTERNATIONAL JOURNAL OF RADIATION ONCOLOGY, BIOLOGY, PHYSICS, ALSO KNOWN AS THE RED JOURNAL, FOCUSES ON CUTTING-EDGE PROSPECTIVE CLINICAL RESEARCH. ITS COMPANION JOURNAL PRACTICAL RADIATION ONCOLOGY PUBLISHES RESEARCH SUCH AS GUIDELINES AND WHITE PAPERS THAT WILL MAKE AN IMPACT IN MEDICAL PRACTICE TODAY. ASTRO'S NEWEST JOURNAL, ADVANCES IN RADIATION ONCOLOGY, FOCUSES ON IMPORTANT RETROSPECTIVE WORK, CLINICAL TRIAL ANALYSES, SURVEY ANALYSES AND CASE REPORTS. 0 1 0 1 0 0 0 0 1 1 0 0 0 1 1 0 1 0 0 0 1 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 219 0 1 93 1 1 1 0 0 0 1 1 0 0 0 X 16 15 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 1 0 VA X LAURA I THEVENOT 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CEO 36.00 4.00 X 670684 0 82140 EMILY WILSON EXECUTIVE VICE PRESIDENT 40.00 X 243658 0 37061 DAVE ADLER VP ADVOCACY & CLINICAL AFFAIRS 40.00 X 202830 0 44215 LAURA GOGAL GENERAL COUNSEL 30.00 X 206729 0 24321 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 40.00 X 184344 0 44239 TERRY KARRAS CFO 40.00 X 176201 0 43210 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 40.00 X 150547 0 36163 KATHY PETERS DIRECTOR OF CORPORATE RELATIONS 40.00 X 143887 0 29778 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 40.00 X 145645 0 17496 THOMAS J EICHLER MD ASTRO PRESIDENT 2.00 X X 20000 0 0 MICHAEL R KUETTEL HEALTH POLICY COUNCIL CHAIR - UNTIL 09/2019 2.00 X 20000 0 0 BRIAN MARPLES SCIENCE COUNCIL VICE CHAIR 2.00 X 7500 0 0 TODD PAWLICKI CLINICAL AFFAIRS & QUAL. COUNCIL 2.00 X 1000 0 0 LAURA DAWSON PRESIDENT-ELECT - AS OF 09/2019 2.00 X X 700 0 0 WILLIAM HARTSELL HEALTH POLICY COUNCIL CHAIR 2.00 X 500 0 0 CONSTANTINE CONNIE MANTZ HEALTH POLICY COUNCIL VICE CHAIR 2.00 X 500 0 0 BENJAMIN MOVSAS EDUCATION COUNCIL VICE-CHAIR 2.00 X 500 0 0 THEODORE L DEWEESE CHAIR 2.00 X X 0 0 0 PAUL M HARARI IMMEDIATE PAST CHAIR 2.00 1.00 X X 0 0 0 GERALDINE M JOCOBSON SECRETARY/TREASURER 2.00 X X 0 0 0 NEHA VAPIWALA SECRETARY TREASURER-ELECT - AS OF 09/2019 2.00 X X 0 0 0 RONALD D ENNIS GOVERNMENT RELATIONS COUNCIL CHAIR 2.00 X 0 0 0 DANIEL LOW SCIENCE COUNCIL CHAIR - UNTIL 09/2019 2.00 1.00 X 0 0 0 CATHERINE PARK SCIENCE COUNCIL CHAIR 2.00 1.00 X 0 0 0 HOWARD SANDLER GOVERNMENT RELATIONS COUNCIL VICE CHAIR 2.00 X 0 0 0 BENJAMIN SMITH CLINICAL AFFAIRS & QUALITY COUNCIL VICE CHAIR 2.00 X 0 0 0 LYNN D WILSON EDUCATION COUNCIL CHAIR 2.00 X 0 0 0 2175225 0 358623 25 0 1 0 J SPARGO & ASSOCIATES INC 11208 WAPLES MILL ROAD SUITE 112 FAIRFAX VA 22030 REGISTRATION SERVICES 681995 PROJECTION PRESENTATION TECHNOLOGY PO BOX 890472 CHARLOTTE NC 282890472 AUDIOVISUAL SERVICES 650746 GLOBAL EXPERIENCE SPECIALISTS INC PO BOX 96174 CHICAGO IL 60693 CONFERENCE SERVICES 605234 SMGMCCORMICK PLACE 301 E CERMAK ROAD CHICAGO IL 60616 CONFERENCE SERVICES 507775 KUSHNER & ASSOCIATES 24003A VENTURA BOULEVARD SUITE 100 CALABASAS CA 91302 CONFERENCE SERVICES 443485 13 10000 340024 350024 MEETINGS AND EDUCATION 900099 11694563 7121925 4572638 MEMBERSHIP DUES 900099 3647681 3647681 SPONSORSHIPS 900099 1254635 1054534 200101 PUBLICATIONS 900099 980434 779673 200761 DEVELOPMENT 900099 279400 279400 52557 26140 26417 17909270 1206039 1206039 2060727 2060727 14005112 12751551 1253561 1253561 1253561 REBATES AND LABELS 900099 448944 448944 CAREER CENTER 900004 186786 186786 635730 23415351 12909353 614065 9541909 X 383600 10000 1550699 7104266 669658 969460 567734 190504 47590 110805 2396322 961744 733404 10621 987927 826709 3426036 9513 528882 101779 UBI TAXES 129352 DUES AND SUBSCRIPTIONS 729532 HONORARIA 451691 LEADERSHIP COMPENSATION 110000 -82381 22925447 665051 607617 648760 641974 534808 692167 6061298 3637594 2948239 2423704 33643722 38101531 168260 422933 38608840 42889926 2001908 2818000 250000 425000 3751162 4752500 1655719 0 3617861 3459416 11276650 11454916 X 27332190 31435010 27332190 31435010 38608840 42889926 X 489904 3612812 104 X 0 1 X 1 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 151616 0 0 1 3707223 809258 -72484 736774 741445 -4671 17721364 1224299 569851 18375812 360757 17606010 245403 17721364 585605 224848 360757 4342606 3757001 585605 6006567 1663961 4342606 1.00000 0 0 2402958 700862 1702096 745300 559069 186231 2913040 2377663 535377 2423704 DEFERRED RENT AND LEASEHOLD INCENTIVE 2988041 DEFERRED COMPENSATION LIABILITY 471375 3459416 X 26917358 3612812 3612812 23304546 110805 110805 23415351 22814538 0 22814538 110805 104 110909 22925447 PART X, LINE 2: ASTRO PERFORMED AN EVALUATION OF UNCERTAINTY IN INCOME TAXES FOR THE YEAR ENDED DECEMBER 31, 2019, AND DETERMINED THAT THERE ARE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE CONSOLIDATED FINANCIAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. PART XII, LINE 4B - OTHER ADJUSTMENTS: RETURN OF PRIOR YEAR GRANT FUNDS 104. 0 0 0 0 0 0 0 0 0 0 EUROPE (INCLUDING ICELAND & GREENLAND) PROGRAM SUPPORT 10000 WIRE 1 0 0 0 0 0 0 0 PART III ACCOUNTING METHOD: 1 UNIVERSITY OF CALIFORNIA LOS ANGELES 200 UCLA MEDICAL PLAZA SUITE B-265 LOS ANGELES CA 90095 956006143 N/A 112500 ASTRO-PCF DEVELOPMENT AWARD TO END PROSTATE CANCER WAKE FOREST UNIVERSITY HEALTH SCIENCE COMPREHENSIVE CANCER CENTER MEDICAL BOULEVARD WINSTONSALEM NC 27157 223849199 501(C)(3) 100000 ASTRO-PCF DEVELOPMENT AWARD TO END BREAST CANCER RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 501(C)(3) 88600 PROGRAM SUPPORT YALE UNIVERSITY SCHOOL OF MEDICINE THERAPEUTIC RADIOLOGY OFFICE OF SPONSORED PROJECTS PO BOX 208327 NEW HAVEN CT 06520 060646973 501(C)(3) 25000 ASTRO RESIDENTS/FELLOWS IN RADIATION ONCOLOGY SEED GRANT UNIVERSITY OF TEXAS MD ANDERSON CANCER CENTER 1515 HOLCOMBE BOULEVARD HOUSTON TX 77030 746001118 N/A 25000 ASTRO RESIDENTS/FELLOWS IN RADIATION ONCOLOGY SEED GRANT HENRY FORD HEALTH SYSTEM 2799 W GRAND BOULEVARD DETROIT MI 48202 381357020 501(C)(3) 12500 ASTRO-AAPM PHYSICS RESIDENT/POST-DOCTORAL FELLOW SEED GRANT SISTERS NETWORK CHICAGO 10727 S EBERHART AVENUE CHICAGO IL 60628 364186289 501(C)(3) 10000 ASTRO SURVIVOR CIRCLE GRANT ASSOCIATION LATINA DE ASISTENCIA Y 3023 N CLARK STREET CHICAGO IL 60657 452586118 501(C)(3) 10000 ASTRO SURVIVOR CIRCLE GRANT 8 0 PART I, LINE 2: ASTRO AWARDS SUPPORT RESEARCH PROJECTS PROPOSED BY EARLY-CAREER SCIENTISTS TO ADVANCE THE FIELD OF RADIATION ONCOLOGY AND BENEFIT PUBLIC HEALTH. SUCH AWARDS ARE OFTEN PROVIDED BY ASTRO IN COLLABORATION WITH OTHER ORGANIZATIONS THAT ALSO SUPPORT BIOMEDICAL RESEARCH. AMONG THE ASTRO AWARD PROGRAMS, EACH ASTRO SEED GRANT (ONE-YEAR PROJECT PERIOD) IS MONITORED BY A FINAL REPORT, AND EACH ASTRO CAREER DEVELOPMENT AWARD (TYPICALLY TWO- OR THREE-YEAR PROJECT PERIOD) IS MONITORED BY ANNUAL PROGRESS REPORTS AND A FINAL REPORT. ASTRO DEPARTMENT OF SCIENTIFIC AFFAIRS REVIEWS SUCH REPORTS TO 2 ENSURE THAT ASTRO-SUPPORTED RESEARCH PROJECTS ARE CONDUCTED FAITHFULLY WITHIN THEIR EXPERT-REVIEWED SCOPE AND ACCORDING TO THE ORIGINALLY PROPOSED SPECIFIC AIMS AND TIMELINES. 1 X X X X X 0 1 0 LAURA I THEVENOT CEO 506386 0 100087 0 64211 0 39000 0 43140 0 752824 0 0 0 EMILY WILSON EXECUTIVE VICE PRESIDENT 240658 0 3000 0 0 0 24912 0 12149 0 280719 0 0 0 DAVE ADLER VP ADVOCACY & CLINICAL AFFAIRS 200830 0 2000 0 0 0 21048 0 23167 0 247045 0 0 0 LAURA GOGAL GENERAL COUNSEL 205729 0 1000 0 0 0 20763 0 3558 0 231050 0 0 0 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 182344 0 2000 0 0 0 19260 0 24979 0 228583 0 0 0 TERRY KARRAS CFO 174201 0 2000 0 0 0 18274 0 24936 0 219411 0 0 0 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 148547 0 2000 0 0 0 15731 0 20432 0 186710 0 0 0 KATHY PETERS DIRECTOR OF CORPORATE RELATIONS 141887 0 2000 0 0 0 14677 0 15101 0 173665 0 0 0 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 143645 0 2000 0 0 0 14579 0 2917 0 163141 0 0 0 PART I, LINE 4B DURING THE YEAR ENDED DECEMBER 31, 2019, LAURA THEVENOT, CEO, PARTICIPATED IN A 457(F) NONQUALIFIED PLAN, WITH CONTRIBUTIONS TO THE PLAN OF $11,000. FORM 990, PART VI, SECTION A, LINE 6 ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF 12 MEMBERS, INCLUDING 6 BOARD MEMBERS AND 6 PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 7A REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO ELECT THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION B, LINE 11B THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE VP FINANCE & ADMINISTRATION, CEO, AND TREASURER FOR THEIR REVIEW AND APPROVAL. THE REVISED DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS FOR THEIR REVIEW PRIOR TO FILING WITH THE INTERNAL REVENUE SERVICE. FORM 990, PART VI, SECTION B, LINE 12C ASTRO'S OFFICERS, DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTERESTS FOR THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15 AN INDEPENDENT CONSULTANT PERFORMED MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2019. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND RECEIVED THEIR APPROVAL. ANNUALLY, BUDGET GUIDELINES ARE SET FOR ANY ADDITIONS TO STAFF AND SALARY INCREASES. MANAGERS MAKE RECOMMENDATIONS FOR ANNUAL INCREASES AND PROMOTIONS WHICH ARE REVIEWED BY HUMAN RESOURCES AND THE DIVISION VICE PRESIDENTS. ALL PROMOTIONS ARE APPROVED BY THE CHIEF EXECUTIVE OFFICER. FORM 990, PART VI, SECTION C, LINE 19 THE SUMMARY FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE. FORM 990, PART IX, LINE 11G CONSULTING FEES 2,035,271. OTHER PROFESSIONAL FEES 361,051. FORM 990, PART XI, LINE 9: RETURN OF PRIOR YEAR GRANT FUNDS 104. RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 TO SUPPORT AND CONDUCT RESEARCH AND EDUCATIONAL ACTIVITIES IL 501(C)(3) LINE 12B, II ASTRO 1 ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 POLITICAL ACTION COMMITTEE VA 527 ASTRO 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 1 1 0 0 RADIATION ONCOLOGY INSTITUTE B 88600 ACTUAL RADIATION ONCOLOGY INSTITUTE N 96070 FMV RADIATION ONCOLOGY INSTITUTE O 347393 FMV RADIATION ONCOLOGY INSTITUTE P 71011 ACTUAL SCHEDULE R, PART V, LINE 2 THE $71,011 IS A FINAL BALANCE OF THE DUE TO/FROM ACCOUNT THAT IS A COMBINATION OF OVERHEAD, CREDIT CARD DONATION PAID THROUGH ASTRO FOR ROI, AND JOINT INVOICES PAID THROUGH ASTRO FOR ROI.