2020-11-16T19:31:30-06:00 2019-12-31 271728945 PKF O'CONNOR DAVIES LLP 500 MAMARONECK AVENUE HARRISON NY 105281633 990 2019-01-01 133499385 HUDSON VALLEY SHAKESPEARE FESTIVAL INC HUDS 8458095750 143 MAIN STREET COLD SPRING NY 10516 ROBIN SHELBY ARDITI PRESIDENT 8458095750 2020-11-16 1 GARRETT M HIGGINS P00543209 9143818900 2020-11-16 24.190.81.120 2020-11-16 19:31:24 ES P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 9616F4B14A694591D1E716C270910E6FA5556DA3 2019 2021-01-29 14:40:06Z ROBIN SHELBY ARDITI 143 MAIN STREET COLD SPRING NY 10516 5606017 0 X HVSHAKESPEARE.ORG X 1988 NY THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS.AT THE END OF 2019, THE HVSF BOARD OF DIRECTORS AGREED TO ACCEPT AN INCREDIBLY GENEROUS OFFER OF A GIFT OF PROPERTY TO ESTABLISH ITS FIRST EVER PERMANENT HOME. WHILE THIS GIFT IS STILL IN PROCESS, THE HVSF INSTIGATED A CAPITAL CAMPAIGN TO HELP FUND ITS MOVE ALONG WITH THE DESIGN AND CONSTRUCTION OF NEW FACILITIES ON THE SITE. AS OF DECEMBER 31, 2019, $1.5M HAS BEEN PLEDGED TOWARDS THE CAMPAIGN. 22 22 219 24 22900 -6304 1725276 3061609 1365094 1560131 69714 78118 89453 141455 3249537 4841313 0 0 0 0 1959470 1913435 0 0 361610 1419821 1509343 3379291 3422778 -129754 1418535 1404960 2808726 57079 36009 1347881 2772717 X THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS. OUR THEATER LIVES IN THE HERE AND NOW, AT THE INTERSECTION BETWEEN THE VIRTUOSITY OF THE ACTOR, THE IMAGINATION OF THE AUDIENCE, AND THE INSPIRATION OF THE TEXT. 0 0 2468373 1548917 HVSF MAKES ITS HOME UNDER A CUSTOM DESIGNED, 540-SEAT, OPEN-AIR TENT THEATER ON THE GROUNDS OF HISTORIC BOSCOBEL HOUSE AND GARDENS ON THE BANKS OF THE HUDSON RIVER. IN 2019, HVSF PRESENTED FOUR SHOWS IN REPERTORY - SHAKESPEARE'S "CYMBELINE," DIRECTED BY HVSF ARTISTIC DIRECTOR, DAVIS MCCALLUM; SHAKESPEARE'S "MUCH ADO ABOUT NOTHING," DIRECTED BY MAY ADRALES; THE NEW YORK PREMIERE OF A NEW ADAPTATION OF "CYRANO DE BERGERAC" CALLED "CYRANO" BY JASON O'CONNELL AND BRENDA WITHERS DIRECTED BY MEREDITH MCDONOUGH, AND HVSF'S FIRST EVER MUSICAL PRODUCTION "INTO THE WOODS" WITH MUSIC AND LYRICS BY STEPHEN SONDHEIM AND BOOK BY JAMES LAPINE DIRECTED BY JENN THOMPSON. 299958 93695 THIS WAS THE 25TH YEAR OF HVSF'S WELL-ESTABLISHED AND HIGHLY REGARDED EDUCATION PROGRAM, WHICH REACHED OVER 50,000 STUDENTS AT OVER 60 SCHOOLS IN THE TRI-STATE AREA IN 2019. IT OFFERED A DIVERSE RANGE OF IN-SCHOOL PROGRAMS AND WORKSHOPS, A FULLY-STAGED, 90-MINUTE TOURING PRODUCTION OF SHAKESPEARE'S "JULIUS CAESAR" DIRECTED BY ILANA STEIN FOR MIDDLE AND HIGH SCHOOL STUDENTS, AS WELL AS PROFESSIONAL DEVELOPMENT FOR TEACHERS, PRE-PERFORMANCE OUTREACH ACTIVITIES, AND POST-PERFORMANCE TALKBACKS. "JULIUS CAESAR" WAS REMOUNTED IN THE SUMMER OF 2019 TO TOUR TO VENUES THROUGHOUT THE REGION, EXPANDING THE REACH AND AUDIENCE FOR THIS PROGRAM. 12622 4670 HVSF OFFERED A SERIES OF FOUR DEVELOPMENTAL THEATER READINGS DURING THE SUMMER SEASON, TITLED "HVSF2", INCLUDING "HOOK'S TALE" BY JOHN LEONARD PIELMEIER, "THE SCARLET LETTER" AN ADAPTATION OF THE NOVEL BY KATE HAMILL, "BEWILDERNESS" BY ZACHARY FINE, AND "RANCICH" A DOCUMENTARY PLAY CREATED BY STORYHORSE THEATER. ADDITIONALLY, IN THE FALL HVSF PRODUCED TWO PERFORMANCES OF A STAGED READING OF THE FOURTH ANNUAL "BAKEOFF" OF SIX NEW PLAYS WRITTEN BY LOCAL PLAYWRIGHTS (WHO PARTICIPATED IN WRITING WORKSHOPS HOSTED BY LOCAL LIBRARIES) PERFORMED BY PROFESSIONAL ACTORS. THE "BAKEOFF" IS A PART OF HVSF'S FULL CIRCLE INITIATIVE TO BUILD AND SUSTAIN COMMUNITY THROUGH RADICALLY PARTICIPATORY ART-MAKING. (CONTINUED ON SCHEDULE O)IT WAS ALSO A PART OF OUR HVSTORIES INITIATIVE SHOWCASING STORIES ABOUT THE PEOPLE AND CULTURE OF THE HUDSON VALLEY. HVSF COMPLETED ANOTHER YEAR OF ITS 20-WEEK GENERATION NEXT TRAINING PROGRAM FOR ASPIRING THEATER ARTISTS, TECHNICIANS, AND ADMINISTRATORS. IN TOTAL, THESE CORE PROGRAMS REACHED OVER 35,000 PEOPLE. 2780953 1 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 47 0 219 1 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 X 22 22 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 0 0 NY X X LINDA PATTERSON 8458095750 143 MAIN STREET COLD SPRING NY 10516 ROBERT MCCALLUM ARTISTIC DIRECTOR 60.00 X 110743 0 16900 KATE LIBERMAN MANAGING DIRECTOR 60.00 X 109043 0 0 LINDA PATTERSON FINANCE DIRECTOR 40.00 X 84436 0 8496 ROBIN SHELBY ARDITI PRESIDENT 15.00 X X 0 0 0 LAURA JEAN WILSON VICE PRESIDENT 5.00 X X 0 0 0 EDWARD B WHITNEY SECRETARY 5.00 X X 0 0 0 LESLIE G KELLEY TREASURER (UNTIL FEB. 2019) 4.00 X X 0 0 0 HEATHER HOPKINS TREASURER 7.00 X X 0 0 0 PATRICIA KING DIRECTOR 2.00 X 0 0 0 SUZANNE BAKER DIRECTOR 2.00 X 0 0 0 ELIZABETH A BARRETT DIRECTOR 2.00 X 0 0 0 HEIDI ETTINGER DIRECTOR 2.00 X 0 0 0 DANIEL KRAMER DIRECTOR 2.00 X 0 0 0 CARL LOEWENSON DIRECTOR 2.00 X 0 0 0 JOSEPH C MAHON DIRECTOR (THRU FEB. 2019) 2.00 X 0 0 0 NAT PRENTICE DIRECTOR 2.00 X 0 0 0 FREDERIC C RICH DIRECTOR 10.00 X 0 0 0 BYRON STINSON DIRECTOR 4.00 X 0 0 0 DR ELLIOTT SUMERS DIRECTOR 5.00 X 0 0 0 MARY ELIZABETH BUNZEL DIRECTOR 2.00 X 0 0 0 JAMES KILMAN DIRECTOR 2.00 X 0 0 0 LAURA WASHINGTON SAWYER DIRECTOR 2.00 X 0 0 0 STEVEN HOLLEY DIRECTOR 2.00 X 0 0 0 ALASTAIR KEITH DIRECTOR 2.00 X 0 0 0 PEPPER EVANS DIRECTOR 2.00 X 0 0 0 SARENA STRAUS DIRECTOR 2.00 X 0 0 0 KIMBERLY ENGELBERT DIRECTOR 2.00 X 0 0 0 304222 0 25396 2 0 0 0 0 273434 50500 2737675 98026 3061609 ADMISSIONS 711190 1461813 1461813 WORKSHOPS 611600 46015 46015 TOURING SHOW 611600 31600 31600 SUMMER CAMP TUITION 611600 14380 14380 EDUCATIONAL PROPERTIES 611600 4623 4623 1700 1700 1560131 16736 16736 625868 564486 61382 61382 61382 58605 273434 103440 -44835 -44835 20153 456 19697 19697 183473 96322 87151 87151 FACILITIES FEES 900099 50345 50345 ADVERTISEMENTS 541800 22900 22900 OTHER INCOME 900099 6197 6197 79442 4841313 1647282 22900 109522 201975 153814 20625 27536 1418 1418 1421220 1081989 145275 193956 19884 19884 97744 87677 4808 5259 171194 131820 17119 22255 15025 9927 3545 1553 112240 96780 11549 3911 51848 41479 7777 2592 65477 48966 9086 7425 28292 20506 4881 2905 32547 32547 226769 210524 10890 5355 128877 122814 4039 2024 6269 4355 1348 566 93828 89136 4692 55667 36779 13133 5755 TEMPORARY ROOM & BOARD 235808 220613 10130 5065 PRODUCTION EQUIPMENT 140866 139969 673 224 PRODUCTION EXPENSE 77290 74229 125 2936 EVENTS 70429 1636 106 68687 168111 154091 10414 3606 3422778 2780953 280215 361610 430185 381763 31755 31157 67088 1519150 1189 1189 39047 29615 1408967 1046716 409412 362251 422437 479754 3847 3847 1404960 2808726 57079 36009 57079 36009 X 1118618 1112225 229263 1660492 1347881 2772717 1404960 2808726 1418535 6301 0 X X 0 1 X 1 0 X 1222031 1341636 1536229 1725276 3061609 8886781 1653247 1544371 1773686 1522574 1743604 8237482 2875278 2886007 3309915 3247850 4805213 17124263 256525 345267 326290 355724 336087 1619893 0 256525 345267 326290 355724 336087 1619893 15504370 16987 12217 19635 22121 16736 87696 16987 12217 19635 22121 16736 87696 49023 59460 54458 47688 56542 267171 2941288 2957684 3384008 3317659 4878491 17479130 0.88700 0.88630 0.00500 0.00610 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: OTHER INCOME - 2015 AMOUNT: $ 3,200. 2016 AMOUNT: $ 11,925. 2017 AMOUNT: $ 2,975. 2018 AMOUNT: $ 2,912. 2019 AMOUNT: $ 6,197. FACILITIES FEES - 2015 AMOUNT: $ 45,823. 2016 AMOUNT: $ 47,535. 2017 AMOUNT: $ 51,483. 2018 AMOUNT: $ 44,776. 2019 AMOUNT: $ 50,345. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1408967 1046716 362251 362251 X 4891078 6301 97754 104055 4787023 54290 54290 4841313 3466242 97754 97754 3368488 54290 54290 3422778 PART X, LINE 2: HVSF RECOGNIZES THE EFFECT OF INCOME TAX POSITIONS ONLY IF THEY ARE MORE LIKELY THAN NOT TO BE SUSTAINED. MANAGEMENT HAS DETERMINED THAT HVSF HAD NO UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE FINANCIAL STATEMENT RECOGNITION AND/OR DISCLOSURE. HVSF IS NO LONGER SUBJECT TO EXAMINATIONS BY APPLICABLE TAXING JURISDICTIONS FOR PERIODS PRIOR TO DECEMBER 31, 2016. PART XI, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSE RECLASS REPORTED ON PART VIII, LINE 8B 1,432. COST OF GOODS SOLD REPORTED ON PART VIII, LINE 7B 96,322. PART XI, LINE 4B - OTHER ADJUSTMENTS: PROCESSING FEES REPORTED ON PART IX, LINE 11G 54,290. PART XII, LINE 2D - OTHER ADJUSTMENTS: FUNDRAISING EXPENSE RECLASS REPORTED ON PART VIII, LINE 8B 1,432. COST OF GOODS SOLD REPORTED ON PART VIII, LINE 7B 96,322. PART XII, LINE 4B - OTHER ADJUSTMENTS: PROCESSING FEES REPORTED ON PART IX, LINE 11G 54,290. SPRING BENEFIT 332039 273434 58605 30684 43280 10950 18526 332039 273434 58605 30684 43280 10950 18526 103440 -44835 20153 456 1 1.00000 20153 456 456 19697 NY 0 HVSF IS NOT REQUIRED TO BE LICENSED IN THE STATE OF NEW YORK BECAUSE THEY ARE BELOW THE $30,000 NET GAMING REVENUE THRESHOLD. 0 1 0 1.00000 GINA MARIE MIELE BOOKKEEPER 143 MAIN STREET COLD SPRINGS NY 10516 0 GINA MARIE MIELE 482 BOOKKEEPING OF GAMING RECEIPTS AND EXPENSES X 0 X 1 14175 RETAIL VALUE X 9 53891 AVG. SELLING PRICE X 3 12630 RETAIL VALUE X TICKETS 3 17330 COST 2 0 1 0 PART I, COLUMN (B): THE ORGANIZATION IS REPORTING THE NUMBER OF CONTRIBUTORS. FORM 990, PART VI, SECTION B, LINE 11B HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. WHEN THE FORM 990 HAS BEEN PREPARED, REVIEWED BY MANAGEMENT AND IS READY TO BE FILED WITH THE INTERNAL REVENUE SERVICE, A COPY OF THE FORM 990 IS ELECTRONICALLY SENT TO THE BOARD. ANY COMMENTS ARE THEN GROUPED, SUMMARIZED AND PROVIDED TO THE OUTSIDE ACCOUNTANTS. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING. FORM 990, PART VI, SECTION B, LINE 12C MANAGEMENT AND THE BOARD MONITORS COMPLIANCE AND FOLLOWS UP TO MAKE SURE THAT ALL APPLICABLE PERSONS COMPLETE THE REQUIRED DISCLOSURE FORMS, ON AN ANNUAL BASIS. ANY DISCLOSURE FORMS WHICH ARE SUBMITTED WITH A NOTED CONFLICT ARE REVIEWED AND DISCUSSED BY THE BOARD AUDIT COMMITTEE. EACH BOARD MEMBER ALSO UNDERTAKES TO NOTIFY THE PRESIDENT OR SECRETARY OF HVSF IF HE OR SHE BECOMES AWARE OF ANY RELATIONSHIP OR SITUATION THAT MIGHT RESULT IN, OR GIVE THE APPEARANCE OF BEING, A CONFLICT OF INTEREST. THE DIRECTOR, OFFICER OR KEY EMPLOYEE WHO DISCLOSED THE INTEREST IN A PROPOSED OR EXISTING RELATED PARTY TRANSACTION MAY MAKE A PRESENTATION TO AND RESPOND TO QUESTIONS BY THE AUDIT COMMITTEE OR BOARD OF DIRECTORS BUT MAY NOT ATTEMPT TO INFLUENCE IMPROPERLY THE DELIBERATION OR VOTING ON THE MATTER. AFTER SUCH PRESENTATION THEY MUST LEAVE THE MEETING DURING DELIBERATION & VOTING. FORM 990, PART VI, SECTION B, LINE 15A THE POLICY FOR DETERMINING TOP MANAGEMENT COMPENSATION WAS VOTED BY THE BOARD AS A PART OF THE "ROLE OF COMMITTEES" DOCUMENT. IT READS AS FOLLOWS: WITHOUT LIMITING THE FOREGOING, IT SHALL BE THE EXECUTIVE COMMITTEE'S RESPONSIBILITY TO EVALUATE THE PERFORMANCE AND THE COMPENSATION OF THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR ON AN ANNUAL BASIS, SUCH EVALUATIONS TO TAKE PLACE IN EXECUTIVE SESSION. IN ADDITION, AS PART OF ANNUAL BUDGET PROCESS, THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR SHALL SHARE BUDGETED STAFF COMPENSATION PLANS FOR THE FORTHCOMING YEAR. THE EXECUTIVE COMMITTEE MAY ESTABLISH A COMPENSATION SUBCOMMITTEE TO ASSIST IT IN MEETING ITS RESPONSIBILITIES FOR REVIEWING AND RECOMMENDING THE COMPENSATION AND BENEFITS OF THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR TO THE BOARD. THE RESPONSIBILITIES OF THE SUBCOMMITTEE SHALL CONSIST OF PROVIDING INFORMATION AND RECOMMENDATIONS TO THE EXECUTIVE COMMITTEE WITH RESPECT TO (1) SELECTION OF AN APPROPRIATE PEER GROUP FOR BENCHMARK COMPARISON PURPOSES, (2) A STRATEGY FOR COMPARING OUR AD/MD COMPENSATION TO ONE ANOTHER AND TO THE PEER GROUP OVER TIME, (3) DEFINING "COMPENSATION AND BENEFITS", (4) COMPARING OUR COMPENSATION TO REPORTED COMPENSATION FOR LIKE POSITIONS AMONG THE PEER GROUP, (5) OVERSEEING FORM 990 REPORTING WITH RESPECT TO MANAGEMENT COMPENSATION, AND (6) EMPLOYMENT AGREEMENT MATTERS. ALL ACTION BY THE EXECUTIVE COMMITTEE SHALL BE REPORTED AT THE NEXT BOARD MEETING, EXCEPT THAT ARTISTIC DIRECTOR AND MANAGING DIRECTOR PERFORMANCE EVALUATIONS AND COMPENSATION MATTERS SHALL BE DISCUSSED IN EXECUTIVE SESSION. THE COMPENSATION DETERMINATION PROCESS DESCRIBED ABOVE WAS LAST IMPLEMEMETED FOR THE MANAGING DIRECTOR AND ARTISTIC DIRECTOR IN 2017 ON FIVE YEAR CONTRACTS, WHICH INCLUDE BUILT IN SALARY ADJUSTMENTS. THE CONTRACTS ARE VALID UNTIL 2022. THE PROCESS ALSO INCLUDED REVIEW BY INDEPENDENT PERSONS OF COMPARABILITY DATA AND BOARD APPROVAL. SUCH APPROVAL WAS DOCUMENTED IN THE MINUTES OF AN EXECUTIVE SESSION OF THE BOARD. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. THE RETURN IS POSTED ON GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, THE FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY, ARTICLES OF INCORPORATION AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT 143 MAIN STREET, COLD SPRING, NY 10516 OR BY CALLING THE ORGANIZATION DIRECTLY AT (845)809-5750. FORM 990, PART XII, LINE 2C: THE HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS A COMMITTEE THAT ASSUMES RESPONSIBILITY FOR THE OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF ITS INDEPENDENT AUDITOR. THE POLICY FOR SELECTION AND OVERSIGHT OF THE INDEPENDENT AUDITORS HAS NOT CHANGED SINCE LAST YEAR.