2020-11-03T10:24:18-06:00 2019-12-31 450250958 Eide Bailly LLP 24 2nd Ave SW Aberdeen SD 574014115 990 2019-01-01 460422304 Aberdeen Area Convention and Visitors Bureau Inc ABER 6052252414 10 Railroad Ave SW Aberdeen SD 57401 Casey Weismantel Executive Director 6052252414 2020-11-02 1 Melissa White CPA P00851284 6052258783 2020-11-01 65.155.10.10 2020-11-02 08:57:54 CS P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 83979F92333A7D996494DA2C1AF7BF0B44AAC1DD 2019 2021-04-22 16:20:28Z Casey Weismantel 10 Railroad Ave SW Aberdeen SD 57401 771508 0 X www.visitaberdeensd.com + www.huntfishsd.com X 1992 SD The Aberdeen Area Convention and Visitors Bureau acts as a promotion agency for the City of Aberdeen, SD as a visitor destination and center for conventions and related activities. 10 10 10 38 0 0 752967 762263 13900 9245 -1404 0 0 0 765463 771508 91875 101616 0 0 238850 243277 0 0 0 412613 371526 743338 716419 22125 55089 337334 400423 5288 13288 332046 387135 X As the tourism marketing agency for the City of Aberdeen, our mission is to enhance the economic well-being of the Aberdeen region by increasing the amount of visitor and meeting activity that occurs in the area. 0 0 The Aberdeen Area CVB is a non-profit organization charged with representing the City of Aberdeen and helping the long-term development of the community through the marketing of travel and tourism in the Aberdeen area. We assist planners with meeting preparation and site selection along with encouraging business and leisure travelers alike to visit local, historic, cultural and recreational sites. As an unbiased resource, the Aberdeen Area CVB serves as the official point of contact for visitors, conventions, sporting events, reunions, meeting planners, site selection committees, tour operators, and outdoor/travel industry writers.The Aberdeen Area Convention & Visitors Bureau provides many services that no other organization in Aberdeen does. The CVB bids on conventions and events and provides services to these groups including, but not limited to, personalized name badges, visitor welcome packets, coupons, maps, weather updates, registration staff assistance, site location selection, official City welcomes, hospitality breaks, event sponsorship and spouse tours. In addition, the CVB coordinates volunteers for many events and hosts the hospitality rooms for the SDHSAA State Tournament events. In 2019, the CVB coordinated over 538 volunteer hours with our core group of volunteers for a total value of $13,681 (Independent Sector Report).The Aberdeen Area Convention & Visitors Bureau operates two Visitor Information Centers, one in our main office at 10 Railroad Ave. SW and one in the Visitor Center at Storybook Land. At the Storybook Land site, we employ a staff of four seasonal staff and 16 volunteer workers. We coordinate work schedules, conduct customer service training, order and stock both centers with literature and assist visitors. We also provide the SD State Information Centers with thousands of the official Aberdeen Community Guide which we develop each year. The official Aberdeen Visitor Guide is also made available to other organizations and businesses such as the Downtown Association, Chamber, ADC, Aberdeen Regional Airport, Library, City offices, lodging facilities and other Aberdeen businesses to be used in their marketing, and recruiting efforts.The Aberdeen Area Convention & Visitors Bureau is the organization that coordinates requests for information about our City and attractions. In 2019 we mailed or distributed 26,194 requests for information from our ad placements, our websites, travel show attendance, social media, digital marketing and by phone. Visitor packets filled with Aberdeen information are handed out at sporting events, reunions, meetings and conventions hosted throughout the year. We also fulfilled requests for several thousand official Aberdeen Visitor Guides that were sent to area, regional and state visitor centers. The CVB will continue to track our requests for information by location and promotion/ad to determine effectiveness and response rate. We use this tracked information to maintain and adjust our marketing efforts to maximize the marketing exposure of Aberdeen. The CVB currently maintains a database of 885 conventions/reunions/group tours. We revamped the database to be more efficient on our end. This represented some classifications and numerous updates to make the process easier to track. Our goal is to contact/update each of these groups in 2020 depending upon their meeting date. We have set a goal to research additional leads of 3/month. The maintained database helps track repeat events or events that travel around the state on a rotation basis.The Aberdeen Area Convention & Visitors Bureau is proud to play a role in the economic growth, vitality, and quality of life in Aberdeen. We will continue to work hard to showcase Aberdeen as a great place to visit, to play and to stay. The main function of the Aberdeen Area CVB is to increase the amount of visitor activity that occurs in the Aberdeen area with the emphasis on an overnight stay. The Aberdeen Area CVB promotes, promotes and promotes to put "heads in beds!" 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 3 0 1 10 1 0 0 0 0 0 0 0 0 X 10 10 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 0 0 0 X X Casey Weismantel 6052252414 10 Railroad Ave SW Aberdeen SD 57401 Stacy Braun President 1.00 X X 0 0 0 Devin Reints President Elect 1.00 X X 0 0 0 Joel Mann Secretary/Treasurer 1.00 X X 0 0 0 AJ Hoffman Past President 1.00 X X 0 0 0 Gaylan Lang Director 0.50 X 0 0 0 Terry Larson Director 0.50 X 0 0 0 Heidi Zeller-Crawford Director 0.50 X 0 0 0 David Novstrup Director 0.50 X 0 0 0 Guy Trenhaile Director 0.50 X 0 0 0 Jack Hollinsworth Director/Chamber of Commerce Liaison 0.50 X 0 0 0 Casey Weismantel Executive Director 40.00 X 59490 0 9224 Rita Moe Finance & Visitor Relations Manager 40.00 X 40705 0 10056 100195 0 19280 0 0 0 0 0 762263 762263 Sportsmans Coop 541800 8100 8100 Miscellaneous Income 900099 1145 1145 9245 771508 9245 0 0 101616 121260 98876 2348 4662 16131 12495 239121 18002 16109 19918 25445 11664 1312 1965 2184 Hospitality 10575 Subscriptions 8144 Meals 4592 716419 232924 342204 46299 19945 51618 33746 41940 37412 6493 4528 337334 400423 28 8668 5260 4620 5288 13288 X 198869 204525 133177 182610 332046 387135 337334 400423 55089 0 X 1 X 0 0 0 41940 37412 4528 4528 X Part X, Line 2: The Organization is organized as a South Dakota nonprofit corporation and is exempt from federal income taxes under Section 501(c)(6) of the Internal Revenue Code. The Organization is required to file a Return of Organization Exempt from Income Tax (Form 990) with the IRS. In addition, the Organization is subject to income tax on net income that is derived from business activities that are unrelated to their exempt purposes. Aberdeen Area Convention and Visitors Bureau, Inc., has determined that it does not owe unrelated business income tax for the years ended December 31, 2019 and 2018, due to net losses related to the non-exempt activities. The Organization has filed an Exempt Organization Business Income Tax Return (Form 990-T) with the IRS. The Organization believes that it has appropriate support for any tax positions taken affecting its annual filing requirements and, as such, does not have any uncertain tax positions that are material to the financial statements. The Organization would recognize future accrued interest and penalties related to unrecognized tax benefits and liabilities in income tax expense if such interest and penalties are incurred. 1 Aberdeen Arts Council 225 3rd Ave SE Aberdeen SD 57401 237181353 501(c)(3) 5000 2019 Storybook Land Festival and Arts in the Park Aberdeen Family YMCA 5 S State St Aberdeen SD 57401 460255779 501(c)(3) 5000 YMCA Interstate Basketball Tournaments Aberdeen Hockey Association PO Box 515 Aberdeen SD 57402 237194708 501(c)(3) 10000 Hockey tournaments for the 2019-2020 Season South Dakota Emergency Medical Services Association Inc 7117 W 56th St Apt 62 Sioux Falls SD 57106 460352015 501(c)(6) 10000 State Convention held in Aberdeen Special Olympics of South Dakota 800 E I-90 Lane Sioux Falls SD 57104 460359776 501(c)(3) 6500 Special Olympics Bowling held in Aberdeen Yelduz Shriners 802 S Main St Aberdeen SD 57401 460208212 501(c)(10) 15000 Regional Meeting and Parade held in Aberdeen 4 2 Part I, Line 2: -) Event Funding Application form must be completed by a member of the organization requesting funds. -) The applicant should complete the application to the AHA at least three (3) months prior to the event. -) Applicant will be required to attend the Aberdeen Hotel Alliance (AHA) Board meeting for a presentation and answer questions. -) Applicant will be required to provide copies of all advertising and promotional pieces including a list radio, television, banners, or other forms of promotion. -) Event funding from the Aberdeen Hotel Alliance MUST be used on the event applied for and as specified in the application. -) Event support will NOT be considered without an itemized budget or proposal from the requesting entity to show the financial need. -) Changes in dates, times, and/or nature of the funded special event may result in forfeiture of all funding. -) If the funded event is not held within the dates given, the award shall be forfeited and returned to the Aberdeen Hotel Alliance, unless the AHA has been notified of a date change. -) Additional fundraising efforts by the requesting organization will have an impact on funding request considerations. -) The Board reserves the right to limit funding to no more than 50% of cash contributions raised by the requesting organization. Grants are approved prior to disbursement. Applicant must complete the Event Evaluation Form Recap and return it to the Aberdeen Area Convention & Visitors Bureau within 15 days of the close of the event. The Aberdeen Hotel Alliance (AHA) reserves the right to withhold up to 50% of the total funding awarded until the applicant completes this form. Failure to provide this information will result in the loss of retained funding and may eliminate the event from future funding by AHA. Form 990, Part VI, Section A, line 1 There shall be an Executive Committee comprised of the President, the President-Elect, the Immediate past President, and the Secretary/Treasurer of the Convention and Visitors Bureau. The Executive Committee exercises the powers of the board in the interim between regular meetings of the board, and makes recommendations to the board. The Executive Committee is also responsible for employment or termination of the Executive Director. Form 990, Part VI, Section B, line 11b The draft Form 990 will be reviewed by the Executive Director and the Finance Manager before filing. The final return will be presented to the Executive Committee and the Board of Directors after filing. Form 990, Part VI, Section B, line 12c Each board member, the Executive Director and the Finance Manager sign a conflict of interest statement annually and as a situation arises. The documents are provided to the Executive Director for review. At the beginning of each board meeting, a conflict of interest statement is read to determine if any conflicts exist for any of the agenda items. After disclosure of the financial interest and all material facts, and after any discussion by the board members with the board member, the board member shall abstain from voting or any discussion. The remaining Board or committee members shall decide if a conflict of interest exists. Form 990, Part VI, Section B, line 15 Executive Director Compensation: Each December the Executive Committee can perform the Executive Director's employee evaluation. If a merit increase is granted, the increase will be assessed to the first payroll in January. This process is true for all employee merit increases. Form 990, Part VI, Section C, line 19 These documents are available upon request.