2025-09-08T17:05:47-05:00 2024-12-31 450250958 Eide Bailly LLP 4585 Coleman St Ste 200 Bismarck ND 58503 990 2024-01-01 460422304 Aberdeen Area Convention and Visitors Bureau Inc ABER 6052252414 506 S Main St Ste 1 Aberdeen SD 57401 Casey Weismantel Executive Director 6052252414 2025-09-03 1 1 Lisa Chaffee CPA P00193453 7012551091 2025-09-03 2024 2025-03-06 01:10:19Z Casey Weismantel 506 S Main St Ste 1 Aberdeen SD 57401 847035 0 X www.visitaberdeensd.com + www.huntfishsd.com X 1992 SD The Aberdeen Area Convention and Visitors Bureau acts as a promotion agency for the City of Aberdeen, SD as a visitor destination and center for conventions and related activities. 11 11 6 36 0 0 815145 830620 13871 15900 0 515 0 0 829016 847035 116850 78900 0 0 284433 304139 0 0 0 390436 383056 791719 766095 37297 80940 677212 727093 214991 183932 462221 543161 X As the tourism marketing agency for the City of Aberdeen, our mission is to enhance the economic well-being of the Aberdeen region by increasing the amount of visitor and meeting activity that occurs in the area. 0 0 The Aberdeen Area Convention & Visitors Bureau markets the City of Aberdeen to visitors at trade shows, travel shows, in print advertising, digital marketing, Internet web sites (www.VisitAberdeenSD.com and www.HuntFishSD.com), social media, special events, and co-op marketing with regional and state tourism organizations.The Aberdeen Area Convention & Visitors Bureau provides many services that no other organization in Aberdeen does. The Aberdeen Area CVB bids on conventions, meetings, events, and sporting events and provides free complimentary services to these groups including, but not limited to, personalized name badges, visitor welcome packets, coupons, maps, weather updates, registration staff assistance, site location selection, official City welcomes, hospitality breaks, event sponsorship, and spouse tours. In addition, the Aberdeen Area CVB coordinates volunteers for many events and hosts hospitality rooms for the SDHSAA State Tournament events. In 2024, the Aberdeen Area CVB coordinated over 171 volunteer hours with our core group of volunteers for a total value of $5,966.49 (Independent Sector Report).The Aberdeen Area Convention & Visitors Bureau operates two Visitor Information Centers, one in our main office at 506 S Main St, Suite 1 and another one being an information kiosk in the Visitor Center at Storybook Land. The Aberdeen Area Convention & Visitors Bureau direct staff continue to order and stock both centers with tourism literature while assisting visitors. We also provide the SD State Information Centers with thousands of the official Aberdeen Visitor Guide which we develop each year. The official Aberdeen Visitor Guide is also made available to other organizations and businesses such as the Downtown Association, Chamber, ADC, Aberdeen Regional Airport, library, city offices, lodging facilities, and other Aberdeen businesses to be used in their marketing and recruiting efforts.The Aberdeen Area Convention & Visitors Bureau is the only organization that coordinates requests for information about our city and attractions. In 2024, we mailed or distributed 22,472 vacation requests and 9,473 hunting guide requests for information from our ad placements, our websites, travel show attendance, social media, digital marketing, and by phone. The Aberdeen Area CVB will continue to track our requests for information by location and promotion/ad to determine effectiveness and response rate.The Aberdeen Area CVB currently maintains a database of 719 conventions/reunions/group tours. We continue to revamp the database to be more efficient on our end. This represented some classifications and numerous updates to make the process easier to track. We continue to contact/update each of these groups in 2024 depending upon their meeting date. We have set a goal to research and be more accountable on tracking the economic impact of events held in Aberdeen.The Aberdeen Area Convention & Visitors Bureau is proud to play a role in economic growth, vitality, and quality of life in Aberdeen. We will continue to work hard to showcase Aberdeen as a great place to visit, to play and to stay. 0 1 0 0 0 0 0 0 0 1 0 0 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 1 6 1 0 0 0 0 0 0 0 0 X 11 11 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 0 0 0 X X Cindy Tople 6052252414 506 S Main St Ste 1 Aberdeen SD 57401 Casey Weismantel Executive Director 40.00 0.00 X 72800 0 13936 Cindy Tople Finance & Visitor Relations Manager 40.00 0.00 X 45150 0 17444 Abby Murano Past President 1.00 0.00 X X 0 0 0 Dawn Thorstenson President 1.00 0.00 X X 0 0 0 Brent Hanson President Elect 1.00 0.00 X X 0 0 0 Kristan Morris Secretary/Treasurer 1.00 0.00 X X 0 0 0 Brady Byram Board Member 0.25 0.00 X 0 0 0 Aaron Smith Board Member 0.25 0.00 X 0 0 0 Dawn Seiler Board Member 0.25 0.00 X 0 0 0 Craig Green Board Member 0.25 0.00 X 0 0 0 Carlos Camacho Board Member 0.25 0.00 X 0 0 0 Steven McKee Board Member - Left 1/2024 0.25 0.00 X 0 0 0 Jay Hill Board Member - Joined 3/2024 0.25 0.00 X 0 0 0 Zach Flakus Board Member 0.25 0.00 X 0 0 0 117950 0 31380 0 0 0 0 0 830320 300 830620 Sportsmans Coop 541800 12900 12900 Rooster Rush 900099 3000 3000 15900 515 515 847035 15900 0 515 78900 149331 118540 1462 16148 18658 11038 249745 15109 4405 31337 19713 19586 290 4288 2490 Hospitality 10573 Dues & Subscriptions 9778 Meals 4704 766095 410151 444836 19733 51481 22831 39878 41129 31435 11840 9694 212657 181204 677212 727093 1049 1046 213942 182886 214991 183932 X 321463 356341 140758 186820 462221 543161 677212 727093 80940 0 X 1 X 0 0 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 41129 31435 9694 9694 Operating ROU Asset 174059 Finance ROU Asset 7145 181204 X 847035 0 847035 0 847035 766095 0 766095 0 766095 Part X, Line 2: The Organization believes that it has appropriate support for any tax positions taken affecting its annual filing requirements and, as such, does not have any uncertain tax positions that are material to the financial statements. The Organization would recognize future accrued interest and penalties related to unrecognized tax benefits and liabilities in income tax expense if such interest and penalties are incurred. 1 Aberdeen Swim Club PO Box 1874 Aberdeen SD 574021874 450338253 501(c)(3) 12000 0 2024 Swim Meets Aberdeen Gun Club PO Box 1235 Aberdeen SD 574021235 460375398 501(c)(4) 6000 0 SD State High School Clay Target Tournament Hub City Soccer Club PO Box 584 Aberdeen SD 57401 460385859 501(c)(3) 8000 0 Geffdog Winter Invitational & Dacotah Bank Cup Tournament Special Olympics South Dakota 800 E I-90 Lane Sioux Falls SD 57104 460359776 501(c)(3) 6000 0 State Tournament Aberdeen Aqua Addicts Ski Team PO Box 293 Aberdeen SD 57402 460440617 501(c)(3) 10000 0 Midwest Water Ski Regional Tournament Aberdeen Amateur Hockey Association PO Box 515 Aberdeen SD 57402 237194708 501(c)(3) 10000 0 2024/2025 Hockey Events 6 1 Part I, Line 2: * Event Funding Application form must be completed by a member of the organization requesting funds. * The applicant should complete the application to the AHA at least three (3) months prior to the event. * Applicant will be required to attend the Aberdeen Hotel Alliance (AHA) Board meeting for a presentation and answer questions. * Applicant will be required to provide copies of all advertising and promotional pieces including a list radio, television, banners, or other forms of promotion. * Event funding from the Aberdeen Hotel Alliance MUST be used on the event applied for and as specified in the application. * Event support will NOT be considered without an itemized budget or proposal from the requesting entity to show the financial need. * Changes in dates, times, and/or nature of the funded special event may result in forfeiture of all funding. * If the funded event is not held within the dates given, the award shall be forfeited and returned to the Aberdeen Hotel Alliance, unless the AHA has been notified of a date change. * Additional fundraising efforts by the requesting organization will have an impact on funding request considerations. * The Board reserves the right to limit funding to no more than 50% of cash contributions raised by the requesting organization. Grants are approved prior to disbursement. Applicant must complete the Event Evaluation Form Recap and return it to the Aberdeen Area Convention & Visitors Bureau within 15 days of the close of the event. The Aberdeen Hotel Alliance (AHA) reserves the right to withhold up to 50% of the total funding awarded until the applicant completes this form. Failure to provide this information will result in the loss of retained funding and may eliminate the event from future funding by AHA. Form 990, Part VI, Section A, line 1a There shall be an Executive Committee comprised of the President, the President-Elect, the Immediate past President, and the Secretary/Treasurer of the Convention and Visitors Bureau. The Executive Committee exercises the powers of the board in the interim between regular meetings of the board, and makes recommendations to the board. The Executive Committee is also responsible for employment or termination of the Executive Director. Form 990, Part VI, Section B, line 11b The draft Form 990 will be reviewed by the Executive Director and the Finance Manager before filing. The final return will be presented to the Executive Committee and the Board of Directors after filing. Form 990, Part VI, Section B, line 12c Each board member, the Executive Director and the Finance Manager sign a conflict of interest statement annually and as a situation arises. The documents are provided to the Executive Director for review. At the beginning of each board meeting, a conflict of interest statement is read to determine if any conflicts exist for any of the agenda items. After disclosure of the financial interest and all material facts, and after any discussion by the board members with the board member, the board member shall abstain from voting or any discussion. The remaining Board or committee members shall decide if a conflict of interest exists. Form 990, Part VI, Section B, line 15 Executive Director Compensation: Each December the Executive Committee can perform the Executive Director's employee evaluation. If a merit increase is granted, the increase will be assessed to the first payroll in January. This process is true for all employee merit increases. Form 990, Part VI, Section C, line 19 These documents are available upon request.