2020-02-18T11:47:54-06:00 2019-03-31 263753134 CBIZ MHM LLC 500 BOYLSTON STREET BOSTON MA 02116 990 2018-04-01 050252708 THE PRESERVATION SOCIETY OF NEWPORT COUNTY PRES 4018471000 424 BELLEVUE AVENUE NEWPORT RI 02840 JAMES M BURRESS DIRECTOR OF FINANCE 4018471000 2020-02-14 1 BRENDA L BOOTH P01342395 6177610600 2020-02-14 207.172.72.163 2020-02-14 10:07:15 ES P DA39A3EE5E6B4B0D3255BFEF95601890AFD80709 6EBF32EC077803D5773B28E578504B4367373832 2018 2020-11-06 18:47:13Z TRUDY COXE 424 BELLEVUE AVENUE NEWPORT RI 02840 27706620 0 X WWW.NEWPORTMANSIONS.ORG X 1945 RI TO PROTECT, PRESERVE, AND PRESENT AN EXCEPTIONAL COLLECTION OF HOUSE MUSEUMS AND LANDSCAPES. 25 25 475 635 297292 0 6149562 5585013 15189023 15558513 -695686 2703006 2058402 1958522 22701301 25805054 0 0 0 0 12217798 13074557 0 0 751218 9997167 10037221 22214965 23111778 486336 2693276 63449236 65147611 6737301 6369801 56711935 58777810 X THE PRESERVATION SOCIETY OF NEWPORT COUNTY'S MISSION IS TO PROTECT, PRESERVE, AND PRESENT AN EXCEPTIONAL COLLECTION OF HOUSE MUSEUMS AND LANDSCAPES IN ONE OF THE MOST HISTORICALLY INTACT CITIES IN AMERICA. WE HOLD IN PUBLIC TRUST THE NEWPORT (CONT. ON SCHEDULE O) MANSIONS, WHICH ARE AN INTEGRAL PART OF THE LIVING FABRIC OF NEWPORT, RHODE ISLAND. THESE SITES EXEMPLIFY THREE CENTURIES OF THE FINEST ACHIEVEMENTS IN AMERICAN ARCHITECTURE, DECORATIVE ARTS, AND LANDSCAPE DESIGN SPANNING THE COLONIAL ERA TO THE GILDED AGE. THROUGH OUR HISTORIC PROPERTIES, EDUCATIONAL PROGRAMS, AND RELATED ACTIVITIES WE ENGAGE THE PUBLIC IN THE STORY OF AMERICA'S VIBRANT CULTURAL HERITAGE. WE SEEK TO INSPIRE AND PROMOTE AN APPRECIATION OF THE VALUE OF PRESERVATION TO ENRICH THE LIVES OF PEOPLE EVERYWHERE. 0 0 19153701 17204400 THE PRESERVATION SOCIETY OF NEWPORT COUNTY PRESERVES ELEVEN HISTORIC MANSIONS, INCLUDING SEVEN NATIONAL HISTORIC LANDMARKS AND EIGHTY ACRES OF PARKS, GARDENS AND GROUNDS, REPRESENTING MORE THAN 250 YEARS OF SOCIAL AND ARCHITECTURAL HISTORY. DURING THE YEAR, VISITORS TOOK REGULARLY-SCHEDULED TOURS OF THE SOCIETY'S PROPERTIES TO LEARN ABOUT THE BUILDINGS AND THE MEN AND WOMEN WHO GAVE RISE TO THESE SPECIAL PLACES. IN ADDITION TO GENERAL TOURS, THE PRESERVATION SOCIETY OFFERS MANY OTHER LEARNING OPPORTUNITIES, DESIGNED TO PRESENT ITS HOUSES AND COLLECTIONS TO A BROAD AND DIVERSE AUDIENCE IN AS MANY INTERESTING AND ENLIGHTENING WAYS AS POSSIBLE. THESE PROGRAMS INCLUDE INTERNATIONAL SYMPOSIA AND FORUMS, STUDY DAYS, LECTURES, WORKSHOPS, FILMS, TOURS, AND THE OPPORTUNITY FOR VISITORS (CONT. ON SCHEDULE O) TO EXPERIENCE THE TYPE OF GRAND ENTERTAINING FOR WHICH THEY WERE BUILT. EDUCATIONAL PROGRAMS ARE OFFERED YEAR-ROUND. 19153701 1 1 0 1 0 0 1 1 0 1 1 1 0 0 0 1 1 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 1 122 0 1 475 1 1 1 0 0 0 0 1 1 0 0 0 0 0 0 X 25 25 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 0 0 0 X JAMES M BURRESS 4018471000 424 BELLEVUE AVENUE NEWPORT RI 02840 MRS RICHARD I BURNHAM CHAIRMAN 5.00 X X 0 0 0 MR WILLIAM WOOD PRINCE VICE CHAIRMAN 5.00 X X 0 0 0 MR WILLIAM F LUCEY TREASURER 5.00 X X 0 0 0 MR WILLIAM F HATFIELD SECRETARY 5.00 X X 0 0 0 MS JANET ROBINSON ASSISTANT TREASURER 5.00 X X 0 0 0 MR PETER HARRIS ASSISTANT SECRETARY 5.00 X X 0 0 0 DR HOLLY BANNISTER TRUSTEE 5.00 X 0 0 0 MR MORTIMER BERKOWITZ TRUSTEE 5.00 X 0 0 0 MR ANGUS DAVIS TRUSTEE 5.00 X 0 0 0 MR WILLIAM EGAN TRUSTEE 5.00 X 0 0 0 MS CAROL J EPSTEIN TRUSTEE 5.00 X 0 0 0 MR DAVID FORD TRUSTEE 5.00 X 0 0 0 MR STEVEN GEWIRZ TRUSTEE 5.00 X 0 0 0 MS EADDO KIERNAN TRUSTEE 5.00 X 0 0 0 MR DAVID P LEYS TRUSTEE 5.00 X 0 0 0 MS BEVERLY LITTLE TRUSTEE 5.00 X 0 0 0 MS ELIZABETH MCMILLEN TRUSTEE 5.00 X 0 0 0 MS ANN MENCOFF TRUSTEE 5.00 X 0 0 0 MR JOHN MUGGERIDGE TRUSTEE 5.00 X 0 0 0 MS NAOMI NEVILLE TRUSTEE 5.00 X 0 0 0 MR JOHN PEIXINHO TRUSTEE 5.00 X 0 0 0 MR JOHN PICERNE TRUSTEE 5.00 X 0 0 0 MRS JOCELYN SHERMAN TRUSTEE 5.00 X 0 0 0 MR ARCHBOLD VAN BEUREN TRUSTEE 5.00 X 0 0 0 MS DALE VENTURINI TRUSTEE 5.00 X 0 0 0 MR WILLIAM F WILSON TRUSTEE 5.00 X 0 0 0 MS TRUDY COXE CEO & EX. DIR. 60.00 X 274127 0 33643 MR JAMES BURRESS DIR. OF FINANCE 45.00 X 192469 0 19883 MR JOHN RODMAN DIR. MUS. EXPERIENCE 45.00 X 159404 0 26526 MS LISE DUBE-SCHERR DIR. OF MUSEUM AFFAIRS 45.00 X 141819 0 15151 MS CYNTHIA O'MALLEY DIR. RETAIL SALES 45.00 X 142698 0 15183 MR PHILIP PELLETIER DIR. SPECIAL EVENTS 45.00 X 143425 0 8486 MS MAUREEN SHERIDAN DIRECTOR OF DEVELOPMENT 45.00 X 122414 0 15616 1176356 0 134488 12 0 1 0 BEHAN BROS INC 975 AQUIDNECK AVENUE MIDDLETOWN RI 02842 CONSTRUCTION CONTRACTOR 4128098 FINE CATERING BY R MORIN INC 95 FRANK MOSSBERG DRIVE ATTLEBORO MA 02703 CATERING SERVICES 335139 NEWPORT TENT COMPANY 27 HIGHPOINT AVENUE PORTSMOUTH RI 02871 TENT SUPPLIER 287136 ACTION DATA SYSTEMS 32 MALLARD COVE WAY BARRINGTON RI 02806 AUDIO HEADSET VENDOR 214780 WISE UP EVENTS 480 PLEASENT STREET SUITE B201 WATERTOWN MA 02470 WINE & FOOD FESTIVAL MANAGER 207254 16 1175005 56437 70883 4282688 415824 5585013 ADMISSIONS 900099 11523444 11523444 PROGRAM EVENTS 900099 3928947 3928947 ACADEMIC PROGRAMS 900099 93829 93829 REPRODUCTION INCOME 900099 12293 12293 15558513 622818 11276 611542 16200 0 16200 16200 16200 2080188 0 2080188 2080188 2080188 39500 56437 29081 10419 10419 3804388 1872485 1931903 1645887 286016 25805054 17204400 297292 2718349 520122 520122 10056589 8781610 749862 525117 456816 456816 1237258 1068522 132524 36212 803772 678730 85243 39799 188618 188618 80160 80160 97746 97746 792756 556930 235826 511662 511662 1808315 1776517 19668 12130 22575 22575 1041780 1041780 120925 95673 23114 2138 68218 730 67488 123300 123300 663984 663984 915126 911892 2558 676 SPECIAL EVENTS 1212033 1174971 37062 EQUIPMENT & MAINTENANCE 579588 371400 148532 59656 REPAIRS & MAINTENANCE 453375 453375 SPECIAL PROJECTS 313102 261726 51376 1043958 781624 186844 75490 23111778 19153701 3206859 751218 284987 281426 1965770 1845314 1189670 952148 154693 44443 1097034 874571 436564 296019 27297858 9719200 15365001 17578658 32831232 32908251 9565907 9745142 558378 621639 63449236 65147611 2279819 1698899 922482 1082432 3535000 3588470 6737301 6369801 X 23309934 24674281 33402001 34103529 56711935 58777810 63449236 65147611 2693276 -627401 0 X 0 1 X 1 0 X 4811942 7707486 5125067 6149562 5585013 29379070 15256392 16324360 16814809 18573425 18871562 85840548 20068334 24031846 21939876 24722987 24456575 115219618 875447 2539556 821270 843802 1367921 6447996 0 875447 2539556 821270 843802 1367921 6447996 108771622 1311428 521079 623043 581093 639018 3675661 1311428 521079 623043 581093 639018 3675661 21379762 24552925 22562919 25304080 25095593 118895279 0.91490 0.90920 0.03090 0.03160 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 22360560 22360560 1000000 250000 0 0 1000000 1000000 1000000 1000000 4000000 6000000 250000 250000 250000 250000 1000000 1500000 FORM 990, SCHEDULE C, PART II-A: THE ORGANIZATION DID NOT INCUR ANY LOBBYING EXPENDITURES DURING THE FISCAL YEAR ENDED MARCH 31, 2019. X X 9 40.00 6 0 0 1 1 10.00 230 X X X X 0 42397139 180565 1920241 2129520 42368425 38535415 747297 4951731 1837304 42397139 35307545 878916 4082678 1733724 38535415 37785135 1087643 -1681075 1884158 35307545 37520705 424925 2019705 1569136 38396199 0.25890 0.74110 0 0 910050 910050 18157791 3592374 14565417 150931 114409 36522 8079086 6012417 2066669 17578658 LIMITED PARTNERSHIPS 9461228 F BENEFICIAL INTEREST IN TRUST 283914 F 9745142 X 27163837 -627401 182364 -445037 27608874 97746 -1901566 -1803820 25805054 25097962 182364 1901566 2083930 23014032 97746 97746 23111778 PART II, LINE 9: THE PRESERVATION SOCIETY OF NEWPORT COUNTY HOLDS CONSERVATION EASEMENTS ON NINE PROPERTIES, WHICH WERE FORMERLY OWNED BY THE SOCIETY. THE SOCIETY DOES NOT GENERALLY ACCEPT DONATED EASEMENTS NOR DOES IT PURCHASE EASEMENTS AS PART OF ITS PROGRAM ACTIVITIES. THERE IS NO VALUE ASSIGNED TO THE SOCIETY'S CONSERVATION EASEMENTS, AND NO FINANCIAL TRANSACTIONS ARISE FROM ITS EASEMENTS. THEREFORE, THE EASEMENTS ARE NOT REFLECTED IN THE STATEMENT OF ACTIVITIES OR THE STATEMENT OF FINANCIAL POSITION. PART III, LINE 1A: PER THE SOCIETY'S FINANCIAL STATEMENT FOOTNOTES: THE SOCIETY'S COLLECTIONS CONSIST OF HISTORIC MANSIONS AND LANDSCAPES AS WELL AS OBJECTS DISPLAYED IN THE MANSIONS, SUCH AS FINE ART, FURNISHINGS AND CLOTHING. THE HISTORICAL COLLECTIONS ARE NOT CAPITALIZED BY THE SOCIETY. IN ADDITION, THE SOCIETY DOES NOT CAPITALIZE REPAIRS OR IMPROVEMENTS TO INEXHAUSTIBLE COLLECTIONS. ALL PURCHASES OF COLLECTION ITEMS AND RESTORATION OR IMPROVEMENTS TO INEXHAUSTIBLE COLLECTIONS ARE RECORDED AS DECREASES IN UNRESTRICTED NET ASSETS IN THE YEAR IN WHICH THE EXPENDITURE IS MADE AND AMOUNTED TO APPROXIMATELY $453,000 AND $1,100,000 FOR THE YEARS ENDED MARCH 31, 2019 AND 2018, RESPECTIVELY. THE SOCIETY MAINTAINS A COLLECTIONS POLICY THAT ADDRESSES COLLECTIONS UPKEEP, ACCESSION AND DEACCESSION POLICIES AND OTHER ASPECTS OF COLLECTIONS MANAGEMENT. IN ACCORDANCE WITH THE POLICY OF NOT RECORDING COLLECTIONS IN THE FINANCIAL RECORDS, DONATED COLLECTION ITEMS RECEIVED DURING THE YEAR ARE NOT REFLECTED IN THE STATEMENTS OF ACTIVITIES. NO COLLECTION ITEMS WERE DONATED FOR THE YEARS ENDED MARCH 31, 2019 AND 2018. PART III, LINE 4: THE COLLECTIONS OF THE PRESERVATION SOCIETY OF NEWPORT COUNTY'S HOUSE MUSEUMS, COMPRISING OVER 50,000 OBJECTS, RELFECT THE ORGANIZATION'S MISSION TO PRESENT AND PRESERVE AMERICAN ARCHITECTURE AND DECORATIVE ARTS SPANNING THE COLONIAL ERA TO THE GILDED AGE. THE COLLECTIONS, OTHER THAN ARCHIVAL MATERIALS AND FRAGILE TEXTILES, ARE PERMANENTLY EXHIBITED IN THEIR ORIGINAL HISTORIC CONTEXT OF DOMESTIC INTERIORS AND REFLECT A UNIQUE SURVEY OF THE EVOLUTION OF AMERICAN DESIGN. PART V, LINE 4: THE ORGANIZATION'S ENDOWMENT CONSISTS OF FUNDS ESTABLISHED FOR A VARIETY OF PURPOSES, INCLUDING MAINTAINING THE HISTORIC HOUSES AND OTHER HISTORICAL TREASURES IN THE ORGANIZATION'S COLLECTIONS AND SUPPORTING CERTAIN ANNUAL EDUCATIONAL EVENTS. PART X, LINE 2: THE SOCIETY IS GENERALLY EXEMPT FROM FEDERAL AND STATE INCOME TAXES AS A PUBLIC CHARITY UNDER SECTION 501(C)(3) OF THE INTERNAL REVENUE CODE AND APPLICABLE STATE LAW. ACCORDINGLY, NO PROVISION FOR INCOME TAXES HAS BEEN MADE IN THE FINANCIAL STATEMENTS. THE SOCIETY ACCOUNTS FOR THE EFFECT OF ANY UNCERTAIN TAX POSITIONS BASED ON A MORE LIKELY THAN NOT THRESHOLD. THE SOCIETY HAS IDENTIFIED ITS TAX STATUS AND ITS DETERMINATION AS TO WHICH OF ITS INCOME IS RELATED VERSUS UNRELATED AS ITS ONLY SIGNIFICANT TAX POSITIONS; HOWEVER THE SOCIETY HAS DETERMINED THAT SUCH TAX POSITIONS DO NOT RESULT IN AN UNCERTAINTY REQUIRING RECOGNITION. THE SOCIETY IS NOT CURRENTLY UNDER EXAMINATION BY ANY TAXING JURISDICTIONS. THE SOCIETY'S TAX FILINGS ARE GENERALLY OPEN FOR EXAMINATION FOR THREE YEARS FOLLOWING THE DATE FILED. PART XI, LINE 4B - OTHER ADJUSTMENTS: EXPENSES IN PART VIII, LINE 10B -1,872,485. EXPENSES IN PART VIII, LINE 8B -29,081. PART XII, LINE 2D - OTHER ADJUSTMENTS: EXPENSES IN PART VIII, LINE 10B 1,872,485. EXPENSES IN PART VIII, LINE 8B 29,081. GOLF OUTING 95937 56437 39500 2772 11281 13960 1068 95937 56437 39500 2772 11281 13960 1068 29081 10419 X X X X 0 0 0 0 0 0 0 0 0 MS TRUDY COXE CEO & EX. DIR. 255627 0 0 0 18500 0 15900 0 17743 0 307770 0 0 0 MR JAMES BURRESS DIR. OF FINANCE 173969 0 0 0 18500 0 11287 0 8596 0 212352 0 0 0 MR JOHN RODMAN DIR. MUS. EXPERIENCE 159404 0 0 0 0 0 9283 0 17243 0 185930 0 0 0 MS LISE DUBE-SCHERR DIR. OF MUSEUM AFFAIRS 141819 0 0 0 0 0 7549 0 7602 0 156970 0 0 0 MS CYNTHIA O'MALLEY DIR. RETAIL SALES 142698 0 0 0 0 0 8081 0 7102 0 157881 0 0 0 MR PHILIP PELLETIER DIR. SPECIAL EVENTS 143425 0 0 0 0 0 8060 0 426 0 151911 0 0 0 SCHEDULE J, PART II, COLUMN (B)(III): PER IRS INSTRUCTIONS, THE AMOUNTS REPORTED IN SCHEDULE J, PART II, COLUMN (B)(III) ARE VOLUNTARY 457(B) PAYROLL-DEDUCTION CONTRIBUTIONS MADE BY THE PARTICIPANTS THAT ARE FULLY VESTED. X 6 134220 FMV X EVENT SUPPLIES 85 281604 FMV 0 0 1 0 PART I, COLUMN (B): FOR CONTRIBUTIONS OF ITEMS WHICH ARE ACCESSIONED, THE ORGANIZATION IDENTIFIES EACH GIFT RECEIVED AND REPORTS THE TOTAL NUMBER OF GIFTS (SOME GIFTS CONTAIN MULTIPLE ITEMS). FOR OTHER TYPES OF NON-CASH CONTRIBUTIONS, THE ORGANIZATION IDENTIFIES EACH DONOR BY PURPOSE, SUCH AS A SPECIFIC EVENT. THE ORGANIZATION REPORTS THE SUM OF THE TOTAL NUMBER OF CONTRIBUTORS FOR EACH PURPOSE. SOME CONTRIBUTORS ARE INCLUDED MULTIPLE TIMES, FOR EACH DISCRETE INSTANCE OF PROVIDING A NON-CASH CONTRIBUTION. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 HAS BEEN PREPARED BY THE SOCIETY'S EXTERNAL AUDITORS AND REVIEWED IN DRAFT WITH THE CHIEF EXECUTIVE OFFICER, DIRECTOR OF FINANCE AND THE AUDIT COMMITTEE. CORRECTIONS AND CHANGES WERE MADE AS NECESSARY. THE BOARD HAS DELEGATED THE PROCESS OF REVIEWING THE 990 TO THE DIRECTOR OF FINANCE, THE CHIEF EXECUTIVE OFFICER, AND THE AUDIT COMMITTEE. FORM 990, PART VI, SECTION B, LINE 12C EACH YEAR THE ORGANIZATION'S CODE OF ETHICS IS PROVIDED TO ALL OFFICERS, DIRECTORS AND KEY EMPLOYEES. THESE PEOPLE ARE ASKED TO REVIEW THE CODE AND SIGN A STATEMENT INDICATING THAT THEY UNDERSTAND IT, HAVE REPORTED ALL POTENITAL CONFLICTS DURING THE PAST YEAR IN ACCORDANCE WITH THE POLICY AND WILL REPORT ALL POTENTIAL CONFLICTS DURING THE COMING YEAR. ALL POTENTIAL CONFLICTS ARE EVALUATED BY THE BOARD TO DETERMINE IF A CONFLICT ACTUALLY EXISTS. IN THOSE INSTANCES WHERE THE POTENTIAL TRANSACTION IS A CONFLICT THE BOARD EXAMINES THE TRANSACTION AND A VOTE IS TAKEN (WITH THOSE INVOLVED RECUSING THEMSELVES) AS TO WHETHER THE ORGANIZATION WILL ENTER INTO THE TRANSACTION. FORM 990, PART VI, SECTION B, LINE 15 THE COMPENSATION COMMITTEE OF THE BOARD CONDUCTED A PERFORMANCE REVIEW AND EVALUATION OF THE CEO MOST RECENTLY IN 2019, WHICH ALSO ESTABLISHED THE CEO'S COMPENSATION FOR THE FOLLOWING YEAR. THE COMMITTEE REVIEWED COMPARABILITY PAY DATA FOR THE CEO, AS WELL AS THE DIRECTOR OF FINANCE, USING COMPENSATION FOR COMPARABLE POSITIONS OBTAINED FROM THE FORMS 990 OF SIMILAR ORGANIZATIONS AS COMPILED BY AN INDEPENDENT EXPERT. THE PAY FOR ALL EMPLOYEES, INCLUDING THE DIRECTOR OF FINANCE, IS ESTABLISHED BY THE CHIEF EXECUTIVE OFFICER. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS GOVERNING DOCUMENTS (ARTICLES OF INCORPORATION AND BY-LAWS), ITS CONFLICT OF INTEREST POLICY, FINANCIAL STATEMENTS AND PUBLIC TAX RETURNS AVAILABLE UPON REQUEST. THE ORGANIZATION WILL MAIL COPIES OR PROVIDE COPIES TO THOSE WHO COME TO THE ADMINISTRATIVE OFFICE DURING NORMAL BUSINESS HOURS. THE ORGANIZATION CURRENTLY DOES NOT CHARGE FOR THE COPIES. PSNC HOLDINGS INC 424 BELLEVUE AVE NEWPORT RI 02840 050479546 HOLDS TITLE TO WAREHOUSE HOUSING PSNC INVENTORY RI 501(C)(2) THE PRESERVATION SOCIETY OF NEWPORT COUNTY 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0