2020-08-12T10:15:14-05:00 2019-12-31 UHY ADVISORS NY INC 1 HUDSON CITY CENTRE STE 204 HUDSON NY 12534 990 2019-01-01 141667526 DUTCHESS LAND CONSERVANCY INC % REBECCA THORNTON DUTC 8456773002 PO BOX 138 MILLBROOK NY 12545 NANCY HATHAWAY TREASURER 8456773002 2020-08-04 true MATTHEW H VANDERBECK P00874499 5188281565 209.99.101.4 14429220202255000000 2020-08-12 P C500C292596F080ED2332BBF71A74D9D1ED793AA EC0AD540854AE3CA28E775F1CA1093470CEC4084 2019 2020-09-23 17:36:50Z NANCY HATHAWAY PO BOX 138 MILLBROOK NY 12545 6913826 false X DUTCHESSLAND.ORG X 1985 NY THE ORGANIZATION IS DEDICATED TO PRESERVING THE SCENIC, AGRICULTURAL, AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA. 27 27 16 93 0 2417634 4880168 0 0 146264 238978 -121605 -131945 2442293 4987201 0 0 0 0 926330 973555 0 0 130265 875711 3772418 1802041 4745973 640252 241228 14791412 16262848 42335 339763 14749077 15923085 X DUTCHESS LAND CONSERVANCY (DLC) IS DEDICATED TO PRESERVING THE SCENIC, AGRICULTURAL AND ENVIRONMENTAL RESOURCES OF DUTCHESS COUNTY, NEW YORK, AND THE SURROUNDING AREA. DLC, AS A PRIVATE NON-PROFIT LAND CONSERVATION ORGANIZATION, CARRIES OUT ITS MISSION PRIMARILY BY OBTAINING CONSERVATION EASEMENTS ON PRIVATELY HELD LAND AND MONITORING THESE EASEMENTS IN PERPETUITY. CONSERVATION EASEMENTS, ACQUIRED THROUGH EITHER DONATION OR PURCHASE, ARE LEGAL AGREEMENTS LIMITING FUTURE DEVELOPMENT IN ORDER TO PROTECT LAND FOR CONSERVATION PURPOSES. IN ADDITION, DLC PROVIDES PROFESSIONAL ASSISTANCE TO LANDOWNERS AND MUNICIPALITIES TO ENCOURAGE ENVIRONMENTALLY SOUND PLANNING, AND EDUCATES THE PUBLIC ON MATTERS OF LAND CONSERVATION AND STEWARDSHIP. IN 2009 THE ORGANIZATION WAS AWARDED ACCREDITATION STATUS BY THE LAND TRUST ACCREDITATION COMMISSION, AN INDEPENDENT PROGRAM OF THE LAND TRUST ALLIANCE. IN 2014, THE ORGANIZATION WAS AWARDED ITS 5-YEAR ACCREDITATION RENEWAL. IN 2020, the Organization was award false false 3642746 LAND CONSERVATION: CONSERVATION EASEMENTS - In 2019, the Organization worked with numerous landowners on conservation easements covering more than 5,000 acres, and several conservation planning projects, developing resource maps, responding to inquiries about conservation easements, and visiting properties. In 2019, nine conservation easements were filed protecting 1,375 acres which brought the Organization's total land protected to approximately 42,750 acres. Purchase of Development Rights - the Organization completed five projects in 2019 and continued its work with several farmers on PDR projects in the towns of Amenia, Clinton, North East, Pine Plains, Pleasant Valley, Red Hook, Rhinebeck, and Stanford. Municipal Conservation Areas - Through the Organization's municipal conservation area assistance program, a program to help towns acquire important resource land for passive public use, the Organization has submitted a grant to purchase the Seven Wells Property to add to the Dover Stone Church Preserve, provided advice on protecting land surrounding a historic cider mill in Pouhgkeepsie, and is working on options for DLC's Whaley Lake Property as a Public Conservation Area. 398478 STEWARDSHIP: The Organization has now protected 42,075 acres stewarding 409 easements. The Organization areal monitors all properties annually and ground monitors its easement on a three-year rotational basis. In 2019, the Organization aerially monitored all conservation easements and completed 172 on a 3-year rotational ground monitoring schedule through staff. The Organization worked on numerous stewardship matters from prior approval requests and land management questions to resolving easement issues. In 2019, the Organization again registered for Terrafirma, the Conservation Easement defense insurance program to enhance its ability to successfully enforce its easements. Each year, the Organization also works to update old baseline documentation files. Staff strive to keep up to date on internet services such as Microsoft's mapslive.com, Google Earth, and Bing, which provide very useful additional sources of aerial photography. The Organization's stewardship responsibilities continue to increase each year as more and more easements are accepted. The Organization continues to improve the tracking of easement protected property sales, communication with landowners, and maintaining a "watch list" of easement protected land on the market to check for new ownership. Throughout the year, staff files critical easement related documents in the Organization's archival storage unit in an off-site facility to ensure the long-term safety of the Organization's most valuable documents. The Organization also continued its collaboration with Columbia Land Conservancy (CLC) on its farmer landowner match program, that facilitates lease agreements between landowners seeking to have their land farmed, and farmers seeking land, as a way to keep land open. 302401 EDUCATION: Educating people about conservation tools is an integral part of the Organization's mission. The Organization's staff regularly talk with municipalities, school groups, service and business associations, and private landowners about the importance of land preservation, sound planning, quality growth that protects important resources, land stewardship and ways to keep farmers on the land. In 2019, the Organization hosted and participated in 23 education events, reaching almost 1,000 people. The Organization collaborated with the Dutchess County Cornell Cooperative Extension, DC Soil & Water Conservation District, the Cary Institute of Ecosystem Studies, Dutchess County Planning, Caora Farm (on the Sheepdog Trials), Black Sheep Hill Farm Fest, and the Orvis Game Fair. The Organization worked with local schools including Marist and Bard College students as well as Poughkeepsie, Dover High, and Millbrook School to teach about land conservation. Staff and board members also participated in and attended numerous events throughout the year. Staff and board members attended and presented at the National Land Trust Rally (conference) in Raleigh, NC, attended the NY Land Trust Symposium in Albany, NY, numerous seminars, classes and webinars to increase knowledge, participated on numerous committees (state, regional, and local) and attended various gatherings to promote awareness of the environment, land conservation, and DLC's work. DLC's president continues to serve on the Land Trust Alliance NY Advisory Board. 4343625 true true false true false false true false false true true true false false false true false true false false false false false false true false false false false true false false false false false true true true true true false false false true false false false true 26 0 true 16 true false false false false false true true false false false false false false X 27 27 true false false false false false false true true false false true true true true true true true true false NY X X X REBECCA THORNTON 8456773002 4289 ROUTE 82 MILLBROOK NY 12545 REBECCA THORNTON PRESIDENT 40.0 0.0 X 190000 0 7689 REBECCA SEAMAN CHAIRMAN 3.0 0.0 X X 0 0 0 CHRISTOPHER L MANN VICE CHAIRMAN 2.0 0.0 X X 0 0 0 OLIVIA VAN MELLE KAMP SECRETARY 2.0 0.0 X X 0 0 0 NANCY N HATHAWAY TREASURER 2.0 0.0 X X 0 0 0 JACK P BANNING JR DIRECTOR 1.5 0.0 X 0 0 0 STEVEN BENARDETE DIRECTOR 1.5 0.0 X 0 0 0 TIMOTHY M BONTECOU DIRECTOR 1.5 0.0 X 0 0 0 HANNAH BUCHAN DIRECTOR 0.25 0.0 X 0 0 0 BARRY CHASE DIRECTOR 0.25 0.0 X 0 0 0 WOLCOTT DUNHAM DIRECTOR 0.25 0.0 X 0 0 0 ELIZA DYSON DIRECTOR 0.25 0.0 X 0 0 0 LESLIE FARHANGI DIRECTOR 1.5 0.0 X 0 0 0 THOMAS FLEXNER DIRECTOR 0.25 0.0 X 0 0 0 THOMAS W KEESEE DIRECTOR 0.25 0.0 X 0 0 0 FERNANDA KELLOGG DIRECTOR 0.25 0.0 X 0 0 0 BRAD KENDALL DIRECTOR 1.5 0.0 X 0 0 0 TIMOTHY MAYHEW DIRECTOR 0.25 0.0 X 0 0 0 THOMAS L NEWBERRY DIRECTOR 0.25 0.0 X 0 0 0 CANDACE PLATT DIRECTOR 0.25 0.0 X 0 0 0 TERRY REGAN DIRECTOR 0.25 0.0 X 0 0 0 ERIC W ROBERTS DIRECTOR 0.25 0.0 X 0 0 0 ERIC ROSENFELD DIRECTOR 1.5 0.0 X 0 0 0 DAVID R STACK DIRECTOR 0.25 0.0 X 0 0 0 DAVID R TETOR DIRECTOR 0.25 0.0 X 0 0 0 KATHLEEN C WEATHERS DIRECTOR 0.25 0.0 X 0 0 0 FRED WHITRIDGE JR DIRECTOR 0.25 0.0 X 0 0 0 ROSS WILLIAMS DIRECTOR 0.25 0.0 X 0 0 0 190000 0 7689 1 false true false 0 X 246768 2938939 1694461 16691 4880168 0 166898 166898 0 0 0 0 0 1898595 1826515 72080 72080 95025 246768 100110 -5085 0 0 0 0 0 0 MISCELLANEOUS 9429 9429 LOSS ON INVESTMENT IN SUBSIDIARY -136289 -136289 -126860 4987201 -126860 166898 X 0 0 0 0 190000 163400 13300 13300 0 635947 490819 82968 62160 23248 18364 2792 2092 66249 54379 7095 4775 58111 45544 7040 5527 0 67877 53447 14430 17226 17226 1203 1203 0 44261 44261 209233 208133 1100 16229 16229 18137 12335 4696 1106 13151 8602 2797 1752 0 25201 15373 7560 2268 12767 8060 3213 1494 0 8097 6834 1263 0 0 31493 19212 9445 2836 46046 31564 13380 1102 EDUCATION PROGRAMS 35048 35048 DUES AND PUBLICATIONS 19589 15818 3446 325 STEWARDSHIP EXPENSES 7791 7791 MAPS 1418 1418 3197651 3146281 37334 14036 4745973 4343625 272083 130265 X 0 0 877397 1238004 23176 103296 3955 2166 0 0 0 0 0 0 0 0 16340 35807 1271418 482306 712691 789112 5865178 6865240 6559266 6422977 0 0 0 0 733409 806246 14791412 16262848 35835 66691 0 0 6500 273072 0 0 0 0 0 0 0 0 0 0 0 0 42335 339763 X 11525206 12217138 3223871 3705947 14749077 15923085 14791412 16262848 241228 932780 X false true X true false X 1197554 9423851 4255972 2417634 4880168 22175179 222115 322695 268946 97070 95025 1005851 0 0 0 1419669 9746546 4524918 2514704 4975193 23181030 162455 206510 189344 236892 238934 1034135 0 162455 206510 189344 236892 238934 1034135 22146895 96839 104449 125802 146264 166898 640252 0 96839 104449 125802 146264 166898 640252 45443 141219 -126566 -136289 -76193 16293 9261 8030 9429 43013 1516508 9912731 4801200 2542432 5015231 23788102 0.93101 0.92137 0.02692 0.02714 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED false true false false false false false false true 3167 3167 false SCHEDULE C, PART 1-A, LINE 1 THE ORGANIZATION PARTICIPATES IN MINIMAL LOBBYING ACTIVITIES CONSISTING OF MAILINGS TO LEGISLATORS, ATTENDANCE AT LAND TRUST ALLIANCE/AMERICAN FARMLAND TRUST/FRIENDS OF NEW YORK ENVIRONMENT/ORGANIZED LOBBY DAYS, MEETINGS WITH REPRESENTATIVES TO EDUCATE THEM ABOUT THE ORGANIZATION'S WORK, AND PARTICIPATION IN PRESS CONFERENCES CONCERNING STATE GRANTS. OTHER EXPENSES CONSISTS OF MILEAGE AND OTHER REIMBURSABLES TO THOSE WHO ATTEND THESE MEETINGS AND CONFERENCES. THE ORGANIZATION COMPLIES WITH ALL NEW YORK STATE AND FEDERAL LOBBYING LIMITS. X X X 416 42754.00 1 1 true 5220.00 398478 true 4468642 50560 1086160 165000 5440362 4834069 69431 -222505 212353 4468642 4461801 106540 697410 431682 4834069 3948181 105650 443813 35843 4461801 3978278 133283 -110065 53315 3948181 0.72000 0.28000 true false 756000 756000 6000 6000 394888 385989 8899 114530 96317 18213 789112 INVESTMENT IN SUBSIDIARY 6422977 C 6422977 0 0 X SCHEDULE D, PART II, LINE 9 EXPENSES RELATED TO PURCHASED CONSERVATION EASEMENTS ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS. ANY OFFSETTING REVENUES ARE RECORDED AS PURCHASE OF DEVELOPMENT RIGHTS CONTRIBUTIONS OR LAND PROTECTION CONTRIBUTIONS.THE ORGANIZATION DOES NOT HOLD ANY CONSERVATION EASEMENTS ON ITS STATEMENT OF FINANCIAL CONDITION. CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND THEREFORE ARE NOT CONSIDERED AS SUPPORT. DONATED EASEMENTS ARE CARRIED AT ZERO BOOK VALUE PRIMARILY BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENT AND THIS CONSTITUTES A BURDEN. COSTS INCURRED BY THE ORGANIZATION TO PURCHASE DEVELOPMENT RIGHTS ARE EXPENSED IN THE PERIOD INCURRED. SCHEDULE D PART V LINE 4 - ENDOWMENTS Donor restricted endowment as of December 31, 2019 consist of funds contributed for the long-term administration of conservation easements. The earnings on these funds are solely for the purpose of covering the costs of stewarding each easement. Donor restricted endowment totaled $1,499,760 at December 31, 2019. Unrestricted net assets as of December 31, 2019, consist of four Board Designated categories. The Board designated unrestricted amounts are for the following purposes: Stewardship Fund $2,193,634, Land protection Fund $1,096,029, Land easement acquisition fund $286,673, and Reserve fund $364,266, for Total Board Designated net assets of $3,940,602. SCHEDULE D PART II LINE 3 - AMENDED EASEMENTS Easement: Knight Property; 112.5 acres Landowners: Kathleen Knight Amendment: Recorded at the Office of the Dutchess County Clerk at Document No. 02-2019-1307 on 2/22/2019. The amendment affects only the 112.5 acres owned by Kathleen Knight. Original easements: The original grantor of the easement was Kathleen Knight. The Knight easement was recorded in the Office of the Dutchess County Clerk on December 27, 2000 at Document No. 02-2000-11672. Modification: (1) As amended, the easement places additional restrictions on the cutting of trees and clearing of land, by eliminating language that permitted commercial forestry and clearing of land for agricultural purposes; (2) Exhibit B, the Conservation Easement Map, has been replaced with an Amended Conservation Easement Map. As amended, Exhibit B adds land to the Easement's Preservation Area, thereby decreasing the area outside the Preservation Area from more than 20 acres to approximately five acres. All lands within the original Preservation Area remain part of the Amended Preservation Area. As amended, the Preservation Area now includes several acres of wetlands that were outside the Preservation Area in the original easement. Reasons for modification: The purpose of the amendment was to increase the conservation value of the easement by adding land to the Preservation Area, and placing additional restrictions on removal of trees and clearing of land, thereby conserving the scenic and wildlife habitat value of the Property. Comments: This amendment is consistent with the conservation purposes of the original easements, does not result in a net increase in the rights held by the landowner, does not reduce the amount of land protected by the Easement, and confers no net private benefit on the Landowner. SCHEDULE D PART II LINE 5 - EASEMENT POLICIES The organization has the following policies/procedures in place and approved by the organization's Board: The organization's Conservation Easement Enforcement Procedure (UPDATED AND APPROVED IN 2015): This procedure discusses the importance of Conservation Easement enforcement, process guidelines, prevention strategies, steps to take in the event of a violation from remediation to litigation. Conservation Easement Acquisition Procedures and Checklist: This document outlines the procedure for easement acquisition from A-Z including the organization's obligation to monitor easement protected properties annually. The Easement Stewardship Fund Policy: This Policy notes the legal obligation the organization takes on to uphold the terms of the conservation easements and to monitor, oversee and enforce them. It spells out the organization's Stewardship Endowment request to landowners. The organization's Stewardship Records Management Procedure: This Procedure spells out annual monitoring procedures as well as baseline documentation and record keeping. These policies are not directly reflected in the organization's current conservation easements. SCHEDULE D PART X LINE 2 - FIN 48 (ASC 740) UNCERTAIN TAX POSITIONS THE ORGANIZATION HAS EVALUATED ANY UNCERTAIN TAX POSITIONS AND RELATED INCOME TAX CONTINGENCIES AND DETERMINED UNCERTAIN POSITIONS, IF ANY, ARE NOT MATERIAL TO THE FINANCIAL STATEMENTS, ACCORDING TO FASB ASC 740-10. PENALTIES AND INTEREST ASSESSED BY INCOME TAXING AUTHORITIES ARE INCLUDED IN OPERATING EXPENSES, IF INCURRED. NONE OF THE ORGANIZATION'S RETURNS ARE CURRENTLY UNDER EXAMINATION. COUNTRY LUNCH 141885 52075 89810 17283 20616 400 5566 BARN DANCE 199908 42950 156958 19561 30408 5000 1276 0 341793 95025 246768 36844 51024 5400 6842 100110 146658 X X X X false false false false false false false false false REBECCA THORNTON PRESIDENT 175000 15000 5250 2439 197689 OAKLEIGH B THORNE FORMER DIRECTOR/RELATIVE 1 LEASES OFFICE SPACE FOR $1/YR false X 2 16690 FMV X 5 0 N/A false true false SCHEDULE M, PART I, LINE 14 - NO REVENUE REPORTED FOR COLUMN C THE ORGANIZATION RECEIVED 5 DONATED CONSERVATION EASEMENTS IN 2019. THE VALUE TO THE ORGANIZATION IS $0 SINCE IT FOLLOWS A ZERO VALUATION POLICY FOR EASEMENTS. NO VALUE IS ASSIGNED TO EASEMENTS BECAUSE A TYPICAL CONSERVATION EASEMENT PROVIDES THE ORGANIZATION WITH NO AFFIRMATIVE RIGHTS EXCEPT TO MONITOR AND ENFORCE THE EASEMENTS, AND THUS CONSTITUTES A BURDEN. FURTHERMORE, CONSERVATION EASEMENTS DONATED TO THE ORGANIZATION HAVE NO MARKET VALUE IN THE HANDS OF THE ORGANIZATION AND ARE NOT CONSIDERED AS SUPPORT. FORM 990, PART VI, SECTION B, QUESTION 12C - CONFLICT OF INTEREST POLICY THE ORGANIZATION REGULARLY AND CONSISTENLY MONITORS AND ENFORCES COMPLIANCE WITH ITS CONFLICT OF INTEREST POLICY. THE ORGANIZATION UPDATED ITS CONFLICT OF INTEREST POLICY IN 2015 IN CONJUNCTION WITH THE NEW YORK STATE NON-PROFIT REVITALIZATION ACT. PERSONS COVERED UNDER CONFLICT OF INTEREST POLICY: COVERED PERSONS INCLUDE ANY INSIDER OF THE ORGANIZATION WHO IS ANY DIRECTOR, OFFICER, ADVISORY COMMITTEE MEMBER OR EMPLOYEE, OR ANY TRUSTEE OF THE LAND OR OTHER SUBSTANTIAL CONTRIBUTOR, PARTY RELATED TO THE ABOVE, VOLUNTEER WITH AN INVOLVEMENT IN POLICY OR STEWARDSHIP OF EASEMENTS, ANYONE WITH AN ABILITY TO INFLUENCE DECISIONS OF THE ORGANIZATION OR A PERSON WITH ACCESS TO INFORMATION NOT AVAILABLE TO THE GENERAL PUBLIC. THE LEVEL AT WHICH DETERMINATIONS OF WHETHER A CONFLICT EXISTS ARE MADE: ANY CONFLICT OR POSSIBLE APPEARANCE THEREOF IS FULLY DISCLOSED A) ANNUALLY IN WRITING; B) ORALLY AT BOARD, EXECUTIVE COMMITTEE AND OTHER ORGANIZATION MEETINGS AND RECORDED IN THE MINUTES; OR AT OTHER SUCH TIMES WHEN A CONFLICT MAY OCCUR. DISCLOSURE IS TO THE CHAIRMAN OF THE AUDIT COMMITTEE (FOR ALL BUT EMPLOYEES OTHER THAN THE PRESIDENT) AND THE ORGANIZATION'S PRESIDENT (FOR EMPLOYEES OTHER THAN THE PRESIDENT), OR TO BOTH. THE LEVEL AT WHICH ACTUAL CONFLICTS ARE REVIEWED: THE ORGANIZATION'S CONFLICT OF INTEREST POLICY IS ADMINISTERED BY THE ORGANIZATION'S BOARD AUDIT COMMITTEE, WHICH IS AUTHORIZED TO RECEIVE NOTIFICATIONS UNDER THIS POLICY AND INTERPRET THE PROVISIONS OF THE POLICY. RESTRICTIONS IMPOSED ON PERSONS WITH A CONFLICT: IN THE CASE OF CONFLICTS INVOLVING A DIRECTOR OR OFFICER, THE DIRECTOR OR OFFICER HAVING SUCH CONFLICT LEAVES THE ROOM IN WHICH DISCUSSION IS CARRIED ON AND REFRAINS FROM VOTING OR OTHERWISE ATTEMPTING TO INFLUENCE THE DECISION THEREON, AND IN SOME CASES MAY RESIGN IF REQUESTED BY THE BOARD. VIOLATIONS OF THE ORGANIZATION'S CONFLICT OF INTEREST POLICY MAY BE GROUNDS FOR DISMISSAL AS AN EMPLOYEE OR SEVERANCE FROM THE BOARD OF DIRECTORS, ADVISORY COMMITTEE OR AS A VOLUNTEER. THE ORGANIZATION HAS AN AGENDA ITEM NUMBER ONE FOR ALL BOARD OF DIRECTOR AND EXECUTIVE COMMITTEE MEETINGS THE FOLLOWING: "1) CONFLICTS OF INTEREST - OPPORTUNITY FOR BOARD MEMBERS TO DISCUSS POTENTIAL CONFLICTS OF INTEREST REGARDING ITEMS ON THE AGENDA." THIS SERVES AS A REMINDER TO BOARD MEMBERS (OR STAFF) TO DISCLOSE ANY CONFLICT OF INTEREST AT THIS TIME. CONFLICTS OR POTENTIAL CONFLICTS ARE RECORDED IN THE ORGANIZATION'S MEETING MINUTES. THE ORGANIZATION CONTINUES ITS PROCEDURE REQUIRING AN ANNUAL CONFLICT OF INTEREST DISCLOSURE STATEMENT TO BE FILED ANNUALLY WITH THE ORGANIZATION BY ALL BOARD MEMBERS AND STAFF. FORM 990, PART VI, SECTION B, QUESTION 15- GOVERNANCE AND MANAGEMENT REVIEW BY A COMPENSATION COMMITTEE: THE ORGANIZATION'S BOARD COMPENSATION COMMITTEE CONSISTS OF FOUR MEMBERS OF THE BOARD THAT 1) REVIEWS THE ORGANIZATION'S STAFF COMPENSATION PACKAGES, 2) ENSURES THE ORGANIZATION'S COMPENSATION PACKAGES ARE IN LINE WITH CURRENT MARKET BY RESEARCHING COMPARABLE COMPENSATION PACKAGES THROUGH A COMPETITIVE ANALYSIS & COMPENSATION & BENEFITS STUDY, 3) REVIEWS INFORMATION GATHERED BY COMMITTEE MEMBERS, STAFF AND/OR OUTSIDE SPECIALISTS, AND 4) MAKES RECOMMENDATIONS TO THE ORGANIZATION'S EXECUTIVE COMMITTEE. THE COMMITTEE MEETS IN OCTOBER OR NOVEMBER OF EACH YEAR TO DETERMINE STAFF COMPENSATION FOR THE FOLLOWING FISCAL YEAR. USE OF COMPARABLE COMPENSATION DATA FOR SIMILARLY QUALIFIED PERSONS IN FUNCTIONALLY COMPARABLE POSITIONS AT SIMILARLY SITUATED ORGANIZATIONS: THE COMPENSATION COMMITTEE REVIEWS SALARY INFORMATION BY THE LAND TRUST ALLIANCE, STAFF BENEFIT SURVEYS OF SIMILAR CONSERVATION ORGANIZATIONS IN NEW YORK; COMPARABLE SALARY DATA FROM AVAILABLE FORM 990'S AND OTHER INFORMATION FOR SIMILAR ORGANIZATIONS AND COMPARABLE POSITIONS AND TAKES INTO CONSIDERATION INFORMATION FROM THE U.S. BUREAU OF LABOR STATISTICS, New York COUNCIL OF NON PROFITS, GUIDESTAR, CHARITY NAVIGATOR, AND OTHER APPLICABLE INDEPENDENT SOURCES. THEY REVIEW ALL INFORMATION AND MAKE A RECOMMENDATION TO THE EXECUTIVE COMMITTEE, WHICH MAKES THE FINAL DECISION ON STAFF COMPENSATION PACKAGES. THE FULL BOARD OF DIRECTORS APPROVES THE PRESIDENT AND ALL KEY EMPLOYEE COMPENSATION AT A MEETING OF THE BOARD, AND APPROVES ALL OTHER STAFF COMPENSATION AS PART OF THE BUDGET APPROVAL. THE ORGANIZATION HAS A POLICY FOR BOARD APPROVAL OF COMPENSATION, WHICH SPELLS OUT THE ANNUAL PROCESS FOR DETERMINING COMPENSATION AND THE PROCESS FOR BOARD APPROVAL OF COMPENSATION FOR THE PRESIDENT AND ALL KEY EMPLOYEES ENSURING ADHERENCE TO ITS POLICY ON CONFLICTS OF INTEREST DURING ALL DELIBERATIONS AND DECISIONS. CONTEMPORANEOUS DOCUMENTATION AND RECORDKEEPING WITH RESPECT TO DELIBERATIONS AND DECISIONS REGARDING THE COMPENSATION ARRANGEMENT: THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE, AND BOARD DELIBERATIONS ARE HELD IN EXECUTIVE SESSION. THE PRESIDENT PARTICIPATES IN DISCUSSION OF ALL STAFF EXCEPT HERSELF AT WHICH TIME SHE LEAVES THE ROOM. THE PRESIDENT IS IN CHARGE OF KEEPING THE RECORDS OF STAFF COMPENSATION AND DECISIONS BY THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE AND BOARD. THE CHAIRMAN OF THE COMPENSATION COMMITTEE IS IN CHARGE OF KEEPING THE RECORDS OF THE PRESIDENT'S AND KEY EMPLOYEE'S COMPENSATION AND DECISIONS BY THE COMPENSATION COMMITTEE, EXECUTIVE COMMITTEE AND BOARD MEETINGS DURING EXECUTIVE SESSIONS WHEN THE PRESIDENT AND ANY KEY EMPLOYEE ARE RECUSED FROM DELIBERATIONS AND VOTING ON HIS/HER COMPENSATION. THE RESPECTIVE MINUTES OF THESE MEETINGS ARE REVIEWED AND APPROVED BY THE COMPENSATION COMMITTEE, THE EXECUTIVE COMMITTEE AND THE BOARD. FORM 990, PART VI, SECTION B, LINE 11B - 990 REVIEW PROCESS THE ORGANIZATION'S AUDITORS PREPARE THE FORM 990 BASED ON THEIR AUDIT AND IT IS PRESENTED TO THE ORGANIZATION'S PRESIDENT, TREASURER, AND FINANCIAL MANAGER IN DRAFT FORM FOR REVIEW, WHO THEN ENSURE THAT THE AUDIT COMMITTEE HAS THE OPPORTUNITY TO REVIEW IT. FOLLOWING THEIR COMMENTS AND ANY APPROPRIATE REVISIONS AGREED TO AND MADE BY THE AUDITORS IT IS MADE AVAILABLE TO ALL BOARD MEMBERS TO REVIEW PRIOR TO FILING WITH THE IRS. THE BOARD TREASURER SIGNS FORM 990 PRIOR TO FILING. ONCE FORM 990 IS FILED, IT IS INCLUDED ON THE ORGANIZATION'S WEBSITE VIA A DIRECT GUIDESTAR CONNECTION AS WELL AS IN THE ORGANIZATION'S BOARD MANUAL WHICH THE BOARD CAN REVIEW ON THE ORGANIZATION'S WEBSITE BY SPECIAL PASSWORD. ALTERNATIVELY ALL BOARD MEMBERS MAY RECEIVE A PAPER COPY UPON REQUEST. FORM 990, PART VI, SECTION C, LINE 19 - PUBLIC AVAILABILITY OF 990 The Organization makes its Financial Statements available on its website and its IRS Form 990 available on its website through a direct GuideStar link. It makes these as well as other governing documents and Conflict of Interest Policy available to the public by request. FORM 990, PART VI, SECTION A, LINE 2 - RELATIONSHIPS The Organization and a local non-profit organization, the Cary Institute of Ecosystem Studies (CIES), have overlapping Organization Board Members (OBM), Board member family members, and staff: Steven Benardete (OBM), Tim Bontecou (OBM), Jack Banning's (OBM) wife Irene Banning, and Fred Whitridge's (OBM) wife Serena Whitridge, all serve on the Board of CIES. OBM's Olivia Van Melle Kamp, is an employee of the CIES. FORM 990, PART VI, SECTION A, LINE 1A - DELEGATED AUTHORITY TO EXEC. COMM. Composition of the Executive Committee: The Executive Committee is composed of eleven members of the Organization's Board of Directors (can be anywhere from 4 to 12 members and members must be Board members per the Organization's By Laws). This committee meets monthly and oversees the day to day operations of the Organization and manages Board issues between Board meetings as appropriate. Not less than four members constitute a quorum. Scope of Executive Committee Authority: OUTLINED Under the Organization's By Laws adopted in APRIL 2014 AND EFFECTIVE AS OF JULY 1, 2014. The Organization's Board delegated authority to the Executive Committee, by resolution adopted by the Board in July 2008, as amended by resolution, and BY A Delegation of Transaction Approval Policy adopted by the Board in DECEMBER 2008 AND UPDATED AND RE-APPROVED IN JULY 2017. The Executive Committee has all of the authority of the Board, except authority as to: (a) the filling of vacancies in the Board or in any committee thereof; (b) the fixing of compensation of the Directors for serving on the Board or any committee thereof; (c) the amendment or repeal of the By-Laws or the adoption of new By-Laws; or (d) the amendment or repeal of any resolution of the Board which by its terms shall not be so amendable or repealable. This authority is limited so that, with respect to any land or easement transaction, the Executive Committee is only authorized to: a) review and approve conservation easements between regular meetings of the Board; b) act on land deals as delegated to it by the Board of Directors; c) act on minor items between regular meetings of the Board; and d) meet in situations where the Executive Committee concludes that it is necessary or desirable to take prompt action where it is impossible or impractical to call a special meeting of the Board, and take whatever action it deems necessary. All major items, items that are controversial in nature and all conservation easement amendments are decided by the full Board Information pertaining to conservation easements and all other items to be considered by the Executive Committee are sent to the full Board prior to each Executive Committee meeting. Specific notice is given to the full Board whenever possible when the Executive Committee is considering making a final decision on behalf of the full Board. Executive Committee minutes reflecting its discussion and decisions are circulated to all board members prior to the following full Board meeting. A report of any actions specifically taken by the Executive Committee on behalf of the Board are given at each full meeting of the Board. All decisions made by the Executive Committee on behalf of the Board are presented to the full Board for ratification at the next subsequent meeting. In cases where time is of the essence and items up for a decision by the Executive Committee are controversial, a special meeting of the Board is called to deliberate such issues. The Organization's Conflict of Interest Policy applies in all cases pertaining to the Organization's Delegation of Transaction Approval Policy. The Board reviews and assesses the Delegation of Transaction Approval Policy and its implementation EVERY TWO YEARS and makes modifications as voted upon by the full Board. FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:MISCELLANEOUS TOTAL EXPENSES:7349 PROGRAM SERVICES:422 MANAGEMENT AND GENERAL:4161 FUNDRAISING:2766 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:EQUIPMENT RENTAL, REPAIR & MNT TOTAL EXPENSES:32542 PROGRAM SERVICES:18514 MANAGEMENT AND GENERAL:11635 FUNDRAISING:2393 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PROPERTY TAXES TOTAL EXPENSES:22286 PROGRAM SERVICES:13804 MANAGEMENT AND GENERAL:8482 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PURCHASE OF DEVELOPMENT RIGHTS TOTAL EXPENSES:3097806 PROGRAM SERVICES:3097806 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:FILING AND RECORDING TOTAL EXPENSES:3568 PROGRAM SERVICES:2768 MANAGEMENT AND GENERAL:800 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:BANK AND CREDIT CARD FEES TOTAL EXPENSES:8319 MANAGEMENT AND GENERAL:8319 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:TELEPHONE AND UTILITIES TOTAL EXPENSES:13436 PROGRAM SERVICES:8765 MANAGEMENT AND GENERAL:3163 FUNDRAISING:1508 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:PRINTING AND COPYING TOTAL EXPENSES:7643 PROGRAM SERVICES:1624 MANAGEMENT AND GENERAL:373 FUNDRAISING:5646 FORM 990 PART IX LINE 24 - OTHER EXPENSES DESCRIPTION:POSTAGE TOTAL EXPENSES:4702 PROGRAM SERVICES:2578 MANAGEMENT AND GENERAL:401 FUNDRAISING:1723 KEELER LANE DEVELOPMENT CORPORATION PO BOX 138 MILLBROOK NY 12545 300301951 RENTAL NY DUTCHESS LAND S CORPORATION 1.00000 true true false false true false false false false false false false false true true false false false false KEELER LANE DEVELOPMENT CORPORATION N, O N/A KEELER LANE DEVELOPMENT CORPORATION D 790927 FMV