2020-07-13T14:04:15-07:00 2019-06-30 990 2018-07-01 046151731 The Trustees Of The Public Library Of The City Of Boston TRUS 6175365400 700 BOYLSTON STREET BOSTON MA 02116 Ellen Donaghey Chief Financial Officer 6175365400 2020-07-13 192.80.65.171 2018 2020-09-23 17:36:50Z ELLEN DONAGHEY 700 BOYLSTON STREET BOSTON MA 02116 35413371 0 X WWW.BPL.ORG X 1848 MA TO SERVE THE CULTURAL, EDUCATIONAL AND INFORMATIONAL NEEDS OF THE CITY OF BOSTON AND THE COMMONWEALTH. 11 11 500 254 0 0 4453782 5003057 126329 119320 6990481 3858652 2592760 2818892 14163352 11799921 0 0 0 0 2426938 2352407 0 0 0 6321085 7622497 8748023 9974904 5415329 1825017 77648642 80386119 1773131 1892035 75875511 78494084 X TO SERVE THE CULTURAL, EDUCATIONAL AND INFORMATIONAL NEEDS OF THE PEOPLE OF THE CITY OF BOSTON AND THE COMMONWEALTH. 1 0 7158902 0 119320 ACTIVITIES AND PROGRAMS OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON. 0 0 0 7158902 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 0 1 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 1 202 0 1 500 1 0 0 0 0 0 0 0 0 0 0 0 0 X 11 11 0 0 0 0 0 0 0 1 1 0 1 1 1 1 1 1 0 0 0 0 0 MA X X ELLEN DONAGHEY 6178592345 700 BOYLSTON STREET BOSTON MA 02116 ROBERT E GALLERY Chairman 1 0 X 0 0 0 EVELYN ARANA-ORTIZ Vice-Chairman 1 0 X 0 0 0 ZAMAWA ARENAS Trustee 1 0 X 0 0 0 JABARI ASIM Trustee 1 0 X 0 0 0 BEN BRADLEE JR Trustee 1 0 X 0 0 0 CHERYL CRONIN Trustee 1 0 X 0 0 0 LINDA DORCENA FORRY Trustee 1 0 X 0 0 0 PRISCILLA H DOUGLAS Trustee 1 0 X 0 0 0 JOHN T HAILER Trustee 1 0 X 0 0 0 JEFFREY B HAWKINS Trustee(Effective May 2019) 1 0 X 0 0 0 CHYNAH TYLER Trustee(Effective May 2019) 1 0 X 0 0 0 BYRON RUSHING Trustee(Through April 2019) 1 0 X 0 0 0 PAMELA CARVER Clerk & Executive Assistant To President 35 0 X 0 90652 9337 DAVID J LEONARD President 35 0 X 0 211152 28360 ELLEN DONAGHEY Chief Financial Officer (CFO) 35 0 X 0 134524 21803 MICHAEL R COLFORD Director Of Library Services 35 0 X 0 148310 23210 EAMON SHELTON Director Of Operations 35 0 X 0 123638 34122 SEAN MONAHAN Supervisor Of Accounting Services 35 0 X 0 122075 32698 LAURA S IRMSCHER Chief Of Collections 35 0 X 13209 118885 35004 ELIZABETH S PRINDLE Head of Special Collections 35 0 X 15867 106208 12574 29076 1055444 197108 21 0 1 0 G4S Secure Solutions (USA) Inc P O Box 277469 Atlanta GA 303847469 Security 518788 OCLC Forest Press 4418 Solutions Center Chicago IL 606774004 Cataloging Services 393385 EMCOR Service-North East dba Comm Air Balco P O Box 845286 Boston MA 022845286 HVAC 311355 Innovative Interfaces Inc 1900 Powell Street Suite 400 Emeryville CA 94608 Polaris Server Software Maintenance 291891 United Elevator Co Inc 165 Emterprise Drive Marshfield MA 02050 Elevator Maintenance 198837 6 X 0 0 140198 731130 3315358 816371 0 5003057 PROGRAM REVENUE 611710 119320 119320 0 0 0 0 0 0 119320 1297817 0 0 1297817 0 0 0 0 25215 0 0 25215 2125280 0 0 0 2125280 0 2125280 0 0 2125280 26174285 0 23613450 0 2560835 0 2560835 0 0 2560835 0 OTHER REVENUE 611710 502478 0 0 502478 MICROFILMING/PHOTO DUPLICATE 611710 165919 0 0 165919 0 0 0 0 668397 11799921 119320 0 6677544 X 2203970 1476660 727310 0 26244 17583 8661 0 122193 81869 40324 0 28500 0 28500 0 0 0 220076 0 220076 0 1426296 955618 470678 0 21329 14290 7039 0 805395 539615 265780 0 1091930 731593 360337 0 346 232 114 0 94198 63113 31085 0 0 0 0 0 38810 26003 12807 0 77606 51996 25610 0 3532 0 3532 0 Books and related materials 1222234 1222234 0 0 Equip rental/Maintenance 1107339 741917 365422 0 Program/Admin 731188 731188 0 0 Security 542428 363427 179001 0 211290 141564 69726 0 9974904 7158902 2816002 0 543246 332645 18353722 19712483 761272 1177649 6270 2190 2570339 2421394 166301 148945 57817831 59012207 77648642 80386119 818141 1193839 376719 378637 578271 319559 1773131 1892035 X 3514197 4671269 10488600 10862660 61872714 62960155 75875511 78494084 77648642 80386119 1825017 793556 0 0 0 0 X 0 1 X 1 0 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 X X X X 0 61872714 93355 4241687 2844024 158501 245076 62960155 60125636 1167112 3702773 2696832 156688 269287 61872714 54737117 2087806 6399122 2605575 154919 337915 60125636 57246297 102035 457590 2554972 151989 361844 54737117 58180929 0 1918715 2383873 141904 327570 57246297 0 1 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 2087977 2051060 36917 0 482362 370334 112028 148945 DUE TO THE CITY OF BOSTON 319559 319559 12593477 793556 0 0 0 793556 11799921 0 0 0 11799921 9974904 0 0 0 0 0 9974904 0 0 0 9974904 Schedule D, Part III, Line 1 EXPLANATION: TERMS FOR NOT REPORTING ASSETS PER SFAS 116 -THE LIBRARY MAINTAINS COLLECTIONS INCLUDING ARTWORK, RARE BOOK COLLECTIONS AND HISTORICAL TREASURES THAT HAVE BEEN PURCHASED OR DONATED. THESE ITEMS ARE PRESERVED AND CARED FOR AND MANY ARE DISPLAYED IN PUBLIC EXHIBITIONS. THE LIBRARY DOES NOT HAVE A FORMAL POLICY THAT REQUIRES PROCEEDS FROM THE SALE OF THESE ITEMS TO BE USED TO EXPAND THE COLLECTIONS THROUGH ADDITIONAL ACQUISITIONS. HOWEVER, HISTORICALLY, THE LIBRARY HAS NOT SOLD WORKS OF ARTS AND HISTORICAL TREASURES. AS OF JUNE 30, 2019, THE LIBRARY HAD NO INTENTION TO SELL COLLECTIONS OR USE PROCEEDS TO RESTORE CURRENT HOLDINGS OR EXPAND THE COLLECTION THROUGH ADDITIONAL ACQUISITIONS-----IN ADDITION-FORM 990 SCHEDULE D, PART XIII-EXPLANATION: PART XIII SUPPLEMENTAL FINANCIAL INFORMATION THE LIBRARY IS A PUBLIC ENTITY AND THEREFORE DOES NOT FOLLOW FASB PRONOUNCEMENTS ISSUED AFTER NOVEMBER 30, 1989 Schedule D, Part III, Line 4 LIBRARY BOASTS OVER ONE MILLION RARE BOOKS AND MANUSCRIPTS, A WEALTH OF MAP, MUSICAL SCORES AND PRINTS. AMONG ITS LARGE COLLECTIONS, THE LIBRARY HOLDS SEVERAL FIRST EDITION FOLIOS BY WILLIAM SHAKESPEARE, ORIGINAL MUSIC FROM MOZART TO PROKOFIEV'S "PETER AND THE WOLF", AND IN ITS RARE BOOK COLLECTIONS THE PERSONAL LIBRARY OF JOHN ADAMS. DUE TO THE EXTENT OF THE COLLECTIONS, MANY ITEMS ARE DISPLAYED ON A ROTATING BASIS. THESE UNIQUE SPECIAL EXHIBITS ARE SHOWN IN THE RESEARCH LIBRARY AND OFFER THE PUBLIC AN OPPORTUNITY TO VIEW BOOKS AND SPECIAL DOCUMENTS WHICH ARE USUALLY ONLY ACCESSIBLE TO REGISTERED READERS IN THE RARE BOOKS READING ROOM. Schedule D, Part V, Line 1c ITEM '1C' LABELED NET INVESTMENTS EARNINGS, GAINS, AND LOSSES SHOWS ACTUAL INCREASE IN INVESTMENTS FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1d ITEM '1D' LABELED GRANTS OR SCHOLARSHIPS SHOWS 5% DISTRIBUTION WITHDRAWN FROM THE ENDOWMENT FUNDS FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1e ITEM '1E' LABELED OTHER EXPENDITURES FOR FACILITIES AND PROGRAMS SHOWS DISTRIBUTION TO TRINITY CHURCH IN THE CITY OF BOSTON FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1f ITEM '1F' LABELED ADMINISTRATIVE EXPENSES SHOWS ACTUAL EXPENSES FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 4 ENDOWMENT FUNDS ARE USED TO SUPPORT THE ACTIVITIES AND PROGRAMS OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON. Boston Marathon Teams 140198 0 140198 0 0 0 0 0 23364 0 0 140198 0 140198 0 0 0 0 0 23364 23364 116834 0 0 0 0 0 0 0 0 0 DAVID J LEONARD President 0 193654 0 17498 0 0 0 19004 0 9356 0 239512 0 0 MICHAEL R COLFORD Director Of Library Services 0 148310 0 0 0 0 0 13348 0 9862 0 171520 0 0 LAURA S IRMSCHER Chief Of Collections 13209 118885 0 0 0 0 0 11889 0 23115 13209 153889 0 0 ELLEN DONAGHEY Chief Financial Officer (CFO) 0 134524 0 0 0 0 0 12107 0 9696 0 156327 0 EAMON SHELTON Director Of Operations 0 123638 0 0 0 0 0 11127 0 22995 0 157760 0 0 SEAN MONAHAN Supervisor Of Accounting Services 0 122075 0 0 0 0 0 10987 0 21712 0 154774 0 0 Schedule J, Part I, Line 3 THE COMPENSATION FOR CEO/EXECUTIVE DIRECTORS IS SET BY THE CITY OF BOSTON'S HUMAN RESOURCES DEPARTMENT. X Boston Red Sox Tickets 1600 0 Fair Market Value(See note) 0 0 1 1 Schedule M, Part I, Line 32b The Fund For The Boston Public Library is a related organization to the Boston Public Library with the main purpose to solicit/raise funds for the Boston Public Library. Schedule M, Part I, Line 33 The Boston Red Sox donated to the Boston Public Library 1,600 game tickets with an estimated fair market value of $87,964.This was not reported on the audited financial statements, therefore column c is blank. Form 990, Part III, Line 2 CAPITAL PROJECT IMPROVEMENTS CONTINUES IN VARIOUS LOCATIONS THROUGHOUT THE SYSTEM CAUSING A FEW BRANCH LOCATIONS TO CLOSE TEMPORARILY. Form 990, Part IV, Line 29 BEGINNING IN FY 1999 THE FEDERAL COMMUNICATIONS COMMISSION (FCC) "ERATE" PROGRAM HAS BEEN SUPPORTING THE OPERATING COSTS RELATED TO THE BOSTON PUBLIC LIBRARY'S INFORMATION TECHNOLOGY INFRASTRUCTURE. THIS MONEY IS PAID BY THE FCC DIRECTLY TO BPL VENDORS AND IS NOT INCLUDED IN THE BPL'S AUDITED FINANCIAL STATEMENTS. FOR BPL'S FISCAL YEAR 2019 $389,595.85 HAS BEEN PAID OUT TO BPL VENDORS. Form 990, Part VI, Section B, Line 11b A DRAFT OF FORM 990 WAS PROVIDED TO THE GOVERNING BODY FOR REVIEW BEFORE IT WAS FILED. Form 990, Part VI, Section B, Line 12c ALL EMPLOYEES ARE PROVIDED A SUMMARY OF THE CONFLICT OF INTEREST LAW AND MUST SIGN AND COMPLETE AN ACKNOWLEDGEMENT OF ITS RECEIPT AT TIME OF HIRE AND ANNUALLY THEREAFTER. ALSO, WITHIN THE FIRST 30 DAYS OF HIRE AND EVERY 2 YEARS THEREAFTER THEY ARE REQUIRED TO COMPLETE AN ONLINE TRAINING PROGRAM AT HTTP://WWW.MUNIPROG.ETH.STATE.MA.US/. Form 990, Part VI, Section B, Line 15 THE COMPENSATION FOR OFFICERS AND KEY EMPLOYEES ARE SET BY THE CITY OF BOSTON'S HUMAN RESOURCES DEPARTMENT. Form 990, Part VI, Section C, Line 19 ALL GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE ON THE LIBRARY'S WEBSITE: BPL.ORG. ALL POLICIES INCLUDING THE CONFLICT OF INTEREST POLICY ARE AVAILABLE ON THE CITY'S HUB WHICH ALL EMPLOYEES HAVE ACCESS TO AND THEY ARE ALSO INCLUDED ON THE CITY OF BOSTON EMPLOYEE HANDBOOK. Form 990, Part VIII, Line 1d IN FY19 LISTED HERE AMOUNTS RECEIVED DIRECTLY FROM THE BOSTON PUBLIC LIBRARY FOUNDATION $178,385 AND FROM THE ASSOCIATES OF THE BOSTON PUBLIC LIBRARY $552,745, GRAND TOTAL $731,130. PRIOR TO FY18 THESE WERE INCLUDED ON FORM 990 PART VIII STATEMENT OF REVENUE ITEM LINE 1F "ALL OTHER CONTRIBUTIONS..." Form 990, Part VIII, Line 2a - 2e AMOUNT LISTED HERE $119,320 NEXT TO THE HEADING PROGRAM REVENUE IS MEMBERSHIP DUES PAID BY OTHER ORGANIZATIONS WHOSE MEMBERS/PATRONS USE THE METRO BOSTON LIBRARY NETWORK SYSTEM (MBLN). Form 990, Part VIII, Line 5 FY19 ROYALTIES $25,215. PRIOR TO FY18 THESE $ WERE INCLUDED ON FORM 990 PART VIII STATEMENT OF REVENUE, MISCELLANEOUS REVENUE, ITEM LINE 11A "OTHER REVENUE. Form 990, Part IX, Line 11g CATALOGING $478,385, DIGITIZATION/PRINT DEPT $400,285, CLERICAL/OFFICE ADMIN $277,589, CONSERVATION/RESTORATION $142,399, MAINTENANCE/FACILITIES $62,434, SNOW REMOVAL $42,115, DESIGN SERVICES $11,629, LANDSCAPING $10,975, PROGRAM SERVICES $485. FUND FOR THE BOSTON PUBLIC LIBRARY INC 700 BOYLSTON STREET BOSTON MA 02116 043150560 SUPPORT MA 501C3 7 N/A 0 ASSOCIATES OF THE BOSTON PUBLIC LIBRARY INC 700 BOYLSTON STREET BOSTON MA 02116 042900822 SUPPORT MA 501C3 7 N/A 0 THE CITY OF BOSTON ONE CITY HALL SQUARE BOSTON MA 02116 046011380 GOVERNMENT MA 501C3 6 N/A 0 0 0 1 0 0 0 0 0 0 0 0 0 1 1 1 0 0 1 0 FUND FOR THE BOSTON PUBLIC LIBRARY INC c 178835 ACTUAL $ FUND FOR THE BOSTON PUBLIC LIBRARY INC n 12000 FAIR MARKET VALUE FUND FOR THE BOSTON PUBLIC LIBRARY INC o 52050 ACTUAL $ FUND FOR THE BOSTON PUBLIC LIBRARY INC r 26000 ACTUAL $ ASSOCIATES OF THE BOSTON PUBLIC LIBRARY INC c 552745 ACTUAL $ ASSOCIATES OF THE BOSTON PUBLIC LIBRARY INC n 6000 FAIR MARKET VALUE THE CITY OF BOSTON c 0 ACTUAL $-See Note 1c Schedule R, Part V, Line 1c Gift, Grant, or capital contribution to related organization(s)-The Boston Public Library received $178,835 from The Fund For The Boston Public Library Inc. and $552,745 from The Associates Of The Boston Public Library to support library operations. The Library operates as a separate department within the City Of Boston operations, with the City paying most of its costs. In fiscal year 2019 the Library's expenses it paid on its own totaled about $10 million and as a department of the City about $38.6 million. Schedule R, Part V, Line 1n Sharing of facilities, equipment, mailing lists, or other assets related with related organization(s)-The Boston Public Library provided free rent space to The Fund For The Boston Public Library Inc. with an estimated fair market value of $12,000 and to the Associates Of The Boston Public Library with an estimated fair market value of $6,000. Schedule R, Part V, Line 1o Sharing of paid employees with related organization(s)-The Boston Public Library paid $52,050 in salaries directly to a staff member in The Fund For The Boston Public Library Inc. Schedule R, Part V, Line 1r Other transfer of cash or property to related organization(s)-Boston Public Library reimbursed $26,000 to The Fund For The Boston Public Library Inc. for monies received that was intended for the Fund .