2021-09-03T21:01:46-05:00 2020-12-31 261659234 CW ASSOCIATES CPAS 700 BISHOP STREET SUITE 1040 HONOLULU HI 96813 990 2020-01-01 237441972 HISTORIC HAWAI'I FOUNDATION HIST 8085232900 PO BOX 1658 HONOLULU HI 968061658 KIERSTEN FAULKNER EXECUTIVE DIRECTOR 8085232900 2021-09-03 1 KIERSTEN FAULKNER 999009999 MELANIE A KING P00220997 8085311040 2 AAL1 IAL1 2020 2022-09-23 18:48:47Z KIERSTEN FAULKNER PO BOX 1658 HONOLULU HI 968061658 4518791 0 X WWW.HISTORICHAWAII.ORG X 1974 HI TO ENCOURAGE THE PRESERVATION OF HISTORIC BUILDINGS AND SITES IN HAWAI'I. 26 26 4 107 0 0 1074932 1533418 103890 82130 29965 59990 -80029 1764 1128758 1677302 240000 526500 0 0 348902 339393 0 0 37380 248451 194608 837353 1060501 291405 616801 1701018 2292676 41193 31540 1659825 2261136 X TO PRESERVE AND ENCOURAGE THE PRESERVATION OF HISTORIC BUILDINGS, OBJECTS, AND SITES RELATING TO THE HISTORY OF HAWAII; TO PROMOTE AN AWARENESS OF AND RESPECT FOR ALL THAT IS HISTORICALLY SIGNIFICANT AND ARCHITECTURALLY DISTINCTIVE IN OUR STATE; AND THROUGH THESE EFFORTS, TO KEEP ALIVE AND INTACT FOR THE ENRICHMENT OF PRESENT AND FUTURE GENERATIONS THE INHERENT BEAUTY OF THE HAWAIIAN ISLANDS AND THE UNIQUE HISTORIC ROLE OF THE ISLANDS IN THE DEVELOPMENT OF THE PACIFIC BASIN. 0 0 700550 526500 82130 PRESERVATION PROJECTS AND TECHNICAL ASSISTANCE: FIELD SERVICES FOR ON-SITE PRESERVATION ASSISTANCE, INCLUDING INFORMATION ABOUT STANDARDS AND GUIDELINES, BEST PRACTICES, AND PROFESSIONAL AND FUNDING RESOURCES; REVIEW OF DEVELOPMENT PROPOSALS TO RECOMMEND MEASURES TO AVOID, MINIMIZE AND MITIGATE ADVERSE EFFECTS TO HISTORIC PROPERTIES; INTEGRATING PRESERVATION INTO SIGNIFICANT URBAN PLANNING AND RURAL DEVELOPMENT LONG-RANGE PLANS. PROGRAM SERVICES INCLUDED GRANT ADMINISTRATION FOR 20 PRESERVATION GRANTS TO OTHERS, RESPONDING TO 629 INQUIRIES AT 250 HISTORIC SITES STATEWIDE, ANNUAL MONITORING OF THREE PRESERVATION EASEMENTS, AND SERVING ON ADVISORY GROUPS. 157473 1764 PUBLIC EDUCATION: DEVELOP A COMMUNITY ETHIC OF PRESERVATION THROUGH TOURS, LECTURES, SEMINARS AND WORKSHOPS, PUBLICATIONS, AND HISTORIC SITE RESEARCH. PROGRAM SERVICES INCLUDED 15 PUBLIC PRESENTATIONS; ONE IN-PERSON AND TWO VIRTUAL SEMINARS ON PRESERVATION PROCESSES AND BEST PRACTICES; FOUR PRESENTATIONS TO INDUSTRY GROUPS; RESEARCH AND ONLINE PUBLICATION OF DESIGNATED HISTORIC SITES, PRESERVATION AWARDS TO RECOGNIZE ACHIEVEMENTS, AND PUBLICATIONS ON HISTORIC ARCHITECTURE AND DESIGN. 82881 PUBLIC OUTREACH AND ADVOCACY: PROMOTE PRESERVATION OF HAWAII'S HERITAGE THROUGH POLICY DEVELOPMENT AND ADVOCACY FOR FEDERAL, STATE AND LOCAL LAWS AND REGULATIONS, ECONOMIC INCENTIVE PROGRAMS, PUBLIC PLANS, COMMISSIONS AND ADVISORY GROUPS; LEADING AND FACILITATING PUBLIC AWARENESS EFFORTS; AND BUILDING COALITIONS OF HISTORIC PRESERVATION ALLIANCES. PROGRAM SERVICES INCLUDE MONITORING AND RESPONDING TO PROPOSED LEGISLATION RELATED TO PRESERVATION, PLANNING, ENVIRONMENT AND RELATED TOPICS AND SUBMITTING TESTIMONY OR COMMENTS ON EFFECTS TO HISTORIC PROPERTIES FROM PROPOSED ACTIONS. 940904 1 1 0 1 0 0 1 0 0 1 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 X 5 0 4 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 26 26 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 0 0 HI X X KIERSTEN FAULKNER 8085232900 680 IWILEI ROAD SUITE 690 HONOLULU HI 96817 RICKY CHING TRUSTEE & PRESIDENT 1.00 X X 0 0 0 CHRISTINE RUOTOLA TRUSTEE & FIRST VICE PRESIDENT 1.00 X X 0 0 0 J SCOTT MEIDELL TRUSTEE & SECOND VICE PRES 1.00 X X 0 0 0 VERNON WONG TRUSTEE & TREASURER 1.00 X X 0 0 0 WENDIE MCALLASTER TRUSTEE & SECRETARY 1.00 X X 0 0 0 DONNE DAWSON TRUSTEE & AT LARGE OFFICER 1.00 X X 0 0 0 DONNA KALAMA TRUSTEE & AT LARGE OFFICER 1.00 X X 0 0 0 JENNIFER ZELKO-SCHLUETER TRUSTEE & AT LARGE OFFICER 1.00 X X 0 0 0 MAENETTE BENHAM TRUSTEE 1.00 X 0 0 0 LINDA CHIU TRUSTEE 1.00 X 0 0 0 JULIETTE COOKE TRUSTEE 1.00 X 0 0 0 WILL CROWLEY TRUSTEE 1.00 X 0 0 0 ROSEMARY FAZIO TRUSTEE 1.00 X 0 0 0 PATRICIA GRIFFIN TRUSTEE 1.00 X 0 0 0 HALLETT HAMMATT TRUSTEE 1.00 X 0 0 0 ALLEN HOE TRUSTEE 1.00 X 0 0 0 LEN ISOTOFF TRUSTEE 1.00 X 0 0 0 KEKOA KALUHIWA TRUSTEE 1.00 X 0 0 0 LEHUA KAUHANE TRUSTEE 1.00 X 0 0 0 RICK KIEFER TRUSTEE 1.00 X 0 0 0 ROY MURAI TRUSTEE 1.00 X 0 0 0 JAMES NIESS TRUSTEE 1.00 X 0 0 0 WENDY PETERSON TRUSTEE 1.00 X 0 0 0 GREGORY PIETSCH TRUSTEE 1.00 X 0 0 0 BARBARA SHIDELER TRUSTEE 1.00 X 0 0 0 THOMAS WITTEN TRUSTEE 1.00 X X 0 0 0 GREGORY CHUN FORMER TRUSTEE 1.00 X 0 0 0 JOY DAVIDSON FORMER TRUSTEE & SECRETARY 1.00 X X 0 0 0 TOMO KURIYAMA FORMER TRUSTEE 1.00 X 0 0 0 NATALIA LAGMAY FORMER TRUSTEE & PAST PRESIDENT 1.00 X X 0 0 0 JOANNA OSHIRO FORMER TRUSTEE & TREASURER 1.00 X X 0 0 0 KIERSTEN FAULKNER EXECUTIVE DIRECTOR 40.00 X 113819 0 13777 113819 0 13777 1 0 0 0 0 85285 102188 1345945 1533418 TECHNICAL ASSISTANCE 611710 82130 82130 82130 22404 22404 2879075 2841489 37586 37586 37586 1764 0 1764 1764 1677302 83894 0 59990 526500 526500 127597 104629 14036 8932 185515 152123 20406 12986 4045 3317 445 283 22236 18233 2446 1557 31259 31259 1729 1729 59254 54813 2523 1918 32997 26951 3519 2527 26354 21609 2900 1845 2694 2509 113 72 3056 2506 336 214 9216 7557 1014 645 PRESERVATION COSTS 21874 19591 1395 888 OTHER EXPENSES 6175 566 96 5513 1060501 940904 82217 37380 44146 79626 564325 1386 162367 4539 4405 66508 59667 9897 6841 1605495 1510517 75 75 1701018 2292676 41193 31540 41193 31540 X 624178 659782 1035647 1601354 1659825 2261136 1701018 2292676 616801 -15490 0 X 0 1 X 1 0 X 686144 836548 836726 1074932 1533418 4967768 56797 57947 82352 104777 83894 385767 37288 82445 70275 55243 0 245251 780229 976940 989353 1234952 1617312 5598786 63180 51770 37670 62166 43498 258284 0 63180 51770 37670 62166 43498 258284 5340502 13074 11034 18414 24741 22404 89667 13074 11034 18414 24741 22404 89667 793303 987974 1007767 1259693 1639716 5688453 0.93880 0.92680 0.01580 0.01750 X SCHEDULE A, PART VI, LIST OF UNUSUAL GRANTS: DESCRIPTION: BEQUEST DATE: 11/06/17 AMOUNT: 100000. DESCRIPTION: BEQUEST DATE: 12/01/18 AMOUNT: 100000. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 1550 1550 939354 940904 166136 41534 0 0 119233 119672 133173 166136 538214 807321 800 750 1510 1550 4610 29808 29918 33293 41534 134553 201830 X 3 3 1 0 25.00 340495 21388 21388 340495 339789 42569 41863 340495 286214 60000 2034 8459 339789 282533 28231 24550 286214 281284 10611 9362 282533 0.29370 0.70630 0.00000 0 0 62225 55384 6841 4283 4283 0 6841 X 1122778 -15490 28402 12912 1109866 1729 565707 567436 1677302 1087174 28402 28402 1058772 1729 1729 1060501 PART II, LINE 9: PRESERVATION EASEMENTS ARE LEGALLY BINDING DOCUMENTS, WHICH REQUIRE THAT HISTORIC PROPERTIES BE PRESERVED AND MAINTAINED. IN AUGUST 2011, A PRESERVATION AND CONSERVATION EASEMENT FOR THE FRED C. BALDWIN MEMORIAL HOME (HOME) IN MAKAWAO, MAUI, HAWAII, WAS DONATED TO THE FOUNDATION. THE PURPOSE OF THE EASEMENT WAS TO ASSURE THAT THE ARCHITECTURAL, HISTORIC, CULTURAL, AND AESTHETIC FEATURES OF THE BUILDING'S EXTERIOR WILL BE RETAINED AND MAINTAINED FOREVER SUBSTANTIALLY IN THEIR APPEARANCE AND CONDITION AS THEY EXIST ON THE EFFECTIVE DATE OF THE EASEMENT FOR CONSERVATION AND PRESERVATION PURPOSES, AND TO PREVENT ANY USE OR CHANGE OF THE EASEMENT AREA THAT WILL SIGNIFICANTLY IMPACT OR INTERFERE WITH THE VISUAL BUFFER THAT THE EASEMENT AREA CREATES AROUND THE HOME. THE FOUNDATION, AS HOLDER OF THIS EASEMENT, IS CHARGED WITH MAKING SURE THE HOME'S EXTERIOR IS PRESERVED IN SUBSTANTIALLY THE SAME OR BETTER CONDITION AS EXISTED ON THE EFFECTIVE DATE OF THE EASEMENT; HOWEVER, THE OWNER OF THE HOME WILL DECIDE HOW IT IS TO BE USED AND WILL BE RESPONSIBLE FOR FINANCING ITS PRESERVATION. THE EASEMENT PROVIDES THE FOUNDATION WITH A VESTED REAL PROPERTY INTEREST IN THE PROPERTY THAT WAS NOT RECOGNIZED IN THE ACCOMPANYING FINANCIAL STATEMENTS BECAUSE A MAJOR UNCERTAINTY EXISTS ABOUT THE EXISTENCE OF VALUE, AND THE EASEMENT HAS NO ALTERNATIVE USE. PREVIOUSLY, A PARCEL OF PROPERTY WAS DONATED TO THE UNIVERSITY OF HAWAII BY THE ESTATE OF JEAN CHARLOT WITH A STIPULATION THAT THE FOUNDATION BE GIVEN A PRESERVATION AND CONSERVATION EASEMENT TO ASSIST IN PRESERVING AND MAINTAINING THE PROPERTY AND ITS ARCHITECTURAL, HISTORIC, AND CULTURAL FEATURES FOR THE BENEFIT OF THE PEOPLE OF HONOLULU. THE RESPONSIBILITY OF THE FOUNDATION, AS HOLDER OF THIS EASEMENT, IS TO REVIEW ANY PROPOSED CHANGES TO THE BUILDING ON THE PARCEL TO ASSURE THE CHANGES DO NOT AFFECT THE HISTORICAL INTEGRITY OF THE BUILDING. THE FOUNDATION IS ALSO CHARGED WITH MAKING SURE THE BUILDING RECEIVES APPROPRIATE MAINTENANCE AND REPAIR; HOWEVER, THE UNIVERSITY, AS OWNER OF THE HOUSE, WILL DECIDE HOW IT IS TO BE USED AND WILL BE RESPONSIBLE FOR FINANCING ITS PRESERVATION. THE EASEMENT PROVIDES THE FOUNDATION WITH A VESTED REAL PROPERTY INTEREST IN THE PROPERTY THAT WAS NOT RECOGNIZED IN THE ACCOMPANYING FINANCIAL STATEMENTS BECAUSE A MAJOR UNCERTAINTY EXISTS ABOUT THE EXISTENCE OF VALUE, AND THE EASEMENT HAS NO ALTERNATIVE USE. DURING THE YEAR ENDED DECEMBER 31, 2018, A PRESERVATION EASEMENT WAS DONATED TO THE FOUNDATION BY DEARBORN 535 LLC. THE RESPONSIBILITY OF THE FOUNDATION, AS HOLDER OF THIS EASEMENT, IS TO ENSURE THAT ALL WORK IS CONSISTENT WITH THE SECRETARY OF INTERIOR'S STANDARDS FOR THE REHABILITATION OF HISTORIC PROPERTIES AND THE HISTORIC BUILDING, SITE, AND FEATURES, ARE PRESERVED IN PERPETUITY. THE OWNER OF THE BUILDING WILL RETAIN RIGHTS, INCLUDING ACCESS, USE, AND ENJOYMENT OF THE BUILDING AND IS RESPONSIBLE FOR MAINTENANCE, COMPLIANCE WITH CODES, AND OTHER LIABILITIES. THE EASEMENT PROVIDES THE FOUNDATION WITH A VESTED REAL PROPERTY INTEREST IN THE PROPERTY THAT WAS NOT RECOGNIZED IN THE ACCOMPANYING FINANCIAL STATEMENTS BECAUSE A MAJOR UNCERTAINTY EXISTS ABOUT THE EXISTENCE OF VALUE AS THE EASEMENT HAS NO ALTERNATIVE USE. PART V, LINE 4: HISTORIC HAWAII FOUNDATION (HHF) HOLDS TWO ENDOWMENTS, TOTALING $240,495. THE BRETZLAFF FOUNDATION ENDOWMENT ($225,000) WAS ESTABLISHED IN 1998 TO PROVIDE SUPPORT FOR THE OPERATIONS AND ACTIVITIES OF THE FOUNDATION. THE HHF ENDOWMENT ($15,495) WAS ESTABLISHED TO PROVIDE A CONTINUOUS SOURCE OF FUNDING FOR THE FOUNDATION'S OPERATIONS OVER THE LONG TERM. DURING THE YEAR OF DECEMBER 31, 2011, THE BOARD OF TRUSTEES OF THE FOUNDATION DESIGNATED $40,000 OF UNRESTRICTED NET ASSETS AS AN EASEMENT STEWARDSHIP ENDOWMENT FUND TO SUPPORT ANNUAL EASEMENT STEWARDSHIP OBLIGATIONS. DURING THE YEAR OF DECEMBER 31, 2018, THE BOARD OF TRUSTEES DESIGNATED AN ADDITIONAL $60,000 OF UNRESTRICTED NET ASSETS TO THE EASEMENT STEWARDSHIP ENDOWMENT FUND. PART X, LINE 2: U.S. GAAP REQUIRES UNCERTAIN TAX POSITIONS TO BE RECOGNIZED IN THE FINANCIAL STATEMENTS IF THEY ARE MORE LIKELY THAN NOT TO FAIL UPON REGULATORY EXAMINATION. MANAGEMENT HAS EVALUATED THE TAX POSITIONS OF THE FOUNDATION AS OF AND FOR THE YEARS ENDED DECEMBER 31, 2020 AND 2019, AND DETERMINED THAT IT HAD NO UNCERTAIN TAX POSITIONS REQUIRED TO BE REPORTED IN ACCORDANCE WITH U.S. GAAP. THE FOUNDATION IS SUBJECT TO ROUTINE AUDITS BY TAXING JURISDICTIONS; HOWEVER, THERE ARE CURRENTLY NO AUDITS IN PROGRESS FOR ANY OPEN TAX PERIODS. PART XI, LINE 4B - OTHER ADJUSTMENTS: INCREASE IN NET ASSETS WITH DONOR RESTRICTIONS 565,707. 1 BAYFRONT PROPERTIES LLC PO BOX 483 HILO HI 96721 462141340 15750 REPAIR AND PAINTING OF HISTORIC LAU BUILDING CALICA BUILDING LLC 46 MAMO ST HILO HI 96720 900431438 15000 REPAIR AND PAINTING OF HISTORIC CALICA BUILDING CENTRAL UNION CHURCH 1660 S BERETANIA ST HONOLULU HI 96826 990076013 501C3 60000 REPAIR AND RESTORATION OF ROOF, BELL TOWER AND STEEPLE OF HISTORIC SANCTUARY EAST HAWAII CULTURAL CENTER 141 KALKAUA ST HILO HI 96720 990192768 501C3 11500 REPAIR AND RESTORE ROOF, EXTERIOR ENVELOPE OF HISTORIC HILO COURTHOUSE BUILDING FRIENDS OF IOLANI PALACE PO BOX 2259 HONOLULU HI 96804 990115665 501C3 37500 REAIR AND RESTORE ROOF, GUTTERS AND FEATURES OF HALE KOA BARRACKS FRIENDS OF PALACE THEATER 38 HAILI ST HILO HI 96720 990352607 501C3 64000 REPAIR AND RESTORATION OF FACADE, LIGHTING AND MARQUEE SIGN OF HISTORIC THEATER HAKALAU JODO MISSION PO BOX 236 HAKALUA HI 96710 990083836 501C3 10000 ENGINEERING AND ARCHITECTURE PROFESSIONAL SERVICES FOR PRESERVATION PLAN FOR HISTORIC TEMPLE HAWAII PREPARATORY ACADEMY 65-1692 KOHALA MOUNTAIN RD KAMUELA HI 96743 990078306 501C3 15000 REPAIR AND RESTORE EXTERIOR OF ISAACS ART CENTER HISTORIC BUILDING HAWAII THEATRE CENTER 1130 BETHEL ST HONOLULU HI 96813 990229658 501C3 25000 REPAIR AND RESTORATION OF FACADE, LIGHTING AND MARQUEE SIGN OF HISTORIC THEATER HILO FARMERS MARKET LLC PO BOX 34 HILO HI 96721 990341959 30000 REPAIR AND PAINTING OF HISTORIC TAKEI BUILDING HILO HAWAII VISITOR INDUSTRY ASSOCIATION DBA DESTINATION HILO PO BOX 1391 HILO HI 96721 990255434 501C6 10000 REPAIR AND PAINTING OF ALOHA VISITOR KIOSK IN HISTORIC WATERFRONT PARK KONA HISTORICAL SOCIETY PO BOX 398 CAPTAIN COOK HI 96704 990167275 501C3 8250 REPAIR AND RESTORATION OF KONA COFFEE LIVING HISTORY MUSEUM HOMESTEAD BUILDING LAHAINA RESTORATION FOUNDATION 120 DICKENSON ST LAHAINA HI 96761 996004506 501C3 37500 REPAIR AND RESTORE OLD LAHAINA PRISON, BALDWIN HOME, OLD LAHAINA COURTHOUSE MOKUAIKAUA CHURCH 75-5713 ALII DRIVE KAILUAKONA HI 96740 990113260 501C3 75000 REPAIR AND RESTORE ROOF, BELL TOWER AND STEEPLE ON HISTORIC SANCTUARY PEARL HARBOR AVIATION MUSEUM 319 LEXINGTON BLVD BLDG 37 HONOLULU HI 96818 990337979 501C3 100000 REPAIR AND RESTORATION OF WINDOWS, INTERIOR OF FORD ISLAND OPERATIONS BUILDING THE JUDCIARY STATE OF HAWAII 417 S KING ST HONOLULU HI 96813 990274080 HI ST JUDICIARY 7000 REPAIR AND RESTORATION OF ENTRYWAY IN HISTORIC ALIIOLANI HALE 13 3 PART I, LINE 2: HHF DEVELOPED A GRANT REQUEST SUBMITTAL FORM AND CHECKLIST FOR REQUIRED INFORMATION, INCLUDING DESCRIPTION OF ORGANIZATIONAL PROFILE AND CAPACITY, SCOPE OF WORK, QUALIFICATIONS OF PROGRAM PERSONNEL, AND GRANT BUDGET. A PORTION OF THE GRANT FUNDS ARE PROVIDED AT PROJECT INITIATION AND THE FINAL PORTION IS RELEASED ON PROJECT COMPLETION. A FINAL REPORT IS REQUIRED ABOUT THE PROJECT OUTCOMES AND FINANCIAL REPORT. HHF TYPICALLY CONDUCTS A SITE VISIT AT THE ON-SET AND CONCLUSION OF THE PROJECT TO CONFIRM THE SCOPE OF WORK. FORM 990, PART V, LINE 2A: THE ORGANIZATION HAS A CO-EMPLOYMENT ARRANGEMENT WITH ALTRES, WHO IS THE OUTSOURCED HR/PAYROLL PROVIDER AND THE EMPLOYER OF RECORD. THE ORGANIZATION IS THE WORKSITE EMPLOYER. FORM 990, PART VI, SECTION A, LINE 6 MEMBERS HAVE THE RIGHT TO ELECT THE MEMBERS OF THE GOVERNING BODY AND THE PRESIDENT OF THE BOARD OF TRUSTEES. MEMBERS HAVE THE RIGHT TO AMEND THE BY-LAWS. MEMBERS DO NOT HAVE THE RIGHT TO RECEIVE A SHARE OF THE ORGANIZATION'S ASSETS UPON THE ORGANIZATION'S DISSOLUTION. FORM 990, PART VI, SECTION A, LINE 7A HISTORIC HAWAII HAS MEMBERS. FORM 990, PART VI, SECTION A, LINE 7B THE MEMBERS TAKE ACTION ANNUALLY. FORM 990, PART VI, SECTION B, LINE 11B HISTORIC HAWAII FOUNDATION SHALL ANNUALLY PREPARE REQUIRED FILINGS WITH THE INTERNAL REVENUE SERVICE (FORM 990). THE EXECUTIVE DIRECTOR SHALL FORWARD THE PRE-FINAL FORM 990 TO THE FINANCE COMMITTEE FOR REVIEW AND COMMENT. THE EXECUTIVE DIRECTOR SHALL COMPLETE REVISIONS AS DIRECTED BY THE FINANCE COMMITTEE AND SHALL FORWARD THE FINAL FORM 990 TO THE BOARD OF TRUSTEES FOR REVIEW AND ACCEPTANCE PRIOR TO FILING THE FORM 990 WITH THE IRS. FORM 990, PART VI, SECTION B, LINE 12C EACH BOARD MEMBER COMPLETES A CONFLICT OF INTEREST DISCLOSURE FORM ANNUALLY. IF IN THE COURSE OF THE ORGANIZATION'S ACTIVITIES, A CONFLICT OF INTEREST ARISES, THE BOARD MEMBER DISCLOSES THE CONFLICT, REFRAINS FROM THE DELIBERATIONS AND ABSTAINS FROM VOTING. IF THERE IS UNCERTAINTY ABOUT WHETHER AN ACTUAL CONFLICT EXISTS, THE BOARD MEMBER DISCLOSES THE CIRCUMSTANCES AND THE REMAINDER OF THE BOARD MAKES A DETERMINATION ABOUT WHETHER THE SITUATION PRESENTS AN ACTUAL OR MATERIAL CONFLICT. DISCLOSURES, CONFLICTS AND THE BOARD MEMBERS' ABSTENTION FROM THE ACTION ARE REPORTED IN THE MEETING MINUTES. FORM 990, PART VI, SECTION B, LINE 15A IN ACCORDANCE WITH THE POLICIES OF THE BOARD OF HISTORIC HAWAII FOUNDATION, AN EVALUATION OF CY2020 PERFORMANCE FOR EXECUTIVE DIRECTOR KIERSTEN FAULKNER WAS CONDUCTED FOLLOWING THIS PROCEDURE: THE EVALUATION PROCESS WAS FACILITATED BY THE BOARD EXECUTIVE COMMITTEE, WITH THE OPPORTUNITY FOR PARTICIPATION BY THE ENTIRE BOARD. IN FEBRUARY, A REVIEW OF THE CURRENT JOB DESCRIPTION FOR THE EXECUTIVE DIRECTOR WAS CONDUCTED, AND AN EVALUATION CHECKLIST WAS FINALIZED AND CIRCULATED TO ALL BOARD MEMBERS AND THE EXECUTIVE DIRECTOR. THE EVALUATION CHECKLIST WAS BASED UPON THE JOB DESCRIPTION AND THE ORGANIZATIONAL OBJECTIVES HISTORIC HAWAII FOUNDATION AND ITS STRATEGIC PLAN. THE EVALUATION CHECKLISTS WERE COMPLETED BY BOARD MEMBERS AND A COMPILATION OF THE RESULTS (IN THE FORM OF A COMPOSITE CHECKLIST) WAS PREPARED AND PRESENTED TO THE BOARD IN EXECUTIVE SESSION. THE EXECUTIVE DIRECTOR ALSO PREPARED A SEPARATE SELF EVALUATION, INCLUDING PROPOSED PERFORMANCE OBJECTIVES FOR CY2021. AT ITS MEETING IN EXECUTIVE SESSION THE BOARD REVIEWED THE COMPILATION OF THE EVALUATION CHECKLIST RESULTS AND DISCUSSED AND REACHED CONSENSUS ON EACH ITEM IN THE CHECKLIST AS REFLECTED IN THE COMPILATION. THE BOARD ALSO DISCUSSED THE COMPENSATION OF THE EXECUTIVE DIRECTOR, TAKING INTO ACCOUNT THE CURRENT FINANCIAL CIRCUMSTANCES OF HISTORIC HAWAII FOUNDATION, THE PERFORMANCE OF THE EXECUTIVE DIRECTOR, THE ECONOMY IN HAWAII, THE UNDERSTANDING OF THE BOARD ON COMPENSATION OF EXECUTIVE DIRECTORS/CEOS OF COMPARABLE ORGANIZATIONS IN HAWAII AND THE REGION, AND ANY OTHER CIRCUMSTANCES. THIS PROCESS IS DOCUMENTED IN THE BOARD PRESIDENT'S CONFIDENTIAL FILE. FORM 990, PART VI, SECTION C, LINE 19 HISTORIC HAWAII FOUNDATION MAINTAINS COPIES OF ALL ORGANIZATIONAL DOCUMENTS, INCLUDING THE ARTICLES OF INCORPORATION, BY-LAWS AND DETERMINATION OF 501(C)(3) TAX EXEMPT STATUS IN PERPETUITY. HISTORIC HAWAII FOUNDATION MAINTAINS COPIES OF ITS ANNUAL FILING WITH THE INTERNAL REVIEW SERVICE (FORM 990), ANNUAL AUDIT OF FINANCIAL STATEMENTS, AND ANNUAL REPORTS FOR A PERIOD OF SIX YEARS. SUCH DOCUMENTS ARE AVAILABLE FOR PUBLIC INSPECTION UPON REQUEST. FORM 990, PART IX, LINES 7 AND 10: PAYROLL TAXES ARE INCLUDED ON LINE 7 (OTHER SALARIES AND WAGES) INSTEAD OF LINE 10 (PAYROLL TAXES).