2021-08-31T14:57:03-05:00 2020-12-31 410746749 CLIFTONLARSONALLEN LLP 901 NORTH GLEBE ROAD SUITE 200 ARLINGTON VA 22203 990 2020-01-01 420943164 AMERICAN SOCIETY FOR RADIATION ONCOLOGY AMER 7035021550 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 LAURA I THEVENOT CHIEF EXECUTIVE OFFICER 7035021550 2021-08-30 1 LAURA THEVENOT 999009999 NATHANIEL BARTHOLOMEW P00007511 5712279500 2021-08-27 0 AAL1 IAL1 2020 2022-09-23 18:48:47Z LAURA I THEVENOT 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 35710589 0 X WWW.ASTRO.ORG X 1958 IL TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE. 15 15 84 2142 737000 279248 350024 628169 17909270 13844948 2459600 1595686 2696457 2616040 23415351 18684843 393600 455618 0 0 10861817 10918818 0 0 0 11670030 6634938 22925447 18009374 489904 675469 42889926 43435735 11454916 7923446 31435010 35512289 X TO ADVANCE THE PRACTICE OF RADIATION ONCOLOGY BY PROMOTING EXCELLENCE IN PATIENT CARE, PROVIDING OPPORTUNITIES FOR EDUCATIONAL AND PROFESSIONAL DEVELOPMENT, PROMOTING RESEARCH AND DISSEMINATING RESEARCH RESULTS AND REPRESENTING RADIATION ONCOLOGY IN A RAPIDLY EVOLVING HEALTH CARE ENVIRONMENT. 0 1 ASTRO ANNUAL MEETINGASTRO'S 62ND ANNUAL MEETING WAS UNIQUELY REDESIGNED TO A VIRTUAL PLATFORM TO ENSURE THAT ATTENDEES FROM AROUND THE GLOBE CONTINUE TO ACCESS TIMELY SCIENTIFIC AND EDUCATION SESSIONS. OVER 200 HOURS OF EDUCATIONAL CONTENT AND OVER 200 CME CREDITS WERE AVAILABLE ALONG WITH A FULL SCIENTIFIC PROGRAM THAT INCLUDED PLENARY, CLINICAL TRAILS, LATE-BREAKING AND SCIENTIFIC HIGHLIGHTS. JOURNALSASTRO PUBLISHES THREE TOP-NOTCH JOURNALS TO BRING THE LATEST RADIATION ONCOLOGY RESEARCH TO OUR MEMBERS QUICKLY. OUR FLAGSHIP JOURNAL, THE INTERNATIONAL JOURNAL OF RADIATION ONCOLOGY BIOLOGY PHYSICS, ALSO KNOWN AS THE RED JOURNAL, FOCUSES ON CUTTING-EDGE PROSPECTIVE CLINICAL RESEARCH. ITS COMPANION JOURNAL PRACTICAL RADIATION ONCOLOGY, PUBLISHES RESEARCH SUCH AS GUIDELINES AND WHITE PAPERS THAT WILL MAKE AN IMPACT IN YOUR PRACTICE TODAY. OUR NEWEST JOURNAL, ADVANCES IN RADIATION ONCOLOGY, FOCUSES ON IMPORTANT RETROSPECTIVE WORK, CLINICAL TRIAL REANALYSES, SURVEY ANALYSES AND CASE REPORTS. ACCREDITATION PROGRAM FOR EXCELLENCE (APEX)CREATED BY ASTRO TO SUPPORT QUALITY IMPROVEMENT IN RADIATION THERAPY PRACTICES. FACILITIES THAT EARN ACCREDITATION DEMONSTRATE THE SYSTEMS, PERSONNEL, POLICIES AND PROCEDURES NEEDED TO MEET APEX STANDARDS FOR HIGH-QUALITY PATIENT CARE. MULTIDICIPLINARY HEAD & NECK SYMPOSIUMTHIS TWO-AND-A-HALF DAY MEETING'S PROGRAM PROVIDED THE MOST UP-TO-DATE INFORMATION ON MULTIDISCIPLINARY THERAPIES, THE LATEST CLINICAL RESEARCH, NEW TREATMENT STRATEGIES, SUPPORTIVE CARE, SCIENTIFIC BREAKTHROUGHS AND TOXICITY MITIGATION. 0 1 0 1 0 0 0 0 1 1 1 0 0 1 1 0 1 0 0 0 0 0 0 0 0 0 1 0 1 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 1 153 0 1 84 1 1 1 0 0 0 1 1 0 0 0 X 15 15 0 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 0 0 VA X LAURA I THEVENOT 7035021550 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 BRIAN MARPLES SCIENCE COUNCIL VICE CHAIR 2.00 X 10000 0 0 THEODORE L DEWEESE IMMEDIATE PAST CHAIR 2.00 1.00 X X 0 0 0 THOMAS J EICHLER CHAIR 2.00 X X 7500 0 0 TODD PAWLICKI CLIN. AFFAIRS / QUAL. (THRU 10/20) 2.00 X 0 0 0 LAURA DAWSON PRESIDENT 2.00 X X 0 0 0 BETH ERICKSON EDUCATION COUNCIL VICE-CHAIR 2.00 X 0 0 0 CONSTANTINE CONNIE MANTZ HEALTH POLICY COUNCIL VICE CHAIR 2.00 X 0 0 0 WILLIAM HARTSELL HEALTH POLICY COUNCIL CHAIR 2.00 X 0 0 0 BENJAMIN MOVSAS EDUCATION COUNCIL CHAIR 2.00 X 0 0 0 BENJAMIN SMITH CLIN. AFFAIRS & QUAL. CHAIR 2.00 X 0 0 0 CATHERINE PARK SCIENCE COUNCIL CHAIR 2.00 1.00 X 0 0 0 ERIC FORD CLIN. AFFAIRS & QUAL. VICE CHAIR 2.00 X 0 0 0 GERALDINE M JACOBSON PRESIDENT-ELECT 2.00 X X 0 0 0 NEHA VAPIWALA SECRETARY/TREASURER 2.00 X X 0 0 0 PAUL M HARARI IMM. PAST CHAIR (THRU 10/20) 2.00 X X 0 0 0 GOPAL K BAJAJ GOVT. RELATIONS COUNCIL VICE CHAIR 2.00 X 0 0 0 HOWARD SANDLER GOVERNMENT RELATIONS COUNCIL CHAIR 2.00 X 0 0 0 LYNN D WILSON EDUCATION COUNCIL CHAIR (THRU 10/20) 2.00 X 0 0 0 RONALD D ENNIS GOV. RELATIONS CHAIR (THRU 10/20) 2.00 X 0 0 0 LAURA I THEVENOT CEO 36.00 4.00 X 665219 0 83889 TERRY KARRAS CFO 40.00 X 172283 0 44224 EMILY WILSON EXECUTIVE VICE PRESIDENT 40.00 X 237945 0 36711 DAVE ADLER VP ADVOCACY & CLINICAL AFFAIRS 40.00 X 205630 0 23219 NINA TAYLOR VP LEARNING AND EDUCATION 40.00 X 168965 0 20524 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 40.00 X 181996 0 45727 LAURA GOGAL GENERAL COUNSEL 30.00 X 204110 0 23039 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 40.00 X 149008 0 25095 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 40.00 X 149071 0 17056 2151727 0 319484 25 0 1 0 PROJECTION PRESENTATION TECH PO BOX 890472 CHARLOTTE NC 282890472 VIDEO PRODUCTIONS FOR VIRTUAL CONFERENCE 1061522 ELSEVIER INC - ARGI PO BOX 9546 NEW YORK NY 100874546 PUBLICATION SERVICES -PRO, JROPD 553516 GLOBAL EXPERIENCE SPECIALISTS INC 7000 LINDELL RD LAS VEGAS NV 89118 MEETING RENTAL FURNITURE AND EQUIPMENT 523174 MARRIOTT BUSINESS SERVICES PO BOX 402642 ATLANTA GA 303842642 HOTEL SERVICES 382738 J SPARGO ASSOCIATES INC 11208 WAPLES MIL ROAD SUITE 112 FAIRFAX VA 22030 CONFERENCE REGISTRATION SERVICES 268442 11 10000 618169 628169 MEETINGS AND EDUCATION 900099 7790770 5648151 2142619 MEMBERSHIP DUES 900099 3544364 3544364 PUBLICATIONS 900099 1436431 1040148 396283 SPONSORSHIPS 900099 780077 599959 180118 DEVELOPMENT 900099 293306 293306 13844948 1262801 1262801 2385191 2385191 17358631 17025746 332885 332885 332885 CAREER CENTER 900099 160599 160599 OTHER 900099 70250 70250 230849 18684843 11196178 737000 6123496 455618 1599050 6929412 709641 1141898 538817 158383 53330 110098 1352690 539320 736008 11971 839587 217712 921388 474326 119858 DUES AND SUBSCRIPTIONS 744223 HONORARIA 522677 UBI TAXES 109136 REIMB. EXPENSES OF ROI -426794 151025 18009374 607617 560573 641974 550207 692167 512053 6000796 4048666 2423704 1952130 32465648 33254369 5635883 6317169 422933 289234 42889926 43435735 2818000 1799052 425000 708220 4752500 2114624 3459416 3301550 11454916 7923446 X 31435010 35512289 31435010 35512289 42889926 43435735 675469 3401810 0 X 0 1 X 1 0 RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 061673960 116669 0 0 1 3603171 610054 -4671 605383 648571 -43188 18375812 553321 210506 18718627 17721364 1224299 569851 18375812 360757 17606010 245403 17721364 585605 224848 360757 4342606 3757001 585605 1.00000 0 0 2402957 901108 1501849 748081 678710 69371 2849758 2468848 380910 1952130 EVANSTON WEALTHERLOW 1777937 F SKYBRIDGE 1039308 F ABBEY ACL 523739 F BLACKSTONE BREIT 1157120 F ENTRUST - CLASS B 600202 F GOLDMAN SACHS VINTAGE VI 248041 F GOLDMAN SACHS VINTAGE VIII OFFSHORE 203689 F HAMILTON LANE PRI EQ VI 12389 F BLACKSTONE TACTICAL OPPORTUNITIES III 504550 F FORTRESS LENDING FUND II 250194 F 6317169 DEFERRED RENT AND LEASEHOLD INCENTIVE 2695588 DEFERRED COMPENSATION LIABILITY 574653 DUE TO AFFILIATE 31309 3301550 X 21976555 3401810 3401810 18574745 110098 110098 18684843 17899276 0 17899276 110098 110098 18009374 PART X, LINE 2: THE SOCIETY PERFORMED AN EVALUATION OF UNCERTAINTY IN INCOME TAXES FOR THE YEAR ENDED DECEMBER 31, 2020, AND DETERMINED THAT THERE ARE NO MATTERS THAT WOULD REQUIRE RECOGNITION IN THE CONSOLIDATED FINANCIAL STATEMENTS OR THAT MAY HAVE ANY EFFECT ON ITS TAX-EXEMPT STATUS. AS OF DECEMBER 31, 2020, THERE ARE NO AUDITS FOR ANY TAX PERIODS IN PROGRESS. IT IS THE SOCIETY'S POLICY TO RECOGNIZE INTEREST AND PENALTIES RELATED TO UNCERTAINTY IN INCOME TAXES, IF ANY, IN INCOME TAX OR INTEREST EXPENSE. AS OF DECEMBER 31, 2020, THE SOCIETY HAD NO ACCRUALS FOR INTEREST AND/OR PENALTIES. 0 UNIVERSITY OF CALIFORNIA SAN DIEGO HEALTH SCIENCES 9500 GILMAN DR LA JOLLA CA 920930009 956006143 501(C)(3) 112500 ASTRO - PCF DEVELOPMENT AWARD TO IMPROVE TREATMENT FOR PROSTATE CANCER PATIENTS UNIVERSITY OF NORTH CAROLINA AT CHAPEL HILL 104 AIRPORT DRIVE SUITE 22000 CHAPEL HILL NC 27599 566001393 501(C)(3) 100000 ASTRO - BCRF DEVELOPMENT AWARD TO IMPROVE TREATMENT FOR BREAST CANCER PATIENTS OREGON HEALTH & SCIENCE UNIVERSITY 3181 SW SAM JACKSON PARK RD PORTLAND OR 97239 931176109 501(C)(3) 111867 ASTRO - MRA DEVELOPMENT AWARD TO IMPROVE TREATMENT FOR MELANOMA PATIENTS ST JUDE CHILDREN'S RESEARCH HOSPITAL 262 DANNY THOMAS PLACE MEMPHIS TN 38105 620646012 501(C)(3) 12500 ASTRO - AAPM PHYSICS RESIDENT/POST-DOCTURAL FELLOW SEED GRANT STANFORD UNIVERSITY SCHOOL OF MEDICINE 269 CAMPUS DRIVE WEST STANFORD CA 94305 941156365 501(C)(3) 25000 ASTRO RESIDENTS/FELLOWS IN RADIATION ONCOLOGY SEE GRANT NORTHWESTERN UNIVERSITY FEINBERG SCHOOL OF MEDICINE 750 N LAKE SHORE DRIVE CHICAGO IL 60611 362167817 501(C)(3) 25000 ASTRO RESIDENTS/FELLOWS IN RADIATION ONCOLOGY SEE GRANT RADIATION ONCOLOGY INSTITUTE 251 18TH ST SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 501(C)(3) 70506 RADIATION ONCOLOGY RESEARCH SUPPORT 7 0 PART I, LINE 2: ASTRO AWARDS SUPPORT RESEARCH PROJECTS PROPOSED BY EARLY-CAREER SCIENTISTS TO ADVANCE THE FIELD OF RADIATION ONCOLOGY AND BENEFIT PUBLIC HEALTH. SUCH AWARDS ARE OFTEN PROVIDED BY ASTRO IN COLLABORATION WITH OTHER ORGANIZATIONS THAT ALSO SUPPORT BIOMEDICAL RESEARCH. AMONG THE ASTRO AWARD PROGRAMS, EACH ASTRO SEED GRANT (ONE-YEAR PROJECT PERIOD) IS MONITORED BY A FINAL REPORT, AND EACH ASTRO CAREER DEVELOPMENT AWARD (TYPICALLY TWO OR THREE YEAR PROJECT PERIODS) IS MONITORED BY ANNUAL PROGRESS REPORTS AND A FINAL REPORT. ASTRO DEPARTMENT OF SCIENTIFIC AFFAIRS REVIEWERS SUCH REPORTS TO ENSURE THAT ASTRO SUPPORTED RESEARCH PROJECTS ARE CONDUCTED FAITHFULLY WITH THEIR EXPERT REVIEWED SCOPE AND ACCORDING TO THE ORIGINALLY PROPOSED SPECIFIC AIMS AND TIMELINES. X X X X X 0 1 0 LAURA I THEVENOT CEO 498983 0 103089 0 63147 0 39500 0 44389 0 749108 0 0 0 EMILY WILSON EXECUTIVE VICE PRESIDENT 237945 0 0 0 0 0 24401 0 12310 0 274656 0 0 0 DAVE ADLER VP ADVOCACY & CLINICAL AFFAIRS 205630 0 0 0 0 0 20618 0 2601 0 228849 0 0 0 ANNE HUBBARD DIRECTOR OF HEALTH POLICY 181996 0 0 0 0 0 19008 0 26719 0 227723 0 0 0 LAURA GOGAL GENERAL COUNSEL 204110 0 0 0 0 0 20302 0 2737 0 227149 0 0 0 TERRY KARRAS CFO 172283 0 0 0 0 0 17909 0 26315 0 216507 0 0 0 NINA TAYLOR VP LEARNING AND EDUCATION 163965 0 5000 0 0 0 9090 0 11434 0 189489 0 0 0 ANNA ARNONE VP MEMBER RELATIONS & COMMUNICATIONS 149008 0 0 0 0 0 15205 0 9890 0 174103 0 0 0 SAMANTHA DAWES DIRECTOR OF QUALITY IMPROVEMENT 149071 0 0 0 0 0 14847 0 2209 0 166127 0 0 0 PART I, LINE 4B FOR 2020, LAURA I. THEVENOT, CEO PARTICIPATED IN A 457(F) NONQUALIFIED PLAN WITH CONTRIBUTIONS TO THE PLAN OF $11,000. FORM 990, PART III, LINE 3 1. IN JANUARY 2020, THE BOARD OF DIRECTORS APPROVED SUNSETTING THE IN-PERSON BEST OF ASTRO MEETING. 2. DUE TO THE COVID-19 PANDEMIC, ASTRO'S ANNUAL MEETING AND ANNUAL REFRESHER COURSE WERE TRANSITIONED FROM IN-PERSON MEETING TO A VIRTUAL EVENT; THE MULTIDISCIPLINARY THORACIC CANCER SYMPOSIUM WAS RESCHEDULED FROM 2020 TO 2021 AND THE 2020 ADVOCACY DAY WAS CANCELLED. THE CODING SEMINAR WAS POSTPONED FROM 2020 TO 2021 DUE TO THE TIMING ASSOCIATED TO THE RELEASE OF THE MEDICARE FINAL RULES. FORM 990, PART VI, SECTION A, LINE 6 ASTRO'S NOMINATING COMMITTEE IS COMPRISED OF 12 MEMBERS, INCLUDING 6 BOARD MEMBERS AND 6 PERSONS ELECTED FROM ITS MEMBERSHIP. THE NOMINATING COMMITTEE IS RESPONSIBLE FOR FINALIZING THE SLATE OF CANDIDATES FOR THE BOARD OF DIRECTORS. FORM 990, PART VI, SECTION A, LINE 7A REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION A, LINE 7B REFER TO EXPLANATION PROVIDED IN RESPONSE TO LINE 6 FOR A DESCRIPTION OF THE MEMBERS WITH THE RIGHT TO PARTICIPATE IN ASTRO'S GOVERNANCE. FORM 990, PART VI, SECTION B, LINE 11B THE FEDERAL FORM 990 IS PREPARED BY OUR EXTERNAL TAX ACCOUNTANTS. THE DRAFT IS PROVIDED TO OUR FINANCE STAFF FOR REVIEW BEFORE BEING SUBMITTED TO THE VP OF FINANCE & ADMINISTRATION, CEO AND BOARD TREASURER FOR THEIR REVIEW AND APPROVAL. THE FINAL DRAFT IS THEN PROVIDED TO THE FULL BOARD OF DIRECTORS PRIOR TO FILING WITH THE IRS. FORM 990, PART VI, SECTION B, LINE 12C ASTRO'S OFFICERS, VP/DIRECTORS, KEY EMPLOYEES AND VOLUNTEERS ARE REQUIRED TO FILL OUT DISCLOSURE FORMS ON AN ANNUAL BASIS AND TO UPDATE THEIR DISCLOSURE FORMS UPON ANY MATERIAL CHANGE IN THE INTERIM. THESE DISCLOSURE FORMS ARE REVIEWED BY MEMBERS OF THE BOARD IN ORDER TO IDENTIFY AND ADDRESS ANY POTENTIAL CONFLICTS OF INTEREST FOR THESE INDIVIDUALS. FORM 990, PART VI, SECTION B, LINE 15A AN INDEPENDENT CONSULTANT PERFORMED A MARKET SURVEY TO DEVELOP SALARY STRUCTURE AND RANGES. ASTRO'S PRACTICE IS TO COMPLETE A MARKET SURVEY EVERY THREE YEARS; THIS WAS LAST COMPLETED FOR THE CEO IN 2019. THE CEO'S COMPENSATION IS DETERMINED BY A SUBCOMMITTEE OF THE BOARD USING COMPARABLE SALARIES OF SIMILAR CEO POSITIONS OF NONPROFIT MEDICAL ORGANIZATIONS. THIS REVIEW WAS DISCUSSED WITH THE BOARD OF DIRECTORS AND RECEIVED THEIR APPROVAL. FORM 990, PART VI, SECTION C, LINE 19 THE SUMMARY FINANCIAL STATEMENTS ARE AVAILABLE UPON REQUEST. GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE AVAILABLE ON OUR WEBSITE. RADIATION ONCOLOGY INSTITUTE 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22202 510178702 SUPPORT AND CONDUCT RADIATION ONCOLOGY RESEARCH & EDU. ACTIVITIES IL 501(C)(3) LINE 12A, I AMERICAN SOCIETY FOR RADIATION ONCOLOGY 1 ASTRO PAC 251 18TH STREET SOUTH 8TH FLOOR ARLINGTON VA 22203 061673960 POLITICAL ACTION COMMITTEE VA 527 AMERICAN SOCIETY FOR RADIATION ONCOLOGY 1 0 1 1 0 0 0 0 0 0 0 0 0 0 1 1 0 1 0 0 RADIATION ONCOLOGY INSTITUTE B 70506 ACTUAL RADIATION ONCOLOGY INSTITUTE N 89628 FMV RADIATION ONCOLOGY INSTITUTE O 337166 FMV RADIATION ONCOLOGY INSTITUTE Q 31159 ACTUAL RADIATION ONCOLOGY INSTITUTE C 10000 ACTUAL