2021-07-26T14:02:35-05:00 2020-12-31 GARY MCGEE & CO LLP 1000 SW BROADWAY SUITE 1200 PORTLAND OR 97205 990 2020-01-01 931217856 RICE NORTHWEST MUSEUM OF ROCKS AND MINERALS RICE 5036472418 26385 NW GROVELAND DRIVE HILLSBORO OR 97124 GAIL COPUS SPANN BOARD PRESIDENT 5036472418 2021-07-26 GAIL COPUS SPANN 999009999 YEE LEE MCGEE P01294356 5032222515 2021-07-26 2 AAL1 IAL1 2020 2022-09-23 18:48:47Z GAIL COPUS SPANN 26385 NW GROVELAND DRIVE HILLSBORO OR 97124 464589 0 X WWW.RICENORTHWESTMUSEUM.ORG X 1996 OR TO ENGAGE, INSPIRE, AND EDUCATE GENERATIONS ON THE SPLENDOR AND COMPLEXITY OF OUR EARTH. 10 10 23 67 0 0 293161 288772 194901 69648 23843 1687 68381 70837 580286 430944 527 1620 0 0 372741 292904 0 0 62495 194170 185668 567438 480192 12848 -49248 4691535 1897106 2269 212611 4689266 1684495 X OUR MISSION IS TO ENGAGE, INSPIRE, AND EDUCATE GENERATIONS ON THE SPLENDOR AND COMPLEXITY OF OUR EARTH. 0 0 222915 1620 118655 SCHOOL AGE PROGRAMS - PROVIDED IN-FORMAL STEM EDUCATION OPPORTUNTIES FOR SCHOOL AGED CHILDREN IN AND AROUND THE PORTLAND METRO AREA. THESE PROGRAMS ARE GROUNDED IN NEXT GENERATION SCIENCE STANDARDS AND INCLUDE SCHOOL TOURS, IN-SCHOOL PROGRAMS, AND SMALL GROUP TOURS. BOTH IN-SCHOOL AND SCHOOL TOUR PROGRAMS STOPPED AS OF MARCH 12 DUE TO COVID-19 RESTRICTIONS. COMMUNITY WIDE PROGRAMS - PRODUCED AND PARTICIPATED IN FAMILY FRIENDLY FESTIVALS AND EVENTS INCLUDING: MYSTERY MINERAL DAY AND FOSSIL FEST. THESE EVENTS ARE EDUCATIONAL AND ENTERTAINING TO THE GENERAL PUBLIC AND GEARED TOWARDS AN ALL-AGES AUDIENCE. THUNDER-EGG-STRAVAGANZA, SUMMER FEST, AND OTHER ANNUAL EVENTS WERE CANCELLED IN 2020 DUE TO COVID-19. TALKS AND LECTURES - HOSTED NOTED SCHOLARS AND EXPERTS IN FIELDS RELATED TO THE MUSEUM'S MISSION. ALL IN-PERSON PUBLIC PROGRAMS STOPPED IN MARCH DUE TO COVID-19 RESTRICTIONS. 222915 1 1 0 0 0 0 0 1 0 1 1 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 1 14 0 23 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 10 10 0 0 0 0 0 0 0 1 0 0 0 1 1 1 1 1 1 1 0 0 OR X AURORE GIGUET 5036472418 26385 NW GROVELAND DRIVE HILLSBORO OR 97124 GAIL COPUS SPANN PRESIDENT 5.00 X X 0 0 0 GENE MEIERAN VICE PRESIDENT 2.00 X X 0 0 0 JUDITH MCGEE TREASURER 2.00 X X 0 0 0 MARGARET MCMILLAN SECRETARY 2.00 X X 0 0 0 SCOTT ACKENBRAND BOARD MEMBERS 1.00 X 0 0 0 LARA O'DWYER BROWN BOARD MEMBERS 1.00 X 0 0 0 BRUCE CARTER BOARD MEMBERS 1.00 X 0 0 0 HOMER WILLIAMS BOARD MEMBERS 1.00 X 0 0 0 PAULA STEWART BOARD MEMBERS 1.00 X 0 0 0 R SCOTT WERSCHKY BOARD MEMBERS 1.00 X 0 0 0 DAN KENNEDY BOARD MEMBERS 1.00 X 0 0 0 GARRETT ROMAINE THRU 082020 EXECUTIVE DIRECTOR 40.00 X 43715 0 0 AURORE GIGUET EFF 082020 EXECUTIVE DIRECTOR 40.00 X 45510 0 2074 89225 0 2074 0 0 0 0 0 12015 33300 243457 32679 288772 ADMISSION FEES 900099 65988 65988 CLASSES/WORKSHOPS 900099 3660 3660 69648 1687 1687 18100 114 17986 17986 17986 6015 2171 3844 3844 80367 31360 49007 49007 430944 118655 0 23517 1620 1620 91299 27514 36956 26829 165937 96044 49445 20448 14065 6992 4728 2345 21603 10738 7262 3603 1500 1500 7385 7385 6916 6916 7742 2405 5337 5706 4279 1427 12088 5140 5286 1662 6649 2216 2217 2216 8700 4350 3480 870 4991 3285 1584 122 84 84 23731 11866 9492 2373 30684 21124 9560 FACILITIES/EQUIPMENT MA 38339 14907 23432 MISC. INCOME 18048 1286 16162 600 CURATORIAL EXPENSES 6886 6886 BANK CHARGES & MERCHANT 3956 3956 2263 2263 480192 222915 194782 62495 106334 172106 156512 250185 0 19645 24860 38710 3231 73 1147584 490318 680997 657266 592269 3127332 759121 4691535 1897106 2269 3731 149900 0 58980 2269 212611 X 4087110 925374 602156 759121 4689266 1684495 4691535 1897106 X -49248 -2955523 X 0 0 0 X 242265 177664 254566 293161 288772 1256428 249032 282803 498959 407437 150015 1588246 491297 460467 753525 700598 438787 2844674 172625 67000 153800 138307 50821 582553 0 172625 67000 153800 138307 50821 582553 2262121 42397 34949 35377 50239 19787 182749 42397 34949 35377 50239 19787 182749 3844 3844 10022 10022 533694 495416 788902 760859 462418 3041289 0.74380 0.72790 0.06010 0.07090 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: INSURANCE REIMBURSEMENT - 2019 AMOUNT: $ 10,022. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X 0 602156 183207 19646 6596 759121 537408 99668 28500 6420 602156 589630 -17343 28500 6379 537408 563360 61121 28500 6351 589630 534234 63785 28500 6159 563360 1.00000 1 0 280140 280140 650037 353494 296543 150540 136824 13716 66867 66867 657266 BENEFICIAL INTEREST IN ASSETS HELD AT THE HILLSBORO COMMUNITY FOUNDATION 759121 759121 PART III, LINE 1A: THE COLLECTIONS ARE MAINTAINED FOR PUBLIC EXHIBITION, EDUCATION, AND RESEARCH IN THE FURTHERANCE OF PUBLIC SERVICE, RATHER THAN FOR FINANCIAL GAIN. THE MUSEUM'S COLLECTIONS, ACQUIRED THROUGH PURCHASE AND DONATION, ARE NOT RECOGNIZED AS ASSETS IN THE FINANCIAL STATEMENTS. PURCHASES OF COLLECTION ITEMS ARE RECORDED IN THE YEAR IN WHICH THE ITEMS WERE ACQUIRED AS DECREASES IN NET ASSETS WITH DONOR RESTRICTIONS OR WITHOUT DONOR RESTRICTIONS, DEPENDING ON THE SOURCE OF THE ASSETS USED TO PURCHASE THE ITEMS AND WHETHER THOSE ASSETS WERE RESTRICTED BY DONORS. CONTRIBUTED COLLECTION ITEMS ARE NOT REFLECTED IN THE FINANCIAL STATEMENTS. PURSUANT TO MUSEUM POLICY, PROCEEDS FROM THE SALE OF COLLECTION OBJECTS ARE RECORDED AS NET ASSETS, WITH DONOR RESTRICTIONS IF APPLICABLE, FOR THE CARE AND ACQUISITION OF COLLECTION OBJECTS. PART III, LINE 4: THE HISTORIC RICE MUSEUM HOUSES ONE OF THE WORLD'S FINEST COLLECTIONS OF ROCKS AND MINERALS. THE COLLECTION HAS GROWN OVER THE YEARS SINCE ITS INCEPTION AND NOW INCLUDE AROUND 24,000 SPECIMENTS. WE USE OUR EXTENSIVE COLLECTION AS TEACHING AIDS AND STUNNING EXAMPLES TO REACH NEARLY 10,000 STUDENTS AND OVER 20,000 VISITORS EACH YEAR. PART V, LINE 4: THE HILLSBORO COMMUNITY FOUNDATION RICE MUSEUM ENDOWMENT FUND WAS ESTABLISHED TO ENDOW THE OPERATIONS OF THE RICE MUSEUM AND TO PROVIDE FUNDS TO BE USED AS THE BOARD OF DIRECTORS DETERMINES TO BE NECESSARY OR DESIRABLE TO FURTHER THE OBJECTS AND PURPOSE OF THE MUSEUM. X 607 FMV X 5 0 X STORE SUPPLIES 22 16297 FMV X FURNITURE 1 9130 FMV X DISPLAY SYSTEM 1 3200 FMV X SOFTWARE 2 2198 FMV X OFFICE SUPPLIES 1 1247 FMV 4 0 1 0 PART I, COLUMN (B): THE NUMBER IN COLUMN B REPRESENTS THE NUMBER OF CONTRIBUTIONS. FORM 990, PART VI, SECTION A, LINE 8B THE MUSEUM DOES NOT HAVE COMMITTEES WITH AUTHORITY TO ACT ON BEHALF OF THE GOVERNING BODY. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 IS PREPARED BY AN INDEPENDENT CPA FIRM AND REVIEWED BY MANAGEMENT AND BOARD PRIOR TO ITS FILING. FORM 990, PART VI, SECTION B, LINE 12C THE ORGANIZATION MONITORS AND ENFORCES COMPLIANCE WITH ITS CONFLICT OF INTEREST POLICY BY REQUIRING EACH BOARD MEMBER TO COMPLETE THE CONFLICT OF INTEREST DISCLOSURE STATEMENT WHEN THEY FIRST JOIN THE BOARD AND THE STATEMENTS ARE RENEWED ANNUALLY THEREAFTER. FORM 990, PART VI, SECTION B, LINE 15A *SEVERAL BOARD MEMBERS PARTICIPATED IN A CALL WITH AN INDIVIDUAL WHO HELD ED ROLES IN SEVERAL NON-PROFITS. DISCUSSED EXPECTATIONS OF THE ROLE, COMPENSATION, AND IDEAS FOR AN EFFECTIVE SEARCH. *MARGARET MCMILLAN, BOARD SECRETARY AND HR COMMITTEE CHAIR, CONTACTED MARK OPPENHEIN OF M/OPPENHEIM COMPANY WHICH IS A RECRUITING FIRM SPECIALIZING IN RECRUITING AND HIRING NON-PROFIT LEADERS. DISCUSSED EXPECTATIONS, COMPENSATION AND SEARCH STRATEGIES. *BASED ON DISCUSSIONS A JOB DESCRIPTION AND SALARY RANGE WAS ESTABLISHED, REVIEWED AND APPROVED BY THE EXECUTIVE COMMITTEE OF THE BOARD INCLUDING GAIL COPUS SPANN, GENE MEIERAN, JUDITH MCGEE & MARGARET MCMILLAN. *MARGARET MADE RECOMMENDATION TO THE BOARD TO ENGAGE A RECRUITER, MARGOT VAN RIPER, TO CONDUCT THE SEARCH. BOARD APPROVED TARGETED SALARY RANGE AND HIRING OF RECRUITER. *THE POSITION WAS POSTED TO A FEW DIFFERENT SITES AND MARGOT WAS RETAINED AS THE RECRUITER. AFTER OUTREACH TO SEVERAL POTENTIAL CANDIDATES AND INTERVIEWS WITH CANDIDATES WHO APPLIED, MARGOT PROVIDED FEEDBACK REGARDING THE TARGET COMPENSATION RANGE. THIS INFORMATION WAS SHARED WITH THE BOARD AND A NEW TARGET RANGE FOR COMPENSATION WAS DETERMINED. *FINAL TWO CANDIDATES WHERE IDENTIFIED THROUGH AN INTERVIEW PROCESS. THESE CANDIDATES WERE EACH INTERVIEWED BY ALL INDIVIDUALS ON THE EXECUTIVE COMMITTEE. A DEBRIEF MEETING WAS HELD AND A FINAL CANDIDATE DETERMINED. RECOMMENDATION TO HIRE INCLUDING COMPENSATION WAS MADE TO FULL BOARD AND APPROVAL TO HIRE WAS GIVEN BY FULL BOARD. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAY MAKE ITS GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND FINANCIAL STATEMENTS AVAILABLE TO THE PUBLIC UPON REQUEST. FORM 990, PART XI, LINE 9: CHANGE IN ACCOUNTING POLICY TO NOT CAPITALIZE THE ROCK/MINERAL COLLECTION -3,139,245. CHANGE IN BENEFICIAL INTEREST IN THE ASSETS HELD AT THE HILLSBORO COMM. FDN 183,722.