2021-11-01T12:20:47-05:00 2020-12-31 450250958 Eide Bailly LLP 24 2nd Ave SW Aberdeen SD 574014115 990 2020-01-01 460422304 Aberdeen Area Convention and Visitors Bureau Inc ABER 6052252414 506 S Main St Suite 1 Aberdeen SD 57401 Casey Weismantel Executive Director 6052252414 2021-10-29 1 Casey Weismantel 999009999 Melissa White CPA P00851284 6052258783 2021-10-29 2 AAL1 IAL1 2020 2022-09-23 18:48:47Z X Casey Weismantel 506 S Main St Suite 1 Aberdeen SD 57401 843778 0 X www.visitaberdeensd.com + www.huntfishsd.com X 1992 SD The Aberdeen Area Convention and Visitors Bureau acts as a promotion agency for the City of Aberdeen, SD as a visitor destination and center for conventions and related activities. 10 10 5 32 0 0 762263 833078 9245 10700 0 0 0 0 771508 843778 101616 66142 0 0 243277 250895 0 0 0 371526 475235 716419 792272 55089 51506 400423 443764 13288 5123 387135 438641 X As the tourism marketing agency for the City of Aberdeen, our mission is to enhance the economic well-being of the Aberdeen region by increasing the amount of visitor and meeting activity that occurs in the area. 0 0 The Aberdeen Area Convention & Visitors Bureau markets the City of Aberdeen to visitors at trade shows, travel shows, in print advertising, digital marketing, Internet web sites (www.VisitAberdeenSD.com and www.HuntFishSD.com), social media, special events and co-op marketing with regional and state tourism organizations.The Aberdeen Area Convention & Visitors Bureau provides many services that no other organization in Aberdeen does. The CVB bids on conventions and events and provides services to these groups including, but not limited to, personalized name badges, visitor welcome packets, coupons, maps, weather updates, registration staff assistance, site location selection, official City welcomes, hospitality breaks, event sponsorship and spouse tours. In addition, the CVB coordinates volunteers for many events and hosts the hospitality rooms for the SDHSAA State Tournament events. In 2020, the CVB coordinated over 65 volunteer hours with our core group of volunteers for a total value of $18,551 (Independent Sector Report). The Aberdeen Area Convention & Visitors Bureau operates two Visitor Information Centers, one in our main office at 506 S Main St, Suite 1 and one in the Visitor Center at Storybook Land. Due to the COVID 19 pandemic in 2020, the Aberdeen Area Convention & Visitors Bureau suspended employment of the four seasonal staff and 16 volunteer workers at the Storybook Land Visitor Center. The Aberdeen Area Convention & Visitors Bureau direct staff ordered and stocked both centers with literature and assisted visitors. We also provide the SD State Information Centers with thousands of the official Aberdeen Community Guide which we develop each year. The official Aberdeen Guide is also made available to other organizations and businesses such as the Downtown Association, Chamber, ADC, Aberdeen Regional Airport, library, city offices, lodging facilities and other Aberdeen businesses to be used in their marketing and recruiting efforts.The Aberdeen Area Convention & Visitors Bureau is the organization that coordinates requests for information about our city and attractions. In 2020 we mailed or distributed 21,852 requests for information from our ad placements, our websites, travel show attendance, social media, digital marketing and by phone. The CVB will continue to track our requests for information by location and promotion/ad to determine effectiveness and response rate. The CVB currently maintains a database of 917 conventions/reunions/group tours. We continue to revamp the database to be more efficient on our end. This represented some classifications and numerous updates to make the process easier to track. We continue to contact/update each of these groups in 2020 depending upon their meeting date. We have set a goal to research and be more accountable on tracking the economic impact of events held in Aberdeen.The Aberdeen Area Convention & Visitors Bureau is proud to play a role in the economic growth, vitality, and quality of life in Aberdeen. We will continue to work hard to showcase Aberdeen as a great place to visit, to play and to stay. 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 1 5 1 0 0 0 0 0 0 0 0 X 10 10 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 0 0 0 X X Casey Weismantel 6052252414 506 S Main St Suite 1 Aberdeen SD 57401 Devin Reints President 1.00 X X 0 0 0 Joel Mann President Elect 1.00 X X 0 0 0 Guy Trenhaile Secretary/Treasurer 1.00 X X 0 0 0 Stacy Braun Past President 1.00 X X 0 0 0 Terry Larson Director 0.50 X 0 0 0 Heidi Zeller-Crawford Director 0.50 X 0 0 0 David Novstrup Director 0.50 X 0 0 0 Abby Murano Director 0.50 X 0 0 0 Dawn Thorstenson Director 0.50 X 0 0 0 Jeff Poppen Director/Chamber of Commer 0.50 X 0 0 0 Casey Weismantel Executive Director 40.00 X 61275 0 11671 Rita Moe Finance & Visitor Relations Manager 40.00 X 42427 0 10475 103702 0 22146 0 0 0 0 0 830578 2500 833078 Sportsmans Coop 541800 10200 10200 Miscellaneous Income 900099 500 500 10700 843778 10700 0 0 66142 125848 97246 1873 9888 16040 8783 377905 20135 3656 19741 17586 8073 1122 1300 2223 Subscriptions 7838 Hospitality 4254 Meals 2419 Miscellaneous Expense 200 792272 342204 348929 19945 49743 33746 41864 41940 38712 4528 3228 400423 443764 8668 1333 4620 3790 13288 5123 X 204525 243378 182610 195263 387135 438641 400423 443764 51506 0 X 0 1 X 0 0 41940 38712 3228 3228 X 843778 0 843778 0 843778 792272 0 792272 0 792272 Part X, Line 2: The Organization is organized as a South Dakota nonprofit corporation and is exempt from federal income taxes under Section 501(c)(6) of the Internal Revenue Code. The Organization is required to file a Return of Organization Exempt from Income Tax (Form 990) with the IRS. In addition, the Organization is subject to income tax on net income that is derived from business activities that are unrelated to their exempt purposes. Aberdeen Area Convention and Visitors Bureau, Inc., has determined that it does not owe unrelated business income tax for the years ended December 31, 2020 and 2019 due to net losses related to the non-exempt activities. The Organization has filed an Exempt Organization Business Income Tax Return (Form 990-T) with the IRS. The Organization believes that it has appropriate support for any tax positions taken affecting its annual filing requirements and, as such, does not have any uncertain tax positions that are material to the financial statements. The Organization would recognize future accrued interest and penalties related to unrecognized tax benefits and liabilities in income tax expense if such interest and penalties are incurred. 1 Special Olympics of South Dakota 800 E I-90 Lane Sioux Falls SD 57104 460359776 501(c)(3) 6000 Special Olympics Bowling held in Aberdeen Aberdeen University Civic Symphony 39393 133rd St Bath SD 57427 270719701 5000 Symphony concert held in Aberdeen Pheasants Forever Inc - APC Fund 1783 Buerkle Circle St Paul MN 55110 411429149 501(c)(3) 10500 Donation to Aberdeen Pheasant Coalition for public hunting land Aberdeen Aqua Addicts PO Box 293 Aberdeen SD 57402 460440617 501(c)(3) 7000 Event - Midwest regional ski tournament Aberdeen Exchange BMX 1503 Carlton Court Aberdeen SD 57401 203354454 501(c)(3) 11300 National BMX event hosted in Aberdeen Aberdeen Gun Club Inc PO Box 1235 Aberdeen SD 57402 460375398 501(c)(4) 6000 State trap shoot event 4 2 Part I, Line 2: -) Event Funding Application form must be completed by a member of the organization requesting funds. -) The applicant should complete the application to the AHA at least three (3) months prior to the event. -) Applicant will be required to attend the Aberdeen Hotel Alliance (AHA) Board meeting for a presentation and answer questions. -) Applicant will be required to provide copies of all advertising and promotional pieces including a list radio, television, banners, or other forms of promotion. -) Event funding from the Aberdeen Hotel Alliance MUST be used on the event applied for and as specified in the application. -) Event support will NOT be considered without an itemized budget or proposal from the requesting entity to show the financial need. -) Changes in dates, times, and/or nature of the funded special event may result in forfeiture of all funding. -) If the funded event is not held within the dates given, the award shall be forfeited and returned to the Aberdeen Hotel Alliance, unless the AHA has been notified of a date change. -) Additional fundraising efforts by the requesting organization will have an impact on funding request considerations. -) The Board reserves the right to limit funding to no more than 50% of cash contributions raised by the requesting organization. Grants are approved prior to disbursement. Applicant must complete the Event Evaluation Form Recap and return it to the Aberdeen Area Convention & Visitors Bureau within 15 days of the close of the event. The Aberdeen Hotel Alliance (AHA) reserves the right to withhold up to 50% of the total funding awarded until the applicant completes this form. Failure to provide this information will result in the loss of retained funding and may eliminate the event from future funding by AHA. Form 990, Part VI, Section A, line 1 There shall be an Executive Committee comprised of the President, the President-Elect, the Immediate past President, and the Secretary/Treasurer of the Convention and Visitors Bureau. The Executive Committee exercises the powers of the board in the interim between regular meetings of the board, and makes recommendations to the board. The Executive Committee is also responsible for employment or termination of the Executive Director. Form 990, Part VI, Section B, line 11b The draft Form 990 will be reviewed by the Executive Director and the Finance Manager before filing. The final return will be presented to the Executive Committee and the Board of Directors after filing. Form 990, Part VI, Section B, line 12c Each board member, the Executive Director and the Finance Manager sign a conflict of interest statement annually and as a situation arises. The documents are provided to the Executive Director for review. At the beginning of each board meeting, a conflict of interest statement is read to determine if any conflicts exist for any of the agenda items. After disclosure of the financial interest and all material facts, and after any discussion by the board members with the board member, the board member shall abstain from voting or any discussion. The remaining Board or committee members shall decide if a conflict of interest exists. Form 990, Part VI, Section B, line 15 Executive Director Compensation: Each December the Executive Committee can perform the Executive Director's employee evaluation. If a merit increase is granted, the increase will be assessed to the first payroll in January. This process is true for all employee merit increases. Form 990, Part VI, Section C, line 19 These documents are available upon request.