2021-05-14T09:38:13-07:00 2020-06-30 990 2019-07-01 046151731 TRUSTEES OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON TRUS 6175365400 700 BOYLSTON STREET BOSTON MA 02116 Ellen Donaghey Chief Financial Officer 6175365400 2021-05-14 2019 2022-09-23 18:48:47Z Ellen Donaghey 700 Boylston St Boston MA 02116 35967158 0 X WWW.BPL.ORG X 1848 MA The Boston Public Library provides educational and cultural enrichment free to all by engaging the public through programming and active spaces, restoring and preserving our history, providing access to borrow from our vast collection of books and electronic databases and other materials and caring for the Public's Special Collections. 11 11 565 332 0 0 5003057 6181640 119320 121151 3858652 2757848 2818892 1892775 11799921 10953414 0 0 0 0 2352407 3296966 0 0 0 7622497 7044987 9974904 10341953 1825017 611461 80386119 79863386 1892035 1257198 78494084 78606188 X The Boston Public Library provides educational and cultural enrichment free to all by engaging the public through programming and active spaces, restoring and preserving our history, providing access to borrow from our vast collection of books and electronic databases and other materials and caring for the Public's Special Collections. 1 0 7725044 0 121151 The Boston Public Library (BPL) is an extraordinary institution that has served the citizens of Boston since 1848. Founded as the first municipal library and the first public library to lend books, the Boston Public Library is dedicated to the advancement of learning and is "Free to All," as is carved in the facade of the historic McKim building in Copley Square. The BPL encompasses a Central Library, twenty-five vibrant neighborhood libraries, a robust website, and classes and programs for all ages. The Library's collection of more than 23 million items includes circulating books, eBooks, DVDs, and music, as well as research and special collections that encompass rare manuscripts, prints, photographs, drawings, maps, posters, and more. The Boston Public Library's Kirstein Business Library and Innovation Center, Norman B. Leventhal Map Center, and Collections of Distinction such as the personal library of John Adams, the Anti-Slavery collection, the Thomas Pennant Barton Collection of Shakespeare, and the Boston Pictorial Archive attract researchers and scholars from across the city and around the world. In fiscal year 2020, Boston Public Library hosted 7,953 public programs reaching 401,829 people, received 6.8 million visits to its website, and loaned 5.1 million items. Of those 5.1 million lends, more than 3.1 million were digital downloads of e-books and audiobooks. In the same fiscal year, the Boston Public Library helped 97,364 Massachusetts residents - adults, children, and teens - sign up for new library cards, hosted 309,817 free computer sessions, enabled 292,633 free wireless internet sessions, and had more than 2.4 million visitors. Engaging the Public Through Programming + Active Spaces: The Library offers a variety of programs for all Children, teens and adults including: Future Readers Club, Homework Assistance, Local & Family History, Writing programs, Theater Productions, The Lowell Lecture Series, Copley Concerts, Never Too Late Programs, Children's Music and Storytelling. Serving the Public with Improving technology: BPL is a national leader in library service technology. The Library has been improving the Library's IT and business systems, increasing access to knowledge through the provision and creation of digital content, and closing the digital divide by providing the public improved access to the kinds of cutting edge technology that ensure equity. Restoring and Preserving our History: At an estimated one million manuscripts, holdings are particularly strong in medieval and early Renaissance manuscripts, colonial Boston and New England, and the American anti-slavery movement. The library is also home to hundreds of archival collections with strengths in local business, political, cultural, and social history. Caring for the Public's Special Collections The Library maintains and cares for of one the world's most important public collections of art, rare books, maps and other special objects and make these precious objects, owned by the public, accessible to patrons today and far into future generations. Statewide Collection Development & Access: This program provides residents of the Commonwealth access to print, electronic, and downloadable collections not available in their individual libraries. Anyone who lives, works, goes to school, or owns property in Massachusetts can have a Boston Public Library card. 0 0 0 7725044 1 1 0 0 0 0 0 1 0 1 1 0 0 0 1 0 1 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 1 X 186 0 1 565 1 0 0 0 0 0 0 0 0 X 11 11 0 0 0 0 0 0 0 1 1 0 1 1 1 1 1 1 0 0 0 0 0 MA X X ELLEN DONAGHEY 6178592345 700 BOYLSTON STREET BOSTON MA 02116 DAVID J LEONARD President 35 0 X 0 211945 28581 MICHAEL R COLFORD Director Of Library Services 35 0 X 0 148292 23372 LAURA S IRMSCHER Chief Of Collections 35 0 X 13427 120842 35681 EAMON SHELTON Director Of Operations 35 0 X 0 131354 35369 ELLEN DONAGHEY Chief Financial Officer (CFO) 35 0 X 0 136471 22172 SEAN MONAHAN Supervisor Of Accounting Services 35 0 X 0 123797 33329 ELIZABETH S PRINDLE Head of Special Collections 35 0 X 6190 117607 12752 PAMELA CARVER Clerk & Executive Assistant To The President 35 0 X 0 96263 9914 ROBERT E GALLERY Chair 1 0 X 0 0 0 EVELYN ARANA-ORTIZ Vice Chair 1 0 X 0 0 0 ZAMAWA ARENAS Trustee 1 0 X 0 0 0 JABARI ASIM Trustee 1 0 X 0 0 0 BEN BRADLEE JR Trustee 1 0 X 0 0 0 CHERYL CRONIN Trustee 1 0 X 0 0 0 LINDA DORCENA FORRY Trustee 1 0 X 0 0 0 PRISCILLA H DOUGLAS Trustee 1 0 X 0 0 0 JOHN T HAILER Trustee 1 0 X 0 0 0 JEFFREY B HAWKINS Trustee 1 0 X 0 0 0 CHYNAH TYLER Trustee 1 0 X 0 0 0 19617 1086571 201170 50 0 1 0 G4S Secure Solutions (USA) Inc P O Box 277469 Atlanta GA 303847469 Security 294055 EMCOR Service-North East dba Comm Air Balco P O Box 845286 Boston MA 022845286 HVAC 287343 Innovative Interfaces Inc 1900 Powell Street Suite 400 Emeryville CA 94608 Polaris Server Software Maintenance 156255 Electronic Security Control Systems Inc 108 Evergreen Street Bridgeport CT 06606 Electronic security & Control systems Provider 139157 Belfor USA Group Inc 138 Bartlett Street Marlborough MA 01752 Cleaning & Restoration 104879 5 X 0 0 98513 1682802 3603213 797112 0 6181640 NETWORK MEMBERSHIP DUES 611710 121151 121151 0 0 0 0 0 0 121151 1237670 0 0 1237670 0 0 0 0 18612 0 0 18612 1346413 0 0 0 1346413 0 1346413 0 0 1346413 26520178 0 25000000 0 1520178 0 1520178 0 0 1520178 0 98513 13744 -13744 0 -13744 McGovern Trust Fund Distribution 611710 85114 0 0 85114 Microfilming/Photo Duplicate 611710 117919 0 0 117919 Commissions(event $297181,other $5798) 611710 302979 0 0 302979 35482 0 0 35482 541494 10953414 121151 0 4650623 X 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2977257 2084080 893177 0 80323 56226 24097 0 239386 167570 71816 0 0 0 0 0 0 0 0 0 0 0 0 0 26000 0 26000 0 0 0 0 0 0 0 240938 0 240938 0 835694 584986 250708 0 21016 14711 6305 0 736360 515452 220908 0 1167589 817312 350277 0 0 0 0 0 0 0 0 0 106262 74383 31879 0 0 0 60044 42031 18013 0 0 0 0 0 0 0 0 0 64926 45448 19478 0 3532 0 3532 0 Books and related materials 1454634 1454634 0 0 Equipment rental/Maintenance 1139657 797760 341897 0 Program/Admin 795387 795387 0 0 Security 331247 231873 99374 0 61701 43191 18510 0 10341953 7725044 2616909 0 332645 982531 19712483 20240296 1177649 986318 2190 149827 2570339 2486320 148945 84019 59012207 57420395 80386119 79863386 1193839 683087 378637 441384 319559 132727 1892035 1257198 X 4671269 4793775 73822815 73812413 78494084 78606188 80386119 79863386 611461 -499357 0 0 0 0 X 0 1 X 1 0 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 X X X X 0 62960155 14100 1812784 2835684 158297 266938 61526120 61872714 93355 4241687 2844024 158501 245076 62960155 60125636 1167112 3702773 2696832 156688 269287 61872714 54737117 2087806 6399122 2605575 154919 337915 60125636 57246297 102035 457590 2554972 151989 361844 54737117 0 1 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 2087977 2060362 27615 0 482362 425958 56404 84019 DUE TO CITY OF BOSTON 132727 132727 10454057 -499357 0 0 0 -499357 10953414 0 0 0 10953414 10341953 0 0 0 0 0 10341953 0 0 0 10341953 Schedule D, Part III, Line 1 EXPLANATION: TERMS FOR NOT REPORTING ASSETS PER SFAS 116 -THE LIBRARY MAINTAINS COLLECTIONS INCLUDING ARTWORK, RARE BOOKS COLLECTIONS AND HISTORICAL TREASURES THAT HAVE BEEN PURCHASED OR DONATED. THESE ITEMS ARE PRESERVED AND CARED FOR AND MANY ARE DISPLAYED IN PUBLIC EXHIBITIONS. THE LIBRARY DOES NOT HAVE A FORMAL POLICY THAT REQUIRES PROCEEDS FROM THE SALE OF THESE ITEMS TO BE USED TO EXPAND THE COLLECTIONS THROUGH ADDITIONAL ACQUISITIONS. HOWEVER, HISTORICALLY, THE LIBRARY HAS NOT SOLD WORKS OF ARTS AND HISTORICAL TREASURES. AS OF JUNE 30, 2020, THE LIBRARY HAD NO INTENTION TO SELL COLLECTIONS OR USE PROCEEDS TO RESTORE CURRENT HOLDINGS OR EXPAND THE COLLECTION THROUGH ADDITIONAL ACQUISITIONS-----IN ADDITION-FORM 990 SCHEDULE D, PART XIII-EXPLANATION: PART XIII SUPPLEMENTAL FINANCIAL INFORMATION THE LIBRARY IS A PUBLIC ENTITY AND THEREFORE DOES NOT FOLLOW FASB PRONOUNCEMENTS ISSUED AFTER NOVEMBER 30, 1989 Schedule D, Part III, Line 4 LIBRARY BOASTS OVER ONE MILLION RARE BOOKS AND MANUSCRIPTS, A WEALTH OF MAP, MUSICAL SCORES AND PRINTS. AMONG ITS LARGE COLLECTIONS, THE LIBRARY HOLDS SEVERAL FIRST EDITION FOLIOS BY WILLIAM SHAKESPEARE, ORIGINAL MUSIC FROM MOZART TO PROKOFIEV'S "PETER AND THE WOLF", AND IN ITS RARE BOOK COLLECTIONS THE PERSONAL LIBRARY OF JOHN ADAMS. DUE TO THE EXTENT OF THE COLLECTIONS, MANY ITEMS ARE DISPLAYED ON A ROTATING BASIS. THESE UNIQUE SPECIAL EXHIBITS ARE SHOWN IN THE RESEARCH LIBRARY AND OFFER THE PUBLIC AN OPPORTUNITY TO VIEW BOOKS AND SPECIAL DOCUMENTS WHICH ARE USUALLY ONLY ACCESSIBLE TO REGISTERED READERS IN THE RARE BOOKS READING ROOM. Schedule D, Part V, Line 1c ITEM '1C' LABELED NET INVESTMENTS EARNINGS, GAINS, AND LOSSES SHOWS ACTUAL INCREASE IN INVESTMENTS FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1d ITEM '1D' LABELED GRANTS OR SCHOLARSHIPS SHOWS 5% DISTRIBUTION WITHDRAWN FROM THE ENDOWMENT FUNDS FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1e ITEM '1E' LABELED OTHER EXPENDITURES FOR FACILITIES AND PROGRAMS SHOWS DISTRIBUTION TO TRINITY CHURCH IN THE CITY OF BOSTON FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 1f ITEM '1F' LABELED ADMINISTRATIVE EXPENSES SHOWS ACTUAL EXPENSES FOR CURRENT AND ALL PRIOR YEARS LISTED HERE. Schedule D, Part V, Line 4 ENDOWMENT FUNDS ARE USED TO SUPPORT THE ACTIVITIES AND PROGRAMS OF THE PUBLIC LIBRARY OF THE CITY OF BOSTON. Boston Marathon Teams 98513 98513 0 0 0 0 461 0 13283 0 0 98513 98513 0 0 0 0 461 0 13283 13744 -13744 0 0 0 0 0 0 0 0 0 DAVID J LEONARD President 0 193654 0 18292 0 0 0 19075 0 9506 0 240527 0 0 MICHAEL R COLFORD Director Of Library Services 0 148292 0 0 0 0 0 13346 0 10026 0 171664 0 0 LAURA S IRMSCHER Chief Of Collections 13427 120842 0 0 0 0 0 12084 0 23597 13427 156523 0 0 EAMON SHELTON Director Of Operations 0 131354 0 0 0 0 0 11822 0 23547 0 166723 0 0 ELLEN DONAGHEY Chief Financial Officer (CFO) 0 136471 0 0 0 0 0 12282 0 9890 0 158643 0 0 SEAN MONAHAN Supervisor Of Accounting Services 0 123797 0 0 0 0 0 11142 0 22187 0 157126 0 0 Schedule J, Part I, Line 3 THE COMPENSATION FOR CEO/EXECUTIVE DIRECTORS IS SET BY THE CITY OF BOSTON'S HUMAN RESOURCES DEPARTMENT X Boston Red Sox Tickets 1600 0 Fair Market Value(See note) 0 0 1 1 Schedule M, Part I, Line 32b The Fund For The Boston Public Library is a related organization to the Boston Public Library with the main purpose to solicit/raise funds for the Boston Public Library. Schedule M, Part I, Line 33 The Boston Red Sox donated to the Boston Public Library 1,600 game tickets with an estimated fair market value of $92,800.This was not reported on the audited financial statements, therefore column c is blank. Form 990, Part III, Line 2 CAPITAL PROJECT IMPROVEMENTS CONTINUES IN VARIOUS LOCATIONS THROUGHOUT THE SYSTEM CAUSING A FEW BRANCH LOCATIONS TO CLOSE TEMPORARILY. COVID-19 HAS ALSO CAUSED THE INTERRUPTION OF SERVICES BEGINNING IN MID MARCH 2020. Form 990, Part IV, Line 29 THE BOSTON RED SOX ORGANIZATION DONATED 1600 GAME TICKETS WITH AN ESTIMATED FAIR MARKET VALUE OF $92,800 TO THE BOSTON PUBLIC LIBRARY. ALSO PLEASE NOTE THAT THE FEDERAL COMMUNICATIONS COMMISSION (FCC) "ERATE" PROGRAM HAS BEEN SUPPORTING THE OPERATING COSTS RELATED TO THE BOSTON PUBLIC LIBRARY'S INFORMATION TECHNOLOGY INFRASTRUCTURE. THIS MONEY IS PAID BY THE FCC DIRECTLY TO BPL VENDORS AND IS NOT INCLUDED IN THE BPL'S AUDITED FINANCIAL STATEMENTS. FOR BPL'S FISCAL YEAR 2020 $598,273.26 HAS BEEN PAID OUT TO BPL VENDORS. Form 990, Part V, Line 2a THE 565 LISTED HERE IS THE TOTAL # OF EMPLOYEES PAID UNDER THE LIBRARY DEPARTMENT FOR CALENDAR YEAR 2019. THE CITY OF BOSTON PROCESSES THE PAYROLL FOR THE LIBRARY AND FILES THE W-3 TRANSMITTAL OF WAGE AND TAX STATEMENTS. Form 990, Part V, Line 2b THE CITY OF BOSTON PROCESSES THE LIBRARY'S ENTIRE PAYROLL. THEY ALSO FILE ALL THE REQUIRED UNEMPLOYMENT TAXES FOR THE LIBRARY UNDER THE CITY OF BOSTON FEDERAL ID. Form 990, Part VI, Section A, Line 8a THE CLERK TAKES THE MINUTES OF ALL THE TRUSTEE MEETINGS AND COMMITTEE MEETINGS AND ONCE THE MINUTES ARE APPROVED, THEY ARE POSTED ON THE LIBRARY'S WEBSITE: BPL.ORG. Form 990, Part VI, Section A, Line 8b THE CLERK TAKES THE MINUTES OF ALL THE TRUSTEE MEETINGS AND COMMITTEE MEETINGS AND ONCE THE MINUTES ARE APPROVED, THEY ARE POSTED ON THE LIBRARY'S WEBSITE: BPL.ORG. Form 990, Part VI, Section B, Line 11b A DRAFT OF FORM 990 WAS PROVIDED TO THE GOVERNING BODY FOR REVIEW AND APPROVAL BEFORE IT WAS FILED. THIS FORM 990 IS PREPARED/REVIEWED/FILED BY THE ASSISTANT PRINCIPAL ACCOUNTANT. IT IS ALSO REVIEWED AND APPROVED BY THE SUPERVISOR OF ACCOUNTING AND THE CHIEF FINANCIAL OFFICER. ALL THE FINANCIAL NUMBERS LISTED ON THEM CORRESPONDS TO THE AUDITED FINANCIAL STATEMENT TOTALS. ACCOUNTING SCHEDULES HAVE BEEN CREATED TO BACK UP ALL THE DATA ENTERED. Form 990, Part VI, Section B, Line 12c ALL EMPLOYEES ARE PROVIDED A SUMMARY OF THE CONFLICT OF INTEREST LAW AND MUST SIGN AND COMPLETE AN ACKNOWLEDGEMENT OF ITS RECEIPT AT TIME OF HIRE AND ANNUALLY THEREAFTER. ALSO, WITHIN THE FIRST 30 DAYS OF HIRE AND EVERY 2 YEARS THEREAFTER THEY ARE REQUIRED TO COMPLETE AN ONLINE TRAINING PROGRAM AT HTTP://WWW.MUNIPROG.ETH.STATE.MA.US/ Form 990, Part VI, Section B, Line 14 ALL PUBLIC ENTITIES ARE COVERED BY STATE LAW. Form 990, Part VI, Section B, Line 15 THE COMPENSATION FOR OFFICERS AND KEY EMPLOYEES ARE SET BY THE CITY OF BOSTON'S HUMAN RESOURCES DEPARTMENT. Form 990, Part VI, Section C, Line 19 ALL GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE AVAILABLE ON THE LIBRARY'S WEBSITE: BPL.ORG. ALL POLICIES INCLUDING THE CONFLICT OF INTEREST POLICY ARE AVAILABLE ON THE CITY'S HUB WHICH ALL EMPLOYEES HAVE ACCESS TO AND THEY ARE ALSO INCLUDED ON THE CITY OF BOSTON EMPLOYEE HANDBOOK. Form 990, Part VIII, Line 1d IN FY20 LISTED HERE AMOUNTS RECEIVED DIRECTLY FROM THE FUND FOR THE BOSTON PUBLIC LIBRARY $1,019,799 AND FROM THE ASSOCIATES OF THE BOSTON PUBLIC LIBRARY $663,604, GRAND TOTAL $1,682,802. PRIOR TO FY18 THESE WERE INCLUDED ON FORM 990 PART VIII STATEMENT OF REVENUE ITEM LINE 1F "ALL OTHER CONTRIBUTIONS..." Form 990, Part VIII, Line 1g LISTED $0 FOR NON-CASH CONTRIBUTIONS BECAUSE EVEN THOUGH THERE IS NON-CASH CONTRIBUTION LISTED ON SCHEDULE M PART I IT WAS NOT REPORTED ON THE AUDITED FINANCIAL STATEMENTS. THERE IS ALSO A NOTE ON THIS ON THE SCHEDULE M PART II SUPPLEMENTAL INFORMATION. Form 990, Part VIII, Line 2a - 2e AMOUNT LISTED HERE $121,151 NEXT TO THE HEADING 'NETWORK MEMBERSHIP DUES' IS MEMBERSHIP DUES PAID BY OTHER ORGANIZATIONS WHOSE MEMBERS/PATRONS USE THE METRO BOSTON LIBRARY NETWORK SYSTEM (MBLN). Form 990, Part IX, Line 5 LISTED HERE $0 BECAUSE THE CITY OF BOSTON PROCESSES AND PAYS FOR ALL OF THE LIBRARY'S PAYROLL EXPENDITURES TO ITS EMPLOYEES. THE LIBRARY THEN REIMBURSES THE CITY OF BOSTON A PORTION OF THE TOTAL PAYROLL EXPENDITURES PAID BY GIFTS & GRANTS WHICH IS LISTED ON FORM 990 PART IX LINE 7. Form 990, Part IX, Line 7 THE $ AMOUNT LISTED HERE IS THE PORTION OF THE TOTAL PAYROLL SALARY EXPENDITURES THE LIBRARY REIMBURSED THE CITY OF BOSTON. Form 990, Part IX, Line 8 THE $ AMOUNT LISTED HERE IS THE PORTION OF PENSION BENEFITS THE LIBRARY REIMBURSED THE CITY OF BOSTON. Form 990, Part IX, Line 9 THE $ AMOUNT LISTED HERE IS THE PORTION OF OTHER EMPLOYEE BENEFITS THE LIBRARY REIMBURSED THE CITY OF BOSTON. Form 990, Part IX, Line 10 LISTED HERE $0 FOR PAYROLL TAXES BECAUSE THE CITY OF BOSTON PROCESSES AND PAYS THIS EXPENSE FOR ALL LIBRARY EMPLOYEES. FUND FOR THE BOSTON PUBLIC LIBRARY INC 700 BOYLSTON STREET BOSTON MA 02116 043150560 FUNDRAISING FOR BPL MA 501(c)(3) 7 N/A 0 ASSOCIATES OF THE BOSTON PUBLIC LIBRARY INC 700 BOYLSTON STREET BOSTON MA 02116 042900822 FUNDRAISING FOR BPL MA 501(c)(3) 7 N/A 0 THE CITY OF BOSTON ONE CITY HALL SQUARE BOSTON MA 02116 046011380 CITY GOVERNMENT MA 501(c)(3) 6 N/A 0 0 0 1 0 0 0 0 0 0 0 0 0 1 1 0 0 0 1 0 FUND FOR THE BOSTON PUBLIC LIBRARY INC c 1019799 ACTUAL $ FUND FOR THE BOSTON PUBLIC LIBRARY INC n 18000 FAIR MARKET VALUE ASSOCIATES OF THE BOSTON PUBLIC LIBRARY INC c 663004 ACTUAL $ ASSOCIATES OF THE BOSTON PUBLIC LIBRARY INC n 6000 FAIR MARKET VALUE Schedule R, Part V, Line 1c Gift, Grant, or capital contribution to related organization(s)-The Boston Public Library received $ 1,019,799 from The Fund For The Boston Public Library Inc. and $ 663,004 from The Associates Of The Boston Public Library to support library operations. The Library operates as a separate department within the City Of Boston operations, with the City paying most of its costs. In fiscal year 2020 the Library's expenses it paid on its own totaled about $10 million and as a department of the City about $36 million. Schedule R, Part V, Line 1n Sharing of facilities, equipment, mailing lists, or other assets with related organization(s)-The Boston Public Library provided free rent space to The Fund For The Boston Public Library Inc. with an estimated fair market value of $18,000 and to the Associates Of The Boston Public Library with an estimated fair market value of $6,000.