2021-11-15T17:04:35-06:00 2021-06-30 540618213 HANTZMON WIEBEL LLP CPA'S PO BOX 1408 CHARLOTTESVILLE VA 22902 990 2020-07-01 540536105 ROBERT E LEE MEMORIAL ASSOCIATION INC ROBE 8044931977 483 GREAT HOUSE ROAD STRATFORD VA 225580001 KAREN L DALY PRESIDENT 8044931977 2021-11-15 1 KAREN DALY XXX-XX-XXXX TRAVIS W SIMPSON P00481332 4342962156 3 AAL1 IAL1 2020 2022-09-23 18:48:47Z STRATFORD HALL KAREN L DALY 483 GREAT HOUSE ROAD STRATFORD VA 225580001 2210015 0 X WWW.STRATFORDHALL.ORG X 1929 VA STRATFORD HALL PRESERVES THE LEGACY OF THE LEE FAMILY AND ITS PLANTATION COMMUNITY; INSPIRES AN APPRECIATION OF AMERICA'S PAST; AND ENCOURGAGES COMMITMENT TO THE IDEALS OF LEADERSHIP, HONOR, INDEPENDENT THOUGHT AND CIVIC RESPONSBILITY. 26 26 47 75 20169 61061 1353723 1677999 330469 120959 91987 6198 71997 133632 1848176 1938788 0 0 0 0 1705036 1601984 2700 0 341921 1913371 1546999 3621107 3148983 -1772931 -1210195 30763859 36506664 837794 1199556 29926065 35307108 STRATFORD HALL PRESERVES THE LEGACY OF THE LEE FAMILY AND ITS SURROUNDING COMMUNITY; INSPIRES AN APPRECIATION OF AMERICA'S PAST, AND ENCOURAGES COMMITMENT TO THE IDEAS OF LEADERSHIP, HONOR, INDEPENDENT THOUGHT AND CIVIC RESPONSBILITY. 0 0 1123006 96793 RESEARCH AND EDUCATION PROGRAMS ARE FOCUSED ON ENGAGING THE BROADEST POSSIBLE AUDIENCE IN THE HISTORY OF STRATFORD HALL, ITS BUILDINGS, LANDSCAPE AND THE PEOPLE WHO LIVED HERE. THIS IS ACCOMPLISHED BY DEVELOPING ON AND OFF-SITE PROGRAMS, FACILITATING ACCESS AND UTILIZATION OF OUR COLLECTIONS, AND ENCOURAGING SCHOLARLY RESEARCH. 566689 THE PRESERVATION INITIATIVES UNDERTAKEN ARE TO ASSURE THAT STRATFORD HALL'S IRREPLACEABLE HISTORIC BUILDINGS AND LANDSCAPE ARE PRESERVED IN PERPETUITY AND EQUIPPED TO MEET ON-GOING INSTITUTIONAL NEEDS. 513321 75982 THE ASSOCIATION'S RETAIL OPERATIONS SUPPORT THE ASSOCIATION'S TAX EXEMPT PURPOSES BY PROVIDING LODGING AND DINING FACILITIES AND SERVICES FOR USE BY THE BOARD OF DIRECTORS, VISITORS, AND EDUCATIONAL PROGRAM PARTICIPANTS AS WELL AS A GIFT SHOP OFFERING MISSION RELATED AND NON-RELATED MERCHANDISE. THE ASSOCIATION'S ACTIVITES ALSO INCLUDE THE COSTS NECESSARY TO CONDUCT VISITOR ADMISSION OPERATIONS. 2203016 1 1 0 0 0 0 0 1 0 1 1 1 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 1 24 0 47 1 1 1 0 0 0 0 1 1 0 0 0 0 0 0 X 26 26 1 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 VA AL AR CA CO CT DC FL GA IL KS KY ME MD MA MI MN MS NH NJ NY NC OH OR PA RI SC TN UT WA WV WI X THE ORGANIZATION 8044931977 483 GREAT HOUSE ROAD STRATFORD VA 225580001 ELAINE DEMING CHAIR 15.00 X X 0 0 0 KATIE LASKER VICE CHAIR 5.00 X X 0 0 0 LAURA GILLETTE SECRETARY 5.00 X X 0 0 0 GINGER COLLIER TREASURER 5.00 X X 0 0 0 MARY JANE BROCK DIRECTOR 5.00 X 0 0 0 MICHELLE BROOKSHIRE DIRECTOR 5.00 X 0 0 0 GINNY DAY DIRECTOR 5.00 X 0 0 0 CUSTIS GLOVER DIRECTOR 5.00 X 0 0 0 CYNTHIA GUILL DIRECTOR 5.00 X 0 0 0 MARTINA HAYWARD DIRECTOR 5.00 X 0 0 0 KATHY HENDRICKS DIRECTOR 5.00 X 0 0 0 DIANNE LYKES DIRECTOR 5.00 X 0 0 0 PAULA MADDEN DIRECTOR 5.00 X 0 0 0 TALBOT PAYNE DIRECTOR 5.00 X 0 0 0 ANN RAMSEY DIRECTOR 5.00 X 0 0 0 ANNE REDD DIRECTOR 5.00 X 0 0 0 PATRICIA REFO DIRECTOR 5.00 X 0 0 0 PAULA RUFFIN DIRECTOR 5.00 X 0 0 0 JEANNIE RUTHERFOORD DIRECTOR 5.00 X 0 0 0 JANE SCHWAB DIRECTOR 5.00 X 0 0 0 BARBARA SLICK DIRECTOR 5.00 X 0 0 0 HARRIET STEPHENS DIRECTOR 5.00 X 0 0 0 CITA SURATGAR DIRECTOR 5.00 X 0 0 0 MISSY VANBUREN-BROWN DIRECTOR 5.00 X 0 0 0 MARY WILSON DIRECTOR 5.00 X 0 0 0 PAGE WOLTZ DIRECTOR 5.00 X 0 0 0 JOHN S BACON FORMER PRESIDENT 45.00 X 152699 0 16778 KAREN DALY PRESIDENT 45.00 X 0 0 0 LAURA FORTSCH DEVELOPMENT DIRECTOR 45.00 X 114574 0 0 267273 0 16778 2 0 1 0 GLOBAL ENDOWMENT MANAGEMENT 550 S TRYON STREET SUITE 3500 CHARLOTTE NC 28202 INVESTMENT MANAGEMENT 170351 RUSSELL REYNOLDS ASSOCIATES INC 1700 NEW YORK AVE NW 400 WASHINGTON DC 20006 EXECUTIVE RECRUITMENT 109800 2 340000 1337999 228361 1677999 GATE RECEIPTS 561520 67208 67208 GUEST HOUSES 721000 34555 28164 6391 EDUCATIONAL ACTIVTIES 611710 15947 15947 OTHER REVENUES 900099 3249 3249 120959 6131 6131 24167 0 24167 24167 24167 228361 228294 67 67 67 23920 0 23920 23920 90751 42933 47818 34040 13778 INSURANCE REIMBURSEMEN 900099 37727 37727 37727 1938788 172775 20169 67845 174422 78490 69769 26163 1205393 889362 98957 217074 8157 6367 513 1277 123737 89927 18961 14849 90275 61840 10583 17852 45525 45525 184027 184027 117421 107322 10009 90 164737 126134 20405 18198 78773 47341 26526 4906 99325 89508 9817 12073 12035 38 12874 10200 2674 5720 5720 318815 289857 28750 208 142700 129739 12868 93 SUPPLIES & OTHER EXPENS 180717 118580 49341 12796 REPAIRS AND MAINTENANCE 99060 88634 9601 825 PURCHASE/RESTORATION OF 49210 49210 PUBLICITY/PUBLIC EVENTS 36022 8470 27552 3148983 2203016 604046 341921 1740879 2174172 705206 710857 98580 38532 3745 77917 66162 33439 16500 12135201 8513728 3821376 3621473 23465652 28762630 817065 1116338 30763859 36506664 158562 193731 329840 329840 349392 675985 837794 1199556 X 5875067 6144368 24050998 29162740 29926065 35307108 30763859 36506664 X -1210195 6543790 47448 X X 0 1 X 1 0 X 1448945 2543872 1348384 1352633 1677999 8371833 1448945 2543872 1348384 1352633 1677999 8371833 1617323 6754510 23710 29131 28480 43709 30298 155328 8527161 2432055 0.79210 0.80470 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X X X X X EDUCATION 0 23465652 85124 6543790 1086952 184027 28823587 24570225 294570 -173333 1068649 157161 23465652 24466109 136434 1402360 1264110 170568 24570225 23656957 57000 1984875 1063904 168819 24466109 21155259 1230191 2491559 1063224 156828 23656957 0.07000 0.57000 0.36000 0 0 812049 812049 8551781 6174782 2376999 2771371 2338946 432425 3621473 ALTERNATIVE INVESTMENTS 28762630 F 28762630 PAYCHECK PROTECTION PROGRAM LOAN 675985 675985 X 8388932 6543790 90381 6634171 1754761 184027 184027 1938788 3007889 42933 42933 2964956 184027 184027 3148983 PART III, LINE 1A: THE ASSOCIATION'S HISTORIC PROPERTIES AND COLLECTIONS, ACQUIRED THROUGH PURCHASE AND CONTRIBUTIONS, ARE NOT RECOGNIZED AS ASSETS IN ACCORDANCE WITH ACCOUNTING STANDARDS. COSTS RELATED TO THE RESTORATION OF HISTORIC PROPERTIES AND COLLECTIONS ARE EXPENSED WHEN INCURRED. THE ASSOCIATION'S COLLECTIONS ARE MAINTAINED FOR PUBLIC EXHIBITION, EDUCATION, AND RESEARCH. PART III, LINE 4: ROBERT E. LEE MEMORIAL ASSOCIATION COLLECTS, EXHIBITS, INTERPRETS AND STUDIES A WIDE-SPANNING COLLECTION CONSISTING OF ARCHIVAL DOCUMENTS, RARE BOOKS, EPHEMERA, MAPS AND PRINTS, DECORATIVE ARTS, COSTUMES AND FURNISHING TEXTILES, TOOLS AND EQUIPMENT, PERSONAL ACCESSORIES, FINE ART, AND ARCHITECTURAL FRAGMENTS, AS WELL AS A LARGE COLLECTION OF ARCHAEOLOGICAL MATERIALS AND PALEONTOLOGICAL SPECIMENS. THE FOCUS OF THESE COLLECTIONS IS THE HISTORY OF THE LEE FAMILY OF VIRGINIA AS WELL AS THE HISTORY OF STRATFORD HALL ITSELF AS AN IMPORTANT NATURAL AND DOMESTIC SITE FROM PREHISTORY UNTIL THE PRESENT DAY. PART V, LINE 4: ENDOWED FUNDS ARE USED TO SUPPORT ONGOING OPERATIONS, PRESERVATION, MAINTAINENCE AND BEAUTIFICATION OF THE GROUNDS, AND OTHER FINANCIAL NEEDS OF THAT ARE ESSENTIAL TO THE ASSOCIATION'S MISSION AND OBJECTIVES. PART X, LINE 2: THE ASSOCIATION HAS REVIEWED AND EVALUATED THE RELEVANT TECHNICAL MERITS OF EACH OF ITS TAX POSITIONS IN ACCORDANCE WITH GUIDANCE ESTABLISHED BY THE FINANCIAL ACCOUNTING STANDARDS BOARD AND DETERMINED THAT THERE ARE NO UNCERTAIN TAX POSITIONS THAT WOULD HAVE A MATERIAL IMPACT ON THE FINANCIAL STATEMENTS OF THE ASSOCIATION. PART XI, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD INCLUDED IN REVENUE ON 990 42,933. GAIN ON VALUATION OF BENEIFICAL INTEREST 47,448. PART XII, LINE 2D - OTHER ADJUSTMENTS: COST OF GOODS SOLD INCLUDED IN REVENUE ON 990 42,933. AUCTION 23920 23920 23920 23920 23920 X 1 0 X X X 0 0 0 0 0 0 0 0 0 JOHN S BACON FORMER PRESIDENT 152699 0 0 0 0 0 0 0 16778 0 169477 0 0 0 PART I, LINE 1A THE FORMER PRESDENT (JOHN BACON) RESIDED IN HOUSNG LOCATED ON THE ASSOCIATION'S PROPERTY THROUGH THE ENDNG TERM OF EMPLOYMENT, WHICH WAS DECEMBER 31, 2020. THIS HOUSING WAS A CONDITION OF EMPLOYMENT. X 6 228361 FAIR MARKET VALUE X 8 NOT APPLICABLE 0 0 1 1 PART I, COLUMN (B): REPRESENTS THE NUMBER OF ITEMS CONTRBUTED. PART I, LINE 32B: THE ASSOCIATION USES DAVENPORT AND COMPANY LLC AS THEIR BROKER TO RECEIVE AND LIQUIDATE DONATED SECURITIES. PART I, LINE 33: DURING THE YEAR, THE ASSOCIATION RECEIVED CONTRIBUTIONS OF COLLECTIONS RELATED TO STRATFORD HALL. THE ASSOCIATION HAS ELECTED NOT TO CAPITALIZE ITS HISTORIC PROPERTIES AND COLLECTIONS IN ACCORDANCE WITH ACCOUNTING STANDARDS. AS A RESULT, THE ASSOCIATION DOES NOT RECOGNIZE THE DONATION OF COLLECTION ITEMS AS CONTRIBUTION REVENUE. FORM 990, PART VI, SECTION A, LINE 2 TWO MEMBERS OF THE BOARD OF DIRECTORS, HARRIET STEPHENS AND PAULA RUFFIN, ARE SISTERS. FORM 990, PART VI, SECTION B, LINE 11B FORM 990 IS REVIEWED BY THE ASSOCIATION'S AUDIT COMMITTEE WITH EXTERNAL AUDITORS UPON COMPLETION OF THE AUDITED FINANCIAL STATEMENTS. THIS COMMITTEE THEN BRIEFS THE FULL BOARD OF DIRECTORS EACH OCTOBER AND PROVIDES EACH VOTING MEMBER OF THE BOARD WITH A FINAL VERSION OF FORM 990. AFTERWARDS, THE FORM 990 IS FILED AND MADE AVAILABLE FOR PUBLIC INSPECTION. FORM 990, PART VI, SECTION B, LINE 12C EACH BOARD MEMBER IS PROVIDED A COPY OF THE WRITTEN CONFLICT OF INTEREST POLICY. ANNUALLY, THIS POLICY IS REVIEWED BY THE BOARD OF DIRECTORS WITH EACH MEMBER COMPLETING A CONFLICT OF INTEREST STATEMENT, WHICH IS RETAINED UNTIL REQUIRING UPDATE DURING THE YEAR OR AT THE SEMI-ANNUAL FALL MEETING. FORM 990, PART VI, SECTION B, LINE 15 THE PERFORMANCE REVIEW OF THE PRESIDENT IS TYPICALLY CONDUCTED ANNUALLY FOLLOWING THE BOARD OF DIRECTORS' MEETING IN OCTOBER BY THE ASSOCIATION'S BOARD CHAIR AFTER DISCUSSION WITH KEY MEMBERS OF THE BOARD. A WRITTEN ANNUAL PERFORMANCE IS PREPARED, REVIEWED WITH THE PRESIDENT, WITH EACH PARTY SIGNING AND PLACED IN THE INDIVIDUAL'S PERSONNEL FILE. IN ORDER TO ENSURE THAT COMPENSATION IS FAIR AND REASONABLE, AND NOT EXCESSIVE, THE COMPENSATION COMMITTEE SHALL BE COMPOSED OF DIRECTORS THAT ARE FREE FROM ANY CONFLICT OF INTEREST RELATED TO THE REVIEW OF COMPENSATION. A SALARY INCREASE FOR THE PRESIDENT AND ALL EMPLOYEES IS DETERMINED WHEN THE ASSOCIATION'S BUDGET IS FINALIZED. THE SALARY INCREASE PROPOSED BY THE COMPENSATION COMMITTEE IS SUBJECT EACH YEAR TO BOARD APPROVAL AS DETERMINED BY THE NEEDS OF THE ASSOCIATION. FORM 990, PART VI, SECTION C, LINE 18 THE ASSOCIATION'S 1023, 990, AND 990-T ARE STORED AT THE ASSOCIATION'S OFFICE AND ARE AVAILABLE UPON REQUEST. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS, CONFLICT OF INTEREST POLICY, AND AUDITED FINANCIAL STATEMENTS CAN BE DISTRIBUTED TO THE PUBLIC UPON REQUEST. HOWEVER, REQUESTS ARE SUBJECT TO THE APPROVAL OF THE PRESIDENT AND THE ASSOCATION'S CONSIDERATION OF THE INTENDED USE OF THE REQUESTED DOCUMENTS. FORM 990, PART XI, LINE 9: GAIN ON VALUATION OF BENEFICIAL INTERESTS 47,448. FORM 990 PART XI, LINE 2C THE ASSOCIATION'S BOARD OF DIRECTORS HAS AN AUDIT COMMITTEE THAT IS RESPONSIBLE FOR THE SELECTION AND RETENTION OF INDEPENDENT AUDITORS. THIS PROCESS HAS NOT CHANGED FROM THE PRIOR YEAR.