2021-12-06T10:43:05-06:00 2020-12-31 271728945 PKF O'CONNOR DAVIES LLP 500 MAMARONECK AVENUE HARRISON NY 105281633 990 2020-01-01 133499385 HUDSON VALLEY SHAKESPEARE FESTIVAL INC HUDS 8458095750 PO BOX 125 GARRISON NY 10524 ROBIN SHELBY ARDITI PRESIDENT 8458095750 2021-11-15 1 ROBIN SHELBY ARDITI XXX-XX-XXXX GARRETT M HIGGINS P00543209 9143818900 2021-12-06 2 AAL1 IAL1 2020 2022-09-23 18:48:47Z X ROBIN SHELBY ARDITI PO BOX 125 GARRISON NY 10524 6486137 0 X HVSHAKESPEARE.ORG X 1988 NY THE HUDSON VALLEY SHAKESPEARE FESTIVAL ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A FRESH CONVERSATION ABOUT WHAT IS ESSENTIAL IN SHAKESPEARE'S PLAYS.IN LATE 2019, HVSF COMMENCED THE PRIVATE PHASE OF A CAPITAL CAMPAIGN TO SUPPORT THE CREATION OF A NEW OUTDOOR, ECOLOGICALLY-DRIVEN THEATER CAMPUS IN THANKS TO A GENEROUS BENEFACTOR WHO OFFERED THE COMPANY 100-ACRES OF RIVER-VIEW PROPERTY IN THE HUDSON HIGHLANDS. 24 24 134 26 0 0 3061609 5619964 1560131 15839 78118 76323 141455 379912 4841313 6092038 0 0 0 0 1913435 1136536 0 200153 573446 1509343 457156 3422778 1793845 1418535 4298193 2808726 7262813 36009 184998 2772717 7077815 X ROOTED IN THE LANDSCAPE OF THE HUDSON VALLEY, WITH THE PLAYS OF WILLIAM SHAKESPEARE AS OUR TOUCHSTONE, HVSF ENGAGES THE WIDEST POSSIBLE AUDIENCE IN A THEATRICAL CELEBRATION OF OUR SHARED HUMANITY. 0 0 840836 0 1904 IN A TYPICAL YEAR, HVSF WOULD HAVE PRODUCED 3-5 PRODUCTIONS UNDER ITS ICONIC OPEN AIR THEATER TENT TO MORE THAN 30,000 AUDIENCE MEMBERS AS A PART OF ITS ANNUAL SUMMER THEATER SEASON. DUE TO THE INTERNATIONAL COVID-19 PANDEMIC, HVSF WAS FORCED TO CANCEL OUR ENTIRE 2020 SEASON. THE SEASON WAS SLATED TO INCLUDE THREE PRODUCTIONS: SHAKESPEARE'S "RICHARD III" TO BE DIRECTED BY KURT RHOADS, THE WORLD PREMIERE COMISSION OF A NEW ADAPTATION OF CARLO GOLDONI'S "THE VENETIAN TWINS" BY DIRECTOR CHRISTOPHER BAYES AND STEVEN EPP AND A NEW MUSICAL ADAPTATION OF SHAKESPEARE'S "LOVE'S LABOR'S LOST" DIRECTED BY AMANDA DEHNERT, FEATURING AN ORIGINAL SCORE. DESPITE THE ENORMOUS DISAPPOINTMENT THAT CAME WITH THIS CANCELLATION, HVSF WAS ABLE TO MOVE SOME PROGRAMMING ONLINE INCLUDING TWO VIRTUAL SERIES: "TENT TALKS AND "SHAKESPEARE SHAKEN AND STIRRED." 102179 0 13935 THIS WAS THE 26TH YEAR OF HVSF'S WELL-ESTABLISHED AND HIGHLY REGARDED EDUCATION PROGRAM. HVSF'S SCHOOL PROGRAMMING TYPICALLY REACHES MORE THAN 15,000 STUDENTS AT MORE THAN 40 SCHOOLS IN THE TRI-STATE AREA. ULTIMATELY, THE 2020 PLANNED AND REHEARSED SCHOOL TOUR OF SHAKESPEARE'S "MUCH ADO ABOUT NOTHING" BECAME A ZOOM PERFORMANCE SHARED WITH SCHOOLS AS A REMOTE PROGRAM THAT WAS RECORDED FOR STUDENT ENGAGEMENT. IN THE FIRST QUARTER OF 2020 WE WERE ABLE TO RESUME SOME OF OUR ANNUAL SCHOOL WORKSHOPS AND RESIDENCIES, BUT THE MAJORITY OF THIS PROGRAMMING WAS ALSO MOVED TO THE REMOTE CLASSROOM IN THE SPRING AND FALL OF 2020. IN TOTAL, THE 2020 TOUR WAS ABLE TO REACH 4,320 STUDENTS AT 18 SCHOOLS THROUGH A MIXTURE OF IN-PERSON (PRIOR TO SCHOOL CLOSURES) AND REMOTE PROGRAMMING. 4299 0 0 THE ANNUAL HVSF NEW PLAY DEVELOPMENT SERIES OCCURRED OVER ZOOM IN AUGUST. 2020 READINGS INCLUDED HVSF'S COMISSIONED "UNTILTED AGATHA PROJECT" BY HEIDI ARMBRUSTER, "PARADISE LOST" BY ERIN SHIELDS, AND "SEIZE THE KING" A REINTERPRETATION OF "RICHARD III" BY WILL POWER. THE BAKE-OFF COMMUNITY PLAYWRIGHTING SERIES ALSO OCURED OVER ZOOM IN PARTNERSHIP WITH FIVE LOCAL LIBRARIES WITH ONLINE WRITING WORKSHOPS ATTENDED BY 150 PEOPLE AND RECEIVED OVER 70 PLAY SUBMISSONS A RECORD. SIX PLAYS WERE SELECTED FOR THE FINAL READING IN THE FALL. THE 2020 THEME WAS "MAHINCANTUCK, THE RIVER THAT FLOWS BOTH WAYS." MAHINCANTUCK IS A NAME USED FOR THE HUDSON RIVER BY THE LENAPE AND MOHICAN PEOPLE. HVSF PARTNERED WITH THE LENAPE CENTER TO SUPPORT THE PLAYWRIGHTS AND TO HELP THE AUDIENCE UNDERSTAND THE RIVER'S SIGNIFICANCE TO INDIGENOUS COMMUNITIES. THE "BAKEOFF" IS A PART OF HVSF'S FULL CIRCLE INITIATIVE TO BUILD AND SUSTAIN COMMUNITY THROUGH RADICALLY PARTICIPATORY ART-MAKING. 947314 1 1 0 1 0 0 0 0 0 0 1 0 0 0 0 1 1 0 0 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 37 0 134 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 24 24 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 0 0 NY X X LINDA PATTERSON 8458095750 PO BOX 125 GARRISON NY 10524 ROBIN SHELBY ARDITI PRESIDENT 15.00 X X 0 0 0 LAURA JEAN WILSON VICE PRESIDENT 5.00 X X 0 0 0 EDWARD B WHITNEY SECRETARY 5.00 X X 0 0 0 HEATHER HOPKINS TREASURER 7.00 X X 0 0 0 PATRICIA KING DIRECTOR 2.00 X 0 0 0 SUZANNE BAKER DIRECTOR 2.00 X 0 0 0 ELIZABETH A BARRETT DIRECTOR 2.00 X 0 0 0 HEIDI ETTINGER DIRECTOR 2.00 X 0 0 0 DANIEL KRAMER DIRECTOR 2.00 X 0 0 0 CARL LOEWENSON DIRECTOR 2.00 X 0 0 0 NAT PRENTICE DIRECTOR 4.00 X 0 0 0 FREDERIC C RICH DIRECTOR 7.00 X 0 0 0 BYRON STINSON DIRECTOR 4.00 X 0 0 0 DR ELLIOTT SUMERS DIRECTOR 5.00 X 0 0 0 MARY ELIZABETH BUNZEL DIRECTOR 4.00 X 0 0 0 JAMES KILMAN DIRECTOR 4.00 X 0 0 0 LAURA WASHINGTON SAWYER DIRECTOR 4.00 X 0 0 0 STEVEN HOLLEY DIRECTOR 2.00 X 0 0 0 ALASTAIR KEITH DIRECTOR, THRU DEC. 2020 0.10 X 0 0 0 PEPPER EVANS DIRECTOR 2.00 X 0 0 0 SARENA STRAUS DIRECTOR 2.00 X 0 0 0 KIMBERLY ENGELBERT DIRECTOR, THRU JULY 2020 2.00 X 0 0 0 JAMES STANFORD DIRECTOR, ELECTED OCT. 2020 4.00 X 0 0 0 LUIS CASTRO DIRECTOR, ELECTED DEC. 2020 4.00 X 0 0 0 SANDRA GOLDMARK DIRECTOR, ELECTED OCT. 2020 4.00 X 0 0 0 VERNON WILSON DIRECTOR, ELECTED DEC. 2020 2.00 X 0 0 0 KATE LIBERMAN MANAGING DIRECTOR 60.00 X 109127 0 12184 LINDA PATTERSON FINANCE DIRECTOR 40.00 X 85179 0 10632 DAVIS MCCALLUM ARTISTIC DIRECTOR 60.00 X 115625 0 9995 309931 0 32811 2 0 0 0 AD HAMINGSON AND ASSOCIATES 10 SAINT PAULS PLACE BROOKLYN NY 11226 FUNDRAISING CONSULTANTS 198742 STUDIO GANG 1520 WEST DIVISION STREET CHICAGO IL 60642 ARCHITECTURAL SERVICES 140275 2 119831 474047 5026086 197996 5619964 WORKSHOPS 611600 13585 13585 ADMISSIONS 711190 1043 1043 EDUCATIONAL PROPERTIES 611600 861 861 SUMMER CAMP TUITION 611600 350 350 15839 26534 26534 413937 364148 49789 49789 49789 8100 119831 29951 -21851 -21851 INSURANCE PROCEEDS 900099 398666 398666 OTHER INCOME 900099 3097 3097 401763 6092038 15839 0 456235 228789 124527 39268 64994 775521 422106 133105 220310 5121 2627 1663 831 31544 15469 13732 2343 95561 52012 16401 27148 16825 16825 200153 200153 88340 72106 8417 7817 19154 7002 438 11714 27501 16083 3295 8123 15299 10863 2562 1874 11400 11400 62922 46179 11212 5531 7188 6578 429 181 4708 3566 803 339 93140 88483 4657 59935 33324 18716 7895 EVENTS 13514 13514 REPAIRS & MAINTENANCE 11329 11329 PRODUCTION EQUIPMENT 9800 9800 PRODUCTION EXPENSE 5619 5619 10482 8241 1562 679 1793845 947314 273085 573446 381763 1326004 31157 207190 1519150 2548391 1189 69617 29615 6962 1919455 1139857 362251 779598 479754 2310204 3847 14847 2808726 7262813 36009 110750 74248 36009 184998 X 1112225 1366823 1660492 5710992 2772717 7077815 2808726 7262813 4298193 6905 0 X X 0 1 X 1 0 X 1341636 1536229 1725276 3061609 5619964 13284714 1544371 1773686 1522574 1743604 15839 6600074 2886007 3309915 3247850 4805213 5635803 19884788 345267 326290 355724 336087 2617595 3980963 0 345267 326290 355724 336087 2617595 3980963 15903825 12217 19635 22121 16736 26534 97243 12217 19635 22121 16736 26534 97243 59460 54458 47688 56542 401763 619911 2957684 3384008 3317659 4878491 6064100 20601942 0.77200 0.88700 0.00470 0.00500 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: OTHER INCOME - 2016 AMOUNT: $ 11,925. 2017 AMOUNT: $ 2,975. 2018 AMOUNT: $ 2,912. 2019 AMOUNT: $ 6,197. 2020 AMOUNT: $ 3,097. FACILITIES FEES - 2016 AMOUNT: $ 47,535. 2017 AMOUNT: $ 51,483. 2018 AMOUNT: $ 44,776. 2019 AMOUNT: $ 50,345. INSURANCE PROCEEDS - 2020 AMOUNT: $ 398,666. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 0 0 0 0 0 0 0 0 0 0 PART II-B, LINE 1: THE ORGANIZATION ENGAGED CMW STRATEGIES LLC TO PEFORM GOVERNMENTAL RELATIONS COUNSEL INCLUDING LOBBYING IN 2020. THE SERVICES WERE IN-KIND. 1410467 1139857 270610 508988 508988 779598 X 6340443 6905 241500 248405 6092038 0 6092038 2035345 241500 241500 1793845 0 1793845 PART X, LINE 2: HVSF RECOGNIZES THE EFFECT OF INCOME TAX POSITIONS ONLY IF THEY ARE MORE LIKELY THAN NOT TO BE SUSTAINED. MANAGEMENT HAS DETERMINED THAT HVSF HAD NO UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE FINANCIAL STATEMENT RECOGNITION AND/OR DISCLOSURE. HVSF IS NO LONGER SUBJECT TO EXAMINATIONS BY APPLICABLE TAXING JURISDICTIONS FOR PERIODS PRIOR TO DECEMBER 31, 2017. X X X X X X X 1 AD HAMINGSON & ASSOCIATES 10 ST PAULS PLACE 4M BROOKLYN NY 11226 CAMPAIGN PLAN CONSULTANT 0 0 198742 -198742 198742 -198742 NY VIRTUAL PICNIC 127931 119831 8100 9395 20556 127931 119831 8100 9395 20556 29951 -21851 SCHEDULE G, PART I, LINE 2B, COLUMN (V) HVSF SHALL PAY CONSULTANT A TOTAL OF $7,000 PER MONTH FROM NOVEMBER 11TH TO FEBRUARY 29TH, 2020. THEREAFTER, HVSF AGREES TO PAY CONSULTANT A TOTAL OF $5,000 PER MONTH FOR THE DURATION OF THE AGREEMENT. HVSF AGREES TO PAY CONSULTANT A RETAINER OF $7,000 ON EXECUTION OF THIS CONTRACT AND $7,000 PER MONTH (OR MONTH'S PRO RATA UPON INCEPTION-$4,750 FOR CURRENT MONTH OF NOVEMBER) ON THE FIRST DAY OF THE MONTH FOR THAT MONTH'S WORK UNTIL THE COMPLETION OF THE PHASE 2- DISCOVERY, FEASIBILITY STUDY, AND CAMPAIGN PLAN DEVELOPMENT, CURRENTLY ANTICIPATED TO BE FEBRUARY 2020. AT THE BEGINNING OF PHASE 3, CURRENTLY ANTICIPATED TO BE MARCH 2020, HVSF AGREES TO PAY CONSULTANT $5,000 PER MONTH ON THE FIRST DAY OF THE MONTH FOR THAT MONTH'S WORK UNTIL THE COMPLETION OF THE PHASE 3-CAMPAIGN EXECUTION, CURRENTLY ANTICIPATED TO BE DECEMBER 2021. HVSF WILL PAY FOR CONSULTANT SERVICES AT THE FOLLOWING RATES: $150 PER HOUR FOR LEAD CONSULTANT, $100 PER HOUR FOR SENIOR CONSULTANT, AND $SO PER HOUR FOR CONSULTING ASSOCIATE. SERVICES SHALL BE BILLED ON A 1/4-HOUR BASIS. CONSULTANT SHALL BILL FIRST TO THE RETAINER. UPON DEPLETION OF RETAINER, HVSF SHALL PAY ADDITIONAL FEES, IF ANY, WHEN INVOICED BY CONSULTANT AND PAYMENTS WILL BE DUE WITHIN 30 DAYS OF RECEIPT OF INVOICE. THE RETAINER FEE IS FULLY REFUNDABLE. ANY MONEY NOT USED FOR FEES AND EXPENSES RELATED TO CONSULTANT'S SERVICES WILL BE REFUNDED TO HVSF AT THE CONCLUSION OF THE AGREEMENT. IF THE NATURE OF THE CAMPAIGN CHANGES DURING THE COURSE OF THE PROJECT, CONSULTANT RESERVES THE RIGHT TO REVISE AGREEMENT IN GOOD FAITH WITH HVSF. HVSF SHALL PAY ALL EXPENSES REASONABLY INCURRED BY CONSULTANT, IF ANY, IN THE COURSE OF PERFORMING SERVICES UNDER THE AGREEMENT, AS MUTUALLY AGREED UPON IN ADVANCE BY THE PARTIES HERETO. EXPENSES SHALL INCLUDE REIMBURSEMENT FOR TRAVEL, MEALS RELATED TO HVSF MEETINGS, BATCH DATA SCREENS, AND OTHER MUTUALLY AGREED UPON EXPENSES. X 518 COST X 12 188761 AVG. SELLING PRICE X 4 2632 RETAIL VALUE X EVENT TICKETS/GIFT CERTIFICATES 22 6085 COST 0 0 1 0 PART I, COLUMN (B): THE ORGANIZATION IS REPORTING THE NUMBER OF CONTRIBUTORS. FORM 990, PART VI, SECTION B, LINE 11B HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. WHEN THE FORM 990 HAS BEEN PREPARED, REVIEWED BY MANAGEMENT AND IS READY TO BE FILED WITH THE INTERNAL REVENUE SERVICE, A COPY OF THE FORM 990 IS ELECTRONICALLY SENT TO THE BOARD. ANY COMMENTS ARE THEN GROUPED, SUMMARIZED AND PROVIDED TO THE OUTSIDE ACCOUNTANTS. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING. FORM 990, PART VI, SECTION B, LINE 12C MANAGEMENT AND THE BOARD MONITORS COMPLIANCE AND FOLLOWS UP TO MAKE SURE THAT ALL APPLICABLE PERSONS COMPLETE THE REQUIRED DISCLOSURE FORMS, ON AN ANNUAL BASIS. ANY DISCLOSURE FORMS WHICH ARE SUBMITTED WITH A NOTED CONFLICT ARE REVIEWED AND DISCUSSED BY THE BOARD AUDIT COMMITTEE. EACH BOARD MEMBER ALSO UNDERTAKES TO NOTIFY THE PRESIDENT OR SECRETARY OF HVSF IF HE OR SHE BECOMES AWARE OF ANY RELATIONSHIP OR SITUATION THAT MIGHT RESULT IN, OR GIVE THE APPEARANCE OF BEING, A CONFLICT OF INTEREST. THE DIRECTOR, OFFICER OR KEY EMPLOYEE WHO DISCLOSED THE INTEREST IN A PROPOSED OR EXISTING RELATED PARTY TRANSACTION MAY MAKE A PRESENTATION TO AND RESPOND TO QUESTIONS BY THE AUDIT COMMITTEE OR BOARD OF DIRECTORS BUT MAY NOT ATTEMPT TO INFLUENCE IMPROPERLY THE DELIBERATION OR VOTING ON THE MATTER. AFTER SUCH PRESENTATION THEY MUST LEAVE THE MEETING DURING DELIBERATION & VOTING. FORM 990, PART VI, SECTION B, LINE 15A THE POLICY FOR DETERMINING TOP MANAGEMENT COMPENSATION WAS VOTED BY THE BOARD AS A PART OF THE "ROLE OF COMMITTEES" DOCUMENT. IT READS AS FOLLOWS: WITHOUT LIMITING THE FOREGOING, IT SHALL BE THE EXECUTIVE COMMITTEE'S RESPONSIBILITY TO EVALUATE THE PERFORMANCE AND THE COMPENSATION OF THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR ON AN ANNUAL BASIS, SUCH EVALUATIONS TO TAKE PLACE IN EXECUTIVE SESSION. IN ADDITION, AS PART OF ANNUAL BUDGET PROCESS, THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR SHALL SHARE BUDGETED STAFF COMPENSATION PLANS FOR THE FORTHCOMING YEAR. THE EXECUTIVE COMMITTEE MAY ESTABLISH A COMPENSATION SUBCOMMITTEE TO ASSIST IT IN MEETING ITS RESPONSIBILITIES FOR REVIEWING AND RECOMMENDING THE COMPENSATION AND BENEFITS OF THE ARTISTIC DIRECTOR AND THE MANAGING DIRECTOR TO THE BOARD. THE RESPONSIBILITIES OF THE SUBCOMMITTEE SHALL CONSIST OF PROVIDING INFORMATION AND RECOMMENDATIONS TO THE EXECUTIVE COMMITTEE WITH RESPECT TO (1) SELECTION OF AN APPROPRIATE PEER GROUP FOR BENCHMARK COMPARISON PURPOSES, (2) A STRATEGY FOR COMPARING OUR AD/MD COMPENSATION TO ONE ANOTHER AND TO THE PEER GROUP OVER TIME, (3) DEFINING "COMPENSATION AND BENEFITS", (4) COMPARING OUR COMPENSATION TO REPORTED COMPENSATION FOR LIKE POSITIONS AMONG THE PEER GROUP, (5) OVERSEEING FORM 990 REPORTING WITH RESPECT TO MANAGEMENT COMPENSATION, AND (6) EMPLOYMENT AGREEMENT MATTERS. ALL ACTION BY THE EXECUTIVE COMMITTEE SHALL BE REPORTED AT THE NEXT BOARD MEETING, EXCEPT THAT ARTISTIC DIRECTOR AND MANAGING DIRECTOR PERFORMANCE EVALUATIONS AND COMPENSATION MATTERS SHALL BE DISCUSSED IN EXECUTIVE SESSION. THE COMPENSATION DETERMINATION PROCESS DESCRIBED ABOVE WAS LAST IMPLEMENTED FOR THE MANAGING DIRECTOR AND ARTISTIC DIRECTOR IN 2017 ON FIVE YEAR CONTRACTS, WHICH INCLUDE BUILT IN SALARY ADJUSTMENTS. THE CONTRACTS ARE VALID UNTIL 2022. THE PROCESS ALSO INCLUDED REVIEW BY INDEPENDENT PERSONS OF COMPARABILITY DATA AND BOARD APPROVAL. SUCH APPROVAL WAS DOCUMENTED IN THE MINUTES OF AN EXECUTIVE SESSION OF THE BOARD. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS FORM 990 AND FORM 1023 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. THE RETURN IS POSTED ON GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, THE FINANCIAL STATEMENTS, CONFLICT OF INTEREST POLICY, ARTICLES OF INCORPORATION AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST AT 143 MAIN STREET, COLD SPRING, NY 10516 OR BY CALLING THE ORGANIZATION DIRECTLY AT (845)809-5750. FORM 990, PART XII, LINE 2C: THE HUDSON VALLEY SHAKESPEARE FESTIVAL, INC. HAS A COMMITTEE THAT ASSUMES RESPONSIBILITY FOR THE OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF ITS INDEPENDENT AUDITOR. THE POLICY FOR SELECTION AND OVERSIGHT OF THE INDEPENDENT AUDITORS HAS NOT CHANGED SINCE LAST YEAR.