2021-04-27T14:31:15-07:00 2020-06-30 990 2019-07-01 133234987 CHILD CARE COUNCIL OF WESTCHESTER INC CHIL 9147613456 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Kathleen Halas Executive Director 9147613456 2021-04-27 2019 2022-09-23 18:48:47Z Kathleen Halas 313 Central Park Avenue Scarsdale NY 10583 7801588 0 X http://www.childcarewestchester.org/ X 1968 NY Westchester County's leading authority on child care, the Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. Beginning in March of 2020, the Council became actively involved in all manners of economic and other pandemic related support to the child care community. 22 22 50 8 0 0 5339169 6662420 166174 127671 41594 46049 226 2102 5547163 6838242 2458641 2937173 0 0 2272756 2315416 6188 2690 124192 831232 1294839 5568817 6550118 -21654 288124 2244735 3000305 957149 1447875 1287586 1552430 X The Child Care Council of Westchester, Inc. is one of the largest child care resource and referral agencies in the state of New York. A nonprofit, 501(c)(3) agency, the Council plays a unique role within the County, delivering a variety of unique services including: Linking parents to child care via information and referrals and help obtaining financial assistance; Expanding the supply of quality child care programs and providers through technical assistance, training, monitoring of regulatory compliance and start-up help; Support to the workplace through on-site seminars, guidance on dependent care issues; Policy and public education to raise awareness of the benefits and value of a strong early care and education system. _ 1 0 3394458 2369504 17655 Provider Services Department Accomplishments 7/1/19-6/30/20. Registration Services: The Registration Department offers three main services to Child Care Providers: Processing Initial Family Day Care (FDC) & School Age Child Care (SACC) Applications, Processing FDC & SACC Renewal Applications and performing "50% Inspections" of FDC/SACC Program. During the period of time starting July 1st, 2019 to June 30th, 2020: We served a total of 9 initial FDC applicants (3 - FDC Approved and 6 - FDC Withdrawn), and 15 SACC applicants (5 - SACC approved and 10 -SACC Withdrawn). All initial applicants were approved prior to the contract deadline. The challenge with initial applications has been applicant follow through. Many applicants applied and found that they could not meet OCFS guidelines in the required time period. This issue was exacerbated by the pandemic, causing the numbers of new applications to be lower than normal during the past year. The Registration Department also renewed 60 active FDC & SACC Programs. We assisted them in the process of renewing their registrations (22-FDC and 38-SACC). All renewal applications were completed within the 120 day timeframe. The Registration Department performed 253 inspections of FDC/SACC Program (141-FDC and 112-SACC). All inspections were conducted and closed within the approved timeframes. The greatest challenge in inspecting child care programs is the timely closure of regulatory violations and providing follow up monitoring for programs in need of additional visits. The number of inspections during the year was also negatively impacted by the pandemic. Legally Exempt Services: The Legally Exempt Department offers two main services to legally exempt child care providers. The department is contracted to process initial applications, renewal applications and conduct annual inspections. During the period of time starting July 1, 2019 to June 30, 2020: We processed 540 legally exempt provider applications. We accomplished our goals due to the efficiency of the workers in the department. The challenge with processing the initial enrollment applications has been the timeframes and high turnover in providers. The challenge in processing the renewal enrollment applications has been the delay in providers submitting the renewal material on time and changes that are needed to be made to the enrollment. The Legally Exempt Department performed 8 20% inspections. All inspections were conducted and closed within the approved timeframes. We were unable to conduct annual inspections due to restrictions put in place during the pandemic. Child Adult Care Food Program: The Child Adult Care Food Program helps providers pay for meals and snacks served to children up to age 13 enrolled in their child care programs. As the sponsor of the contract we are responsible for determining if meals served meet nutritional requirements, conducting monitoring visits, and providing training to participating providers. During the period of July 1, 2019-June 30, 2020 CACFP staff processed 2,624 menus for reimbursing providers for the healthy meals and snacks served to children. The CACFP staff conducted 436 food monitoring visits and added 49 new providers to the program. Between April and June 2020 the Council distributed PPE and other supplies to more than 300 child care providers to help them operate safely during the pandemic. Thhis program was funded by the federal Cares act. 1492449 64033 92366 Training and technical assistance to improve child care quality * 3,719 early care and education professionals attended 215 Council workshops * 18 students were enrolled in the Council's eCDA program (on-line CDA). * In the first quarter, 19 early childhood professionals enrolled in the Council's 2019-20 In-Person Infant Toddler CDA program. 13 completed the course in the fourth quarter. * In March 2019, 20 early childhood professionals began the Council's 2019 In Person Preschool CDA program. 17 completed the course in October 2019. * A new class began in June 2020 with 13 early childhood professionals, and remains ongoing as of March 2021. * 9 center-based classrooms in 5 center-based programs and 13 family/group family child care providers participated in our Early Literacy Book Bag program funded by the Sexauer Family Foundation. The project was created to promote early literacy for low-income families by establishing lending libraries in the child care programs thereby strengthening the bridge between programs and homes. Participating programs received book bags filled with new books and manipulatives for children to borrow and use at home with their families * In Fall 2019, 106 early childhood professionals attended an Infant Toddler Conference held at a local synagogue. In Spring 2020, 114 early childhood professionals attended a virtual early childhood conference * 49 child care center classrooms and family child care programs received intensive scale based technical assistance; 20 of those programs received a quality improvement grant. * Our annual from our Children's Book Drive was cancelled in Spring 2020 due to the pandemic. 393204 0 900 Between July 1, 2019 and June 30, 2020 the Resource & Referral Department provided child care referrals and resources to guide in finding child care providers for 1,678 families with 2,338 children. Under their Subsidy Support Services information and assistance through the public child care subsidy system, assistance was provided to 645 families and over 58 child care providers. 122487 0 16750 Health Services - Medication administration training and healthcare consulting services. MAT: Between July 1, 2019 and June 30, 2020 there were 11 MAT Courses conducted with a total of 85 participants attending the Medication Administration Training Course. HCC Agreements: During that same time period 17 programs signed on to the health care consultant service, and 3 Emergency Medication trainings were held for a total of 32 paricipants. 73608 73608 0 The Council awarded 21 children with Key to the Future Scholarships from July 2019 to June 2020. The scholarship program provides tuition assistance to families whose income levels exceeded county subsidy levels. The awards were distributed to the regulated child care programs in which the children were enrolled. 428002 428002 0 CARES 1 and WCF Scholarships - The Council awarded 186 children of essential workers and first responders a total of $404,482 from April 20, 2020 through June 30, 2020. These scholarships were funded through the federal Cares Act. The Council also awarded 18 children a total of $23,520 from March 16, 2020through June 30, 2020. These scholarships were funded by a private foundation. All scholarship awards were distributed to the regulated child care programs in which the children were enrolled. 2026 2026 0 Cate Riley Scholarships provide cash assistance to those interested in becoming child care specialists. 626123 503636 16750 5906234 1 1 0 1 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 10 0 1 50 1 0 0 0 0 0 1 1 0 0 0 0 0 0 X 22 22 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X Kathleen Halas 9147613456 313 Central Park Avenue Suite 4 Scarsdale NY 10583 Kathleen Halas Executive Director 35 0 X 125474 0 4253 Michael Goldman Director of Finance and Administration 35 0 X 97501 0 3195 Craig Ruoff President 1 0 X X 0 0 0 Danielle Cylich Vice President/Secretary 1 0 X X 0 0 0 Eric Pasinkoff Treasurer 1 0 X X 0 0 0 Helaine Brick-Cabot Director 1 0 X 0 0 0 Joyce Cadesca Director 1 0 X 0 0 0 Diann Cameron Kelly Director 1 0 X 0 0 0 Susana D'Emic Director 1 0 X 0 0 0 Camille Failla Murphy Director 1 0 X 0 0 0 Wayne Gosnell Director 1 0 X 0 0 0 Zolaida Guzman Director 1 0 X 0 0 0 Felice Harris Director 1 0 X 0 0 0 Nidhi Kissoon Director 1 0 X 0 0 0 Emily Koelsch Director 1 0 X 0 0 0 Joe Marchese Director 1 0 X 0 0 0 Christie Noelle Krase Director 1 0 X 0 0 0 Danielly Ortiz Director 1 0 X 0 0 0 Modupe Otejala Director 1 0 X 0 0 0 Nicholas Pirrotta Director 1 0 X 0 0 0 Thomas Posillipo Director 1 0 X 0 0 0 Jeff Samuelson Director 1 0 X 0 0 0 Laura Sosinsky Director 1 0 X 0 0 0 Steven Wysmuller Director 1 0 X 0 0 0 222975 0 7448 1 0 0 0 0 0 28170 56553 0 6071443 506254 3669 6662420 Workshop/Training 900099 117731 117731 0 0 Seminars and Conferences 900099 4940 4940 0 0 Resource and Referrals 900099 900 900 0 0 Management and Health Services 900099 4100 4100 0 0 0 0 0 0 127671 28945 0 0 28945 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 926673 0 909569 0 17104 0 17104 0 0 17104 53777 56553 53777 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Miscellaneous 900099 2102 0 0 2102 0 0 0 0 2102 6838242 127671 0 48151 X 403886 403886 2533287 2533287 0 0 0 0 228415 0 216042 12373 0 0 0 0 1864798 1570134 209103 85561 35903 28313 5849 1741 18027 14216 2937 874 168273 132693 27422 8158 0 0 0 0 0 0 0 0 21245 20289 956 0 1050 1003 47 0 2690 2690 4899 4679 220 0 675936 644873 31063 0 26198 25019 1179 0 103353 98702 4651 0 29332 28012 1320 0 0 0 0 0 335149 320067 15082 0 23354 22303 1051 0 0 0 0 0 14929 14257 672 0 834 796 38 0 0 0 0 0 0 0 0 0 20354 19438 916 0 Staff training and development 17348 16567 781 0 Fundraising 12795 0 0 12795 Miscellaneous 4650 4441 209 0 Advocacy - not included in lobbying 3413 3259 154 0 0 0 0 0 6550118 5906234 519692 124192 77905 95628 102863 305171 0 0 1534339 2021466 0 0 0 0 0 0 0 0 5543 6398 524085 571642 0 0 0 0 0 0 0 0 2244735 3000305 834467 890976 0 0 0 0 0 0 0 0 0 0 0 0 0 0 122682 556899 957149 1447875 X 899914 1000106 387672 552324 1287586 1552430 2244735 3000305 288124 -23280 0 0 0 0 X 0 1 X 1 1 1 X 4871925 4990150 4979437 5339169 6662420 26843101 4871925 4990150 4979437 5339169 6662420 26843101 26843101 13249 9972 23038 25812 28945 101016 0 0 0 0 0 0 0 106 18 226 2102 2452 26946569 0.99616 0.99441 X Schedule A, Part II, Line 10 Miscellaneous immaterial differences on contract payments and sales invoices in 2016, 2017, 2018, and 2019. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 1 0 0 0 0 0 1 0 1 0 1 1050 1050 0 Schedule C, Part II-B, Line 1 $1,050 was spent on a subscription to Voter Voice, which is an online service that facilitates group communications to legislators and media. 0 Deferred rent 121837 PPP Loan 435062 556899 X 6814962 -23280 0 0 0 -23280 6838242 0 0 0 6838242 6550118 0 0 0 0 0 6550118 0 0 0 6550118 Schedule D, Part X, Line 2 The Council recognizes the effect of income tax positions only if these positions are more likely than not to be sustained. Management has determined that the Council has no uncertain tax positions that would require financial statement recognition or disclosure. The Council is no longer subject to examinations by the applicable taxing jurisdictions for periods prior to fiscal year 2017. Dream Big 110330 56553 53777 0 0 3268 14490 0 36019 0 0 110330 56553 53777 0 0 3268 14490 0 36019 53777 0 1 Council for Professional Recognition 2460 16th Street NW Washington DC 200093547 521410357 11577 0 Application fees and cost of books paid on behalf of CDA students in order to receive their CDA credential. 1 0 Child and Adult Care Food Program reimburses child care providers for the cost of nutritious meals for children in child care programs 312 2029651 0 Cares 1 scholarships were provided to children of essential workers and first responders. These scholarships were funded through the federal Cares Act. 186 404482 0 Key to the Future Scholarships provide child care fee assistance on behalf of working families , paid directly registered child care providers. 21 73608 0 WCF scholarships were provided to children of essential workers and first responders. These scholarships were funded through a private foundation. 18 23520 0 Cate Riley Scholarships provide cash assistance to those interested in becoming child care specialists. 1 2026 0 Schedule I, Part I, Line 2 The Director of Finance and Administration and the Program Directors meet regularly to review the financial information, to ensure that only those expenses that are for the particular project or activity are included in the budget to actual reports, to determine if all activities are on track to completion or if any budget modifications are needed, and to make any adjustments that are necessary to properly report the financial information back to the grantor. The finance department prepares all claims but one (CACFP claims are prepared by program personnel) as required by the agreement either on a cost reimbursement basis or performance of contract basis. Beginning in March of 2020, the Council obtained a state contract to use federal Cares Act funding to assist child care providers. There were two separate programs which in which we participated; The Council's resource and referral department reviewed applications for families of essential workers who were eligible to receive child care subsidies based upon income and other criteria. The other program involved purchasing PPE and cleaning supplies for child care providers. This was organized by the Council's administration department. Payments for supplies and to child care providers was done through the Council's finance department, which provided a second level of review for all funding and disbursements. Form 990, Part III, Line 2 Beginning in March of 2020, the Council began aiding child care providers and families with their pandemic related needs. This included distributing PPE and cleaning supplies to child care providers funded by the federal CARES (administered by NY State), administering scholarships funded by the CARES act, distributing food on behalf of Feeding Westchester, and distributing diapers and formula to families that were received by the Council from other non-profits. Form 990, Part III, Line 3 Once pandemic related restrictions began in March 2020, the Council suspended in person visitations to child care programs. Form 990, Part VI, Section B, Line 11b The Director of Finance and Administration (Director of F & A) prepares a draft of the Form 990 and forwards it to the Council's independent auditors, the Board Treasurer, the Board Finance Committee, and the Executive Director for review and approval. Any questions are discussed and resolved and the Director of F & A makes all changes and resubmits to the audit firm, the Board Treasurer, the Board Finance Committee, and the Executive Director for final approval and then approval by the full Board and signing by the Executive Director. All responses and documentation of preparation of the Form 990 are maintained in the Director of F & A's office. The Form 990 often cannot be filed by the filing deadline, so the independent audit firm or Director of F & A submits an automatic extension request to the IRS. Final copies of the Form 990 are distributed via e-mail to all Board members. If there are any major discrepancies noted or changes requested by the Board Treasurer, the Executive Director, independent auditors, Director of F & A or any Board member, an amended return will be filed. The Council's Form 990 will be available upon request to those who require it. Form 990, Part VI, Section B, Line 12c The policy recognizes that a conflict of interest may exist whenever the personal or professional interest of a director or officer are potentially at odds with the Council's. The policy has in place mechanisms that identify and resolve matters to ensure that any such transactions are in the best interest of the Council over and above the interest of the Interested Party where the Interested Party is a director, officer or an immediate family member of a director or officer. A conflict of interest is defined as when actions, contracts, transactions or other dealings between the Council and an Interested Party or a Related Party (defined as any party, group or organization to which an Interested Party has an allegiance or affiliation) may result in a personal benefit to the Interested Party. A conflict of interest may also exist when an Interested Party serves as director, officer or staff member of an organization which competes with the Council or when an Interested Party or Related Party aids, financially or otherwise, such competing organization. Upon election or appointment as an officer or director, all officers and directors shall disclose any relevant interest of an Interested Party or Related Party as they relate to such director or officer which may represent a potential conflict of interest. The incoming officer or director will be provided with a copy of the conflict of interest policy. This disclosure statement is updated at least annually. If any question arises in the mind of any director or officer of the Council as to a potential conflict between his or her own individual interest and those of an immediate family member or those of a Related Party and the interest of the Council, full disclosure of all facts pertaining to the potential conflict shall be made to the Board of Directors. Fact gathering and subsequent review by the Board will determine whether or not an actual conflict exists or would occur. The potential conflict of interest will be addressed by the Council Board as follows: The Board of Directors of the Council shall investigate the potential conflict; The director/officer to whom the potential conflict relates shall not attempt to influence other Directors regarding the matter; The director/officer to whom the potential conflict relates may offer factual information to the Board or Committee, but no director/officer shall vote on their own matter although they may participate in the discussion regarding their exclusion; The Board shall also determine whether or not it can obtain a more advantageous transaction or arrangement with reasonable efforts from a person or entity that would not be a conflict of interest. The discussion and outcome of the investigation and due diligence performed by the Board will be recorded in the minutes of the meeting of the Board or Committee and will include the names of the persons who disclosed or were found to have a financial interest in connection with the conflict, the names of the persons who were present for discussions and votes relating to the transaction or arrangement, the content of the discussion, including any alternatives to the proposed transaction or arrangement, and a record of any votes taken in connection with the discussion. Form 990, Part VI, Section B, Line 15 Working under the direction of the Council's Personnel Committee, the Council's Senior Staff updated the agency job classification framework and salary range guidelines over the course of almost a year overlapping 2007 and 2008. The approach involved (1) factoring in cost of living adjustments for the eight year period since the previous salary review; (2) updating and standardizing job descriptions; (3) clustering jobs in five to six salary ranges; (4) determining the clusters through a standardized rating of accepted job factors: knowledge, problem-solving, supervision, latitude of decision-making impact, external contacts/relationships, policy involvement and scope of activity. Once defined by the Personnel Committee, the process was carried out by Senior Staff which consisted at that time of the Executive Director, Associate Executive Director, Director of Administration and Personnel, Controller, Director of Employer and Parent services, Institute of School Age Child Care Director, Director of Registration, Director of Health Services, Director of Professional Development and Director of Community Education. Consensus was reached by Senior Staff on the job factor rating of each job description and the arrangement of all rated job descriptions into six clusters with salary ranges for each, intended to be guidelines subject to the availability of funding. The new salary scale guidelines were used to make some initial salary adjustments in 2008 and since then, to guide salaries offered at hiring. The Council updated these guidelines again in 2017-18. Over the past seven years there have been across the Board increases to all salaries in an effort to make salaries more competitive. Form 990, Part VI, Section C, Line 19 The Council's governing documents, conflict of interest policy, and financial statements are available to the public upon request. Form 990, Part IX, Line 11g The components of the amount on Part IX Line 11g are $625,866 for program consultants, $17,331 for data processing, and $28,296 for temporary help.