2021-04-28T10:23:55-05:00 2020-06-30 BKD LLP 1201 Walnut Suite 1700 Kansas City MO 641062246 990 2019-07-01 262205415 THE GILCREASE MUSEUM MANAGEMENT TRUST THE UNIVERSITY OF TULSA % MICHAEL D THESENVITZ GILC 9186313244 800 SOUTH TUCKER DRIVE TULSA OK 74104 MICHAEL D THESENVITZ ASSOC. VP/CONTROLLER 9186313244 2021-05-15 true Michael J Engle P00482834 8162216300 2019 2022-09-23 18:48:47Z JANET LEVIT 800 SOUTH TUCKER DRIVE TULSA OK 74104 24178680 false X WWW.UTULSA.EDU X 2008 OK TO UNDERSTAND THE DIVERSE HERITAGE OF THE AMERICAS. 3 1 93 171 0 12129966 19774873 641972 836064 908063 1369462 186415 153997 13866416 22134396 0 0 0 0 4133990 4263952 0 0 919188 2957885 2284825 7091875 6548777 6774541 15585619 33988935 48688276 441261 536776 33547674 48151500 X THE GILCREASE MUSEUM, THROUGH ITS COLLECTIONS, IS DEDICATED TO BRINGING ART, HISTORY, AND PEOPLE TOGETHER TO DISCOVER, ENJOY, AND UNDERSTAND THE DIVERSE HERITAGE OF THE AMERICAS. false false 1416564 0 30684 CURATORIAL - MANAGEMENT OF THE MUSEUM COLLECTIONS, EXHIBITIONS, AND TEMPORARY EXHIBITIONS. 319891 0 648890 SPECIAL EXHIBITIONS - GILCREASE MUSEUM OFFERS SPECIAL EXHIBITIONS EACH YEAR FROM A ROBUST ARCHIVE SPECIALIZING IN THE FINE ARTS, ANTHROPOLOGY AND THE AMERICAN WEST. 2287676 0 279410 PROGRAMS - GILCREASE MUSEUM OFFERS A VARIETY OF PROGRAMMING AND EVENTS TO GROUPS, TOURS, AND PUBLIC FOR THE PURPOSE OF LEARNING ABOUT ART AND HISTORY THROUGH THE EXHIBITIONS AND COLLECTIONS OF THE GILCREASE MUSEUM. 301129 2962 4325260 true true false false false false false true false true true true false false false false true true false false false false false false false false false false false true false false false false false false false false true true false false false true false false false true X 0 0 93 true false false false false false true true false false false false false false X 3 1 true false false false false true false true true false false true true true true true true true false false OK X MICHAEL D THESENVITZ 9186312583 800 S TUCKER DRIVE TULSA OK 74104 X GERARD CLANCY TRUSTEE 1.0 40.0 X 0 671224 46939 KEVAN BUCK TRUSTEE 1.0 40.0 X 0 343524 39561 FREDERIC DORWART TRUSTEE 1.0 1.0 X 0 0 0 0 1014748 86500 0 false true false WITT FIALA FLANNERY AND ASSOCIATES 2815 OLIVE STREET ST LOUIS MO 63103 GROUNDS & JANITORIAL 249526 TESSITURA NETWORK INC 11700 PRESTON RD STE 660 DALLAS TX 75230 DONOR SOFTWARE 118666 2 3290218 16484655 578775 19774873 SALES EDUCATION DEPT/PUBLIC SVCS 611710 121106 121106 RESEARCH SERVICES 611710 685751 685751 _ _ _ 29207 29207 836064 169466 169466 0 0 28115 28115 0 28115 28115 3130209 1925733 4480 1204476 -4480 1199996 1199996 0 0 0 0 0 0 239953 114071 125882 125882 0 22134396 961946 1397577 X 0 0 0 0 0 0 3191356 2201235 642815 347306 70950 48278 14719 7953 815736 554082 157806 103848 185910 126503 38569 20838 0 0 0 0 0 121326 121326 620532 409610 139957 70965 211134 211134 592753 406328 104219 82206 0 0 375375 319069 56306 32689 29292 274 3123 0 0 0 0 50154 50154 0 ENTERTAINMENT 183975 142840 11876 29259 MEMBERSHIP 92920 37826 12538 42556 _ 0 _ 0 3967 43 3924 6548777 4325260 1304329 919188 X 4504664 5825139 0 10500000 9829357 10932263 0 0 0 0 0 0 0 0 189064 197378 99432 44954 770423 544568 186590 225855 138344 116423 18976350 20776517 0 0 0 0 65134 69747 33988935 48688276 431511 532526 0 0 9750 4250 0 0 0 0 0 0 0 0 0 0 0 0 441261 536776 X 506041 401063 33041633 47750437 33547674 48151500 33988935 48688276 X 15585619 -1954165 972372 X X false true X true false X 5762857 11414527 6398413 8899232 16484655 48959684 2982395 3003272 3066341 3230734 3290218 15572960 0 8745252 14417799 9464754 12129966 19774873 64532644 14920282 49612362 116856 86169 53101 92802 197581 546509 0 0 65079153 4974486 0.76234 0.83862 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 0 0 0 X X X X false 19114694 2710005 188019 998452 121326 20892940 15595748 3188786 1185804 855644 19114694 12432654 2830527 1073933 741366 15595748 7080075 4827255 1098086 572762 12432654 7176689 575824 -326130 346308 7080075 0.00230 0.99150 0.00620 false true true 770423 544568 225855 225855 POOLED INVESTMENT FUNDS 20776517 F 20776517 21645166 -1954165 473738 1112523 -367904 22013070 121326 121326 22134396 7022840 473738 121651 595389 6427451 121326 121326 6548777 SCHEDULE D, PART III, LINE 4 Gilcrease Museum houses a comprehensive collection of the art, culture and history of North America. With more than 350,000 items, the museum tells the story of over 350 years of American paints, sculptures and works on paper, including the largest public holdings of art of the American West. Gilcrease Museum is dedicated to bringing art, history and people together to research, discover, enjoy and understand the diverse heritage of the Americas. SCHEDULE D, PART V, LINE 4 THE ENDOWMENT FUNDS ARE PRIMARILY USED FOR THE SALARY OF THE MUSEUM EXECUTIVE DIRECTOR AND OTHER OPERATING PURPOSES. SCHEDULE D, PART X, LINE 2 MANAGEMENT HAS EVALUATED THEIR INCOME TAX POSITIONS UNDER THE GUIDANCE INCLUDED IN ASC 740. BASED ON THEIR REVIEW, MANAGEMENT HAS NOT IDENTIFIED ANY MATERIAL UNCERTAIN TAX POSITIONS TO BE RECORDED OR DISCLOSED IN THE FINANCIAL STATEMENTS. SCHEDULE D, PART XI, LINE 2D COST OF GOODS SOLD 114,071 ENDOWMENT DISTRIBUTIONS OF REALIZED GAINS 998,452 --------- 1,112,523 SCHEDULE D, PART XII, LINE 2D COST OF GOODS SOLD 114,071 LOSS ON OBSOLETE INVENTORY 7,580 --------- 121,651 false false false false false false false false false GERARD CLANCY TRUSTEE 0 619805 0 0 0 51419 0 24750 0 22189 0 718163 0 0 KEVAN BUCK TRUSTEE 0 315815 0 0 0 27709 0 24750 0 14811 0 383085 0 0 SCHEDULE J, PART I, LINE 3 GERARD CLANCY SERVES AS A TRUSTEE OF THE GILCREASE MUSEUM MANAGEMENT TRUST (GMMT) AND ALSO THE PRESIDENT AND TRUSTEE OF THE UNIVERSITY OF TULSA (TU), A RELATED ORGANIZATION. MR. CLANCYS SALARY IS SET SOLELY BY THE COMPENSATION COMMITTEE OF TU, WHICH USES AN INDEPENDENT COMPENSATION CONSULTANT, WRITTEN EMPLOYMENT CONTRACT, COMPENSATION SURVEYS AND OTHER DATA IN ITS DELIBERATIONS. HE IS NOT PAID FOR HIS SERVICES TO GMMT. KEVAN BUCK SERVES AS A TRUSTEE OF THE GILCREASE MUSEUM MANAGEMENT TRUST (GMMT) AND IS ALSO THE VICE PRESIDENT OF BUSINESS AND FINANCE AND TREASURER OF THE UNIVERSITY OF TULSA (TU), A RELATED ORGANIZATION. MR. BUCKS SALARY IS SET SOLELY BY THE ADMINISTRATION OF TU. HE IS NOT PAID FOR HIS SERVICES TO GMMT. X 3 577775 MEAN MARKET PRICE X MISC. ITEM 3 1000 INVOICES false true false SCHEDULE M, PART I, COLUMN B THE AMOUNTS IN THIS COLUMN REPRESENT THE NUMBER OF ITEMS RECEIVED. FORM 990, PART III, LINE 4D CONSERVATION (EXPENSES $241,494) PHOTOGRAPHY (EXPENSES $48,246) PUBLICATIONS (EXPENSES $11,389, REVENUE $2,962). EXPENSES $301,129. INCLUDING GRANTS OF $0. REVENUE $2,962 FORM 990, PART V, LINE 2A ALL SALARY EXPENSE REPORTED ON THIS RETURN WAS PAID BY THE UNIVERSITY OF TULSA (TU), WHICH WROTE THEIR PAYROLL CHECKS AND ISSUED THE EMPLOYEES' FORMS W-2. THEY ARE INCLUDED IN THE TU FORM W-3 REPORTING. FORM 990, PART VI, SECTION A, LINE 2 GERARD CLANCY, KEVAN BUCK, AND FREDERIC DORWART HAVE AN EMPLOYEE/EMPLOYER RELATIONSHIP AT THE UNIVERSITY OF TULSA. FORM 990, PART VI, SECTION B, LINE 7A THE GRANTOR OF THE TRUST, THE UNIVERSITY OF TULSA, HAS THE POWER TO APPOINT TRUSTEES. FORM 990, PART VI, SECTION B, LINE 11B THE ASSOCIATE CONTROLLER GATHERS THE FORM 990 INFORMATION AND PROVIDES IT TO AN INDEPENDENT CPA FIRM TO PREPARE AND REVIEW THE FORM 990. A DRAFT OF THE FORM 990 IS PROVIDED TO MANAGEMENT FOR REVIEW. ANY QUESTIONS OR CONCERNS ARE ADDRESSED AND ANY CORRECTIONS OR CLARIFICATIONS ARE MADE. THE FORM 990 IS THEN PROVIDED TO THE AUDIT COMMITTEE FOR THEIR REVIEW AND APPROVAL PRIOR TO FILING. ANY QUESTIONS OR CONCERNS ARE ADDRESSED AND ANY CORRECTIONS OR CLARIFICATIONS ARE MADE. THE FORM 990 IS THEN PROVIDED TO THE BOARD FOR REVIEW PRIOR TO FILING. FORM 990, PART VI, SECTION B, LINE 12C GILCREASE MUSEUM MANAGEMENT TRUST IS GOVERNED BY THE POLICIES AND PROCEDURES OF THE UNIVERSITY OF TULSA AND ITS BOARD OF TRUSTEES. EACH TRUSTEE FORMALLY DISCLOSED TO THE PRESIDENT ANY INTEREST SUCH TRUSTEE HOLDS THAT MAY GIVE RISE TO AN ACTUAL, APPARENT OR APPEARANCE OF CONFLICT OF INTEREST IN A TRANSACTION AFFECTING THE UNIVERSITY. FORM 990, PART VI, SECTION B, LINE 15A GILCREASE MUSEUM MANAGEMENT TRUST IS MANAGED BY THE UNIVERSITY OF TULSA. EACH YEAR THE HUMAN RESOURCE DEPARTMENT OF THE UNIVERSITY COMPLETES A COMPENSATION SURVEY PROJECT. INFORMATION IS GATHERED FROM THE COLLEGE AND UNIVERSITY PERSONNEL ASSOCATION (CUPA) DATA. THIS COVERS DOCTORAL INSTITUTIONS AND THE UNIVERSITY'S PEER GROUP. OTHER NOTABLE SURVEYS USED BY THE UNIVERSITY ARE THE HEIT IT SURVEY FOR COLLEGES/UNIVERSITIES AND THE NCAA DIVISION I ATHLETIC SURVEY ALONG WITH VARIOUS STATE AND LOCAL SURVEYS. THE INFORMATION IS PRESENTED ANNUALLY TO THE ADMINISTRATION. THE COMPENSATION COMMITTEE DETERMINES COMPENSATION FOR THE PRESIDENT AND PROVIDES RECOMMENDATION FOR APPROVAL TO THE EXECUTIVE COMMITTEE. THE EXECUTIVE COMMITTEE APPROVES COMPENSATION FOR THE PRESIDENT ON BEHALF OF THE BOARD. FORM 990, PART VI, SECTION C, LINE 19 GILCREASE MUSEUM MANAGEMENT TRUST IS MANAGED BY THE UNIVERSITY OF TULSA AND OPERATES UNDER THE UNIVERSITY'S POLICIES AND PROCEDURES. THE UNIVERSITY OF TULSA PROVIDES THE FINANCIAL STATEMENTS ON THE UNIVERSITY'S WEBSITE AND UPON REQUEST. THE GOVERNING DOCUMENTS AND CONFLICT OF INTEREST POLICY ARE NOT MADE AVAILABLE TO THE PUBLIC. FORM 990, PART X, LINES 27 & 28 THE BEGINNING OF YEAR BALANCES HAVE BEEN ADJUSTED FROM THE PRIOR YEAR RETURN TO REFLECT THE AUDIT RESTATEMENT THAT CHANGED THE CLASSIFICATION OF NET ASSETS. FORM 990, PART XI, LINE 9 ENDOWMENT DISTRIBUTIONS OF REALIZED GAINS 998,452 COLLECTION ITEMS PURCHASED NOT CAPITALIZED (18,500) GAIN ON OBSOLETE INVENTORY (7,580) -------- 972,372 FORM 990, PART XII, LINE 2 ON JULY 1, 2008, THE UNIVERSITY OF TULSA CONTRACTED WITH THE CITY OF TULSA TO MANAGE THE GILCREASE MUSEUM. THE GILCREASE MUSEUM MANAGEMENT TRUST WAS FORMED, APPLIED FOR AND WAS ACCEPTED AS AN EXEMPT 501(C)(3) ORGANIZATION BY THE INTERNAL REVENUE SERVICE ON 2/12/2008. THE UNIVERSITY OF TULSA REPORTS ITS FINANCIAL STATEMENTS ON A CONSOLIDATED BASIS THAT INCLUDES THE GILCREASE MUSEUM MANAGEMENT TRUST'S FINANCIAL INFORMATION. THE GILCREASE MUSEUM MANAGEMENT TRUST FILES FORM 990 SEPARATE FROM THE UNIVERSITY OF TULSA. FORM 990, PART XII, LINE 2C THE DUTIES OF THE AUDIT COMMITTEE OF THE BOARD OF TRUSTEES OF THE UNIVERSITY OF TULSA IS ALSO CHARGED WITH THE REVIEW OF THE FINANCIAL STATEMENTS AND FILINGS WITH THE IRS FOR THE GILCREASE MUSEUM MANAGEMENT TRUST. THESE DUTIES WERE ADDED WHEN THE GILCREASE MUSUEUM MANAGEMENT TRUST WAS FORMED. THE UNIVERSITY OF TULSA 800 S TUCKER DRIVE TULSA OK 74104 730579298 UNIVERSITY OK 501(C)(3) 2 NA false false false false false false false false false false false false true true true true false false false false