2021-04-06T07:53:07-05:00 2020-09-30 410746749 CLIFTONLARSONALLEN LLP 901 N GLEBE ROAD SUITE 200 ARLINGTON VA 22203 990 2019-10-01 530172317 AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS AMER 7039082897 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 WENDY SIBLEY CHIEF FINANCIAL OFFICER 7039082897 2021-04-01 1 MICHAELA J CROMAR CPA P00895728 5712279500 2021-04-01 2019 2022-09-23 18:48:47Z WENDY SIBLEY 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 82539728 0 X WWW.AAMVA.ORG X 1956 DC SERVE NORTH AMERICAN MOTOR VEHICLE & LAW ENFORCEMENT AGENCIES TO ACCOMPLISH THEIR MISSIONS. 21 20 192 393 132474 0 8720729 4898281 35668276 35654138 2374821 2626338 172167 86395 46935993 43265152 222428 105635 0 0 27071090 28915467 0 0 0 20750627 18307670 48044145 47328772 -1108152 -4063620 111399045 110218778 16148409 16968275 95250636 93250503 X AMERICAN ASSOCIATION OF MOTOR VEHICLE ADMINISTRATORS (AAMVA) IS AN INTERNATIONAL ASSOCIATION ORGANIZED FOR THE PURPOSE OF ENCOURAGING UNIFORMITY AND RECIPROCITY AMONG JURISDICTIONS AND DEVELOPING EDUCATIONAL AND TRAINING PROGRAMS RELATED TO MOTOR VEHICLE LAWS. 0 0 39439575 105635 35521664 MEMBERSHIP SERVICE; COORDINATION OF ANNUAL CONFERENCE, WORKSHOPS, AND SEMINARS; DISSEMINATION OF PERTINENT INFORMATION; DRIVER SAFETY PROGRAMS; EQUIPMENT COMPLIANCE PROGRAMS; AND LICENSING REGISTRATION ISSUES.CONTRACT SERVICES PROVIDED FOR VARIOUS PROGRAMS RELEVANT TO HIGHWAY SAFETY, INCLUDING COMMERCIAL DRIVER'S LICENSE, NON-RESIDENT COMPACT AND OTHERS.OTHER COMMITTEES ESTABLISHED TO FACILITATE AAMVA EXEMPT PURPOSE.CONTINUED ON SCHEDULE OSTATISTICAL DATA FOR AAMVA FOR THE YEAR INCLUDES:- 69 JURISDICTION MEMBERS AND 194 ASSOCIATE MEMBERS- 1,168 CONFERENCE SESSION SERIES WEBINARS ATTENDEES- 1.6 BILLION IT DATA EXCHANGE TRANSACTIONS 39439575 1 1 0 0 0 0 0 0 1 0 1 0 0 0 1 1 0 1 0 0 1 1 1 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 0 0 0 1 48 0 192 1 1 1 0 0 0 0 0 0 0 0 0 0 0 X 21 20 0 0 0 0 1 1 1 1 1 0 1 1 1 1 1 1 1 1 1 0 0 X WENDY SIBLEY 7039082897 4401 WILSON BOULEVARD NO 700 ARLINGTON VA 22203 ANNE FERRO PRESIDENT & CEO 37.50 0.00 X X 411139 0 23382 PHILIPPE GUIOT VP TECHNOLOGY & CIO 37.50 0.00 X 299382 0 22343 IAN GROSSMAN VP MEMBER SERVICES & PUBLIC AFFAIRS 37.50 0.00 X 266825 0 23679 ANITA SIMMONS VP HUMAN RESOURCES & ORG DEVELOPMENT 37.50 0.00 X 240870 0 24142 PHILIP QUINLAN VP BUSINESS SOLUTIONS 37.50 0.00 X 230752 0 25111 SURAJIT CHATTERJEE CHIEF TECHNOLOGY OFFICER 37.50 0.00 X 224809 0 25316 PAMELA DSA SR. DIRECTOR, PROJECT MANAGEMENT 37.50 0.00 X 198778 0 21669 ROBERT STERSHIC SALES MANAGER 37.50 0.00 X 197781 0 17953 WENDY SIBLEY VP FINANCE & CFO 37.50 8.00 X 187879 0 23879 VLADIMIR BULKIN SR. SOFTWARE ARCHITECT 37.50 0.00 X 190923 0 17848 ABHIMANYU KAPIL SR. DIRECTOR, QA & EXT. TECH. SUPPORT 37.50 0.00 X 188174 0 12891 MICHAEL DIXON BOARD CHAIR AS OF AUG 2020 2.00 2.00 X X 0 0 0 WHITNEY BREWSTER IMMEDIATE PAST CHAIR AS OF AUG 2020 2.00 2.00 X X 0 0 0 RHONDA LAHM IMMED PAST CHAIR UNTIL AUG 2020 2.00 0.00 X X 0 0 0 CHRISTINE NIZER VICE CHAIR 2.00 2.00 X X 0 0 0 KRISTINA BOARDMAN SECRETARY 2.00 0.00 X X 0 0 0 RICHARD HOLCOMB TREASURER 2.00 0.00 X X 0 0 0 JOHN BATISTE LAW ENFORCEMENT REPRESENTATIVE 2.00 2.00 X 0 0 0 KEVIN BYRNES MEMBER UNTIL APRIL 2020 2.00 0.00 X 0 0 0 CHRISTOPHER CARAS MEMBER 2.00 2.00 X 0 0 0 TERRI COOMBES MEMBER 2.00 2.00 X 0 0 0 WALTER CRADDOCK MEMBER 2.00 2.00 X 0 0 0 CLAYTON BOYD DICKERSON-WALDEN MEMBER 2.00 0.00 X 0 0 0 THERESA EGAN MEMBER UNTIL SEPT 2020 2.00 0.00 X 0 0 0 SUE FULTON MEMBER UNTIL AUG 2020 2.00 0.00 X 0 0 0 ALBERTO GONZALEZ MEMBER 2.00 2.00 X 0 0 0 ROGER GROVE CANADIAN JURISDICTION REPRESENTATIVE 2.00 2.00 X 0 0 0 TORRE JESSUP MEMBER 2.00 0.00 X 0 0 0 ERIC JORGENSEN MEMBER 2.00 2.00 X 0 0 0 PETER LACY MEMBER 2.00 2.00 X 0 0 0 SIBONGILE MAGUBANE MEMBER 2.00 0.00 X 0 0 0 TOM MCCLELLAN MEMBER UNTIL AUG 2020 2.00 2.00 X 0 0 0 SPENCER MOORE REGIONAL ROTATING MEMBER AT LARGE 2.00 2.00 X 0 0 0 CHARLES NORMAN MEMBER 2.00 2.00 X 0 0 0 GABRIEL ROBINSON MEMBER 2.00 0.00 X 0 0 0 JANE SCHRANK MEMBER UNTIL AUG 2020 2.00 2.00 X 0 0 0 KEVIN SHWEDO MEMBER 2.00 0.00 X 0 0 0 2637312 0 238213 121 0 1 0 MICROSOFT CORPORATION PO BOX 844510 DALLAS TX 75284 CLOUD SERVICES 1188701 MINDSHIFT TECHNOLOGIES 309 WAVERLY OAKS RD SUITE 404 WALTHAM MA 02452 HOSTING 1028793 APPLIED INFORMATION SCIENCES INC 11400 COMMERCE PARK DR STE 600 RESTON VA 20191 MANAGED SERVICES 816992 RACKSPACE HOSTING PO BOX 730759 DALLAS TX 75373 HOSTING 673384 OPEN TEXT INC 9711 WASHINGTON BLVD SUITE 700 GAITHERBURG MD 20878 ELECTRONIC DATA INTERFACE SERVICES 469882 19 4854498 43783 4898281 CONTRACT & USER FEES 900099 34068382 34068382 MEMBERSHIP DUES 900099 1435887 1435887 PUBLICATIONS 900099 149869 17395 132474 35654138 1918453 1918453 84994 84994 39982461 39271829 2747 710632 -2747 707885 707885 MISCELLANEOUS INCOME 900099 1401 1401 1401 43265152 35521664 132474 2712733 74139 74139 11506 11506 19990 19990 1889865 1550168 339697 21882187 17948936 3933251 1438926 1180283 258643 2103991 1725805 378186 1600498 1312814 287684 141989 141989 161260 161260 90365 90365 2493473 2215400 278073 42532 42067 465 440343 195686 244657 6828629 5891816 936813 1250008 1086355 163653 733963 640115 93848 416845 328902 87943 4005882 3932935 72947 163202 163202 BAD DEBT 767113 767113 NMVTIS STATE SUPPORT 344735 344735 PERSONNEL EXPENSES 259541 46266 213275 DUES & SUBSCRIPTIONS 25255 15467 9788 142535 109077 33458 47328772 39439575 7889197 0 2700148 3703512 29853079 31141311 11032538 11065363 1014336 1227745 29892064 21379529 12197688 8512535 54462496 54439449 138760 128863 111399045 110218778 11210113 12154712 1543334 1494859 478868 542519 2916094 2776185 16148409 16968275 X 66833575 65647983 28417061 27602520 95250636 93250503 111399045 110218778 -4063620 2063487 0 X 0 1 X 1 1 1 X 11778817 29861537 8236271 8720729 4898281 63495635 26366339 30751001 32758823 35331330 35521664 160729157 172050 214900 213950 228300 829200 38317206 60827438 41209044 44280359 40419945 225053992 0 0 0 225053992 1439747 1500151 1733244 2209294 2003447 8885883 1439747 1500151 1733244 2209294 2003447 8885883 53243 53243 159073 4896 7386 12577 1401 185333 39916026 62332485 43002917 46502230 42424793 234178451 0.96100 0.96350 0.03790 0.03550 X SCHEDULE A, PART III, LINE 12, EXPLANATION OF OTHER INCOME: MISCELLANEOUS INCOME - 2015 AMOUNT: $ 758. 2016 AMOUNT: $ 4,896. 2017 AMOUNT: $ 7,386. 2018 AMOUNT: $ 12,577. 2019 AMOUNT: $ 1,401. BAD DEBT RECOVERY - 2015 AMOUNT: $ 158,315. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 1 X 1750214 698960 1051254 3386745 2801756 584989 24755105 17878813 6876292 8512535 DEFERRED LEASEHOLD INCENTIVE 1135371 DEFERRED RENT 1640814 2776185 X 45241021 2063487 2063487 43177534 90365 -2747 87618 43265152 47241154 2747 2747 47238407 90365 90365 47328772 PART IV, LINE 2B: AAMVA PROVIDES SECRETARIAT SERVICES FOR THE DRIVER LICENSE COMPACT COMMISSION (DLCC) AND NON-RESIDENT VIOLATORS COMPACT (NRVC) AND SERVES AS ADMINISTRATOR FOR THE SOCIAL SECURITY ADMINISTRATION, COLLECTING AND DISBURSING FUNDS ON BEHALF OF THE RESPECTIVE PARTIES. PART X, LINE 2: THE ASSOCIATION IS EXEMPT FROM THE PAYMENT OF TAXES ON INCOME OTHER THAN NET UNRELATED BUSINESS INCOME UNDER SECTION 501(C)(3) OF THE IRC. FOR THE YEARS ENDED SEPTEMBER 30, 2020 AND 2019, NO PROVISION FOR INCOME TAXES WAS MADE, AS AAMVA HAD NO NET MATERIAL UNRELATED BUSINESS INCOME. PART XI, LINE 4B - OTHER ADJUSTMENTS: LOSS ON ASSET DISPOSAL -2,747. PART XII, LINE 2D - OTHER ADJUSTMENTS: LOSS ON ASSET DISPOSAL 2,747. 1 NORTH AMERICA - CANADA AND MEXICO, BUT NOT THE UNITED STATES 0 0 TRAVEL ASSISTANCE 19990 0 0 0 0 0 0 19990 0 19990 NORTH AMERICA TRAVEL ASSISTANCE 5777 CHECK 0 N/A BOOK 0 1 TRAVEL ASSISTANCE NORTH AMERICA - CANADA AND MEXICO, BUT NOT THE UNITED STATES 7 7274 CHECK 0 N/A BOOK 0 0 0 0 0 0 PART I, LINE 2: AAMVA GIVES EACH TRAVEL ASSISTANCE/GRANT RECIPIENT AN ALLOTTED AMOUNT THAT IT WILL REIMBURSE UP TO FOR TRAVEL COSTS INCURRED TO ATTEND ITS CONFERENCE AND/OR WORKSHOP. ALL RECIPIENTS MUST SUBMIT A REIMBURSEMENT PACKAGE THAT INCLUDES A COMPLETED, SIGNED TRAVEL REIMBURSEMENT FORM AND RECEIPTS FOR ELIGIBLE COSTS. ALL COSTS ARE TRACKED TO ENSURE REIMBURSEMENTS DO NOT EXCEED THE AWARDED ALLOTMENT. PART III ACCOUNTING METHOD: 1 NEW JERSEY MOTOR VEHICLE ADMINISTRATION 222 EAST STATE STREET TRENTON NJ 08666 GOVERNMENT 7868 0 N/A N/A TRAVEL ASSISTANCE VIRGINIA DEPARTMENT OF MOTOR VEHICLES 2300 WEST BROAD STREET RICHMOND VA 23269 GOVERNMENT 7807 0 N/A N/A TRAVEL ASSISTANCE STATE OF MICHIGAN 7064 CROWNER DRIVE LANSING MI 48918 GOVERNMENT 7703 0 N/A N/A TRAVEL ASSISTANCE WISCONSIN DEPARTMENT OF TRANSPORTATION PO BOX 7366 MADISON WI 53707 GOVERNMENT 7478 0 N/A N/A TRAVEL ASSISTANCE CALIFORNIA DEPARTMENT OF MOTOR VEHICLES 2415 1ST AVENUE SACRAMENTO CA 95818 GOVERNMENT 6277 0 N/A N/A TRAVEL ASSISTANCE OREGON DEPARTMENT OF TRANSPORTATION 1905 LANA AVENUE NE SALEM OR 97314 GOVERNMENT 6000 0 N/A N/A TRAVEL ASSISTANCE NEVADA DEPARTMENT OF TRANSPORTATION 555 WRIGHT WAY CARSON CITY NV 89711 GOVERNMENT 5958 0 N/A N/A TRAVEL ASSISTANCE 7 0 TRAVEL ASSISTANCE 12 11506 0 N/A N/A PART I, LINE 2: AAMVA GIVES EACH TRAVEL ASSISTANCE/GRANT RECIPIENT AN ALLOTTED AMOUNT THAT IT WILL REIMBURSE UP TO FOR TRAVEL COSTS INCURRED TO ATTEND ITS CONFERENCE AND/OR WORKSHOP. ALL RECIPIENTS MUST SUBMIT A REIMBURSEMENT PACKAGE THAT INCLUDES A COMPLETED, SIGNED TRAVEL REIMBURSEMENT FORM AND RECEIPTS FOR ELIGIBLE COSTS. ALL COSTS ARE TRACKED TO ENSURE REIMBURSEMENTS DO NOT EXCEED THE AWARDED ALLOTMENT. X X X 0 0 0 1 1 0 0 0 0 ANNE FERRO PRESIDENT & CEO 401039 0 10100 0 0 0 19733 0 3649 0 434521 0 0 0 PHILIPPE GUIOT VP TECHNOLOGY & CIO 288182 0 11200 0 0 0 19681 0 2662 0 321725 0 0 0 IAN GROSSMAN VP MEMBER SERVICES & PUBLIC AFFAIRS 257325 0 9500 0 0 0 16833 0 6846 0 290504 0 0 0 ANITA SIMMONS VP HUMAN RESOURCES & ORG DEVELOPMENT 229370 0 11500 0 0 0 15825 0 8317 0 265012 0 0 0 PHILIP QUINLAN VP BUSINESS SOLUTIONS 221752 0 9000 0 0 0 16675 0 8436 0 255863 0 0 0 SURAJIT CHATTERJEE CHIEF TECHNOLOGY OFFICER 210385 0 14424 0 0 0 16261 0 9055 0 250125 0 0 0 PAMELA DSA SR. DIRECTOR, PROJECT MANAGEMENT 189162 0 9616 0 0 0 14031 0 7638 0 220447 0 0 0 ROBERT STERSHIC SALES MANAGER 195303 0 2478 0 0 0 12180 0 5773 0 215734 0 0 0 WENDY SIBLEY VP FINANCE & CFO 181679 0 6200 0 0 0 13592 0 10287 0 211758 0 0 0 VLADIMIR BULKIN SR. SOFTWARE ARCHITECT 181908 0 9015 0 0 0 13234 0 4614 0 208771 0 0 0 ABHIMANYU KAPIL SR. DIRECTOR, QA & EXT. TECH. SUPPOR 178558 0 9616 0 0 0 12771 0 120 0 201065 0 0 0 PART I, LINE 5 THE SALES MANAGERS RECEIVED COMMISSION BASED ON REVENUES OF AAMVA AND ITS AFFILIATES. FOR THE CALENDAR YEAR 2019, ROB STERSHIC RECEIVED COMMISSIONS FOR A TOTAL OF $117,008 FROM AAMVA AND ITS AFFILIATES, AND KATHI SPRINGER RECEIVED COMMISSIONS FOR A TOTAL OF $11,342 FROM AAMVA. FORM 990, PART VI, SECTION A, LINE 1 THERE SHALL BE AN EXECUTIVE COMMITTEE WHICH SHALL HAVE SIX VOTING MEMBERS, INCLUDING THE CHAIR, THE VICE-CHAIR, THE TREASURER, THE SECRETARY, THE ROTATING REGIONAL MEMBER AT LARGE AND THE IMMEDIATE PAST CHAIR. THE EXECUTIVE COMMITTEE MAY ACT IN PLACE, AND INSTEAD OF THE BOARD OF DIRECTORS BETWEEN MEETINGS OF THE BOARD OF DIRECTORS ON ALL MATTERS, EXCEPT THOSE SPECIFICALLY RESERVED TO THE BOARD BY THESE BYLAWS. ACTIONS OF THE EXECUTIVE COMMITTEE SHALL BE REPORTED TO THE BOARD FOR RATIFICATION BY MAIL OR AT THE NEXT BOARD MEETING. FORM 990, PART VI, SECTION A, LINE 6 THERE IS ONE CLASS OF MEMBERS AS THE TERM IS DEFINED BY INSTRUCTIONS BY THE FEDERAL FORM 990. THIS CLASS IS COMPRISED OF 69 GOVERNMENTAL UNITS OF THE UNITED STATES OR CANADA AS SPECIFIED IN THE BYLAWS OF THE CORPORATION. THESE MEMBER JURISDICTIONS ARE REPRESENTED BY STATE, PROVINCIAL AND TERRITORIAL MOTOR VEHICLE AND ENFORCEMENT ADMINISTRATORS AND OFFICIALS HAVING RESPONSIBILITY FOR THE ADMINISTRATION AND ENFORCEMENT OF MOTOR VEHICLE LAWS. THE RIGHTS OF THE MEMBERS INCLUDE THE RIGHT TO ELECT MEMBERS AND OFFICERS OF THE GOVERNING BODY, THE RIGHT TO APPROVE AMENDMENTS TO THE ARTICLES OF INCORPORATION AND BYLAWS OF THE CORPORATION, AND TO APPROVE OTHER MAJOR CORPORATE MATTERS SUCH AS THE DISSOLUTION OF THE CORPORATION OR A MERGER OF THE CORPORATION. FORM 990, PART VI, SECTION A, LINE 7A MEMBER JURISDICTIONS OF THE CORPORATION HAVE THE RIGHT TO ELECT MEMBERS AND OFFICERS OF THE GOVERNING BODY. FORM 990, PART VI, SECTION A, LINE 7B MEMBER JURISDICTIONS OF THE CORPORATION HAVE THE RIGHT TO APPROVE AMENDMENTS TO THE ARTICLES OF INCORPORATION AND BYLAWS OF THE CORPORATION, DISSOLUTION OF THE CORPORATION OR MERGER TRANSACTIONS INVOLVING THE CORPORATION. FORM 990, PART VI, SECTION B, LINE 11B THE FORM 990 IS REVIEWED AND APPROVED BY MANAGEMENT. THE RETURN IS MADE AVAILABLE ONLINE FOR THE BOARDS OF EACH ENTITY PRIOR TO FILING WITH THE IRS. ALL CHANGES TO THE RETURN ARE COMMUNICATED TO THE TAX PREPARER FOR EDITING. MANAGEMENT DOES A COMPLETE OVERVIEW OF THE RETURN WITH THE AAMVA FINANCE, INVESTMENT, & AUDIT COMMITTE. A COPY OF THE FINAL RETURN IS PROVIDED TO THE BOARD OF EACH ENTITY, AAMVA'S FINANCE, INVESTMENT & AUDIT COMMITTEE AND FULL BOARD. FORM 990, PART VI, SECTION B, LINE 12C AAMVA MAINTAINS A CURRENT CONFLICT OF INTEREST POLICY. A COPY OF THE COMPANY'S CONFLICT OF INTEREST POLICY IS CIRCULATED TO ALL EMPLOYEES ANNUALLY. EMPLOYEES ARE REQURIED TO READ THE POLICY AND SUBMIT A SIGNED CERTIFICATION TO HUMAN RESOURCES, WHICH MONITORS COMPLIANCE WITH THE POLICY. THERE IS OPEN COMMUNICATION BETWEEN OFFICERS, DIRECTORS AND KEY EMPLOYEES AND RELEVANT PARTIES ARE MADE AWARE OF NEW BUSINESS RELATIONSHIPS AS THEY ARE CONTRACTED. WHEN POTENTIAL CONFLICTS ARE DISCOVERED, MANAGEMENT ASSESSES THE SITUATION. IF A CONFLICT EXISTS, THE PERSON WITH A CONFLICT IS PROHIBITED FROM PARTICIPATING IN THE GOVERNING BODY'S DELIBERATIONS AND DECISIONS IN THE TRANSACTION. FORM 990, PART VI, SECTION B, LINE 15A THE EXECUTIVE COMMITTEE REVIEWS COMPENSATION FOR THE PRESIDENT AND CEO ANNUALLY UTILIZING COMPARABLE INDUSTRY AND ORGANIZATIONAL DATA. OFFICERS AND KEY EMPLOYEES OF THE ORGANIZATION ARE EVALUATED ANNUALLY USING A PERFORMANCE MANAGEMENT SYSTEM. ALL EMPLOYEE EVALUATIONS ARE REVIEWED BY HUMAN RESOURCES. COMPENSATION FOR ALL EMPLOYEES ARE APPROVED BY THE CEO. THIS PROCESS WAS LAST CONDUCTED IN 2020. FORM 990, PART VI, SECTION C, LINE 19 THE GOVERNING DOCUMENTS AND FINANCIAL STATEMENTS ARE MADE AVAILABLE UPON REQUEST. AAMVA REGION I INC 4401 WILSON BLVD SUITE 700 ARLINGTON VA 22203 541732328 SUPPORT AAMVA VA 501(C)(3) LINE 12B, II AAMVA 1 AAMVA REGION II INC 4401 WILSON BLVD SUITE 700 ARLINGTON VA 22203 541732394 SUPPORT AAMVA VA 501(C)(3) LINE 12B, II AAMVA 1 AAMVA REGION III INC 4401 WILSON BLVD SUITE 700 ARLINGTON VA 22203 541732433 SUPPORT AAMVA VA 501(C)(3) LINE 12B, II AAMVA 1 AAMVA REGION IV INC 4401 WILSON BLVD SUITE 700 ARLINGTON VA 22203 541732434 SUPPORT AAMVA VA 501(C)(3) LINE 12B, II AAMVA 1 0 0 0 0 0 0 0 0 0 0 0 1 0 1 1 1 1 1 1