2022-11-09T17:33:58-06:00 2021-12-31 271728945 PKF O'CONNOR DAVIES LLP 32 FOSTERTOWN ROAD NEWBURGH NY 12550 990 2021-01-01 141626657 GRACE SMITH HOUSE INC GRAC 8454527155 PO BOX 5205 POUGHKEEPSIE NY 12602 CHRISTINA KEARNEY TREASURER 8454527155 2022-11-09 1 CHRISTINA KEARNEY 999009999 GARRETT M HIGGINS P00543209 8455655400 2022-11-02 3 AAL1 IAL1 2021 2022-09-23 18:48:47Z CHRISTINA KEARNEY PO BOX 5205 POUGHKEEPSIE NY 12602 3342575 0 X WWW.GRACESMITHHOUSE.ORG X 1981 NY PROVIDE COMPREHENSIVE SERVICES TO VICTIMS OF DOMESTIC VIOLENCE. 19 19 50 39 0 0 2670683 2756176 199723 187632 67853 94628 12336 46199 2950595 3084635 92199 91939 0 0 1616061 1585384 0 0 104621 748352 714529 2456612 2391852 493983 692783 6465965 7343051 260078 234522 6205887 7108529 X SEE SCHEDULE O 0 0 774490 36005 0 MARY LOU HEISSENBUTTEL RESIDENCETHE MARY LOU HEISSENBUTTEL RESIDENCE (MLHR) IS A 25 BED EMERGENCY DOMESTIC VIOLENCE SHELTER FOR INDIVIDUALS AND THEIR MINOR CHILDREN WHO NEED SAFETY FROM ABUSE. THE CRISIS HOTLINE IS LOCATED IN OUR SHELTER AND IS ANSWERED BY A TRAINED ADVOCATE 24/7/365. IN 2021, STAFF RESPONDED TO 1,756 CALLS FOR HELP. WE PROVIDED SHELTER TO 78 ADULTS AND 90 CHILDREN AND TURNED AWAY 408 REQUESTS FOR SHELTER BECAUSE WE WERE AT CAPACITY AND COULD NOT ACCOMMODATE THE SIZE OF THE FAMILY. GRACE SMITH HOUSE WAS ABLE TO OPERATE ITS SHELTER PROGRAM SUCCESSFULLY DURING THE ENTIRE YEAR DESPITE COVID-19 IMPACTING OUR COMMUNITY. ALL SUPPORTS AND SERVICES WERE PROVIDED IN PERSON AND ON SITE IN THE SHELTER. OUR SHELTER PROGRAM PROVIDES THREE MEALS DAILY INCLUDING SNACKS AVAILABLE ANYTIME. DURING A SHELTER STAY, ALL BASIC NECESSITIES SUCH AS TOILETRIES, HYGIENE PRODUCTS, DIAPERS, WIPES, EMERGENCY CLOTHING, SCHOOL SUPPLIES, CHILD STROLLERS AND CAR SEATS ARE PROVIDED FOR BY OUR PROGRAM. ADULT VICTIMS WORK WITH A CASE MANAGER WHO HELPS FAMILIES CREATE A SAFETY PLAN, ASSESS RISK FOR LETHALITY, DETERMINE IMMEDIATE AND SHORT TERM NEEDS AND ASSISTS IN NAVIGATING BOTH FAMILY AND CRIMINAL COURT, SOCIAL SERVICES, LAW ENFORCEMENT, ACCESS TO LEGAL ASSISTANCE, MEDICAL SERVICES, TRANSPORTATION, EMPLOYMENT AND HOUSING. TRANSPORTATION IS PROVIDED FOR VICTIMS USING AGENCY VEHICLES AND CHILDCARE IS OFTEN MADE AVAILABLE. IN PERSON, ON SITE THERAPEUTIC COUNSELING IS PROVIDED BY A TRAINED, LICENSED SOCIAL WORKER. ADDITIONALLY, 30 WEEKLY SUPPORT GROUPS WERE PROVIDED DURING THE YEAR IN THE SHELTER. CHILDREN'S GROUPS TAKE PLACE AT THE SAME TIME AS ADULTS. SERVICES ARE PROVIDED TO CHILDREN AND PARENTS BY A YOUTH ADVOCATE, AND IN ADDITION TO CHILDCARE, THE ADVOCATE OFFERS PARENTING SUPPORT, SCHOOL ADVOCACY, PLAY GROUPS AND SOCIAL ACTIVITY FOR CHILDREN DURING THEIR SHELTER STAY. ALL SERVICES ARE FREE AND CONFIDENTIAL. THE LENGTH OF A SHELTER PROGRAM IS 90 DAYS WITH THE POSSIBILITY OF TWO 45 DAY EXTENSIONS DEPENDING ON FAMILY NEEDS. THE MAXIMUM ALLOWED STAY IS 180 DAYS. DURING THE YEAR, FAMILIES STAYED AN AVERAGE OF 59 DAYS IN SHELTER. 695671 32515 0 OUTREACH PROGRAMGRACE SMITH HOUSE HAS AN EXTENSIVE OUTREACH AND COMMUNITY EDUCATION PROGRAM. THROUGH OUR OUTREACH EFFORTS WE COLLABORATE WITH COMMUNITY PARTNERS ON PROJECTS DESIGNED TO INCREASE VICTIM SAFETY, ENHANCE FAMILY WELFARE, MAXIMIZE OFFENDER ACCOUNTABILITY AND INCREASE COMMUNITY AWARENESS OF THE EXTENT AND SEVERITY OF DOMESTIC VIOLENCE. DURING THE FY2021 YEAR, EVEN WITH COVID-19 CONCERNS, WE PROVIDED ONGOING, IN PERSON SERVICES IN OUR OUTREACH PROGRAMS. COMMUNITY PRESENTATIONS WERE CONDUCTED ON DOMESTIC VIOLENCE RELATED TOPICS AND TRAININGS TO VARIOUS AGENCIES, PARTNERS AND COMMUNITY PROVIDERS. FAMILY COURT ADVOCACY PROGRAM - GRACE SMITH HOUSE COORDINATES WITH DUTCHESS COUNTY FAMILY COURT TO HAVE ADVOCATES PROVIDE ADVOCACY SERVICES TO WALK IN CUSTOMERS WHO SEEK ASSISTANCE FROM FAMILY COURT. ADVOCATES MEET WITH INDIVIDUALS TO ASSESS FOR THE PRESENCE OF DOMESTIC VIOLENCE, PROVIDE RISK ASSESSMENT, ENGAGE IN SAFETY PLANNING, EDUCATE THE INDIVIDUAL ABOUT VICTIM RIGHTS AND OPTIONS AS WELL AS EXPLAIN HOW THE CIVIL COURT PROCESS WORKS. ADVOCATES ASSIST AND SUPPORT PETITIONERS IN COMPLETING PAPERWORK AND FILING FOR EMERGENCY ORDERS OF PROTECTION. DURING THE YEAR, ADVOCATES ASSISTED 1004 PETITIONERS TO FILE FOR EMERGENCY PROTECTIVE ORDERS. GRACE SMITH HOUSE ALSO HAS COURT ADVOCATES WHO PROVIDE ONGOING SUPPORT AND SERVICES BY ACCOMPANYING VICTIMS TO COURT, HELPING THEM UNDERSTAND THE COURT PROCEEDINGS, CONNECTING THEM TO LEGAL REPRESENTATION, AND PROVIDING ADVOCACY AS NEEDED. THROUGH THIS PROGRAM, 92 VICTIMS RECEIVED ONGOING ADVOCACY AND/OR ACCOMPANIMENT TO COURT. COURT ADVOCATES WERE AVAILABLE TO ACCOMPANY VICTIMS TO COURT IN PERSON ON EMERGENCY PETITIONS FOR ORDERS OF PROTECTION. OTHERWISE, FAMILY COURT OPERATED VIRTUALLY AND ADVOCATES ASSISTED VICTIMS WITH VIRTUAL COURT APPEARANCES, EITHER FROM GRACE SMITH HOUSE OFFICES OR FROM THE COURTHOUSE ITSELF. THIS PROGRAM ACCOMPANIED VICTIMS TO COURT 371 TIMES DURING THE YEAR.CHILD PROTECTIVE SERVICES DOMESTIC VIOLENCE LIAISON PROGRAM - GRACE SMITH HOUSE HAS TWO DOMESTIC VIOLENCE LIAISONS EMBEDDED IN THE CHILD PROTECTIVE SERVICES UNIT. THESE LIAISONS SERVE AS A KNOWLEDGEABLE RESOURCE TO CHILD PROTECTIVE SERVICES CASEWORKERS REGARDING ISSUES RELATED TO DOMESTIC VIOLENCE. THEY ALSO PROVIDE DOMESTIC VIOLENCE SERVICES TO THOSE FAMILIES REFERRED FROM THE CHILD PROTECTIVE SERVICES UNIT. LAST YEAR THESE LIAISONS SERVED 179 FAMILIES AND PROVIDED 171 CONSULTATIONS TO CHILD PROTECTIVE SERVICES CASEWORKERS.PREVENTION AND EDUCATION - GRACE SMITH HOUSE IS DEDICATED TO RAISING THE CONSCIOUSNESS OF THE COMMUNITY REGARDING THE EXTENT, TYPE, AND SERIOUSNESS OF INTIMATE PARTNER VIOLENCE. OUR PREVENTION AND EDUCATION PROGRAM FOCUSES ON GIVING YOUNG PEOPLE THE TOOLS THEY NEED TO HAVE HEALTHY RELATIONSHIPS AND RECOGNIZE ABUSIVE BEHAVIORS. GRACE SMITH HOUSE EDUCATORS VISIT MIDDLE AND HIGH SCHOOLS, TRYING TO REACH ALL DISTRICTS IN DUTCHESS COUNTY, WITH PRESENTATIONS. IN MIDDLE SCHOOLS, EDUCATION FOCUSES ON BULLYING PREVENTION, WHILE IN HIGH SCHOOLS THE FOCUS IS TEEN DATING VIOLENCE PREVENTION WITH TOPICS SUCH AS HEALTHY RELATIONSHIPS, DATING VIOLENCE, SAFETY PLANNING, AND SOCIAL MEDIA SAFETY. DURING THE YEAR THIS PROGRAM EDUCATED 2,799 MIDDLE AND HIGH SCHOOL STUDENTS. OUR PRESENTATIONS WERE IN PERSON THROUGHOUT THE YEAR WHEN SCHOOL WAS IN SESSION BUT WHEN COVID-19 FORCED SCHOOL CLOSINGS GRACE SMITH HOUSE DID PIVOT AND PROVIDE VIRTUAL PRESENTATIONS. GRACE SMITH HOUSE ALSO EDUCATES HEALTHCARE PROVIDERS ON HOW TO IDENTIFY, ASSESS AND SAFELY SCREEN FOR THE PRESENCE OF DOMESTIC VIOLENCE AND THIS YEAR WE SUCCESSFULLY EDUCATED 51 HEALTHCARE PROVIDERS ON HOW TO SCREEN FOR THE PRESENCE OF DOMESTIC VIOLENCE AND CONNECT VICTIMS TO SERVICES. 278986 13040 0 FOLLOW-UP PROGRAMTHE GRACE SMITH HOUSE NON-RESIDENTIAL FOLLOW UP PROGRAM PROVDES A WIDE VARIETY OF SERVICES TO FAMILIES RESIDING IN THE COMMUNITY WHO ARE EXPERIENCING DOMESTIC VIOLENCE. ORIGINALLY DEVELOPED AS A FOLLOW-UP PROGRAM TO ASSIST RESIDENTS WHO WERE TRANSITIONING OUT OF OUR EMERGENCY SHELTER. THIS PROGRAM HAS EXPANDED TO PROVIDE A BROAD SPECTRUM OF ADVOCACY, COUNSELING, AND SUPPORT SERVICES TO VICTIMS OF DOMESTIC VIOLENCE IN THE GENERAL COMMUNITY. SERVICES INCLUDE INDIVIDUAL COUNSELING, SUPPORT GROUP, SAFETY PLANNING, COURT AND LEGAL ADVOCACY, ACCOMPANIMENT TO COURT, SOCIAL SERVICES ADVOCACY, RISK ASSESSMENT, IMMIGRATION ADVOCACY, HOUSING AND EMPLOYMENT ASSISTANCE, TRANSPORTATION, AND REFERRAL TO OTHER SERVICES. WE ALSO ASSIST WITH EMERGENCY NEEDS SUCH AS FOOD THROUGH OUR FOOD PANTRY, TOILETRIES, BABY ITEMS AND SMALL HOUSEHOLD GOODS DEPENDING ON DONATIONS. OUR FOOD PANTRY BECAME A CRITICAL SOURCE OF SUPPORT FOR MANY VICTIMS WHO STRUGGLED TO PROVIDE BASIC NEEDS FOR THEIR FAMILIES DURING THE YEAR. OVER 600 INDIVIDUALS WERE SERVED THROUGH THIS PANTRY DURING THE YEAR. WITHIN OUR FOLLOW-UP PROGRAM A TOTAL OF 153 CLIENTS RECEIVED SUPPORT SERVICES; ADVOCACY WAS PROVIDED A TOTAL OF 2,561 TIMES; 56 SUPPORT GROUPS WERE PROVIDED; AND 687 INDIVIDUAL THERAPEUTIC SESSIONS WERE CONDUCTED BY OUR LICENSED SOCIAL WORKER. IN ADDITION, 30 CHILDREN OBTAINED SUPPORT SERVICES AND OUR CHILDREN'S SUPPORT GROUP MET WHILE THE ADULT SUPPORT GROUPS WERE IN SESSION.LATINA FAMILY ADVOCATE/ OUTREACH PROGRAM - OUR LATINA PROGRAM WAS PIONEERED BY GRACE SMITH HOUSE OVER TWENTY-SIX YEARS AGO. THE GOAL OF THIS PROGRAM IS TO EDUCATE THE LATINA COMMUNITY ABOUT DOMESTIC VIOLENCE AND SERVICES AVAILABLE AND TO OFFER LATINA VICTIMS CULTURALLY COMPETENT ADVOCACY AND COUNSELING IN THEIR NATIVE LANGUAGE. IN ADDITION, THIS POSITION HAS, THROUGH EXTENSIVE OUTREACH, CREATED A NETWORK OF SERVICE PROVIDERS WHO ARE EXPERT IN PROVIDING SERVICES TO LATINA VICTIMS. DURING THE YEAR THE LATINA FAMILY ADVOCATE WORKED WITH 64 FAMILIES PROVIDING ADVOCACY, SUPPORT, INFORMATION AND REFERRALS. THIS PROGRAM ALSO PROVIDED 7 OUTREACH PRESENTATIONS TO THE COMMUNITY. SUPPORT GROUP IN SPANISH IS OFFERED WEEKLY AND GROUP SESSIONS WERE CONDUCTED BOTH IN PERSON AND VIRTUALLY THROUGHOUT THE YEAR. 222049 10379 187632 BROOKHAVEN TRANSITIONAL HOUSINGBROOKHAVEN TRANSITIONAL HOUSING COMPRISES OF 14 APARTMENTS, RANGING IN SIZE FROM STUDIO APARTMENTS TO THREE BEDROOMS. RESIDENTS MAY STAY IN THE HOUSING PROGRAM FOR UP TO TWO YEARS (24 MONTHS). ELIGIBILITY FOR THIS SECOND STAGE HOUSING PROGRAM IS DETERMINED BY SEVERAL FACTORS INCLUDING BEING A VICTIM OF DOMESTIC VIOLENCE WHO IS AT LEAST 30 DAYS OUT OF AN ABUSIVE RELATIONSHIP. THIS PROGRAM IS OFFERED TO FAMILIES WHO WANT OR NEED A LONGER AMOUNT OF TIME TO WORK ON SAFETY, HEALING AND THE ACHIEVEMENT OF SPECIFIC GOALS. WHILE MANY BROOKHAVEN RESIDENTS ARE REFERRED BY OUR DOMESTIC VIOLENCE SHELTER CASE MANAGERS AT THE CONCLUSION OF THEIR SHELTER STAYS, OTHERS ARE REFERRED THROUGH OUR NON-RESIDENTIAL PROGRAM OR BY OUR COMMUNITY PARTNERS. WHILE IN THE BROOKHAVEN HOUSING PROGRAM, RESIDENTS ARE PROVIDED WITH CASE MANAGEMENT, INDIVIDUAL AND/OR GROUP COUNSELING, CHILDREN'S SERVICES, LEGAL ADVOCACY, RECREATIONAL OPPORTUNITIES AND ALL OTHER AVAILABLE AGENCY SERVICES AS NEEDED. THE BROOKHAVEN PROGRAM IS A SUPPORTIVE COMMUNITY THAT PROMOTES SAFETY, HEALING FROM TRAUMA, RESILIENCY FOR THE FUTURE, AND GOOD HEALTH. DURING THE YEAR, A TOTAL OF 22 FAMILIES AND 39 OF THEIR CHILDREN RESIDED IN OUR TRANSITIONAL HOUSING PROGRAM. 222049 10379 187632 1971196 1 1 0 0 0 0 0 0 1 0 1 0 0 0 0 1 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 1 7 0 50 1 0 0 0 0 0 0 0 0 0 0 0 0 X 19 19 0 0 0 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 1 0 NY X X X MAUREEN ARCHER 8454527155 PO BOX 5205 POUGHKEEPSIE NY 12602 LORI ROLISON CHAIR 1.00 X X 0 0 0 HEATHER FINCK VICE CHAIR 1.00 X X 0 0 0 CHRISTINA KEARNEY TREASURER 1.00 X X 0 0 0 ELIZABETH QUINN SECRETARY 1.00 X X 0 0 0 MARJORIE SMITH SECRETARY THRU 4/2021 1.00 X X 0 0 0 DONNA BETTS BOARD MEMBER 1.00 X 0 0 0 BENJAMIN DAY BOARD MEMBER 1.00 X 0 0 0 CATHERINE FORBES BOARD MEMBER 1.00 X 0 0 0 ALYSSA GATES BOARD MEMBER 1.00 X 0 0 0 THERESA GILL BOARD MEMBER 1.00 X 0 0 0 ELLEN HENNEBERRY BOARD MEMBER 1.00 X 0 0 0 RON LANE BOARD MEMBER 1.00 X 0 0 0 MICHELE MCALEER BOARD MEMBER 1.00 X 0 0 0 DANIEL MURPHY BOARD MEMBER 1.00 X 0 0 0 JESSICA NOWLIN BOARD MEMBER 1.00 X 0 0 0 TONI SAYCHEK BOARD MEMBER 1.00 X 0 0 0 MICHELE SCHNEIDER BOARD MEMBER 1.00 X 0 0 0 MAUREEN TALVI BOARD MEMBER 1.00 X 0 0 0 BRAD WEAVER BOARD MEMBER 1.00 X 0 0 0 SHARON WHITELEY BOARD MEMBER 1.00 X 0 0 0 PHILIP BENANTE BOARD MEMBER THRU 4/2021 1.00 X 0 0 0 SANDRA JACKSON BOARD MEMBER THRU 4/2021 1.00 X 0 0 0 BRANKA BRYAN EXECUTIVE DIRECTOR 55.00 X 84496 0 34628 MAUREEN ARCHER DIRECTOR OF FINANCE 55.00 X 87759 0 13150 KATHLEEN FINN BOARD MEMBER THRU 4/2021 1.00 X 0 0 0 DANIEL SHORT BOARD MEMBER THRU 4/2021 1.00 X 0 0 0 172255 0 47778 0 0 0 0 LEGAL SERVICES OF THE HUDSON VALLEY 90 MAPLE AVE WHITE PLAINS NY 10601 LEGAL SERVICES 258707 1 16007 2050560 689609 81719 2756176 BROOKHAVEN APARTMENT R 531110 187632 187632 187632 62678 62678 289890 257940 31950 31950 31950 BAD DEBT RECOVERY 900099 20934 20934 INSURANCE PROCEEDS 900099 19678 19678 OTHER INCOME 900099 4293 4293 1294 1294 46199 3084635 187632 0 140827 91939 91939 220033 168482 40204 11347 1104302 845579 201776 56947 137023 104920 25037 7066 124026 94968 22662 6396 236175 236175 22000 22000 16329 16329 9230 9230 2140 979 1161 53209 45045 771 7393 55102 55102 65558 65558 3971 3971 130696 130696 34095 34095 PURCHASED SERVICES 38325 15572 8606 14147 REPAIRS 15484 15139 345 FOOD 8994 8994 ACTIVITIES 6579 6178 260 141 16642 16574 45 23 2391852 1971196 316035 104621 64001 70791 1712850 952961 322911 339027 190208 192433 648 6030 4368775 2491511 1917677 1877264 2257670 3896892 0 7653 6465965 7343051 229240 201503 16016 10617 14822 22402 260078 234522 X 4089201 4919610 2116686 2188919 6205887 7108529 6465965 7343051 692783 209859 0 X X 0 1 X 1 0 X 1960583 2639939 2510824 2670683 2756176 12538205 1960583 2639939 2510824 2670683 2756176 12538205 182300 12355905 48707 57040 71984 58292 62678 298701 2273 43173 4114 12336 46199 108095 12945001 897035 0.95450 0.95470 X SCHEDULE A, PART II, LINE 10, EXPLANATION OF OTHER INCOME: MISCELLANEOUS INCOME - 2019 AMOUNT: $ 2,194. 2020 AMOUNT: $ 6,909. 2021 AMOUNT: $ 4,293. CREDIT CARD REWARDS - 2017 AMOUNT: $ 472. 2018 AMOUNT: $ 1,031. 2019 AMOUNT: $ 1,920. 2020 AMOUNT: $ 1,395. 2021 AMOUNT: $ 1,294. RECOVERY OF BAD DEBT - 2017 AMOUNT: $ 1,801. 2018 AMOUNT: $ 42,142. 2020 AMOUNT: $ 4,032. 2021 AMOUNT: $ 20,934. INSURANCE PROCEEDS - 2021 AMOUNT: $ 19,678. RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 0 1 X 204478 204478 3805682 2240085 1565597 358615 251426 107189 1877264 X 3278165 209859 209859 3068306 16329 16329 3084635 2375523 0 2375523 16329 16329 2391852 PART IV, LINE 2B: THE ORGANIZATION HOLDS FUNDS ON BEHALF OF THE LOCAL DEPARTMENT OF SOCIAL SERVICE OFFICE. THE AMOUNTS WILL BE RETURNED WHEN THE TENANT MOVES OUT AND THE ORGANIZATION DOES NOT CLAIM ANY UNPAID RENT OR APARTMENT DAMAGES. PART X, LINE 2: THE ORGANIZATION RECOGNIZES THE EFFECTS OF INCOME TAX POSITIONS ONLY WHEN THEY ARE MORE LIKELY THAN NOT TO BE SUSTAINED. MANAGEMENT HAS DETERMINED THAT THE ORGANIZATION HAD NO UNCERTAIN TAX POSITIONS THAT WOULD REQUIRE FINANCIAL STATEMENT RECOGNITION AND/OR DISCLOSURE. THE ORGANIZATION IS NO LONGER SUBJECT TO EXAMINATION BY APPLICABLE TAXING JURISDICTIONS FOR PERIODS PRIOR TO DECEMBER 31, 2018. 1 IN 2021 WE DISTRIBUTED $10,971 IN ASSISTANCE. THIS GRANT FUNDING ASSISTED 86 UNDUPLICATED INDIVIDUALS, ADULTS AND CHILDREN COMBINED. THE REQUESTS FOR ASSISTANCE ENCOMPASSED SAFETY AND SURVIVAL NEEDS INCLUDING UTILITIES; RENTAL AND HOUSING ASSISTANCE; COURT AND DOCUMENTATION NEEDS; MEDICATION; TRANSPORTATION; CLOTHING; EMPLOYMENT, (LICENSE, TRAINING, EQUIPMENT) FOOD AND FURNITURE. 86 10971 FOOD AND MERCHANDISE -THE SOURCE OF THESE ITEMS IS OUR MANY DONORS. THESE ITEMS ALSO BENEFITTED APPROXIMATELY 600 PEOPLE. 600 0 80968 COST FOOD AND MERCHANDISE PART I, LINE 2: GRACE SMITH HOUSE RECEIVES GRANT FUNDS THAT ARE FOR THE PURPOSE OF PROVIDING DIRECT FINANCIAL ASSISTANCE TO VICTIMS OF DOMESTIC VIOLENCE SERVED BY OUR PROGRAMS. THESE GRANT FUNDS PROVIDE FOR CRITICAL, EMERGENCY, UNMET NEEDS FOR VICTIMS OF DOMESTIC VIOLENCE IN OUR RESIDENTIAL OR NON-RESIDENTIAL PROGRAMS. THESE FUNDS ARE USED WHEN OTHER SOURCES HAVE BEEN SOUGHT AND COULD NOT BE SECURED OR WHEN ALTERNATE SOURCES CAN NOT BE IDENTIFIED. WHEN ADVOCATES WORKING WITH VICTIMS IDENTIFY A FINANCIAL CRISIS THAT CAN BE HELPED VIA THE GRANT THEY COMPLETE AN APPLICATION PACKET WITH THE VICTIM; THIS APPLICATION IS SUBMITTED TO THE PROGRAM SUPERVISOR FOR APPROVAL; REQUESTS OVER $100 REQUIRE THE APPROVAL OF THE EXECUTIVE DIRECTOR WHO AUTHORIZES THE DISBURSEMENT. THE FINANCE DEPARTMENT ISSUES PAYMENT TO A THIRD PARTY AND MAINTAINS RECORDS DOCUMENTING DISBURSEMENTS AS WELL AS SUBMITTING FISCAL REPORTS AS PER FUNDER REQUIREMENTS. REGULAR REPORTS ON THE NUMBER OF REQUESTS, CATEGORY, AND AMOUNT DISPERSED PER PERSON ARE SUBMITTED TO FUNDERS AND YEARLY SITE VISITS TO AUDIT THE GRANT FUNDING IS CONDUCTED BY FUNDERS. X 70324 COST X 31 11395 COST 0 0 1 0 PART I, COLUMN (B): COLUMN (B) LISTS THE NUMBER OF CONTRIBUTORS. FORM 990, PART III, LINE 1, DESCRIPTION OF ORGANIZATION MISSION: THE MISSION OF GRACE SMITH HOUSE, INC. IS TO ENABLE INDIVIDUALS AND FAMILIES TO LIVE FREE FROM DOMESTIC VIOLENCE BY: 1. PROVIDING SHELTER AND APARTMENTS, ADVOCACY, COUNSELING AND EDUCATION 2. RAISING THE CONSCIOUSNESS OF THE COMMUNITY REGARDING THE EXTENT, TYPE AND SERIOUSNESS OF DOMESTIC VIOLENCE 3. INITIATING AND TAKING POSITIONS ON PUBLIC POLICIES IN ORDER TO PROVIDE OPTIONS WHICH EMPOWER VICTIMS OF DOMESTIC VIOLENCE FORM 990, PART VI, SECTION B, LINE 11B GRACE SMITH HOUSE, INC. HAS ITS FORM 990 PREPARED BY AN OUTSIDE ACCOUNTING FIRM AND HAS ESTABLISHED THE FOLLOWING REVIEW PROCESS TO ENSURE THAT THE INFORMATION REPORTED IS COMPLETE AND ACCURATE. WHEN THE FORM 990 HAS BEEN PREPARED, REVIEWED BY MANAGEMENT AND IS READY TO BE FILED WITH THE INTERNAL REVENUE SERVICE, IT IS ELECTRONICALLY SENT TO THE BOARD MEMBERS OF THE ORGANIZATION FOR ANY COMMENTS. ANY COMMENTS ARE THEN GROUPED, SUMMARIZED AND PROVIDED TO THE OUTSIDE ACCOUNTANTS. EACH ISSUE IS DOCUMENTED AND ADDRESSED UNTIL THE RETURN IS FINALIZED AND APPROVED FOR FILING. FORM 990, PART VI, SECTION B, LINE 12C THE CONFLICT OF INTEREST POLICY IS APPLICABLE TO ALL BOARD MEMBERS AND OFFICERS OF THE ORGANIZATION. AFTER DISCLOSURE OF THE CONFLICT OF INTEREST AND ALL MATERIAL FACTS, AND AFTER ANY DISCUSSION WITH THE INTERESTED PERSON, THE BOARD SHALL DISCUSS THE POTENTIAL CONFLICT OF INTEREST AND VOTE UPON WHETHER TO PROCEED WITH THE TRANSACTION OR AGREEMENT. AN INTERESTED PERSON SHALL NOT PARTICIPATE IN OR BE PERMITTED TO HEAR THE BOARD'S DISCUSSION ON THE POTENTIAL CONFLICT OF INTEREST. AN INTERESTED PERSON SHALL NOT VOTE ON THE ISSUE OR ATTEMPT TO EXERT HIS OR HER PERSONAL INFLUENCE WITH RESPECT TO THE MATTER. AN INTERESTED PERSON'S INELIGIBILITY TO VOTE SHALL BE REFLECTED IN THE MINUTES OF THE BOARD MEETING. ANNUALLY ALL BOARD MEMBERS AND OFFICERS SHALL SIGN A STATEMENT AFFIRMING THAT THEY HAVE READ AND UNDERSTOOD THE ORGANIZATION'S CONFLICT OF INTEREST, AND THAT ANY ACTUAL OR POTENTIAL CONFLICTS HAVE BEEN DISCLOSED. FORM 990, PART VI, SECTION B, LINE 15 EACH JOB IN THE AGENCY IS ASSIGNED TO A SALARY LEVEL. WITHIN EACH LEVEL THERE IS A MINIMUM SALARY AND A MAXIMUM SALARY. ONCE AN EMPLOYEE REACHES THE MAXIMUM SALARY, THE EMPLOYEE IS NO LONGER ELIGIBLE TO RECEIVE A SALARY INCREASE. EXCEPTIONS FOR AN EMPLOYEE WHO IS PAID OUTSIDE THE RANGE MUST BE APPROVED BY THE HUMAN RESOURCE COMMITTEE. THE EXECUTIVE DIRECTOR AND CFO'S SALARIES ARE DETERMINED BY THE EXECUTIVE COMMITTEE AND THE CHAIR OF HUMAN RESOURCE COMMITTEE. THE SALARY IS BASED ON A REVIEW OF COMPARABLE SALARIES IN OTHER AGENCIES IN THE REGION. THE BOARD APPROVES THE SALARY OF THE EXECUTIVE DIRECTOR AND THE CFO AT THE SAME TIME AS THE APPROVAL OF THE OPERATING BUDGET, AND SUCH APPROVAL IS DOCUMENTED IN THE BOARD MINUTES. THIS APPROVAL OF SALARIES WAS LAST DONE IN 2022 AS AN INTEGRATED COMPONENT OF THE ANNUAL AGENCY BUDGET APPROVAL PROCESS. FORM 990, PART VI, SECTION C, LINE 19 THE ORGANIZATION MAKES ITS FORM 990 AVAILABLE FOR PUBLIC INSPECTION AS REQUIRED UNDER SECTION 6104 OF THE INTERNAL REVENUE CODE. THE RETURN IS POSTED ON THE ORGANIZATION'S WEBSITE, GUIDESTAR.ORG AND OTHER SIMILAR TYPES OF WEBSITES. IN ADDITION, THE FINANCIAL STATEMENTS, ARTICLES OF INCORPORATION, FORM 990, FORM 1023, CONFLICT OF INTEREST POLICY, AND BY-LAWS ARE ALSO AVAILABLE UPON WRITTEN REQUEST OR BY CALLING THE ORGANIZATION DIRECTLY. FORM 990, PART XII, LINE 2C: THE ORGANIZATION HAS AN AUDIT AND FINANCE COMMITTEE THAT ASSUMES RESPONSIBILITY FOR OVERSIGHT OF THE AUDIT OF ITS FINANCIAL STATEMENTS AND SELECTION OF AN INDEPENDENT ACCOUNTANT. THIS PROCESS DID NOT CHANGE FROM THE PRIOR YEAR.