2022-09-19T16:43:37-05:00 2021-12-31 450250958 Eide Bailly LLP 1730 Burnt Boat Loop Ste 100 Bismarck ND 585030886 990 2021-01-01 460422304 Aberdeen Area Convention and Visitors Bureau Inc ABER 6052252414 506 S Main St Ste 1 Aberdeen SD 57401 Casey Weismantel Executive Director 6052252414 2022-09-16 1 Casey Weismantel 999009999 Lisa Chaffee CPA P00193453 7012551091 2022-09-16 3 AAL1 IAL1 2021 2022-09-23 18:48:47Z Casey Weismantel 506 S Main St Ste 1 Aberdeen SD 57401 760974 0 X www.visitaberdeensd.com + www.huntfishsd.com X 1992 SD The Aberdeen Area Convention and Visitors Bureau acts as a promotion agency for the City of Aberdeen, SD as a visitor destination and center for conventions and related activities. 9 9 5 26 0 0 833078 749074 10700 11900 0 0 0 0 843778 760974 66142 86080 0 0 250895 260358 0 0 0 475235 408216 792272 754654 51506 6320 443764 468630 5123 23669 438641 444961 X As the tourism marketing agency for the City of Aberdeen, our mission is to enhance the economic well-being of the Aberdeen region by increasing the amount of visitor and meeting activity that occurs in the area. 0 0 The Aberdeen Area Convention & Visitors Bureau markets the City of Aberdeen to visitors at trade shows, travel shows, in print advertising, digital marketing, Internet web sites (www.VisitAberdeenSD.com and www.HuntFishSD.com), social media, special events and co-op marketing with regional and state tourism organizations.The Aberdeen Area Convention & Visitors Bureau provides many services that no other organization in Aberdeen does. The Aberdeen Area CVB bids on conventions, meetings, events, and sporting events and provides free complimentary services to these groups including, but not limited to, personalized name badges, visitor welcome packets, coupons, maps, weather updates, registration staff assistance, site location selection, official City welcomes, hospitality breaks, event sponsorship and spouse tours. In addition, the Aberdeen Area CVB coordinates volunteers for many events and hosts the hospitality rooms for the SDHSAA State Tournament events. In 2021, the Aberdeen Area CVB coordinated over 78 volunteer hours with our core group of volunteers for a total value of $2,226.12 (Independent Sector Report).The Aberdeen Area Convention & Visitors Bureau operates two Visitor Information Centers, one in our main office at 506 S Main St, Suite 1 and another one being and information kiosk in the Visitor Center at Storybook Land. Due to the COVID 19 pandemic in 2020 and limited space options in the Aberdeen Storybook Land Visitor Center, the Aberdeen Area Convention & Visitors Bureau suspended employment of the four seasonal staff and 16 volunteer workers. The Aberdeen Area Convention & Visitors Bureau direct staff continues to order and stock both centers with tourism literature while assisting visitors. We also provide the SD State Information Centers with thousands of the official Aberdeen Visitor Guide which we develop each year. The official Aberdeen Visitor Guide is also made available to other organizations and businesses such as the Downtown Association, Chamber, ADC, Aberdeen Regional Airport, library, city offices, lodging facilities and other Aberdeen businesses to be used in their marketing and recruiting efforts.The Aberdeen Area Convention & Visitors Bureau is the only organization that coordinates requests for information about our city and attractions. In 2021 we mailed or distributed 25,053 requests for information from our ad placements, our websites, travel show attendance, social media, digital marketing and by phone. The Aberdeen Area CVB will continue to track our requests for information by location and promotion/ad to determine effectiveness and response rate.The Aberdeen Area CVB currently maintains a database of 776 conventions/reunions/group tours. We continue to revamp the database to be more efficient on our end. This represented some classifications and numerous updates to make the process easier to track. We continue to contact/update each of these groups in 2021 depending upon their meeting date. We have set a goal to research and be more accountable on tracking the economic impact of events held in Aberdeen.The Aberdeen Area Convention & Visitors Bureau is proud to play a role in the economic growth, vitality, and quality of life in Aberdeen. We will continue to work hard to showcase Aberdeen as a great place to visit, to play and to stay. 0 0 0 0 0 0 0 0 0 1 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 2 0 1 5 1 0 0 0 0 0 0 0 0 X 9 9 0 0 0 0 0 0 0 1 1 0 0 0 1 1 1 1 1 0 0 0 X X Casey Weismantel 6052252414 506 S Main St Suite 1 Aberdeen SD 57401 Joel Mann President 1.00 X X 0 0 0 Guy Trenhaile President - Elect 1.00 X X 0 0 0 Abby Murano Secretary Treasurer 1.00 X X 0 0 0 Devin Reints Past President 1.00 X X 0 0 0 Alex Bartlett Director (Jan - Apr) 0.50 X 0 0 0 Heidi Zeller-Crawford Director 0.50 X 0 0 0 David Novstrup Director 0.50 X 0 0 0 Kyle Walz Director 0.50 X 0 0 0 Dawn Thorstenson Director 0.50 X 0 0 0 Kellie Ecker - Director Chamber of Commerce Liaison 0.50 X 0 0 0 Casey Weismantel Executive Director 40.00 X 63113 0 9514 Rita Moe Finance & Visitor Relations Manager 40.00 X 43185 0 8150 106298 0 17664 0 0 0 0 0 746574 2500 749074 Sportsmans Coop 541800 11400 11400 Commissions-Aberdeen 900099 500 500 11900 760974 11900 0 0 86080 128846 101022 2548 11623 16319 13255 290434 19339 4664 30744 12518 10449 874 1797 2282 Subscriptions 9225 Hospitality 7935 Meals 4476 Miscellaneous Expense 224 754654 348929 416978 49743 20194 41864 27045 34122 29709 3228 4413 443764 468630 1333 20956 3790 2713 5123 23669 X 243378 247511 195263 197450 438641 444961 443764 468630 6320 0 X 1 X 0 0 0 34122 29709 4413 4413 X Part X, Line 2: The Organization believes that it has appropriate support for any tax positions taken affecting its annual filing requirements and, as such, does not have any uncertain tax positions that are material to the financial statements. The Organization would recognize future accrued interest and penalties related to unrecognized tax benefits and liabilities in income tax expense if such interest and penalties are incurred. 1 Aberdeen Youth Wrestling Club PO Box 402 Aberdeen SD 574020402 463698661 501(c)(3) 6250 0 Midwest Regional Wrestling Tournament Northern State University 1200 S Jay St Aberdeen SD 57401 466000364 17000 0 NCAA basketball sponsorship, Volleyball, NSIC track & field Pheasants Forever - APC Fund 1783 Buerkle Circle St Paul MN 55110 411429149 501(c)(3) 10000 0 Aberdeen Pheasant Coalition for public hunting land Aberdeen Area Arts Council 225 3rd Ave SE Aberdeen SD 57401 237181353 501(c)(3) 5500 0 Arts in the Park, Storybook Land Festival Aberdeen Soccer Association PO Box 584 Aberdeen SD 574020584 460385859 501(c)(3) 12000 0 Soccer tournaments Aberdeen Gun Club PO Box 1235 Aberdeen SD 574021235 460375398 501(c)(4) 6000 0 State Trap shoot event Aberdeen Swim Club PO Box 1874 Aberdeen SD 574021874 450338253 501(c)(3) 8500 0 Swim meets 6 1 Part I, Line 2: -) Event Funding Application form must be completed by a member of the organization requesting funds. -) The applicant should complete the application to the AHA at least three (3) months prior to the event. -) Applicant will be required to attend the Aberdeen Hotel Alliance (AHA) Board meeting for a presentation and answer questions. -) Applicant will be required to provide copies of all advertising and promotional pieces including a list radio, television, banners, or other forms of promotion. -) Event funding from the Aberdeen Hotel Alliance MUST be used on the event applied for and as specified in the application. -) Event support will NOT be considered without an itemized budget or proposal from the requesting entity to show the financial need. -) Changes in dates, times, and/or nature of the funded special event may result in forfeiture of all funding. -) If the funded event is not held within the dates given, the award shall be forfeited and returned to the Aberdeen Hotel Alliance, unless the AHA has been notified of a date change. -) Additional fundraising efforts by the requesting organization will have an impact on funding request considerations. -) The Board reserves the right to limit funding to no more than 50% of cash contributions raised by the requesting organization. Grants are approved prior to disbursement. Applicant must complete the Event Evaluation Form Recap and return it to the Aberdeen Area Convention & Visitors Bureau within 15 days of the close of the event. The Aberdeen Hotel Alliance (AHA) reserves the right to withhold up to 50% of the total funding awarded until the applicant completes this form. Failure to provide this information will result in the loss of retained funding and may eliminate the event from future funding by AHA. Form 990, Part VI, Section A, line 1a There shall be an Executive Committee comprised of the President, the President-Elect, the Immediate past President, and the Secretary/Treasurer of the Convention and Visitors Bureau. The Executive Committee exercises the powers of the board in the interim between regular meetings of the board, and makes recommendations to the board. The Executive Committee is also responsible for employment or termination of the Executive Director. Form 990, Part VI, Section B, line 11b The draft Form 990 will be reviewed by the Executive Director and the Finance Manager before filing. The final return will be presented to the Executive Committee and the Board of Directors after filing. Form 990, Part VI, Section B, line 12c Each board member, the Executive Director and the Finance Manager sign a conflict of interest statement annually and as a situation arises. The documents are provided to the Executive Director for review. At the beginning of each board meeting, a conflict of interest statement is read to determine if any conflicts exist for any of the agenda items. After disclosure of the financial interest and all material facts, and after any discussion by the board members with the board member, the board member shall abstain from voting or any discussion. The remaining Board or committee members shall decide if a conflict of interest exists. Form 990, Part VI, Section B, line 15 Executive Director Compensation: Each December the Executive Committee can perform the Executive Director's employee evaluation. If a merit increase is granted, the increase will be assessed to the first payroll in January. This process is true for all employee merit increases. Form 990, Part VI, Section C, line 19 These documents are available upon request.