2022-08-12T07:02:01-05:00 2021-09-30 010464526 Baker Newman & Noyes LLC Box 507 Portland ME 04112 990 2020-10-01 043476764 Longwood Medical Energy Collaborative Inc LONG 6176322301 375 Longwood Avenue Boston MA 02215 Gretchen May President & Executive Director 6176322301 2022-08-11 1 Gretchen May 999009999 Nicholas E Porto P01310283 2078792100 2022-08-11 2 AAL1 IAL1 2020 2022-09-23 18:48:47Z Gretchen May 375 Longwood Avenue Boston MA 02215 1324978 0 X N/A X 1999 MA Plan, coordinate, and implement energy-related initiatives for the benefit of (see Schedule O) Harvard Medical School and its affiliated academic medical centers in the Longwood Medical Area of Boston. 13 0 1 0 0 0 0 0 886447 1324978 0 0 0 0 886447 1324978 0 0 0 0 407244 418595 0 0 0 479203 906383 886447 1324978 0 0 403740 336172 403740 336172 0 0 Plan, coordinate, and implement energy-related initiatives for the benefit of Harvard Medical School and its affiliated academic medical centers in the Longwood Medical Area of Boston. 0 0 1177883 1324978 Longwood Medical Energy Collaborative engaged in planning and coordination for the purpose of promoting energy conservation and securing efficient energy sources that will meet the specialized needs of Harvard Medical School and its affiliated academic medical centers in the Longwood Medical Area of Boston. 1177883 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 0 0 1 7 0 1 1 1 0 0 0 0 0 0 0 0 0 0 0 0 X 13 0 1 0 0 0 1 1 1 1 1 0 0 1 1 1 1 1 1 1 0 0 MA X Gretchen May 6176322301 375 Longwood Avenue Boston MA 02215 X Michele Garvin Clerk 1.00 55.00 X X 0 883606 58799 Christopher Dunleavy Co-Chair & Treasurer 1.00 40.00 X X 0 1049729 33524 Lisa Hogarty Director 1.00 55.00 X 0 578890 46948 Walter Armstrong Co-Chair 1.00 60.00 X X 0 417238 27107 Steve Maiorisi Director 1.00 60.00 X 0 346776 63683 Eliot Lurier Director 1.00 39.00 X 0 410861 52583 Maria Buckley Director 2.00 38.00 X 0 383440 48954 Wendy Gettleman Director 1.00 50.00 X 0 348087 65137 Douglas C Garron Director 1.00 60.00 X 0 308603 65548 Mary Kaitlin O'Connor Director 1.00 55.00 X 0 222529 18973 Elizabeth H Gerlach Director 1.00 50.00 X 0 195791 37515 Doug Carney Director 1.00 50.00 X 0 662590 32776 Vito La Francesca Director 1.00 50.00 X 0 160707 41707 Gretchen E May President & Executive Director 1.00 60.00 X 0 315749 36006 0 6284596 629260 0 0 1 0 Holland & Knight LLP 11050 Lake Underhill Road 864084 Orlando FL 32825 Legal Services 232159 Vatic Associates 10381 Dutchess Lane Amelia VA 23002 Consulting Services 107649 2 Support from Members 541610 1324978 1324978 1324978 1324978 1324978 0 0 X 310785 310785 107810 107810 61872 61872 448367 353644 94723 44647 44647 341727 341727 2045 2045 225 225 7500 7500 1324978 1177883 147095 0 401181 336023 149 2559 0 403740 336172 45217 216022 261748 8682 96775 111468 403740 336172 X 0 0 403740 336172 0 0 X X 0 1 X 1 0 X X 6 Beth Israel Deaconess Medical Center Inc 042103881 3 1 247195 0 Joslin Diabetes Center Inc 042203836 3 1 25557 0 The Children's Hospital Corporation 042774441 3 1 332833 0 President and Fellows of Harvard College 042103580 2 1 230828 0 Dana Farber Cancer Institute Inc 042263040 7 1 180794 0 Brigham & Women's Hospital Inc 042312909 3 1 307771 0 6 1324978 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 1 0 Schedule A, Part I, Line 12g, Column v: The amount of support listed Schedule A, Part I, Line 12g, Column v is an allocation of total expenses from Form 990, Part IX in direct proportion to the membership fees received by the respective supported organizations. The amounts listed represent amounts expended by Longwood Medical Energy Collaborative to or for the benefit of the supported organizations in carrying out LMEC's exempt mission on behalf of its supported organizations. Schedule A, Part IV, Section B, Line 1: LMEC has six (6) Member Corporations, each of which is a corporation that is exempt from federal income taxation pursuant to the provisions of Section 501(c)(3) of the Internal Revenue Code. Under the LMEC governing documents, each member appoints two directors to sit on the LMEC governing board. Each director is to have the following qualifications: (1) at least one director shall be from such Member's senior management or the parent organization of such Member, and (2) the other director shall be from such Member's senior management or the parent organization of such Member or shall be a member of the governing board of the Member. Each Member may appoint an alternate to attend and vote at meetings of the Board of Directors in the absence of either or both of the directors it appoints. The bylaws provide that the Directors appointed by each Member jointly have one vote, and in the event of any disagreement between such directors, the vote of such Member shall be disregarded. An appointed Director may be suspended or removed with or without cause by the Member that appointed such Director. 0 Due to Harvard Medical School 111468 111468 X 1324978 0 1324978 0 1324978 1324978 0 1324978 0 1324978 Part X, Line 2: LMEC is a tax-exempt organization under Section 501(c)(3) of the Internal Revenue Code (the Code) and is exempt from federal income taxes on related income pursuant to Section 501(a) of the Code. Tax-exempt organizations could be required to record an obligation for income taxes as the result of a tax position they have historically taken on various tax exposure items including unrelated business income or tax status. LMEC has evaluated the positions taken on its filed tax returns. LMEC has concluded that no uncertain income tax positions exist at September 30, 2021. X X 0 1 0 0 0 0 0 0 0 Christopher Dunleavy Co-Chair & Treasurer 0 862000 0 90750 0 96979 0 25650 0 7874 0 1083253 0 0 Michele Garvin Clerk 0 644253 0 105549 0 133804 0 22800 0 35999 0 942405 0 0 Doug Carney Director 0 464508 0 98728 0 99354 0 18945 0 13831 0 695366 0 0 Lisa Hogarty Director 0 444110 0 52418 0 82362 0 19950 0 26998 0 625838 0 0 Eliot Lurier Director 0 405976 0 0 0 4885 0 21615 0 30968 0 463444 0 0 Walter Armstrong Co-Chair 0 331166 0 50611 0 35461 0 19440 0 7667 0 444345 0 0 Maria Buckley Director 0 379739 0 0 0 3701 0 21615 0 27339 0 432394 0 0 Wendy Gettleman Director 0 317523 0 28305 0 2259 0 29004 0 36133 0 413224 0 0 Steve Maiorisi Director 0 346122 0 0 0 654 0 35865 0 27818 0 410459 0 0 Douglas C Garron Director 0 307748 0 0 0 855 0 36272 0 29276 0 374151 0 0 Gretchen E May President & Executive Director 0 295703 0 0 0 20046 0 35865 0 141 0 351755 0 0 Mary Kaitlin O'Connor Director 0 216475 0 5003 0 1051 0 17873 0 1100 0 241502 0 0 Elizabeth H Gerlach Director 0 194590 0 0 0 1201 0 13583 0 23932 0 233306 0 0 Vito La Francesca Director 0 159944 0 400 0 363 0 7425 0 34282 0 202414 0 0 Part I, Line 3 During the filing period, Gretchen May was paid by President and Fellows of Harvard College (Harvard) and served as the Longwood Medical Energy Collaborative, Inc. (LMEC) President and Executive Director during the year. Ms. May commenced that role on October 1, 2017, having previously served as a Project Development Director of LMEC since July 2011. At that time, the Executive Committee of LMEC had oversight for LMEC compensation matters. The Executive Committee reviewed and discussed the proposed compensation terms for the position and approved the compensation arrangements for the President and Executive Director. The Executive Committee then recommended the compensation arrangement to the Board of Directors for approval. The Executive Committee and Board of Director deliberations were documented in minutes, and the Board of Directors on behalf of the LMEC Member Organizations also ratified, approved, and confirmed the hiring and compensation of the Executive Director. Since that time, LMEC no longer has an Executive Committee. The process for reviewing and determining Ms. May's compensation is conducted by the Board of Directors as a whole. Part I, Line 4b Various individuals included in Form 990, Part VII, participate in or receive payment from a supplemental non-qualified plan sponsored by related organizations. Each individual's participation in those plans arise in their capacity as employees or officers of those related organizations and are not compensation for services rendered to LMEC. Only the individuals mentioned below participated in or received compensation from non-qualified plans. Descriptions of the related-party non-qualified plans are as follows: The Children's Hospital Corporation made contributions to the supplemental non-qualified retirement plan for the individual listed below. Contribution amounts are generally based on a percentage of compensation. Participants of the supplemental executive retirement plan are fully vested. All payments with respect to a participant's separation from service will be made in a single sum following the separation from service unless participant has elected to receive the accrued interest portion of his or her account in three annual installments. Michele Garvin, received in 2020, a contribution of $97,680 Lisa Hogarty, received in 2020, a contribution of $52,036 During the 2020 calendar year, the Beth Israel Deaconess Medical Center was a participating employer in the Beth Israel Deaconess Medical Center Executive Retirement Program which is a non-qualified deferred compensation plan and pursuant to the plan eligible employees receive certain retirement benefits. Amounts received by participants and related to this plan are included in Form 990 Schedule J, Part II, Column B(iii), Other Reportable Compensation and/or Form 990, Schedule J, Part II, Column C, Deferred Compensation in accordance with the instructions to this Form 990. The following individuals received deferred compensation from the above-described non-qualified retirement plans: Walter Armstrong received, during 2020, combined payments of $34,871. Form 990, Part VI, Section A, line 2 The following groups of two or three individuals have business relationships with one another which arise from each set of individuals' mutual affiliation with one of LMEC's Member organizations: -- Walter Armstrong, Senior Vice President, Capital Facilities and Engineering of Beth Israel Deaconess Medical Center, Inc. (BIDMC), and Elizabeth Gerlach, Senior Counsel & Director of Real Estate Development and Land Use Planning of BIDMC; -- Christopher Dunleavy, Senior Vice President and Chief Financial Officer of Brigham & Women's Hospital, Inc. (BWH) and Doug Carney, Senior Vice President, Real Estate, Facilities, and Operations of BWH; -- Lisa Hogarty, Senior Vice President, Real Estate Planning and Development of The Children's Hospital Corporation, Mary Kaitlin O'Connor, Associate General Counsel of Children's Hospital, and Michele Garvin, Senior Vice President and General Counsel of The Children's Hospital Corporation; -- Wendy Gettleman, Vice President, Facilities Management & Real Estate of Dana-Farber Cancer Institute, Inc. (DFCI) and Vito La Francesca, Director of Engineering of DFCI; -- Douglas Garron, Managing Director of Energy and Facilities of Harvard University, and Steve Maiorisi, Chief Campus Planning and Facilities Officer of Harvard University; and -- Eliot Lurier, Chief Operating Officer/Chief Financial Officer of Joslin Diabetes Center, Inc. (Joslin), and Maria Buckley, General Counsel of Joslin. Form 990, Part VI, Section A, line 6 The Members of the Organization are Beth Israel Deaconess Medical Center, Inc., Brigham and Women's Hospital, Inc., The Children's Hospital Corporation, Dana-Farber Cancer Institute, Inc., Joslin Diabetes Center, Inc., and President and Fellows of Harvard College. At any special or regular meeting the Members may increase the number of Members and elect new Members to complete the number so fixed by a vote of majority of the Members then in office; or they may decrease the number of Members, but only to eliminate vacancies caused by the resignation, removal, or disqualification of one or more Members. Membership in the Organization shall be limited to organizations that are exempt from federal income taxation pursuant to the provisions of Section 501(c)(3) of the Internal Revenue Code. Each Member shall continue to be a Member until it dissolves, resigns, is removed, or becomes disqualified. Form 990, Part VI, Section A, line 7a LMEC has six (6) Member Corporations, each of which is a corporation that is exempt from federal income taxation pursuant to the provisions of Section 501(c)(3) of the Internal Revenue Code. Under the LMEC governing documents, each member appoints two directors to sit on the LMEC governing board. Each director is to have the following qualifications: (1) at least one director shall be from such Member's senior management or the parent organization of such Member, and (2) the other director shall be from such Member's senior management or the parent organization of such Member or shall be a member of the governing board of the Member. Each Member may appoint an alternate to attend and vote at meetings of the Board of Directors in the absence of either or both of the directors it appoints. The bylaws provide that the Directors appointed by each Member jointly have one vote, and in the event of any disagreement between such directors, the vote of such Member shall be disregarded. An appointed Director may be suspended or removed with or without cause by the Member that appointed such Director. Form 990, Part VI, Section A, line 7b The authority of the Directors to exercise the following powers is conditioned upon approval by two-thirds of the total of the Members: a. To add new Members b. To change capital call obligations of the Members, if any c. To refinance or approve any unbudgeted debt instruments, bonds, notes, or guarantees d. To enter into or renegotiate any mortgages on or security interest in the Corporation's real property or physical plant, except for those mortgages or material liens entered into pursuant to previously approved financings. e. To add new customers f. To change auditors g. To file for bankruptcy h. To employ or terminate employment of the chief executive officer or chief financial officer of the Corporation. i. To make material changes in the sale or repurchase of energy from third parties j. To approve or make material changes to any standard user contract In addition to these reserved powers, the Members shall have such other powers and rights as the Directors may designate. Form 990, Part VI, Section B, line 11b The Form 990, prepared by an independent public accounting firm, is reviewed by the President of Longwood Medical Energy Collaborative, Inc. ("LMEC"). The complete Form 990 is presented to the Audit and Finance Committee of LMEC for review and discussion. A copy of the complete return is then provided to each member of the LMEC Board of Directors who reviews and approves it prior to submission to the Internal Revenue Service. Form 990, Part VI, Section B, line 12c Longwood Medical Energy Collaborative, Inc. (LMEC) has a conflict of interest policy which establishes that directors, officers, and other necessary individuals have an ongoing duty to disclose the existence of financial interests which may result in a conflict of interest. To administer the conflict of interest policy, annually LMEC distributes a copy of the policy along with a conflict of interest form. The conflict of interest form must be returned by each such individual annually to affirm that he or she (i) has received a copy of the conflict of interest policy, (ii) has read and understands the policy, and (iii) has agreed to comply with the policy. Any activity that requires action under the conflict of interest policy is subject to review and action through the Board of Directors and the organization's general counsel. Pursuant to the conflict of interest policy, certain activities which could create conflicts of interest are prohibited while other types of relationships are permitted, subject to compliance with disclosure and recusal requirements. Form 990, Part VI, Section B, line 15a During the filing period, Gretchen May was paid by President and Fellows of Harvard College (Harvard) and served as the Longwood Medical Energy Collaborative, Inc. (LMEC) President and Executive Director during the year. Ms. May commenced that role on October 1, 2017, having previously served as a Project Development Director of LMEC since July 2011. At that time, the Executive Committee of LMEC had oversight for LMEC compensation matters. The Executive Committee reviewed and discussed the proposed compensation terms for the position and approved the compensation arrangements for the President and Executive Director. The Executive Committee then recommended the compensation arrangement to the Board of Directors for approval. The Executive Committee and Board of Director deliberations were documented in minutes, and the Board of Directors on behalf of the LMEC Member Organizations also ratified, approved, and confirmed the hiring and compensation of the Executive Director. Since that time, LMEC no longer has an Executive Committee. The process for reviewing and determining Ms. May's compensation is conducted by the Board of Directors as a whole. During the period covered by this filing, LMEC did not have any other officers or key employees. Form 990, Part VI, Section C, line 19 The Organization makes its governing documents, conflict of interest policy, and financial statements available to the public upon request. Form 990, Part VII, Section A: Director Compensation: A majority of the Organization's directors are compensated by related organizations, as they serve as representatives of the Organization's supported organizations. However, the compensation reported in Part VII of Form 990 does not represent compensation for the individuals' services in their capacity as officers or directors of Longwood Medical Energy Collaborative. Rather, this compensation reflects remuneration for services those individuals performed in their capacity as full-time employees of those related organizations. Form 990, Part IX, line 11g Energy Conservation and Efficiency Services: Program service expenses 341,727. Management and general expenses 0. Fundraising expenses 0. Total expenses 341,727. Form 990, Part XII, Line 2c: Oversight of Audit The Organization has an audit and finance committee that performs general oversight of the audit process. The audit process has not changed from the prior year. Beth Israel Deaconess Medical Center Inc 330 Brookline Avenue Boston MA 02115 042103881 Tertiary Care Academic Medical Center MA 501(c)(3) Line 3 N/A 0 Joslin Diabetes Center Inc One Joslin Place Boston MA 02115 042203836 Education Research Healthcare Facility MA 501(c)(3) Line 3 N/A 0 Children's Hospital Corporation 300 Longwood Avenue Boston MA 02115 042774441 Education Research Healthcare Facility MA 501(c)(3) Line 3 Children's Medical Center Corp 0 President and Fellows of Harvard College 1033 Massachusetts Avenue 3rd Floor Cambridge MA 02138 042103580 Education MA 501(c)(3) Line 2 N/A 0 Dana Farber Cancer Institute Inc 450 Brookline Avenue Boston MA 02115 042263040 Education Research Healthcare Facility MA 501(c)(3) Line 7 N/A 0 Brigham & Women's Hospital Inc 75 Francis Street Boston MA 02115 042312909 Please see Schedule R, Part VII, Supplemental Information MA 501(c)(3) Line 3 N/A 0 0 0 0 0 0 0 0 0 0 0 1 1 1 1 1 1 1 1 0 Schedule R, Part II, Brigham & Women's Hospital: Throughout Brigham Health, every decision we make is guided by our vision of a healthier world, and delivered through our mission of maintaining and restoring health through leadership in compassionate care, scientific discovery and education.