2022-04-05T08:10:43-07:00 2021-06-30 134036703 SCHALL & ASHENFARB CPAS LLC 307 FIFTH AVE 15TH FL NEW YORK NY 10016 990 2020-07-01 132552500 Harlem School of the Arts Inc HARL 2129264100 645 St Nicholas Avenue New York NY 10030 Charles J Hamilton Jr Board Chair 2022-04-05 true Charles J Hamilton Jr 999009999 Michael Schall P02024184 2122682800 3 AAL1 IAL1 FAL1 2020 2022-09-23 18:48:47Z Charles J Hamilton Jr 645 St Nicholas Avenue New York NY 10030 5868690 false X https://hsanyc.org X 1964 NY The Harlem School of the Arts' mission is to empower and enrich young people and adults from Harlem and beyond through direct exposure to, and training in, the core disciplines of dance, music, theater and visual arts. 20 20 161 21 0 7888379 4277325 2089147 1300380 179533 78261 110800 110077 10267859 5766043 586000 783000 0 3037223 2249947 153000 752690 1871513 1443902 5494736 4629849 4773123 1136194 17550779 18036300 2482257 1368815 15068522 16667485 The Harlem School of the Arts' mission is to empower and enrich young people and adults from Harlem and beyond through direct exposure to, and training in, the core disciplines of dance, music, theater and visual arts. false false 3186630 783000 1300380 Human Resources: Two Faciltites positions were restored after temporary furloughs and layoffs. Additionally, HSA hired several senior leadership positions throughout the year and promoted staff within HSA to new roles. Summer Camp was restored, creating 21 seasonal positions. Development and Administration and received mentorship and an engaging professional learning experiences.Student Services: The Student Services department improved reporting to senior leadership by compiling monthly reports that included information on enrollment, financial aid, and tuition assistance. The team also pulled biweekly accounts receivable reports from ASAP to improve billing processes. The ASAP support team provided two training sessions to help the student services team take advantage of more beneficial features of the registration system. The team also enhanced communication with constituents by surveying parents, students, and staff on their remote learning preferences and experiences navigating the pandemic during the summer, fall, and spring semesters. Marketing: After the completion of the renovation, Marketing had the Dorothy Maynor Hall staged and photographed, and began advertising for event rentals towards Strategic Plan initiatives of increasing earned income streams. The Department focused on market segmentation and greater use of digital platforms to achieve its marketing goals. Social media platforms such as Facebook and Instagram continue to be the primary marketing tools, along with paid advertisements on family-focused regional websites. In addition, HSA sends monthly digital newsletters to its 14,000 subscribers. Development: The Development department acted swiftly in response to the COVID-19 pandemic, maintaining ongoing grant procedures while also securing numerous emergency relief grants and a Paycheck Protection Plan loan. Site visits and informational sessions were conducted virtually and in person with six major institutional donors as part of an overall increase in stewardship. The department performed a database migration to the Neon platform as part of a system upgrade.Operations: HSA continued to address safety protocols to plan for the return of students for summer and fall programming, including but not limited to drop off / pick up, app support for tracing, limited capacity in rooms, limited on-site space usage, internal end of year programming & rentals. We identified an outlet for an air purifier in all rooms to support constant airflow and installed MERV air filters throughout the building.Facilities: We upgraded three outdated electrical breakers and added power to the second floor to serve all ensemble rooms, offices, and shared spaces. Nu Way, a new HVAC company, has begun to provide scheduled maintenance, reduce cost, and incur equipment longevity.Information Technology: IT helped set up the new electronic lockers system, improved security systems and remote access systems for HSA's employees. A new classroom has been set up with 11 computers, tablets and graphic design software. All staff computers and servers were updated to the latest operating system and tools. The phone system has been improved, IT's security and the Wi-Fi network was been expanded. More automation tools have been developed to help HSA employees. Two more servers were deployed to improve the redundancy of the IT system. A new Internet microwave connection has been installed putting an antenna on the roof.COVID Response & HSA Safety Plan: A Safety Plan was put in place with evolving updates to reflect the latest best practices in health and safety. HSA will continue to monitor official information and recommendations of the CDC and public health authorities regarding best practices in preventing the spread of COVID-19. Efforts also including enhanced cleaning protocols, installing MERV-13 filters to improve the quality of ventilation and air filtration. If addition, we have increased the time between classes to allow for cleaning and airing of educational spaces. Programs: HSA reached over 560 students and over 4,000 family and community members in FY21 through our core programs: Childrens Enrichment group and private instruction in music, dance, theater, and art & design; HSA Prep tuition free, conservatory-level pre-professional instruction for arts-career-focused students ages 8-18; Summer Intensives in dance for young artists ages 8-25; virtual Harlem Summer Arts Experience for children ages 4-16; and Family Programs performances, workshops, exhibitions, and events. Most HSA students come from Upper Manhattan (52%) and the Bronx (17%), where median incomes fall well below the NYC Metro average, and 89% of students identify as African American, Latinx, or more than one race. In FY21, approximately 22% of students received need-based financial aid, however 100% of students received a discount for remote class tuition, and 78% of families took advantage of payment plans and additional discounts for early registration, multiple courses, and enrolling multiple children.Selected Programming: Summer The Harlem Summer Arts Experience provided virtual classes for four weeks in July to students ages 5-17 in music, dance, visual art & design, theater, and musical theater. The camp transported young artists to the Harlem Renaissance. In celebration of the era's 100th anniversary. Private lessons were extended through the summer season, and expanded from music only to all disciplines, enabling interested students to continue honing their craft through individualized instruction for the duration of the summer. The Harlem Summer Dance Experience offered a deep-dive in dance training for students ages 5-17 who might typically take part in HSAs in-person Summer Dance Intensive. Dance Experience students took 2-7 virtual classes per week, depending on age. College and Career Readiness events included workshops in essay writing, a college search sessions, financial aid and scholarship search session, careers in the arts panel, a portfolio development workshop led by Pratt, audition preparation.Fall and Spring ProgrammingChildrens Enrichment Program served nearly 400 students, ages 2-18, in FY21, with students attending three classes per year on average. Classes meet virtually on weekdays after school hours, and all-day Saturday, for 32 weeks from September through June. Many Enrichment students had opportunities to share their work with family and friends through virtual mid-year performances in dance, theater, and musical theater, as well as music recitals in piano, voice, strings, and big band jazz. Private Lessons were expanded this year from music only to offer one-on-one instruction in acting, dance, and drawing; as well as voice, strings, percussion, guitar, piano, woodwinds, and brass instruments. HSA engaged 154 unique students in private lessons this year, with 323 total enrollments. Financial aid was available for students in need. In FY21, HSA Prep, our tuition-free, pre-professional program, enrolled a total of 62 students ages 8-18 across HSAs artistic departments. Students participated in a minimum of two to eight courses of personalized instruction and private lessons per week for two 16-week semesters, September through June. Prep professional development events included: College and Career Readiness Week, with daily workshops on topics such as personal statement writing, preparing for auditions, planning a portfolio, and how to research colleges and financial aid; a Career Readiness workshop on Fashion & Film, with guest speakers Shakira Washington and Rashaad Ernesto Green; a masterclass and talk back with the Radio City Rockettes; a series of three masterclasses for jazz students presented in partnership with the Afro Latin Jazz Alliance; Preparing for College Auditions, a workshop presented in partnership with the Juilliard School; a master class for string students with Harlem Chamber Players violist Tia Allen; a mentorship conversation with film and Broadway actor James Monroe Iglehart (Aladdin; Hamilton) and four multidisciplinary workshops led by HSA faculty, encouraging collaborative creation on topics such as music & spoken word and dance & theater.Performances: The Dorothy Maynor Singers, shared a recorded performance of We Shall Overcome, in honor of Martin Luther King, Jr. Day, and Lift Every Voice and Sing, which HSA shared in honor of Black History Month. Dancers were featured online as a part of the Central Park Virtual Holiday Celebration. Prep vocalists participated in the New York Youth Symphony Musical Theater Songwriting Showcase. Additionally, the HSA-Train Arts Festival a culminating interdisciplinary event in which all Prep Students, along with Childrens Enrichment Students, showcased their work to the public through video performances and an online gallery. HSA Family Programs included the ongoing Dance Masters Series, featuring interviews by HSA Dance Director Leyland Simmons with industry stars; two virtual 3186630 true true false false false false false false false true true false false false false true true false true false false false false true false false false false true true false false false false false false false false false false false false false false false false false true 30 0 true 161 true false false false false false false false 0 false false false false false false false X 20 20 false false false false false false false true true false false true true true true true true true false false NY X Charles J Hamilton Jr 2129264100 645 St Nicholas Avenue New York NY 10030 Eric Pryor President 40.00 0.00 X 219573 0 970 Talya Westbrook Development Dir. 40.00 0.00 186885 0 11714 Aubrey Lynch Programs Dir. 40.00 0.00 102950 0 7841 Lynne Y Toye Administrative Dir 40.00 0.00 106557 0 733 Charles J Hamilton Jr Board Chair 2.00 0.00 X X 0 0 0 Lisa Davis Vice Chair 2.00 0.00 X X 0 0 0 Julian Johnson Treasurer 2.00 0.00 X X 0 0 0 Jose Claxton Secretary 2.00 0.00 X X 0 0 0 Kristine G Manoukian Trustee 2.00 0.00 X 0 0 0 Rona Sebastian Trustee 2.00 0.00 X 0 0 0 Lisa Diller Trustee 2.00 0.00 X 0 0 0 Mogolodi Bond Trustee 2.00 0.00 X 0 0 0 Sandra Buchanan Hurse Trustee 2.00 0.00 X 0 0 0 Michelle Fizer-Peterson Trustee 2.00 0.00 X 0 0 0 Ezra Ezzard Left 09/2020 2.00 0.00 X 0 0 0 Joshua Martin Trustee 2.00 0.00 X 0 0 0 Rochelle McAllister Trustee 2.00 0.00 X 0 0 0 Gabriella E Morris Trustee 2.00 0.00 X 0 0 0 Jacqueline Nickelberry Trustee 2.00 0.00 X 0 0 0 Jason Mathews Trustee 2.00 0.00 X 0 0 0 David A Picon Trustee 2.00 0.00 X 0 0 0 Karen Sanders Trustee 2.00 0.00 X 0 0 0 Kenneth W Taber Trustee 2.00 0.00 X 0 0 0 Stephen S Usher Trustee 2.00 0.00 X 0 0 0 Wendy Washington Trustee 2.00 0.00 X 0 0 0 615965 21258 4 false true false NCheng LLP 40 Wall Street Suite 3222 New York NY 10005 Accounting 288500 Imrey Studio LLC 121 W 118th St New York NY 10026 Construction 201520 Seamus Hency and Associates 145 Hudson Street New York NY 10013 Construction 346356 Archstone Builders LLC 242 West 30th Street New York NY 10001 Construction 5486523 4 1406917 2870408 4277325 Education outreach 611600 47491 47491 Tuition & registration 611600 1252889 1252889 1300380 80908 80908 0 0 108000 108000 108000 108000 100000 102647 -2647 -2647 -2647 0 0 0 Other income 900099 2077 2077 2077 5766043 1300380 188338 0 783000 783000 0 0 223892 179070 22370 22452 0 1726958 1293784 133343 299831 0 110884 83715 8851 18318 188213 142097 15023 31093 0 0 257400 257400 0 153000 153000 0 263225 84698 113770 64757 24847 1214 23633 0 0 0 95608 72182 7631 15795 9533 185 9348 0 0 23967 23967 0 382066 288452 30496 63118 106375 80311 8491 17573 Repairs & Maintenance 82445 67357 4915 10173 Equipment rental 35472 25535 2700 7237 Other expenses 32081 20230 7514 4337 Payroll processing 29008 21901 2315 4792 101875 44113 41181 16581 4629849 3186630 690529 752690 4369527 1893949 0 552262 1690402 11923 13022 0 0 0 0 171403 101204 13598458 2448714 9769280 11149744 2676384 3187979 0 0 0 0 17550779 18036300 1689096 374567 29076 139039 221693 323317 531892 531892 10500 2482257 1368815 X 9377790 11851713 5690732 4815772 15068522 16667485 17550779 18036300 X 1136194 533334 -70565 X false true X true false X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED 2676384 611595 100000 3187979 2709688 66270 99574 2676384 2729042 80646 100000 2709688 2673831 158500 103289 2729042 2455475 51279 267077 100000 2673831 1.00000 false false false 163216 163216 12178778 1626407 10552371 1256464 822307 434157 11149744 X 5715356 533334 198979 732313 4983043 783000 783000 5766043 4045828 198979 198979 3846849 783000 783000 4629849 Part V, Line 4: Intended uses of the endowment fund. Endowment Funds are used to provide scholarships and financial aid to students and general operating support to the School. Part X : FIN48 Footnote HSA does not believe its financial statements include any material, uncertain tax positions. Tax filings for periods ending June 30, 2018 and later are subject to examination by applicable taxing authorities. Part XI, Line 4b: Other revenue amounts included on 990 but not included in F/S Scholarships & Financial Aid $783000 Part XII, Line 4b: Other revenue amounts included on 990 but not included in F/S Scholarships & Financial Aid $783000 true true true true true true true false false false false false false false false true false true Schedule E, Line 3 - Racially Nondiscriminatory Policy Publicized Brochures are mailed to public schools stating that the Harlem School of the Arts has a racially non-discriminatory policy in place. Schedule E, Line 4 - Explanation of Records and Materials Not Maintained Schedule E, Line 5 - Explanation of Organization Discrimination by Race Schedule E, Line 6 - Explanation of Aid or Assistance from Governmental Agency The School receives funding from New York City and State agencies. These funds are used to support the activities of the School. X X true Arts Manager LLC 1300 PennsylAveNW St410 Washington DC WA 20004 F/R Counsel false 153000 false 153000 true 0 0 Scholarships & Financial Aid 960 783000 Grantmaker's Description of How Grants are Used Student aid is based on talent, financial need, and other similar standards. The School evaluates student eligibility throughout the year. X X X X false false false false false false false false false Eric Pryor President 219573 970 220543 Talya Westbrook Development Dir. 186885 11714 198599 Form 990, Part VI, Line 11b: Form 990 Review Process Management reviewed a draft of the form 990 with the audit/finance committee and provided edits to the tax preparer. After this process was performed, the form 990 was sent to the full board of directors prior to being filed with the IRS. Form 990, Part VI, Line 12c: Explanation of Monitoring and Enforcement of Conflicts The organization has a board approved conflicts of interest policy. Each board member must fill out an annual declaration stating they had no conflicts or identifying the nature of their interested party transactions. Form 990, Part VI, Line 15a: Compensation Review & Approval Process - CEO, Top Management Each year, the executive committee reviews comparable salaries based on a recognized study and reviews the performance of the President to determine if the existing salary falls within these ranges. After a deliberation of this matter, a proposed salary and benefit package is voted on. Form 990, Part VI, Line 19: Other Organization Documents Publicly Available Financial statements are available upon request. Other Changes In Net Assets Or Fund Balances - Other Decreases Loss of deposits due to event cancellation = -$70565