2022-02-02T10:36:46-06:00 2021-06-30 020417217 Leone McDonnell & Roberts PA 5 Nelson Street Dover NH 03820 990 2020-07-01 020403452 Friends of The Music Hall FRIE 6034333100 28 Chestnut Street Portsmouth NH 03801 Tina Sawtelle Executive Director 6034333100 2022-01-27 1 Tina Sawtelle 999009999 Paula J DePlanche CPA P00433746 6037492700 2 AAL1 IAL1 2020 2022-09-23 18:48:47Z The Music Hall Tina Sawtellle 28 Chestnut Street Portsmouth NH 03801 4084597 0 X themusichall.org X 1986 NH Educational and cultural community enrichment. 24 24 66 100 2290 0 2124956 3538122 2489911 396316 5707 4476 173340 -81822 4793914 3857092 0 0 0 0 2033213 1580621 0 0 277926 2862060 1156160 4895273 2736781 -101359 1120311 8520312 9892467 1436656 1660455 7083656 8232012 X The Music Hall is a community-supported, nonprofit performing arts center that, prior to the COVID-19 pandemic, annually entertained more than 108,000 patrons including 15,000+ school children with acclaimed film, music, theater, literary, and dance performances in two theaters in downtown Portsmouth, NH. Its historic 900-seat theater, built in 1878, is the oldest in New Hampshire. The other is the Loft, a modern 124-seat theater across the street. The Music Hall presents diverse and relevant programming, including its signature series such as Writers on a New England Stage, Hilarity, and Intimately Yours concerts. The theater also hosts community fundraisers and celebrations for the benefit of more than 60 local nonprofits. Studies show that, before the pandemic, The Music Hall and its patrons contributed $9.5 million annually* to the local economy through non-ticket-related visitor spending. 0 0 1558321 321856 To provide a facility for performing arts organizations and present theater, music, dance, and films for the cultural enrichment of the community. 1558321 1 1 0 0 0 0 1 0 0 1 1 0 0 0 1 1 1 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 1 0 0 0 0 0 0 0 0 0 0 0 1 7 0 1 66 1 1 1 0 0 0 0 1 1 0 0 0 0 0 0 X 24 24 0 0 1 0 0 0 0 1 1 0 0 1 1 1 1 1 1 1 0 0 NH X Suzanne Patrakis 6034333100 28 Chestnut Street Portsmouth NH 03801 Suzanne Patrakis Director of Finance 40.00 X 58623 0 5578 Tina Sawtelle Executive Director 50.00 X 131362 0 80 Gail VanHoy Carolan Director of Institutional Advancement 40.00 X 90330 0 5578 Tim Allison Board 1.00 X 0 0 0 Jude Blake Board 1.00 X 0 0 0 Eric Chinburg Board 1.00 X 0 0 0 Geoffrey Clark Ex-Officio - Non-Voting 1.00 X 0 0 0 Megan Davis Board 1.00 X 0 0 0 Paul Durham Board 1.00 X 0 0 0 Jameson French Ex-Officio - Non-Voting 1.00 X 0 0 0 Stephen Gayken Board 1.00 X 0 0 0 Bev Giblin Board 1.00 X 0 0 0 Dawn Heffron Board 1.00 X 0 0 0 Brad Honeyman Board 1.00 X 0 0 0 Mary Horigan Board 1.00 X 0 0 0 Jeff Johnston Board 1.00 X 0 0 0 Michael Labrie Ex-Officio - Non-Voting 1.00 X 0 0 0 Josephine Lamprey Ex-Officio - Non-Voting 1.00 X 0 0 0 Hope Martin Board 1.00 X 0 0 0 Jay McFarland Board 1.00 X 0 0 0 Cori McGrath Board 1.00 X 0 0 0 Amy McLaughlin Board 1.00 X 0 0 0 Kristin Morales Board 1.00 X 0 0 0 Cathy Nickerson Board 1.00 X 0 0 0 Vicki O'Dowd Board 1.00 X 0 0 0 Jim Pender Board 1.00 X 0 0 0 Elisabeth Robinson Ex-Officio - Non-Voting 1.00 X 0 0 0 Tara Rutman Board 1.00 X 0 0 0 Edwin Garside President 2.00 X X 0 0 0 Timothy Hepburn Treasurer 2.00 X X 0 0 0 Bob Lord Vice President 2.00 X X 0 0 0 Jessica McKeon Secretary 2.00 X X 0 0 0 280315 0 11236 1 0 0 0 Auger Building Co 255 Portsmouth Ave Greenland NH 03840 Construction 419551 Barbizon Light of New England 3 Draper Street Woburn MA 01801 Electrical 217290 2 50990 1674061 1813071 3538122 Event Sales 711300 330838 330838 Playbill Sponsorship R 711300 65478 65478 396316 4476 4476 52905 32964 19941 19941 17651 2290 0 50990 9652 -9652 -9652 92778 184889 -92111 -92111 3857092 321856 2290 -5176 185760 92880 46440 46440 1178716 543692 475451 159573 99427 46503 47434 5490 116718 60181 40213 16324 5964 5964 16090 16090 8585 8585 119768 76872 40177 2719 29837 192 25538 4107 129608 30242 69124 30242 2970 2970 142569 119319 23250 18657 12515 5817 325 6038 6038 307369 307369 56599 37746 18853 Production Costs 168591 168591 Other expenses 89164 12416 76748 Credit card/Bank fees 40795 40795 Other fundraising costs 8792 8792 4764 850 3914 2736781 1558321 900534 277926 935483 2184718 328130 336120 592964 292464 48438 40943 138655 92105 10906068 4130397 6335492 6775671 141150 170446 8520312 9892467 152639 250196 740620 943895 161473 137130 381924 329234 1436656 1660455 X 6347390 7876272 736266 355740 7083656 8232012 8520312 9892467 1120311 28045 0 X X 0 1 X 1 0 X 1999732 1670365 2369343 2124956 3538122 11702518 1999732 1670365 2369343 2124956 3538122 11702518 68263 11634255 325319 286358 300124 170773 57381 1139955 -2576 -3062 0 -5638 12836835 11692000 0.90630 0.87480 X RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED RESTRICTED X 1 0.24 1 1 1 20.00 600 0 96605 33118 4390 683 124650 101347 -175 3888 679 96605 103050 2837 3860 680 101347 99919 7679 3876 672 103050 92256 12214 3899 652 99919 0.00000 1.00000 0.00000 1 0 44660 44660 9951650 3223611 6728039 909758 906786 2972 6775671 Paycheck Protection Program Loan 319615 Box Office Refunds 9619 329234 X 4220642 28045 108000 136045 4084597 -227505 -227505 3857092 3072286 108000 108000 2964286 -227505 -227505 2736781 Part II, Line 3: There are no conservation easements acquired after 08/17/06. Part X, Line 2: Accounting Standard Codification No. 740 (ASC 740), Accounting for Income Taxes, established the minimum threshold for recognizing, and a system for measuring, the benefits of tax return positions in financial statements. The Organization has analyzed its tax position taken on its income tax returns and has concluded that no provision for income taxes is necessary in the Organization's financial statements. The Organization is subject for three years to income tax examinations by the United States Federal or State tax authorities. Part XI, Line 4b - Other Adjustments: Concessions Cost of Goods Sold and Rental Expenses -217,853. Fundraising Expenses -9,652. Part XII, Line 4b - Other Adjustments: Expenses Included in Form 990 Page 9, Part VIII -217,853. Fundraising Expense -9,652. Online Auction 40875 40875 9652 Kitchen Tours 2200 2200 1 7915 7915 50990 50990 9652 9652 -9652 X 0 0 0 0 0 0 0 1 0 Tina Sawtelle Executive Director 131362 0 0 0 0 0 0 0 80 0 131442 0 0 0 Part I, Line 3 The executive committee of the full board reviews the executive director's compensation arrangement on an annual basis, taking into consideration compensation for similarly qualified persons in comparable positions and adjusts the executive director's compensation accordingly. Part I, Line 7 Bonus amount is determined by assessing a multitude of both financial and quality performance metrics. Bob Lord CEO of PARMA Recordings Vice President and Board Member of the Music Hall 6000 The Music Hall paid PARMA Recordings for livestream services during FY2021 0 Ben Auger Owner of Auger Building Company Inc Former Board Member of the Music Hall (term ended 6/30/2020) 419551 The Music Hall entered into a construction contract with Auger Building Company, Inc. for capital improvements during FY2020 0 Schedule L, Part IV, Business Transactions Involving Interested Persons: Auger Building Company, Inc. was selected after soliciting estimates, qualifications and schedule availability from other local contractors during FY2020. The selection process included a review of estimates and qualifications by The Music Hall's Facilities' committee which made the recommendation to the full board to select Auger Building Company, Inc. based on the contractor's familiarity in working with historic structures, relationship with The Music Hall's HVAC vendor, and competitive pricing. The Music Hall complied with the NH statues and reporting of the pecuniary benefit transaction to the NH Charitable Trust Unit. Form 990, Part III, Line 1 Continuation COVID's impact on The Music Hall, a venue dedicated to the live performing arts, has been significant: forcing us to postpone or cancel concerts, presentations, readings, screenings, and broadcasts, as well as other necessary cost-cutting measures, including laying off both full and part-time professionals. While we did have to temporarily close our doors to the public for four months in 2020, we were able to re-envision our operations and continue to provide programming for our community. Two new show series, Live Under the Arch and Stage Door Cabaret, were created during the pandemic featuring local and regional artists, well-ventilated spaces, and smaller audience sizes. A new HVAC system was fast-tracked to allow people to return to the theater with new protocols and safety measures taken to ensure the safety of staff, volunteers, and patrons. Where tours and health concerns made live events difficult for many of our series, we provided virtual programming for literary, film, and music events. The theater also revitalized community partnerships by increasing our support for local artists and other nonprofit arts and cultural organizations. Collaborating with our nonprofit neighbors, 3S Artspace and Prescott Park Arts Festival, in a first-ever partnership produced All Together Now, a benefit concert series with ticket sales generating funds to split between 3S and PPAF, and to help rebuild audiences across all three entertainment venues. Similarly unified efforts with other New Hampshire-based nonprofit arts and entertainment organizations resulted in our successful advocacy for COVID disaster relief funding. The generous support of our members, sponsors, and friends, combined with our success securing funds through a number of state and federal emergency relief programs, saw us through a grueling chapter during the pandemic and has restored our financial stability. In FY21, The Music Hall received CARES Act Funds through: the NH State Council on the Arts Grants for Arts Organizations Program ($7,500 received on 08/26/20); the GOFERR Non-Profit Emergency Relief Fund ($613,014 received on 09/09/20); the GOFERR Live Venue Relief Program ($705,225 received on 11/30/20); The NH Dept of Education Student Enrichment Grant Program ($13,345 received on 12/04/20); as well as the SBA Shuttered Venue Operators Grant ($363,838.00 spent toward FY21 expenses but received $1,465,364.95 in July 2021, FY22). We have already begun to use these funds as they were intended: to rebuild our staff (reduced from 28 FT to 15 at the height of the pandemic), rebound from months of reduced audience capacity, and undertake essential operational and capital projects put on hold due to the pandemic. Artists have been eager to reschedule and ticket sales indicate a desire by most patrons to return to the theater, but we are still operating within reduced budgets and remain flexible in the face of continued uncertainty. One of the many ways The Music Hall engages with the Seacoast community is through forums with expert panels on important issues as part of its thought-provoking Innovation + Leadership series. Each summer, The Music Hall hosts a Fill The Hall event with Gather, the Seacoast's food pantry, where community members donate bags of non-perishable food, placed on every seat in the 900-seat Historic Theater. In June 2021, more than seven tons of food and more than $55,000 in cash donations were collected for Gather's Summer Meals 4 Kids program. This was especially needed in that second pandemic year. The pandemic caused many of The Music Hall's community engagement and outreach initiatives to be temporarily suspended. The board, staff, and volunteers are eager to resume more of the education and outreach programs in the coming year. These include low-cost or free ticketed performances of top-quality live children's theater and a student scholarship program, which provides bus transportation and bagged lunches to local Title I schools to introduce young people to live theater. The pandemic's end also will allow The Music Hall to bring back high school and college students from the area to our master classes, films, and literary events, and as interns. Much of The Music Hall's success and rich programming, both before and during COVID, can be attributed to partnerships with New Hampshire Public Radio (NHPR), the University of New Hampshire, and its strong support from City of Portsmouth officials and residents. The Music Hall continues to partner with the Ogunquit Playhouse to offer top-notch, world-class Broadway theatrical holiday performances. We all look forward to the time Broadway shows can safely return to the historic stage. FY21 marked the first year with Tina Sawtelle as the organization's new Executive Director. Having served as CFO for five years, Tina Sawtelle was chosen after a nation-wide search to take over for former Executive Director Patricia Lynch, who retired after 16 years at the helm. Under Sawtelle's leadership and with a team of seasoned arts professionals and fundraisers, the organization has excelled in advocating and securing numerous COVID emergency and stimulus grants. The Historic Theater, a point of pride in New England and recognized as an American Treasure by the U.S. Senate, has been beautifully restored and thoughtfully expanded, winning numerous design awards. It is carefully looked after with a mix of professional staff and volunteer board members with superior facility and building skills. As part of The Music Hall's most current strategic plan, fundraising and construction planning efforts commenced in 2019 to address critical infrastructure improvements for the Historic Theater's HVAC system (completed in 2020); an upgraded theatrical lighting system (completed in 2021); and backstage green room space and artist dressing rooms (scheduled for completion in 2022). The Loft, built in 2011, was shuttered in the pandemic due to the challenges of social distancing and managing two venues with reduced staff, but is currently being reviewed for new opportunities with a post-pandemic eye. Form 990, Part VI, Section A, line 4 A summary surrounding changes to The Friends of The Music Hall's Bylaws, approved by the Board of Trustees in May 2021, include adding community strengthening initiatives to the organization's "purpose", a clarification on the role of the Ex Officios, trustee term limits to be two 3-year terms, more definition on committee members and the responsibilities of a committee chair position, and more definition surrounding the responsibilities of the Finance Committee with the approval and recommendation process of the Corporation's Form 990 prior to seeking approval from the Board of Trustees. Form 990, Part VI, Section B, line 11b The Director of Finance and members of the finance committee work with the auditors, who prepare the form, to finalize the document and supporting schedules. A copy of the final 990 is submitted to the board of directors for review before its filing. Form 990, Part VI, Section B, line 12c The organization has a conflict of interest provision in its bylaws and annually asks for the board of directors to disclose any potential conflicts in writing. Form 990, Part VI, Section B, line 15a The executive committee of the full board reviews the Executive Director's compensation arrangement on an annual basis, taking into consideration compensation for similarly qualified persons in comparable positions and adjusts the Executive Director's compensation accordingly. Form 990, Part VI, Section C, line 19 The organization makes its governing documents and financial statements available to the public upon request. Form 990 The finance committee and the board are responsible for overseeing the audit of the financial statements and selection of an independent accountant. This process has not changed from the prior year.